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2013

Minutes Archive

2013-12 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
December 10, 2013, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Douglas Radley, Jimmy Reaves, Brian Snyder, Ashlee Walden
 
Commissioners Absent: Rick Owens
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present: 11
 
1. CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Vice Chairman Douglas Radley.
 
2. PLEDGE OF ALLEGIANCE
Vice Chairman Radley led the pledge of allegiance.
 
3. APPROVAL OF MINUTES
Commissioner Jimmy Reaves made a motion to approve the minutes from the Planning Commission Meeting on November 12, 2013. Commissioner Andy Grosson seconded the motion, which passed 6 – 0. Vice Chairman Radley abstained from the vote because he was absent from the November 12 meeting.
 
4. ANNOUNCEMENTS
None
 
5. CITIZEN COMMENTS
None
 
6. NEW BUSINESS

A. Brittain Downs Addition Final Plat, Phase 2
 
Town Planner Henry Laird explained that this project was submitted earlier in the year but the applicant requested a deferral. Commissioner Robert Haines moved to approve the Brittain Downs Addition, Final Plat Phase 2 with the condition that performance bonding should be set at $31,240.00. Commissioner Reaves seconded the motion, which passed unanimously.
 
B. Annexation Request and Proposed Plan of Services for three parcels on Rocky Fork Road
 
Town Planner Henry Laird explained that there are three parcels involved in the annexation, requested by the property owners. Commissioner Haines asked Attorney Bob Notestine whether the annexation request addressed to the “City of Nolensville” needed to be corrected, since this is the Town of Nolensville. Notestine said he felt that the intent of the written request is clear, and he did not feel this would be a problem since the letter is not a contract but rather a request.
 
Attorney Notestine asked if the parcels between the annexation properties and the Town line would be considered for annexation. Laird said those parcels are not under consideration at this time.
 
Commissioner Haines asked whether the police communications equipment would be sufficient. Officer Joe Baynam mentioned the police radios should be okay in that particular area.
 
Vice Chairman Radley made a motion to approve the plan of services for the proposed annexation area on Rocky Fork Road. Commissioner Ashlee Walden seconded the motion, which passed unanimously.
 
C. Proposed Residential P.U.D. Concept Plan for Rocky Fork Road Development by CK Development, LLC
 
Mr. Jeff Heinze of Littlejohn Engineering represented the applicant. He started by mentioning that the applicant will remove allowance for vinyl siding on the homes built in the proposed development. Only masonry type siding would be allowed. The mayor asked whether some homes would be brick. Mr. Heinze replied this would be based on homeowners and their preferences, but that he anticipated some would be all brick.
 
Mr. Heinze reviewed topography, lot sizes, open space area and trail and sidewalk connections. He also pointed out that the existing cemetery would be surrounded by an iron fence with public access.
 
Town Planner Henry Laird mentioned that Town Engineer Don Swartz had reviewed the alternate cross-sections proposed in the Concept Plan and approved of them.
 
After some discussion about the street width, setbacks, porches, parking for different style homes, Vice Chairman Radley made a motion to approve the Proposed Residential P.U.D. Concept Plan for Rocky Fork Road Development by CK Development and recommend the plan to the Board of Mayor and Aldermen with the following conditions:
 
  • Applicant will conduct a traffic impact study to Town Staff prior to the second reading by the Board of Mayor and Aldermen
  • The development must follow the design objectives and plans of the pattern book as revised November 26, 2013, and the Concept Plan—Lot Areas Layout as revised November 26, 2013.
 
Commissioner Grosson seconded the motion, which passed unanimously.
 
D. Proposed Update to the First Section of Land Use Policy Plan Text Concerning Growth Factors
 
Henry Laird explained that the first two pages of the Land Use Policy Plan have been updated with information obtained in the 2010 Census and actual housing development in the past three years. This data clarifies the extent of Nolensville’s growth and provides revised population projections. Laird mentioned that the goals and objectives may need to be revised soon as well.
 
Commissioner Grosson asked what the potential “build out” or town maximum might be. Laird said it is difficult to determine the rate of build out.
 
Vice Chairman Radley made a motion to approve the proposed update to the first section of the Land Use Policy Plan Text. Commissioner Walden seconded, and the motion passed unanimously.
 
7. OLD BUSINESS
 
A. Report from last BOMA meeting
 
At the December BOMA meeting, the rezoning of parcels adjacent to Nolensville Park was approved at first reading. The annexation and plan of services for the Holt/Stockmaster parcels on Kidd Road was approved at first reading. Public hearings on both issues will take place at the January BOMA meeting.
 
 
 
8. BONDS
 
A. Bond Actions
 
1. Sheldon Valley Commercial Phase 1 Performance Bond Extension
 
Vice Chairman Radley made a motion to approve a six (6)-month extension of performance bond period for Sheldon Valley Commercial Phase 1 Performance Bond to June 30, 2014. Commissioner Reaves seconded, and the motion passed unanimously.
 
2. Nolensville Town Center Site Plan/Landscaping Performance Bond Extension and Reduction of Bond Amount
 
Commissioner Reaves made a motion to approve a one-year site plan/landscaping performance bond extension for Nolensville Town Center and reduction of the bond amount to $16,189.00 until January 11, 2015. Mayor Alexander seconded, and the motion carried unanimously.
 
B. Bond Report
 
Vice Chairman Radley made a motion to accept the bond report as amended. Commissioner
Ashlee Walden seconded, and the bond report was accepted unanimously.
 
9. OTHER
None
 
10. ADJOURNMENT
The meeting was adjourned at 7:37 p.m.
2013-11 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
November 12, 2013, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jimmy Reaves, Brian Snyder, Ashlee Walden
 
Commissioners Absent: Douglas Radley
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present: 14
 
1. CALL MEETING TO ORDER
The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.
 
2. PLEDGE OF ALLEGIANCE
Commissioner Robert Haines led the pledge of allegiance.
 
3. APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on October 8, 2013. Commissioner Brian Snyder seconded the motion, which passed unanimously.
 
4. ANNOUNCEMENTS
None
 
5. CITIZEN COMMENTS
 
Mr. Brian VanderMey of the Trees and Trails Committee and 6004 Christmas Drive in Bent Creek said the Committee had discovered a very large, red oak in Bent Creek subdivision that may be 250 – 300 years old. The trunk is about 51 inches in diameter. A professional botanist assessed the tree and said it was the oldest red oak he has seen in his 40 years of experience. The tree is in the path of Phase 4 Section 1 subdivision. The Trees and Trails Committee is hoping to preserve the tree by asking the developer to reroute the section.
 
Alderman Beth Lothers of 304 Walpole Court gave a report from the Trees and Trails Committee. Three grant applications are in process to secure additional funds for the Small Town Connections project. There is a Transportation Alternatives Program grant; A Multi-modal grant, which requires 10-foot multi-modal paths; A Municipal Planning Organization grant; BOMA has also approved an application for one more Safe Routes To School grant. The grant would be for up to $140,000.00 to complete the sidewalk connection between Ballenger Farms and Creekside. In addition, there will be a Non-Infrastructure Safety Education Application made on behalf of Williamson County Elementary Schools for Safety Education funds. Lothers also mentioned connections being made between Brittain Downs subdivision, and the Sunset School campus and sidewalks are planned to be installed along Sunset Road with the road widening project.
 
6. NEW BUSINESS
 
A. Sonic Retrofit and Site Plan
 
Jimmy Mann, architect, represented the applicant. He explained the Sonic retrofit is an update to the exterior of the building. Chairman Owens asked about the comments by the Design Review Committee on valences and down lighting. Mr. Mann explained that valences will be added around lighting fixtures on the new canopy. He pointed out, though, that Sonic is acquiring a small piece of land that was abandoned by the shopping center. Car stalls will be added in this small sliver of land, and they do not want to lower the lighting where car hops will be walking across traffic to serve cars. The proposed lighting complies with the Town’s regulations. Landscaping will also be added.
 
Mayor Alexander asked whether a revised plat would need to be submitted. Henry Laird replied that the applicant has already submitted the minor subdivision plat revision. Commissioner Haines made a motion to approve of the Sonic Retrofit and Site Plan. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.
 
B. Site Plan—Toby Florek—Farmers Insurance at 7035 Nolensville Road
 
Town Planner Henry Laird stated that the Town Staff and Attorney have discussed the proposal with Brentwood City officials since this property is in the Annexation Buffer Overlay zone. After some debate, Brentwood officials determined they did not object to the proposed use of this property since it is an existing building and not new construction. Mr. Florek also revised his parking site plan.
 
Attorney Bob Notestine confirmed that he had spoken with the Brentwood City Attorney, and together they determined that this proposal did not violate the Interlocal agreement.
 
Chairman Owens made a motion to approve the site plan revision for the Florek Farmers Insurance. Commissioner Haines seconded, and the motion passed unanimously.
 
C. Rezoning of Williamson County Property in Nolensville Park and Town of Nolensville Property Adjacent to Nolensville Park from Suburban Residential (SR) to Public Institutional (PI)
 
Henry Laird explained that the Town of Nolensville had acquired property adjacent to a Williamson County parcel next to the Nolensville Park. Both are zoned Suburban Residential (SR), whereas the park is zoned Public Institutional (PI). The Town has future plans to use its parcel for a Public Works building for storage or repairs. Mayor Alexander mentioned the land is currently being surveyed.
 
Chairman Owens made a motion to recommend the rezoning of the Williamson County and Town of Nolensville properties to the Board of Mayor and Alderman. Mayor Alexander seconded the motion, which carried unanimously.
 
