2017

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: December 7, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:01 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, and Jason Patrick.  Board member absent:  Alderman Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 23 citizens present.

Alderman Larry Felts said the prayer and led the Pledge of Allegiance. 

Ms. Paula Waits, principal of Nolensville Elementary School, announced she will be leaving Nolensville to be the principal of new school in Williamson County, Thompson’s Station Middle School.  Waits thanked the Board and the Town for supporting NES and will miss the community and students.

Mr. Kel McDowell of Williamson Inc. introduced himself and expressed eagerness to meet personally with the Board members and his interest in working with the Town.

Alderman Dugger moved to approve the minutes from the Board meeting of November 2nd, 2017, seconded by Alderman Felts.  The motion passed unanimously.

Alderman Dugger moved to approve the minutes from the Beer Board meeting of November 2nd, 2017, seconded by Alderman Felts.  The motion passed unanimously.

Alderman Patrick then made a motion to approve the Treasurer’s report through September 2017, seconded by Mayor Alexander.  When the vote was taken, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 

• There was a public hearing and action on a text amendment to the subdivision regulations at the Planning Commission meeting in November.  There was an update to the Major Thoroughfare plan approved and a discussion on the Comprehensive Plan. 

Town Engineer Don Swartz provided updates on the following:

• The Town has received a notice to proceed on the Creekside Safe Routes to School project.  The engineering services contract with Wiser is on the agenda.
• The Small Town Connections project is near completion. A walk-through will be scheduled within the next few weeks to tie up any lose ends.

There was no report for the Fire Department.

Police Chief Roddy Parker introduced Cody Ethridge as a new hire to the police department.  Cody served previously in the Public Works department but recently graduated from the police academy.  Mike Terns joined the Town of Nolensville as a police officer after 14 years with the Williamson County Sheriff’s Office. Photos were taken of the new police officers with the Board members.

Parker then presented his monthly report.  He mentioned two more officers would be starting on Monday and more testing will take place with additional candidates next week.  The THSO grant is moving forward to fund the MDTs.  Alderman Patrick noted the increased presence of Williamson County Sheriff’s cars in Town.

There was no formal report from Public Works, but a written report was distributed prior to the meeting.  Alderman Felts thanked Public Works for the beautiful Christmas tree.  Alderman Dugger also thanked the department, the Police, and Brian Snyder for the North Pole Experience on Monday.  

There was no report for the Historic Zoning Commission or the Town Events Committee.  Alderman Patrick thanked the volunteers with the Town Events Committee and mentioned new decorations and accommodations would likely be incorporated into the North Pole Experience next year due to the success and growth of the event.

At 7:27 p.m. Mayor Alexander opened a public hearing on Ordinance 17-12, an ordinance to amend Zoning Ordinance 04-09 pertaining to Article 2.2.1, Farm House Cluster Developments.  With no comments, Mayor Alexander closed the public hearing at 7:27 p.m.

Mayor Alexander made a motion to approve Ordinance 17-10, an ordinance amending the Telfair Master Concept P.U.D. Plan in Nolensville, Tennessee and rezoning the property suburban residential-1 (SR1) with a planned unit development (P.U.D.) overlay.  Alderman Tommy Dugger seconded the motion.  Mr. Jay Easter with Ragan-Smith Associates and Mr. Christopher Smith, of Oldsmith Group, represented the project.  There was a lengthy discussion about incorporating a left turn lane on York Road into the subdivision and a crosswalk over to the Mill Creek Elementary and Middle School.  Mr. Smith agreed to accommodate the crosswalk and referenced the traffic study with regards to the left turn lane.  Town Engineer Don Swartz clarified the use and timing of the impact fee from the development on York Road.  Mr. Brandon Baxter, traffic engineer with Ragan-Smith, addressed the hill, site distance, and the protocol involved with the traffic study.  He said he had gone back and re-assessed the traffic study based on the additional 19 lots in the amendment to the Telfair P.U.D., but the increased vehicle count still did not meet the threshold for a turning lane.

Alderman Felts moved to amend Mayor Alexander’s motion to approve Ordinance 17-10 by adding a left turn lane into the Telfair development.  Alderman Dugger seconded the motion to amend.  There was further extended discussion about the possibility of future development on York Road and the traffic study.  When a vote on the amendment to Ordinance 17-10 was taken, the Board was tied 2 – 2, and the motion failed for lack of an affirmative vote.

There was an additional confirmation by the developer that a crosswalk to the Mill Creek school campus, ADA ramp and four signs would be installed.  Upon a vote, the motion to approve Ordinance 17-10 on second and final reading passed unanimously.     

Mayor Alexander moved to approve Ordinance 17-11, an ordinance to amend budget ordinance 17-06 for fiscal year July 1, 2017 – June 30, 2018, seconded by Alderman Felts.  After a brief discussion, the motion passed unanimously on second reading.
Mayor Alexander moved to approve on second reading Ordinance 17-12, an ordinance to amend Zoning Ordinance 04-09 pertaining to Article 2.2.1, Farm House Cluster Developments.  Alderman Dugger seconded the motion, which passed unanimously. 