D. Burkitt South Annexation Part 2—Stockmaster and Holt Properties Plan of Service
 
Henry Laird explained that two property owners have requested to be annexed into the town. These parcels are contiguous to properties that were previously annexed. If the Plan of Services for the Stockmaster and Holt properties is approved, the next step is for the annexation to be recommended to the Board of Mayor and Aldermen.
 
Chairman Owens made a motion to approve the Plan of Services for the Stockmaster and Holt properties as presented and recommend the annexation to BOMA. Commissioner Ashlee Walden seconded the motion, which passed unanimously.
 
E. Gleaves One-Lot Subdivision, Final Plat
 
Laird mentioned that the subdivision meets the Town zoning requirements for SR zoning. Sewer is available and had been approved by Metro. Chairman Owens made a motion for approval of the Gleaves one-lot subdivision and final plat. Commissioner Haines seconded, and the motion carried unanimously.
 
F. Benington Section 6, Final Plat
 
Eric McNeely represented the applicant. Mayor Alexander asked about lots that might be critical due to steep slopes. McNeely said that there are two lots—1613 and 1614—that are close to critical lot requirements and that those will be designated as critical lots when the plat is recorded. Mayor Alexander asked McNeely to also review lot 1618 for critical lot designation. McNeely agreed to review all three lots.
 
Chairman Owens made a motion for approval of the Benington Section 6 Final plat with the following conditions:
 
· Critical lots will be marked on the final plat for recording
 
· Performance bonding set at $191,066.75
 
G. Bent Creek Amendment to Master Concept Plan
 
Eric McNeely represented CK Development. He pointed out that CK has reconfigured the Master Plan to create a new 12-lot Phase 15, while removing 15 lots from previously planned Phase 12. A road will be reconfigured to connect Phase 12 to Clovercroft Road. Commissioner Haines pointed out that open space would be taken for Phase 15, while Phase 12 would be without those homes. Haines inquired about any additional amenities in mind for Phase 12. Mayor Alexander expressed he would like to have the bonding established for Phase 12 prior to approving the Amendment to the Bent Creek Master Concept Plan.
 
Steve Cates of CK Development mentioned that the land going to Clovercroft would be open space, and the Homeowner’s Association would be allowed to develop it. Cates also confirmed that a third party engineering company provided a cost estimate for the extension of the road, and that road would be bonded and secured by a letter of credit.
 
Beth Lothers asked on behalf of the Trees and Trails Committee whether there could be access marked for entrance to a natural open space through Phase 4 Section 1. Chairman Owens made a motion to approve the Amendment to the Bent Creek Master Plan with the retention of bonding for Phase 12 to ensure the roadway is built. Commissioner Haines seconded the motion, which passed unanimously.
 
H. Bent Creek Phase 15 Final PUD Plan/Preliminary Plat
 
After a lengthy discussion about open space pedestrian access between from Phase 4 Section 1 to Phase 15, Chairman Owens made a motion to approve the Bent Creek Phase 15 Final PUD Plan/Preliminary Plat with the following conditions:
 
  • Developer must comply with storm water comments furnished by Tom Allen
  • Developer must note pedestrian access to open space natural trail on Pedestrian Access Sheet C3.1 and on the final plat
  • Performance bonding for Phase 12 set at $652,762.00 to ensure completion and connection to Clovercroft Road
 
Commissioner Haines seconded the motion, which passed unanimously.
 
7. OLD BUSINESS
None recorded.
 
8. BONDS
 
A. Bond Actions
 
1. Ballenger Farms Phase 4 Section 1 Release from Landscape Bonding
 
Chairman Owens made a motion to approve release Ballenger Farms Phase 4 Section 1 from landscape bonding. Commissioner Walden seconded, and the motion carried unanimously.
 
2. Winterset Woods Section 6 Reforestation Transition to Landscape Maintenance Bonding and a Reduction in Bond Amount
 
Chairman Owens made a motion to approve the transition of Winterset Woods Section 6 Reforestation to Landscape Maintenance bonding and a reduction in the bond amount to $9,000.00. Commissioner Haines seconded the motion, which passed unanimously.
 
B. Bond Report
 
Chairman Owens made a motion to accept the bond report as amended. Commissioner Andrew Grosson seconded, and the bond report was accepted unanimously.
 
9. OTHER
Commissioner Haines asked whether bonding amounts could be set at even amounts. Attorney Bob Notestine and Henry Laird agreed this could be done when bond amounts are approved by staff.
 
10. ADJOURNMENT
The meeting was adjourned at 8:15 p.m.
2013-10 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
October 8, 2013 7:00 p.m.

Commissioners Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder, Ashlee Walden

Commissioners Absent:   None

Staff Present:    Henry Laird, Don Swartz, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       26

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on September 10, 2013.  Commissioner Brian Snyder seconded the motion, which passed unanimously. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
Ms. Marianne Nagy of 2127 Eulas Way, Sunset Park subdivision, had comments regarding Sunset Park bonding.  Chairman Owens asked Ms. Nagy to hold her comments until the bond action portion of the meeting.  The Planning Commission agreed to this change in the agenda.

6.  NEW BUSINESS

     A.  Revised Preliminary Plats, Benington Sections 7 – 8
Eric McNeely of McNeely Civil Engineering represented the developer, Grove Park Partners.  The plats for Sections 7 and 8 were revised to show the connection between Benington and Benington II, a development planned for the future. 
Chairman Owens made a motion to approve of the Revised Preliminary Plats for Benington Sections 7 – 8.  Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

     B.  Site Plan—Toby Florek—Farmers Insurance at 7039 Nolensville Road

Mr. Toby Florek represented the site plan.  He pointed out that the address of the property is actually 7035 Nolensville Road.  Henry Laird commented that this specific parcel has multiple buildings on it, including St. George’s Market/Casa Lovy—previously known as Wheeler’s Market/Coast In—which is a legal non-conforming use.  The building in question, however, is not zoned for commercial use and has previously been used as residential rental unit.  The applicant is applying for a low use office use for his business, and therefore has requested to have a gravel parking lot instead of paving.

Attorney Bob Notestine said Tennessee State law has broadly interpreted cases like this in other instances.  Mayor Alexander asked whether the Inter-local agreement applies to this particular case.  Attorney Notestine said he had not spoken with anyone in Brentwood about this case, but that the Town has a contract with the city of Brentwood that states we will confer with them on expansion of use in this area.

Henry Laird said the Town would approach Brentwood officials on behalf of the applicant.

Mayor Alexander also pointed out that the plan indicates gravel parking on someone else’s parcel.  Mr. Florek said that the gravel was laid in error and would be moved.  Mayor Alexander requested a revised plan showing the gravel on the correct parcel.  Florek agreed.

Chairman Owens asked if Mr. Florek would agree to defer his site plan and return for the November Planning Commission meeting, giving Town staff a chance to confer with Brentwood officials and giving Florek a chance to revise his plans.  By acclimation the Planning Commission agreed unanimously to accept the deferral.  Laird said he would contact Mr. Florek about the due date of the corrected plans.

  1. Revised Final Plat, Bent Creek Phase 6 Section 2B
Eric McNeely represented the applicant, CK Development.  Henry Laird introduced the item by saying the purpose of the revision of the final plat was to designate critical lots with steep slopes and recently-discovered sinkholes on lots in this section.  The information concerning the sinkhole locations was only recently brought to the Town’s attention.  The lots have been treated with injection wells in accordance with TDEC guidelines.  Building plans for the critical lots would be subject to approval by the Town Engineer.

McNeely said the applicant would note the steep slope lots on the final plat with a double asterisk (**) and sinkhole lots with a single asterisk (*) prior to recording.  Notes would be added on the plat and revisions to the legend would also be made prior to recording.

Commissioner Haines asked whether this revision would indemnify the Town against future litigation over sinkholes.  Attorney Bob Notestine stated the reason for the Planning Commission to approve the revision conditionally and require the addition of notes and asterisks is to make certain the slopes and sinkholes become public knowledge.
Town Engineer Don Swartz noted that the developer followed the protocol for injection well treatment of the sinkholes and TDEC and/or third-party geotechnical firm inspection.

After discussion, Chairman Rick Owens made a motion to approve the revised Bent Creek Phase 6 Section 2B final plat with the following conditions: 

  • Single asterisks (*) must be added to critical lots with sinkhole treatment and double asterisks (**) be added to critical lots with steep grades. 
  • Notes must be added to the legend of the recorded plat explaining the single and double asterisk markings.
Lot numbers 6217 – 6222 will receive the single sinkhole asterisk and lots 6223 and 6224 will receive the steep slope double asterisk.  Commissioner Haines seconded the motion, which passed unanimously.

7.  OLD BUSINESS 
None recorded.

8.  BONDS 

A. Bond Actions

     1. Sunset Park Subdivision Transition to Maintenance Bond
Ms. Marianne Nagy made a statement on behalf of Sunset Park residents who opposed the developer’s request to reduce the bond amount.  She said her list of deficiencies included about 13 items, including an approved pathway to and around the pool, some sidewalk problems, detention pond areas and others.   Town Engineer Don Swartz confirmed Ms. Nagy had provided a list, but not all of the items dealt with public improvements covered under the performance or maintenance bonding.  The items covered under the bonding were included in Don’s memo to the Planning Commission.  He pointed out that Sunset Park was approved by Williamson County with no sidewalks, but the developer agreed to and put in sidewalks anyway.  Swartz noted some minor cracking and minor pitting on very small sections of sidewalks.  Detention pond issues have been addressed.  Otherwise, Swartz stated that the developer has indeed performed as required.  Minor deficiencies have been noted and will be repaired or completed during the maintenance period. 
After continued discussion with Ms. Nagy about what improvements are required by the developer under bonding and the Town’s requirements for performance and maintenance, Chairman Owens made a motion to approve a reduction to maintenance bonding for Sunset Park to $49,200.00.  Commissioner Walden seconded the motion, which passed unanimously. 

Mr. Richard Flynn of 1804 Sunset Park Court in Sunset Park asked to address the Commission on Sunset Park.  Chairman Owens acknowledged Mr. Flynn, who asked whether the new amount in the maintenance bond would be enough for the developer to compensate for the other homeowner issues in Sunset Park.  Swartz replied the $49,200.00 would be sufficient to cover the public improvements as stated in the performance and maintenance bonds.  Other issues are between the homeowners and the developers.   

2. Catalina Phase 2 Transition to Maintenance Bond and Reduction of Bond Amount

Town Engineer Don Swartz mentioned there were a few minor deficiencies noticed, such as broken sidewalks and inlet screening devices.  He said he would be meeting with the concrete contractor to mark sections in Phases 2 and 3, which will be repaired.  The developer also agreed to repair a broken sidewalk in Phase 1, which has already been accepted by the Town for maintenance.  Homeowners in Catalina recently submitted complaints about issues not covered by performance or maintenance bonding, which the Town Engineer had addressed directly with them. 

After discussion about the repair work remaining and cost to make the repairs, Chairman Owens made a motion to approve Catalina Phase 2 transition to maintenance bond and reduction of the bond amount to $9,142.50.  Commissioner Haines seconded the motion, which passed unanimously.

3. Catalina Phase 3 Transition to Maintenance Bond and Reduction of Bond Amount

Chairman Owens made a motion to approve a transition to maintenance bonding and a reduction in bond amount for Catalina Phase 3 to $14,493.60, which was seconded by Mayor Alexander.  The motion carried unanimously.

4. Catalina Phase 3 Transition to Landscaping Maintenance Bond and Reduction of Bond Amount
Chairmain Owens made a motion to approve a transition to landscape maintenance bonding and a reduction in bond amount for Catalina Phase 3 to $4,950.00.  Commissioner Brian Snyder seconded the motion, which passed unanimously.

5. Nolen Park Phase 1 Extension of Performance Bonds

Chairman Owens made a motion to approve the extension of the two performance bonds for Nolen Park Phase 1 for one year at their current amounts.  Commissioner Haines seconded the motion, which passed unanimously.

6. Nolen Park Phase 1 Extension of Landscaping Performance Bond
Chairman Owens made a motion to approve the extension of the landscaping performance bond for Nolen Park Phase 1 for one year at its current amount of $10,500.00.  Commissioner Haines seconded the motion, which passed unanimously.

7. Nolen Park Phase 2 Extension of Performance Bond
Chairman Owens made a motion to approve the extension of the performance bond for Nolen Park Phase at its current amount of $93,000.00.  Commissioner Walden seconded the motion, which passed unanimously.

B. Bond Report
Chairman Owens made a motion to accept the bond report as amended.  Commissioner Haines seconded, and the bond report was accepted unanimously.

9.  OTHER
Mayor Alexander mentioned there would be a Beer Board meeting on Monday October 21, 2013 at 6:30 p.m.  There will also be a City Administrator workshop on Monday October 28, 2013 at 6:30 p.m. 

10.  ADJOURNMENT
The meeting was adjourned at 8:12 p.m.
2013-09 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
September 10, 2013 7:00 p.m.

Commissioners Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder, Ashlee Walden

Commissioners Absent:   None

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       17

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.
2.  PLEDGE OF ALLEGIANCE

Commissioner Ashlee Walden led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on August 13, 2013.  Commissioner Walden seconded the motion, which passed unanimously. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
Jason Patrick of 1516 Pumpkin Ridge Court stated that one of the items the Planning Commission asked for at the last meeting was feedback on the proposed changes to the Benington Section 6 Preliminary Plat from Winterset Woods HOA members.  Mr. Patrick said he had reached out to the Winterset Woods HOA President for discussion.  He offered to personally go door-to-door to residents on Delaware Drive to present the two options and answer questions, but he was asked not to do that.  Patrick also asked to attend the Winterset Woods HOA community meeting about this subject to take questions but was asked not to attend. 

6.  NEW BUSINESS

      A.    Creekside at Nolensville P.U.D. Concept Plan Revision and Project Name Change to Summerlyn
Jeff Roziak with Kiser Vogrin Design represented the applicant and took questions after a brief introduction by Henry Laird.  Laird mentioned the name of the subdivision had to be changed to Summerlyn because of a conflict with Williamson County’s Department of Emergency Services.  The other revision included the entire Marcrum property into the plan, which required a realignment of the lots.  One issue brought up, which still needs to be resolved, is a cul-de-sac that exceeds maximum the length allowed by subdivision regulations.

Mr. Roziak explained that the addition of the entire Marcrum property “cleans up” the streets and layout of the lots.  This resulted in just slightly less open space at 48.55 acres (down from 49.25 acres), and an increase in the number of lots.  Adding the Marcrum property slightly increases the density--from 1.55 to 1.64 dwelling units per acre.  This is within the 1.8 units per acre allowed for a P.U.D.

Mr. Roziak stated that the length of the cul-de-sac in question was somewhat determined by the proximity of the flood plain.  The majority of the homes on cul-de-sac would be located on only one side of the street. Commissioner Haines expressed concern over being able to get emergency vehicles to homes on the cul-de-sac with homeowners parking on the street, which is allowed. 

Roziak distributed a handout illustrating a potential alternative, which would create a future stub-out off of this road.  Mayor Alexander said he liked the solution shown on the illustration.  He asked whether the stub-out could be fully finished and paved.  Roziak said he hadn’t discussed it with the developer yet but he thought he would be amenable to paving. 

Commissioner Grosson mentioned Lot 33 was a bit close to the Emler property.  Roziak said there was a 20-foot buffer, and also that Lot 250 would also be encumbered with an easement that the homeowner would need to maintain.  Additionally, the Smiths, located just north of the subdivision property, have reached a cooperative agreement with the developer, so the trail layout will remain as shown. 

Chairman Owens asked for a show of hands from the commissioners on the proposed illustration with the stub-out.  All commissioners indicated approval.  Chairman Owens then made a motion to recommend to BOMA the revised P.U.D. Concept Plan for Summerlyn with the condition that the proposed stub-out on the 950-foot cul-de-sac be included in the plan.  Commissioner Haines seconded the motion, which passed unanimously.

7.  OLD BUSINESS 
      A. Report from last BOMA meeting
Henry Laird reported that at the last BOMA meeting, the Board approved the Impact fee update ordinance 13-09, held a public hearing and heard the first reading of Ordinance 13-08 on the Summerlyn P.U.D. (formerly Creekside at Nolensville), and held a public hearing and heard the second reading of Ordinance 13-10 annexing Lancaster and Himebaugh tracts on Kidd Rd.
 
8.  BONDS 

A. Bond Actions

1. Sunset Park Subdivision Transition to Maintenance Bond
Chairman Owens made a motion to approve a transition to maintenance bonding for Sunset Park.  Commissioner Brian Snyder seconded, and the motion passed unanimously.      

2. Bent Creek Phase 7 Section 1 Release from Maintenance Bond
Chairman Owens made a motion to approve the release from bonding on Bent Creek Phase 7 Section 1 and recommend to BOMA acceptance of the streets in this phase for maintenance.  Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

3. Brittain Downs Phase 1 Transition to Maintenance Bond
Chairman Owens made a motion to approve a transition to maintenance bonding for Brittain Downs Phase 1, which was seconded by Commissioner Walden.  The motion carried unanimously.

4. Ballenger Farms Phase 4 Section 1 Release from Maintenance Bond
Henry Laird reported there are two lots remaining in Ballenger Farms Phase 4 Section 1 that require repairs, as per Town Engineer Don Swartz’s memo.  Chairmain Owens made a motion to approve the release from bonding for Ballenger Farms Phase 4 Section 1 with the condition that Lots 133 and 139 be repaired by the developer and inspected by Town Engineer Don Swartz prior to being accepted by BOMA for maintenance.  Commissioner Haines seconded the motion, which passed unanimously.

B. Bond Report
Chairman Owens made a motion to accept the bond report as amended.  Commissioner Snyder seconded, and the bond report was accepted unanimously.

9.  OTHER
Mayor Alexander mentioned the Broken Wheel Festival, Lion’s Club Breakfast and Hoggin’ and Joggin race on Saturday, September 21.  Betty Friedlander also noted that the museum at the Historic school will also be open.  Henry Laird noted that the Town had been awarded the Safe Routes to School Grant by TDOT to connect sidewalks and install crosswalks in the Greystone neighborhood.  Mayor Alexander thanked the Trees and Trails Committee for their work on preparing the grant application.

10.  ADJOURNMENT
The meeting was adjourned at 7:55 p.m.
2013-08 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
August 13, 2013 7:00 p.m.

Commissioners Present:  Jimmy Alexander, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder, Ashlee Walden

Commissioners Absent:   Andy Grosson

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       21

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:17 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Commissioner Ashlee Walden led the pledge of allegiance.
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on July 9, 2013.  Commissioner Brian Snyder seconded the motion, which passed unanimously. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
None

6.  NEW BUSINESS

A.    Bent Creek Final Plat Phase 10, Section 1
Eric McNeely with McNeely Civil Engineering represented the applicant.  Goodall Builders is the builder for the 23 lots on this plat. 
Chairman Owens made a motion to approve the Bent Creek Final Plat Phase 10, Section 1 with the condition that the performance bonding is set at $432,807.01.  Commissioner Ashlee Walden seconded the motion, which passed unanimously.

B.  Bent Creek Final Plat Phase 6, Section 2B
Eric McNeely with McNeely Civil Engineering represented the applicant, CK Development.  The phase consists of 13 lots.  Attorney Bob Notestine asked if all of the sections on the agenda meet the Town of Nolensville’s standards for road requirements.  Mr. McNeely pointed out that the plans are compliant on road standards and also that critical lots are noted on the final plat.

Chairman Owens made a motion to approve the Bent Creek Final Plat Phase 6, Section 2B with the condition that the performance bonding is set at $41,937.63.  Commissioner Jimmy Reaves seconded the motion, which carried unanimously.   

C.  Burkitt Village Final PUD Plan/Preliminary Plat, Phases 2 - 6
Chairman Owens made a motion to approve the Burkitt Village Final PUD Plan/Preliminary Plat, Phases 2 – 6, which was seconded by Commissioner Robert Haines.  The motion passed unanimously.

D.  Benington Section 6 Revised Preliminary Plat and Variance Request
Bill Kottas represented the developer, Grove Park Development.  Jason Patrick, of 1516 Pumpkin Ridge Court and Joan Lawler of 1540 Pumpkin Ridge Court represented the Homeowners of Benington.  Mr. Kottas opened with a presentation on a “natural park” proposed for the area requested for variance.

After some discussion of the proposed park and requirements for a variance, Commissioners Haines and Radley stated they could not support the variance request because they did not feel the application met the criteria for granting a variance.  Chairman Owens and Mayor Alexander supported the request for variance.  Attorney Bob Notestine pointed out that if the commission was in favor of granting a variance, a motion must be made stating how the application meets all the criteria. 

After a lengthy debate with many questions, Mr. Kottas requested a deferral on the request.  Commissioner Walden requested feedback on the proposed revisions from residents of Winterset Woods, and Commissioner Haines requested additional material showing both subdivisions and the connectivity between Winterset Woods and Benington.

Chairman Owens made a motion to defer the application for 30 days.  Commissioner Haines seconded, and the deferral was granted.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
Henry Laird reported that at the last BOMA meeting, the Board heard the first reading of Ordinance 13-08 to approve a Concept Plan and PUD Overlay for Creekside at Nolensville.  They heard a first reading of Ordinance 13-09 on revisions to the road impact fee structure, and the first reading of Ordinance 13-10 on the Annexation and Plan of Services for the Lancaster and Himebaugh properties on Kidd Road.  Additionally, the Board of Mayor and Aldermen approved by resolution a release from maintenance bonding of Turnberry for Catalina Phase 1 and accepted these roads for maintenance.

 8.  BONDS 

A. Bond Actions

1. Haley Industrial Park Phase 4 release from bonding
Mr. Laird said that BOMA Resolution #11-23 granted a waiver on maintenance bonding for Haley Industrial Park, Phase 4 when the Town Engineer had approved the work on Tennessee Excavating Drive. Town Engineer Don Swartz approved the work and that TDOT is now holding a letter of credit to secure the work on the R-O-W.    
Chairman Owens made a motion to approve the release from bonding on Haley Industrial Park, Phase 4.  Commissioner Haines seconded the motion, and it carried unanimously.

B. Bond Report
Chairman Owens made a motion to accept the bond report as amended.  Commissioner Reaves seconded, and the bond report was accepted unanimously.

9.  OTHER
None

10.  ADJOURNMENT
The meeting was adjourned at 8:38 p.m.
2013-07 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
July 9, 2013 7:00 p.m.

Commissioners Present:  Jimmy Alexander, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder, Ashlee Walden

Commissioners Absent:   Andy Grosson

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       42

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:17 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Commissioner Ashlee Walden led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on June 11, 2013 and recused himself from the vote.  Commissioner Ashlee Walden seconded the motion, which passed 6 - 0. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
Mr. Rick Adams of 5024 Ashley Drive in Nashville spoke on behalf of Ms. Annette Lawson of 2531 York Road.  Her comment was about New Business Item C on the agenda, the Residential PUD Concept Plan for Creekside at Nolensville.  Ms. Lawson is in favor of the PUD and also asked whether sewer could be made available for her on her property.

Chairman Owens asked the other citizen comments to defer until New Business Agenda Item B was brought up for consideration.

6.  NEW BUSINESS

A.    Sunset Park Addition, Sketch Plan
Bob Haemmerlein represented the applicant.  The developers are considering an addition to Sunset Park Subdivision.  This sketch plan has been submitted simply for feedback from the Commission.  Some discussion was held about the layout, including Lot 1, topography, open space south of Lot 8 and the Sunset Park connector cul-de-sac.  The sketch plan must also receive comments from the Town of Brentwood since the property is located in the Annexation Buffer Overlay area.

B.  Preliminary Plat Revision Request, Benington Section 6
Bill Kottas representing CK Development handed out supplemental maps to Commissioners.  The developer and HOA are requesting a revision to the preliminary plat for Benington Section 6, which would eliminate a planned bridge that would connect Benington and Winterset Woods subdivisions via Delaware Drive.  Henry Laird summarized Subdivision Regulations regarding connectivity and the lengths of cul-de-sacs, which varies depending on the size of the lots within a subdivision.  These rules on cul-de-sac length are written with safety and the potential number of cars and traffic in mind.  Mayor Alexander confirmed there would be no vote on this matter tonight. 

Alderman Jason Patrick, of 1516 Pumpkin Ridge Court, introduced the request.  He gave history of Benington and Winterset Woods and addressed connectivity between Winterset Woods and Benington on Erlinger Drive.
Mr. Kottas represented the developer and stated that he has proposed a passive park in the area if the planned bridge is not built.  Mr. Kottas also mentioned that the State of Tennessee does not favor building bridges into creeks.  The creek is about 150 feet long.

Joan Lawler of 1540 Pumpkin Ridge Court presented slides illustrating homes, driveways, roads and sidewalks on Delaware Drive in Winterset Woods.  Ms. Lawler is very concerned about street parking, which is allowed by the Winterset Woods HOA, and children playing in the streets around parked cars.

Diana Crabtree of 2537 Benington Place presented the Benington HOA concerns:  1) Traffic; 2) Speeding by automobiles coming off Erlinger Drive and exiting the Benington Subdivision via Benington Place; 3) Home values; 4) Proposed open park area to be built if Delaware Drive is not connected.

Mr. Patrick also reiterated that he felt like traffic through Benington would increase significantly on Benington Place if Delaware Drive was put through. Hurried drivers hoping to avoid the traffic circle on Erlinger Drive will use the Delaware Drive bridge and exit via Benington Place. Mr. Kottas also mentioned there are several options for parks and connectivity if Delaware Drive is not extended through to Benington.  After additional discussion, Mr. Kottas said he would return to the Commission for the August meeting with more details on possible options for the area in question.   
C. Residential PUD Concept Plan, Creekside At Nolensville

Henry Laird gave some background on the application, pointed out the location of the proposed Williamson County School, reviewed the improvements to the plan made by the applicant and pointed out the trail and open space areas.  Laird also summarized concerns such as traffic impact, the need for road improvements and signalization in specific areas.  Additional traffic analysis may be required by the developer once the school is open.

Jeff Roziak and Dwight Kiser of Kiser Vogrin Design represented the applicant.  He mentioned there are approximately 10 acres of open space within the project.  The developer has proposed approximately one mile of trails that will be 10-feet wide.  Three bridge crossings, would be constructed.  There was some discussion of the width of the trail connectors.  The developer agreed to construct 10-foot wide trail connectors of asphalt.

Commissioner Robert Haines asked about the Marcrum property.  Mr. Roziak said that the Marcrum property is planned as a lot within this community with driveway out to York.  Mayor Alexander asked about the trail system running through the Smith property.  Mr. Roziak said the developer can loop South around the Smith property and into the development if necessary and will discuss this with the Smiths.

Henry Laird mentioned there may be a potential need for traffic signalization at Nolensville and York Road once the school is open.  The developer should update the traffic study once the development is 50 – 80% complete to determine if there is a need to add a traffic signal.  Mr. Moon, the applicant, said he would ultimately be responsible for the signalization at “the Boulevard” and Nolensville Road.  The School should be responsible for signalization at York and Nolensville Road.

Chairman Owens moved to approve the Creekside At Nolensville PUD Concept plan and apply the PUD Overlay to the property zoning with the following conditions:

• Applicant will follow recommendations from the Traffic Impact Study for Creekside prepared by RG Phillips Consulting, LLC, referenced as Section 6, items #1, #2, #4, and #5.  This includes the following:
a. Widen the westbound approach of York Road on the north side to improve intersection alignment and provide a 100 feet long left turn lane;
b. Widen Nolensville Road at York Road to provide a southbound left turn lane with 100 feet of storage length
c. Construct new access roadway to the Creekside development with a two lane westbound approach with separate left and right turn lanes at Nolensville Road;
d. Widen Nolensville Road at the Creekside roadway to provide a southbound left turn lane with 250 feet of storage length
e. A new access road from Nolensville Road to the new school property will be built to Town collector road standards.
 • Traffic signalization at Nolensville Road and Creekside roadway shall be installed and operational by the opening of the high school or earlier if traffic volumes warrant. Traffic signal design shall be consistent with other traffic signalized intersections in the Town of Nolensville.
 • The developer will provide an additional traffic study analysis to assess the need for traffic signalization at the Nolensville Road and York Road intersection before the opening of the second school complex on York Road.
 • The median strips along the new access road, or parkway, shall be landscaped including street tree plantings along street sides and maintained by the homeowners association for this subdivision.  Street lighting is required and must meet Town design and performance standards and shall be maintained by the homeowners association.
 • The greenway and connecting trails, including three pedestrian bridges, shall be constructed by the developer and maintained by the HOA of the development.  The trails on the development’s property shall be constructed at 50% of final platting.  The developer shall construct three pedestrian bridges at 80% of final platting.  One bridge shall connect to the Sherwood Green Estates subdivision, one bridge shall connect internally near the school property, and one bridge will connect to the Silver Stream Development.  Construction of the trail along the new school property shall be completed by the opening of the new high school.
 • The developer will construct all connector trails with asphalt paving of 10’ width and will consider realignment of trail around the Smith property.
 • All houses constructed in this development will be single-family detached residential units with exteriors made predominantly of masonry material.  Other materials such as hardie-board will be limited to accent use.  No vinyl siding will be allowed. Lots in this development must meet the requirements for the SR District pertaining to limiting front-loaded garages and, also, the recessed garage requirement.
 • The Planning Commission must approve developer’s plans for the planned open space/clubhouse area before any construction begins.
 • If project is to be constructed in phases, the Town will have the right to make modifications to conditions approved for the project to reflect current Town policies.
Commissioner Haines seconded the motion, which passed unanimously.

7.  OLD BUSINESS 

8.  BONDS 

A. Bond Actions

1. Catalina Phase 1 release from maintenance bonding
Chairman Owens made a motion to release Turnberry Homes from maintenance bonding in Catalina Phase 1.  Mayor Alexander seconded the motion, and it carried unanimously.
2. Catalina Phase 2 extension of performance bonding for one yea
Chairman Owens made a motion to extend the performance bonding for Catalina Phase 2 for one   year to August 1, 2014, which was seconded by Commissioner Haines.  The motion passed unanimously.
3. Sunset Park extension of performance bonding for 90-days
Chairman Owens made a motion to extend the performance bonding for Sunset Park for 90-days to end on November 8, 2013.  Commissioner Haines seconded the motion, which passed unanimously.

B. Bond Report
Chairman Owens made a motion to approve the bond report as amended.  Commissioner Haines seconded, and the bond report was approved unanimously.

9.  OTHER
Henry Laird mentioned updates to the Zoning Ordinance are available after the meeting.
Mayor Alexander thanked everyone for their attendance at the meeting and mentioned the agenda items were difficult. 
Chairman Owens thanked Vice Chairman Radley for running the last meeting.

10.  ADJOURNMENT
The meeting was adjourned at 9:11 p.m.
2013-06 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
June 11, 2013 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Douglas Radley, Jimmy Reaves, Brian Snyder, Ashlee Walden 

Board Members Absent:   Rick Owens 

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher 

Citizens Present:       10

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Vice Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Vice Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Brian Snyder made a motion to approve the minutes from the Planning Commission Meeting on May 14, 2013.  Commissioner Ashlee Walden seconded the motion, which passed unanimously. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
None

6.  NEW BUSINESS

A.    Sherwood Green Estates Final PUD Plan & Preliminary Plats Phase 1 and Phase 2
Joe Epps from Anderson, Delk and Epps represented the applicant.  Commissioner Robert Haines asked about the plan to accommodate foot traffic between the Sherwood Green Estates and Nolensville Elementary School.  Mr. Epps said the applicant agreed to supply a walking trail and sidewalk up to the split median entrance to the school.  The Trees and Trails Committee previously offered to negotiate a sidewalk on the school property with Williamson County Schools.  Mayor Alexander said he had been present for a discussion with the School Board and believed there was indeed some level of acceptance by school board representatives on this plan.  Mr. Epps said the cross walk would be marked.  Vice Chairman Radley made a motion to approve Final PUD Plan and Preliminary Plats for Sherwood Green Estates Phases 1 and 2 with the following conditions:

• Applicant must accept and respond adequately to storm water management comments from Tom Allen
• The second sentence in Note 24 regarding insurance for the nature trail planned for the public access easement should be removed from plans for Phase 1 and Phase 2.
• Appropriate trees will be planted behind lots 15, 16 and 17.  Tree selections will be approved by Town Staff.
Mr. Epps agreed to the conditions and said he had a meeting scheduled with Tom Allen on Friday at 10:00 a.m. to discuss his comments.  Mayor Alexander seconded the motion, which passed unanimously. 

B.  Addition to Brittain Downs, Preliminary Plat Phase 2
Henry Laird prefaced the item by saying this project will include installation of rain gardens, which are not required by the Town.  There had been an outstanding question about who would be responsible for maintaining the rain gardens.  The attorney for the applicant worked with the Town Attorney Bob Notestine on an amendment of the restrictive covenants to indicate homeowners will be responsible for the rain garden maintenance.  If they are not maintained, the HOA will assume responsibility for maintenance and can be inspected by the Town if desired. 
Commissioner Haines made a motion to approve the Addition to Brittain Downs, Preliminary Plat Phase 2.  Commissioner Andrew Grosson seconded the motion, which carried unanimously.

C. Annexation Request from CPS on Burkitt South Project; Lancaster and Himebaugh Property
Vice Chairman Radley made a motion for approval of the Plan of Services for the annexation request.  Commissioner Ashlee Walden seconded the motion, which passed unanimously.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
Henry Laird reported that in June, BOMA held a public hearing on the zoning text amendment permitting retail package liquor sales in certain districts.  The Board heard a final reading on this item and then approved the zoning text amendment.  A public hearing was also held on an amendment to the Zoning Map and application of a PUD overlay for the Addition to Burkitt Village.  A final reading was heard and BOMA then approved the Zoning Map amendment and overlay.  A resolution was passed to accept the streets and related improvements to McFarlin Woods 5 – 6. 

8.  BONDS 

A.  Bond Report
Vice Chairman Radley made a motion to approve the bond report as presented.  Commissioner Haines seconded, and the bond report was approved unanimously.

9.  OTHER

Vice Chairman Radley said the only other issue mentioned in the packet is a newspaper article reiterating the State of Tennessee’s requirement that Planning Commissioners file a financial disclosure statement.

Mayor Alexander also reminded the Planning Commission the July BOMA meeting had been cancelled, as the scheduled meeting date was on the July 4th holiday. He invited everyone to attend the Town’s Annual Independence Day Celebration. 

10.  ADJOURNMENT
The meeting was adjourned at 7:22 p.m.
2013-05 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
May 14, 2013 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder, Ashlee Walden 

Board Members Absent:   None 

Staff Present:    Henry Laird, Don Swartz, Attorney Bob Notestine, Kali Mogul, Rick Fisher 

Citizens Present:       22

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on April 9, 2013.  Commissioner Brian Snyder seconded the motion and Commissioner Ashlee Walden recused herself from the vote.  Mayor Alexander introduced and welcomed Ashlee Walden as the new Planning Commissioner.  Approval of the minutes passed 7 – 0 with Walden recusing.

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
Mr. Bill Tisano, commercial developer in Nolensville, asked the Planning Commission to consider providing automotive connectivity between the new recreation center and the Town Center. 

6.  NEW BUSINESS

A.    Williamson County Recreation Center, Nolensville Site Plan
Brian Richter of C&I Designs and Doug Hood of Williamson County Parks and Recreation represented the project.  Mr. Richter explained that the Recreation Center project incorporates renovating the old Nolensville Elementary School, building a pool and redesigning the parking.  He said the project would take eight to ten months to complete.
Henry Laird mentioned there are a few items to work out, including the final storm water management plan and grading, a landscaping plan and the color palette of some of the accent features of the building.

Chairman Owens reiterated that the Trees and Trails Committee has requested consideration of hard-scape paths on the site respective to the MPO Grant—Small Connections Project—if funds are leftover after completion of the project.
Commissioner Jimmy Reaves asked about any storm water relief at the intersection of Sunset and Nolensville to keep water from going into the building.  Mr. Richter replied that the project does not include regional storm water work outside the property that Williamson County owns.  Part of the design includes flood panels, a diverter wall to slow down the storm water so it does not rush against the building. 

Mr. Jeff Williams with Civil and Environmental Consultants addressed a question by Commissioner Doug Radley regarding an increase in impervious area and whether the size of the drain would also need to be increased.  Williams said there is only a slight increase in impervious area, but it is not considerable.  To mitigate the increase the concrete swale that currently wraps around the building will be replaced by a grass swale to slow the storm water flow.  At completion, there will actually be a net decrease in the runoff to the bottom corner. 

There was discussion about water entering through the gymnasium.  Mr. Richter explained flood barriers will be installed on the doors, window sills will be raised, outlets will be moved up and mechanical structures will be built on pads. 

After continued discussion about potential storm water issues and an explanation of the color palette challenges between the designers and Town Design Review Committee, Chairman Owens made a motion to approve site plan with the following conditions:

• Final color palette should be agreed upon by the architects and Design Review Committee
• Final grading and storm water management plan must be approved prior to moving forward
• Landscaping plan must be submitted and agreed to by Town staff
Commissioner Robert Haines seconded the motion, which passed unanimously. 

B.  Bent Creek Final PUD Plan, Active Adult Residential

After an extensive discussion about the flood study needed and a conditional letter of map revision (CLOMR) from the Corps of Engineers, correspondence with Design Review Committee, the potential for enhancing the trails with a pedestrian bridge and bridge maintenance expenses for homeowners Chairman Rick Owens made a motion to approve the Bent Creek Final PUD Plan, Active Adult Residential with the following conditions:

• Developer must return to the Planning Commission for final approval with evidence of:  
1. A consensus between Trees and Trails on the connection to the Townhomes section of Bent Creek, including a pedestrian bridge
2. Satisfaction of requirements of the Town Design Review Committee
3. Conditional Letter of Map Revision (CLOMR) from the Corps of Engineers approved by FEMA before final plat is recorded
4. Town Attorney must approve the restrictive covenants and the language contained in them regarding the age restrictions and rental policies of the Active Adult Residential units
Commissioner Andrew Grosson seconded the motion, which passed unanimously.  A final plat will have to be approved by the Planning Commission.  The developer and Town Engineer agreed a grading permit would not be issued prior to an agreement about the placement of a pedestrian bridge.

C. Bent Creek Final Plat, Townhomes Lots 1 - 4
Eric McNeely of McNeely Civil Engineering and Bill Kottas represented the project.  Chairman Rick Owens made a motion to approve Bent Creek Final Plat, Townhomes Lots 1 – 4.  Commissioner Haines seconded.  With no further discussion, the motion passed unanimously.

D. Bent Creek Final Plat, Phase 6, Section 1A
Chairman Owens made a motion to approve Bent Creek Final Plat, Phase 6, Section 1A with performance bonding set at $34,512.00.  Commissioner Haines seconded, and the motion carried.

E. Bent Creek Final Plat, Phase 6, Section 1B
Chairman Owens made a motion to approve Bent Creek Final Plat, Phase 6, Section 1A with performance bonding set at $43,401.50.  Commissioner Haines seconded, and the motion passed unanimously.

F. Benington II Sketch Plan
No approval was necessary for this agenda item.  However, comments made on the overview were:
Elevations are extreme in some areas; staff recommended identifying slopes in excess of 15%

7.  OLD BUSINESS 
A. Report from last BOMA meeting
Henry Laird reported that BOMA approved a release from maintenance bonding for Burkitt Place Phase 2F and acceptance of the street in this phase by the Town 

8.  BONDS 

A.  Bond Actions
1.  Burkitt Place Phase 2H transition from performance bond to maintenance. 
Chairman Owens moved to approve the transition of Burkitt Place Phase 2H from performance to maintenance.  Commissioner Brian Snyder seconded, and the motion passed unanimously.
2.  Bent Creek Phase 3 Section 1 transition from performance to maintenance bond.  Chairman Owens made a motion to approve the transition to maintenance.  Mayor Alexander seconded the motion, which passed unanimously.
3.  Bent Creek Phase 7 Section 1 transition to landscape maintenance bonding and a reduction in bond amount.  Chairman Owens moved to approve a transition from landscaping performance to landscape maintenance for Bent Creek Phase 7 Section 1 and a reduction in bond amount to $2,600.00.  Commissioner Grosson seconded, and the motion passed unanimously.
4.  Ballenger Farms Phase 4 Section 2 transition from performance to maintenance bonding.  Chairman Owens made a motion to approve the transition to maintenance for Ballenger Farms Phase 4 Section 2 at its current amount $71,000.00.  Mayor Alexander seconded the motion, which passed unanimously.
5. Ballenger Farms Phase 4 Section 2 transition from landscaping performance to landscaping maintenance. Chairman Owens moved to approve the transition to landscaping maintenance for Ballenger Farms Phase 4 Section 2 at its current amount $7,700.00.  Commissioner Reaves seconded and the motion passed unanimously.
6.  Sunset Park extension of performance bond.  Chairman Owens made a motion to extend a 60-day extension to August 8, 2013 at the current bond amount $164,000.00.  Commissioner Radley seconded, and the motion passed unanimously.
7.  Haley Industrial Park Phase 4 extension of performance bond.  Chairman Owens made a motion to approve a 90-day extension of the performance bond for Haley Industrial Park Phase 4 at $157,000.  Commissioner Radley seconded the motion, which passed unanimously.
8.  McFarlin Woods Sections 5 and 6 release from maintenance bonding.  Chairman Owens moved to approve the release from maintenance bonding for McFarlin Woods Sections 5 and 6.  Commissioner Snyder seconded, and the motion carried.

B.  Bond Report
Chairman Owens made a motion to approve the bond report as amended.  Commissioner Reaves seconded, and the motion passed unanimously.

9.  OTHER

Mayor Alexander commended Chairman Owens on his work during the meeting.

Commissioner Haines asked Don Swartz about the depression in the road in the area of Oak Creek and Mer Rouge.  Swartz replied that those roads have already been released.  The developer has done some repairs and the Town has done some repairs already.  Additional repairs may be needed in the future. 

10.  ADJOURNMENT
The meeting was adjourned at 8:31 p.m.
2013-04 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
April 9, 2013 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder

Board Members Absent:   Chris Kelly

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Bryan Howell

Citizens Present:       11

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Commissioner Brian Snyder led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on March 12, 2013.  Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
Randy Tucker resident on Brittain Lane asked whether that a new phase of Brittain Downs would open onto Brittain Lane, with driveways on Brittain Lane.  He is concerned because traffic is heavy on Brittain Lane. 

Town Planner Henry Laird said that the sketch plan for Brittain Downs had been approved years ago.

6.  NEW BUSINESS

      A.    Final Plat, Phase 2 Brittain Downs PUD
Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Mayor Alexander asked Epps about   an open space leading into the Williamson County Board of Education school property.  It is west of the easement the Town was looking at for a pedestrian crossing over to the school.  Epps said that either easement could be used for pedestrian crossing.  Mayor Alexander asked if the applicant would designate both easements as pedestrian crossings.  Epps confirmed they could do that by adding “pedestrian ingress and egress” on the plat for Phase 2 Brittain Downs PUD and revising the plat for Phase 1 by document noting “pedestrian ingress and egress.”

After brief discussion about areas marked open space on the plat, Chairman Owens made a motion to approve the Final Plat, Phase 2 Brittain Downs PUD:

• Phase 1 will be revised by document noting the pedestrian access
• Phase 2 will be revised prior to recording noting pedestrian access
• Performance bonding for Phase 2 Brittain Downs PUD set at $160,050.  

Commissioner Andrew Grosson seconded the motion, which passed unanimously. 

B. Mark Bell Office/Retail Site Plan 9895 Old Clovercroft Road
Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  After lengthy discussion of the parking site plan, the number of employees and potential customers, the possibility of relocating the ingress and egress for the parking site and overflow parking, the landscaping plan and potential change of use, Chairman Owens made a motion to approve the Mark Bell Office/Retail Site Plan with an exemption from the Town’s parking regulations to allow 10 parking spaces with the condition that a change of use would require a new site plan review.  Commissioner Robert Haines seconded the motion, which passed unanimously.

C. Ms. Nichole’s Inc. Daycare Center Site Plan 7226 Haley Industrial Drive
Joseph G. Petrosky represented the applicant.  Town Planner Henry Laird clarified that the Town’s parking regulations as per the Zoning Ordinance are currently being amended, and the applicant has already received a variance for parking. 

Commissioner Douglas Radley asked about the note for the applicant to respond adequately to Tom Allen’s comments. 
Commissioner Haines made a motion to approve the site plan for Ms. Nichole’s Inc. Daycare Center with the following conditions:

• Applicant must respond adequately to Tom Allen’s comments in his memo from April 3, specifically items #2 and #5
• Landscaping performance bonding set at $13,750.00
Mayor Alexander seconded the motion, which carried unanimously.

D. Dugger Realty/Nolensville Insurance Offices Site Plan 2297 Sam Donald Court

Town Planner Henry Laird explained that the applicant is asking for a change of use, which requires site plan review for parking by the Planning Commission.  Applicant Tommy Dugger said his office is a low use business, which would allow them to install a gravel parking lot as opposed to a paved lot.  Most of their business is done by phone or via Internet rather than walk-in. 

Chairman Owens raised a concern about gravel being in the road.  Tommy maintained there is a slope into the parking lot, so the chance of gravel winding up in the road is low.  Mayor Alexander and Commissioner Haines both mentioned there is a slope of about 10% that would prevent the gravel from escaping the lot.  Commissioner Grosson asked why Mr. Dugger considers his business low use.  Dugger reiterated that there are three (3) employees with most business being conducted online or out of the office with very few walk in customers.  Mayor Alexander concurred.
Commissioner Haines made a motion to approve the site plan for Dugger Realty/Nolensville Insurance Offices at 9927 Sam Donald Court.  Chairman Owens seconded the motion, which passed 6 – 1, with Commissioner Grosson opposing.

7.  OLD BUSINESS 

A. Report from last BOMA meeting

Henry Laird reported that BOMA heard the first reading of an ordinance to adopt the PUD Concept Plan and PUD Overlay for the Addition to Burkitt Village.  BOMA also approved Zoning Ordinance text amendment on the location of retail liquor stores compatible with the retail liquor store ordinance, which also passed on second reading. 
A contract with Duncan Associates was approved to allow the firm to conduct an evaluation of the impact fee program to determine whether any changes to the program are necessary.

8.  BONDS 

A.  Bond Actions

1.  Burkitt Place Phase 2F requests release from maintenance bonding on streets and infrastructure
Town Engineer noted that there are two minor issues that the developer plans to address before the bond and letter of credit mature in May.  Chairman Owens made a motion to approve the Burkitt Place Phase 2F release from maintenance bonding on streets and infrastructure with the condition that Don Swartz, Town Engineer, is satisfied with the installation of the temporary cul-de-sac street sign and cleaning of the detention pond of sediment as mentioned in his memo.  Commissioner Jimmy Reaves seconded, and the bond action passed unanimously.

2.  Burkitt Place Phase 2F transition to landscape performance bond to landscape maintenance bond.  Chairman Owens made a motion to approve the transition.  Commissioner Haines seconded the motion, which passed unanimously.

B.  Bond Report
Chairman Owens made a motion to accept the bond report as amended.  Mayor Alexander seconded the motion, which passed unanimously.

9.  OTHER

Town Planner said the Town has received six submittals for the next Planning Commission meeting, including plans for the new Recreation Center, Bent Creek Active Adult Residential Final PUD plans and others.

Also, on May 1st, TAPA will present a Power of TEN Regional Summit with speakers from across the country, state and TDOT representatives and regional area leaders discussing the growth and future of Middle Tennessee.  This event should count toward required training credits for Planning Commission and BZA members. 

10.  ADJOURNMENT

The meeting was adjourned at 7:56 p.m.
2013-03 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
March 12, 2013 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder

Board Members Absent:   Chris Kelly 

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher 

Citizens Present:       42

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on February 12, 2013.  Commissioner Brian Snyder seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
None

6.  NEW BUSINESS

A.    Site Plan, Phase 1, Providence Baptist Church

Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Town Planner Henry Laird mentioned that Town staff and the Design Review Committee members were satisfied with the design and the work done. 
Chairman Owens asked about the traffic study, entry and exit lanes and stop signs for Sunset Road.  Laird mentioned that changes had been made to the parking area and driveway to accommodate the suggestions from the traffic study. 
Chairman Owens made a motion to approve the Site Plan, Phase 1 for Providence Baptist Church with the following conditions:

• Landscaping bond amount should be established at the building permit application stage
• Applicant will provide detailed calculations and information requested by Tom Allen concerning storm water management. 
Commissioner Robert Haines seconded the motion, which passed unanimously. 

B. PUD Concept Plan, Addition to Burkitt Village

Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Town Planner Henry Laird introduced the project and mentioned the proposed plan is in addition to the Burkitt Village plan that had already been approved by the Planning Commission. 

Chairman Owens commented that he would like all PUD plans “cleared” through the Trees and Trails Committee to establish connectivity throughout new neighborhoods as part of the approval in a process similar to the way the Design Review Committee reviews residential and commercial projects and asked whether the applicant would be amenable to this suggestion.  Mr. Epps concurred.  

Chairman Owens made a motion for approval of the PUD Concept Plan, Addition to Burkitt Village with the condition that the applicant confers with the Trees and Trails Committee.  Commissioner Jimmy Reaves seconded the motion.  Commissioner Radley clarified that Design Review Committee does not review residential plans.  Laird further clarified that comment by saying the Design Review Committee reviews commercial and attached residential housing.

The motion to approve passed unanimously.

C. Preliminary Plat, Phase 2 Birttain Downs Addition

Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Town Planner Henry Laird said that Tom Allen did provide some late comments that included concerns over bioswales and rain gardens, low impact techniques for storm water that would eliminate the need for detention ponds and limit the removal of trees in front of the subdivision.  Allen was concerned about how the techniques fit in with our storm water regulations. 

Epps explained that at the time the concept plan was submitted, the Planning Commission was concerned with water quality.  Due to the proximity of Brittain

Downs to Mill Creek, detention would not be required.   In discussion about keeping as many trees as possible around the subdivision, the question is over the maintenance of rain barrels, bioswales and rain gardens on individual lots.  Rain gardens and barrels are not for retention or detention—just for water quality.  He mentioned that other subdivisions are incorporating these techniques and are not having a significant problem with individuals maintaining them.

Town Attorney Bob Notestine said that he is familiar with the issue in Metro with other developers and builders writing regulations for maintenance into the restrictive covenants and that he would be happy to discuss options with staff.  Laird said that a condition could be placed on an approval but we do not have full details from Tom Allen.  The applicant may need to go before the Storm Water Appeals Board.

Chairman Owens asked for acclimation on a deferral of the Preliminary Plat, Phase 2 Brittain Downs for one month for further review of the bioswales and rain barrels.  Planning Commissioners concurred with the deferral.

D. Final Plat, Phase 1, Brittain Downs Addition

Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Chairman Owens made a motion for approval of the Final Plat, Phase 1 Brittain Downs Addition with the condition that performance bonding is set at $358,793.60.  Mayor Alexander seconded the motion, which passed   unanimously.

E. Final Plat, Phase 1 Burkitt Village and Final PUD Development Plans

Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  He mentioned this plan has already been through the Trees and Trails Committee.  Chairman Owens made a motion for approval of the Final Plat, Phase 1 Burkitt Village and Final PUD Development Plans with the condition that performance bonding is set at $136,030.40.  Commissioner Brian Snyder seconded the motion, and it passed unanimously.

F. Final Plat, Phase 4, Catalina

Nicky Wells represented Turnberry Homes.  Mayor Alexander asked whether this plat included final improvements to Brittain Lane and Maxwell Lane.  Mr. Wells said he is aware of the requirements for the improvements at 80% build out.  Currently, the subdivision is at 60% build out.

Chairman Owens made a motion for approval of the Final Plat, Phase 4, Catalina with the condition that performance bonding is set at $99,726.00.  Commissioner Haines seconded and asked about the status of homes in the 100-year flood plain.  Wells indicated that lots 99 – 103 have a setback on the flood plain line.  If the creek begins to rise, the homes are three feet above the flood plain line.

After no further discussion, the motion passed unanimously.

G.  Minor Plat, Alton Maxwell One-lot Subdivision

Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Mayor Alexander asked whether the asphalt drive would be left as an easement, and Epps confirmed that it would.  Chairman Owens made a motion to approve the Minor Plat, Alton Maxwell one-lot subdivision.  Commissioner Haines seconded, and the motion carried unanimously.

H.  Zoning Text Amendment on Location of Liquor Stores in Zoning Districts

Laird explained that BOMA is getting ready for a final reading on the proposed ordinance for regulations on liquor stores, so the Planning Commission needs to approve a zoning text amendment.  Town Attorney Bob Notestine asked whether an overlay would be required for the CS district to put the amendment into effect.  Laird said there was none required.  Chairman Owens made a motion to approve the Zoning Text Amendment on location of Liquor Stores in Zoning Districts.  Commissioner Haines seconded, and the amendment passed unanimously.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
Henry Laird reported that BOMA approved the Bent Creek proposed Concept Plan change to allow for Active Adult Residential area.  A public hearing was held on the proposed liquor store ordinance regulations, and there was a first reading of the amendment to the Zoning Ordinance parking standards for daycare centers and package retail liquor stores. 

8.  BONDS 

A.  Bond Report

Chairman Owens made a motion to accept the bond report as presented.  Commissioner Reaves seconded, and the bond report was accepted unanimously.

9.  OTHER

Beth Lothers mentioned Arbor Day was a great outing.  It was postponed due to weather with 70 trees being planted along Rocky Fork Road alignment and Nolensville Park. 

Mayor Alexander commented that the Budget Committee was in planning and they are open to anyone who would like to be involved.

10.  ADJOURNMENT
The meeting was adjourned at 7:48 p.m.
2013-02 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
February 12, 2013 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Chris Kelly, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder 

Board Members Absent:   None

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       23

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on January 8, 2013.  Commissioner Brian Snyder seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS

Ms. Wanda Barker of 7372 Nolensville Road said she would like the Commissioners to vote yes on New Business Item A, text amendment to the Land Use Policy Plan. 

Mr. Larry Gardner of 105 Mill Creek commented on four items.  He asked that 1) If the Commissioners vote yes on the text amendment to the Land Use Policy Plan, please also allow commercial development in the area near York Road; 2) Please revisit the Major Thoroughfare plan.  More building in the southern part of Nolensville will bring a great deal more traffic; 3) Bent Creek developers should finish Bent Creek Trace and use that area for Senior Housing; 4) Nolensville should invest in getting the Bypass around the Historic area now.

Joe Curtsinger of 7380 Nolensville Road said the Planning Commission is exhibiting arbitrary and capricious behavior of the Land Use Plan and considering the Land Use Policy Plan.  He objected to the way the Public Hearing was handled at the last meeting.  He quoted from the minutes of several past Planning Commission meetings and the Land Use Policy Plan.  He said that staff originally recommended no PUDs, and now they are recommending PUDs in the southern part of Nolensville.  He said that changing this part of the Land Use Plan will destroy the intentions of the previous Planning Commissions.

Tommy Dugger of 2260 Rolling Hills Drive spoke in favor of the Land Use Policy text amendment.  He said that the landscape of the town is changing with the new High School coming in, and the nature of PUDs has also changed in requirements. 

Chairman Owens made a comment to close the Citizen Comments portion of the meeting.  Land Use Policy Plans can change.  Our vision of the Town and what we want the town to be hasn’t changed, but how we achieve our goals can change.  He does not believe there is arbitrary or capricious behavior by the Planning Commission. 

6.  NEW BUSINESS

A.    Land Use Policy Plan Text Amendment on Residential Planned Unit Developments in South Nolensville
Town Planner Henry Laird stated that the applicants requested item 9 under Article A of the Land Use Policy Plan text be eliminated.  He said that PUDs have changed drastically since the original Land Use Plan was drafted.  The request tonight is not for a specific project, but the item under consideration is whether to remove the restrictions to the type of housing that can be developed in the southern part of Nolensville. 

Commissioner Snyder asked for clarification of the differences between the rules for PUDs in the past versus current regulations.  Laird said that previous regulations allowed a higher density--half-acre lots--and several other variables.  Among others, rules for garage entries, standards for front-loaded garages, open space and lower density—1.8 units per acre—have been put in place since the first PUDs were developed in Nolensville.  Mayor Alexander agreed that the PUD regulations have certainly evolved, and since so many positive changes have been made, the PUD has much greater acceptance.  They also allow us to ask for additional amenities like open space, walking trails and connectivity, which are not options with a conventional subdivision.  Commissioner Robert Haines also commented that planning documents are living documents that are not static. Changes can be made. 

Commissioner Jimmy Reaves said he lives in Bent Creek and called the lot sizes “a disaster.”  In some cases, homeowners have only 15-feet surrounded by common area, and they can’t even put up a swing set.  It is a nightmare for the HOA to maintain common area, and the homeowners are unable to be satisfied, so he can not vote in favor of a PUD for South Nolensville.  Mayor Alexander, Commissioner Andy Grosson and Chairman Owens countered that the PUD regulations had been changed drastically since Bent Creek started.  Mayor Alexander said it is not a right to do a Planned Unit Development.  The Planning Commission can reject a PUD easily.  Conventional subdivisions can be developed as a matter of right. 

Chairman Owens made a motion to approve the amendment to the Land Use Policy Plan text and delete restriction number 9 under Article A on residential PUDs in the southern part of Nolensville.  Commissioner Haines seconded the motion. The motion for approval passed by a vote of 7 – 1, with Commissioner Reaves dissenting.

B. Proposed Amendment for Zoning Ordinance parking standards for day care centers and retail liquor stores
Town Planner Henry Laird introduced the item, saying Nolensville’s off-site parking standards for daycare centers are excessively high in comparison to other cities and counties in the area.  In this discussion, package liquor store parking also came up since the Town is currently drafting regulations for this special type of retail use.  Currently the standard requires one space for every five children regardless of the total number of children.  Williamson County and Metro has a graduated system for regulating the number of spaces.  Staff recommends one space for every five children up to 50 children and one space per ten children after that. 

For retail package liquor store off-site parking, staff recommends the same standard as general retail parking, which is one space per 200-square feet.  This is a recommendation to BOMA to considering a change to the ordinance. 

Chairman Owens made a motion for approval of the change to the Zoning Ordinance parking standards for day care centers and package retail liquor stores as recommended by staff: For daycare centers, one space for every five children up to 50 children and then one space for every ten children; for retail package liquor stores, one space per 200-square feet.  Commissioner Haines seconded the motion, which passed unanimously.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
Henry Laird reported that BOMA heard the first reading on the amendment to the Master PUD Concept Plan for Bent Creek.  A public hearing will be held on this issue at the March meeting.  There was a first reading of the ordinance that regulates retail package liquor stores.

 8.  BONDS 

A.  Bond Actions

1. Bent Creek Phase 5 Section 1 requests transition to maintenance bond
Chairman Owens made a motion to approve the transition to maintenance bond for Bent Creek Phase 5 Section 1.  The motion was seconded by Mayor Alexander and passed unanimously.
2.  Bent Creek Phase 5 Section 2 requests transition to maintenance bond
Chairman Owens made a motion to approve the transition to maintenance bond for Bent Creek Phase 5 Section 2.  The motion was seconded by Commissioner Snyder and passed unanimously.
3. Bent Creek Phase 4 Section 2 requests transition to maintenance bond and a reduction in bond amount to $50,374.50.
Chairman Owens made a motion to approve a transition to maintenance bond and reduce the bond amount for Bent Creek Phase 4 Section 2 to $50,374.50.  Commissioner Reaves seconded and the motion carried unanimously.
4.  Bent Creek Phase 8 Section 1 requests transition to maintenance bond and a reduction in bond amount to $12,800.36
Chairman Owens made a motion to approve a transition to maintenance bond and reduce the bond amount for Bent Creek Phase 8 Section 1 to $12,800.36.  Commissioner Snyder seconded and the motion carried unanimously.
5.  Bent Creek Phase 9 Section 1 requests transition to maintenance bond and a reduction in bond amount to $15,832.91. 
Chairman Owens made a motion to approve a transition to maintenance bond and reduce the bond amount for Bent Creek Phase 9 Section 1 to $15,832.91.  Commissioner Grosson seconded and the motion passed unanimously.

B.  Bond Report
Chairman Owens made a motion to approve the bond report as amended.  Commissioner Haines seconded, and the motion passed unanimously.

9.  OTHER
Mayor Alexander announced that the Trees and Trails Committee will host an Arbor Day celebration at 9:00 a.m. on March 2 by planting trees on Rocky Fork Road.  Everyone is invited to join and volunteer planting trees.

10.  ADJOURNMENT 
The meeting was adjourned at 7:47 p.m.
2013-01 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
January 8, 2013 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jimmy Reaves, Brian Snyder 

Board Members Absent:   Chris Kelly, Douglas Radley 

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher 

Citizens Present:       28

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:03 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES

A.  Chairman Owens made a motion to approve the minutes from the Public Hearing on December 11, 2012.  Commissioner Jimmy Reaves seconded the motion, which passed unanimously. 

B.  Chairman Owens made a motion to approve the minutes from the regular Planning Commission Meeting on December 11, 2012.  Commissioner Andrew Grosson seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS
Mayor Alexander welcomed Vice Mayor Brian Snyder as a new Planning Commissioner and BOMA liaison.  Alexander also mentioned that on January 17, 2013 at 7:00 p.m. there will be a public workshop at Town Hall to discuss the future of package liquor retail stores in Nolensville, including locations.  Prior to the public workshop on January 17, 2013, there will be a meeting of the Beer Board at 6:30 p.m. to consider a beer permit for McDougal’s Chicken.

5. ELECTION OF PLANNING COMMISION OFFICERS FOR 2013
Chairman Owens made a motion nominating Commissioner Doug Radley as Vice Chairman.  Mayor Alexander seconded the nomination and was passed unanimously.  Chairman Owens nominated Robert Haines as Secretary.  Commissioner Reaves seconded the motion, which carried unanimously.  Mayor Alexander nominated Rick Owens to continue as Chairman for 2013.  Commissioner Haines seconded the motion, which passed unanimously.

5.  CITIZEN COMMENTS

Ms. Wanda Barker of 7372 Nolensville Road said she would like to publicly thank Tom and Russell Moon for selling their land to the Williamson County School System. 

Ms. Barker also reminded the Commission, in regards to New Business item 7C, there are several parcels of property in the South Nolensville area that will not perk.  The owners of these properties are frustrated because they can not build homes on the land they’ve owned for 37 years.  Please keep this in mind when considering the Land Use Policy Plan Text Amendment in New Business item 7C.

6.  NEW BUSINESS

A.    Bent Creek Development Proposed New Entrance Signs
Commissioner Reaves recused himself from this item because he is a homeowner in Bent Creek and also on the Board of Directors for the Bent Creek Homeowner’s Association.  After recusing himself, Reaves stepped down from the dais. 
Town Planner Henry Laird stated that the staff had reviewed the plans and they do meet the Town standards for approval.  Chairman Owens made a motion to approve the Bent Creek Development New Entrance Signs.  Commissioner Grosson seconded the motion.  Commissioner Snyder clarified that he is a Bent Creek resident but is not on the Board of Directors.  The motion for approval passed unanimously.

B. Public Hearing: Land Use Policy Plan Text Amendment
Town Planner Henry Laird introduced the item, saying that applicants Mr. Tom Moon and Ms. Wanda Barker have requested a change to the Land Use Policy Plan text, specifically in the residential portion Section A, Item # 9, which restricts residential Planned Unit Developments from South of Mill Creek to Williams and York Road.  This restriction has been in place since the adoption of the Land Use Policy Plan in 2005.

Mr. Moon stated that his goal is to be allowed the opportunity to work with the staff on a design for a PUD within the area restricted by the Land Use Policy Plan.  He said that he understands that the density would be restricted to 1.8 units per acre with 30 percent open space.  The area in question is uniquely situated by the new school planned by Williamson County, and the County has granted an easement for a walking trail to connect to the Silver Stream community.

Joe Curtsinger of 7380 Nolensville Road reminded the Commission that a change to the Land Use Policy Plan text is a major consideration.  He said that he lives in the affected area but did not receive a written notice of the public hearing and requested a deferral.

The Mayor asked whether there was adequate notice of the public hearing.  Henry Laird said that the public hearing was advertised in the newspaper, on the Town website and in front of the Town Hall.  Staff also sent written notices to approximately 25 residents in the area.  Signs are not required to be posted. 

Mr. Charles Lawson of 2531 York Road stated that he did receive a letter.

Mr. Frank Wilson 7345 Nolensville Road asked what the zoning was for the area.  Laird responded that it is currently zoned SR.

Alderman Beth Lothers of 304 Walpole Court clarified that Planned Unit Development are now required to be at the same density as a standard subdivision with half-acre lots.  PUDs of today are different from PUDs of the past.

Mayor Alexander said he was concerned about the question of proper notification of affected residents.  Chairman Owens agreed and said the item could be deferred so that all residents would have time to be properly notified.  Commissioner Snyder and Commissioner Reaves agreed.

Chairman Owens then closed the public hearing and made a motion to defer the text amendment change for one month, seconded by Commissioner Snyder.  The motion passed unanimously.

Laird asked whether another public hearing would need to be held.  Attorney Bob Notestine said the public hearing had been properly conducted and closed.  Another public hearing is not required.

C.  Land Use Policy Plan Text Amendment
This item was deferred.

7.  OLD BUSINESS 
A. Report from last BOMA meeting 
Henry Laird reported that BOMA heard the first reading of Ordinance 13 – 01 for the request to amend Bent Creek Master Plan to allow Active Adult Housing.  The Ordinance passed the first reading.  A public hearing and the second reading will be held in February. 

8.  BONDS 
A.  Bond Report
Chairman Owens made a motion to approve the bond report as presented.  Commissioner Haines seconded the motion, and it passed unanimously. 

9.  OTHER
Mayor Alexander announced that there will be a discussion of the Fire Safety Committee Study at the next meeting of the Board of Mayor and Aldermen.

10.  ADJOURNMENT
The meeting was adjourned at 7:41 p.m.