Mayor Alexander then made a motion to approve on second reading Ordinance 17-13, an ordinance to amend Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption.  Alderman Felts seconded the motion.  The owner of the brewing company, Mr. Chris Going, was unable to attend the meeting, and no other representative was in attendance.  After considerable discussion, the Mayor withdrew his motion to approve, and Alderman Felts withdrew his second.  Mayor Alexander then moved to defer a vote on Ordinance 17-13 to the January 4, 2018 meeting.  Alderman Dugger seconded and the motion to defer passed unanimously.

The Mayor then moved to approve Resolution 17-31, a resolution to approve the use of funds for acquisition of right-of-way associated with the Sunset Road improvement project.  Alderman Patrick seconded.  When the vote was taken, the approval passed unanimously.

Mayor Alexander made a motion to approve Resolution 17-32, a resolution to enter into an agreement with Wiser Consultants, LLC and authorize the use of funds for construction engineering and inspection services related to the Safe Routes to School project at Creekside Drive, seconded by Alderman Felts.  The motion passed unanimously.

Mayor Alexander moved to approve Resolution 17-33, a resolution to amend the general provisions of the purchasing procedures for the Town of Nolensville.  Alderman Dugger seconded the motion, which passed unanimously.

Mayor Alexander mentioned there were 21 new residential permits pulled in the month of November and then sadly announced the passing of Ms. Carla Ediger earlier in the week.  Ms. Ediger served for many years as the chairman of the Budget Committee and chairman of the Design Review Committee.  She was a dedicated volunteer in various capacities in the Town of Nolensville, so her death represents a huge loss for the Town.  Aldermen Patrick, Dugger and Felts recalled Carla’s hard work, character and integrity and agreed she would be greatly missed. 

The Mayor adjourned the meeting at 8:42 p.m.

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: November 2, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:01 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 49 citizens present.

Alderman Brian Snyder said the prayer and led the Pledge of Allegiance. 

Mr. Aubrey Short of 803 Rockwood Drive thanked the Board and the Town for striping Brittain Lane/Maxwell Lane.

Mayor Alexander moved to approve the minutes from the Board meeting of October 5th, 2017, seconded by Alderman Felts.  The motion passed unanimously.

Mayor Alexander then made a motion to approve the Treasurer’s report through September 2017, seconded by Alderman Patrick.  When the vote was taken, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 

• An updated draft of the Comp plan will be discussed at the November Planning Commission meeting with a public hearing and action by the Planning Commission in December.

Twelve submittals were considered by the Planning Commission in October:

• Burberry Glen Phase 2 Final Plat, approved
• StorPlace and the Shoppes at Nolensville Site Plan, approved
• Summerlyn P.U.D. Section 5 Final Plat, approved
• The Church at Nolensville (Brentwood Baptist Church) Home Occupation – 7388 Nolensville Road, deferred and recommended to the Board of Zoning Appeals
• Burkitt Village Phase 6 Final P.U.D. Revision – Kintore Drive Stub Out, approved
• Telfair Phase 2 Final Plat, approved
• The Woods at Burberry Glen Preliminary Plat/Final P.U.D. trail revision, approved
• Hadley Reserve Final Plat, approved
• 940 Oldham Drive Office Building Site Plan, approved
• McCord Nolen Monument Sign Site Plan, approved
• Swainston Warehouse Site Plan, approved
• Zoning Ordinance and Subdivision Regulations Text Amendments – Farm House Cluster Developments – Article 2.2.1 of the Zoning Ordinance and Section 5.3.3 (b) of the Subdivision Regulations, approved

Town Engineer Don Swartz provided updates on the following:

• The Town has received a notice to proceed on the Creekside Safe Routes to School project.  The project should be put out to bid before the end of the year.
• There is no change in status for the Stonebrook Safe Routes to School project.
• The Small Town Connections project is near completion. The new tentative grand opening is planned for December 2nd.
• Sunset Road project is still on schedule.  A resolution to approve funding of right-of-way acquisitions is on the current agenda.  Ragan-Smith Associates provided an updated cost estimate, which is in line with what was presented earlier in the year.

There was some additional discussion about the right-of-way in front of Benington and also the possibility of the bypass. 

On behalf of the Nolensville Volunteer Fire Department, Chief Keith Rosenberry reported statistics for October.  The Department purchased a pre-owned F-550, which will be used as a “first out” truck.

Police Chief Roddy Parker gave crime statistics for the department and delivered highlights of his first few weeks on the job.  The State Comptroller’s office and MTAS have been in the office helping to inventory the evidence room.  Chief Parker is attempting to rewrite the 2018 grant from the THSO in order to procure mobile data terminals, which will help with officer safety, efficiency, call mapping, and the reporting process.  The MDTs would double as a desktop computer.

Parker detailed several ongoing cases and projects as well as the testing and interviews of police candidates.  On October 18th, an elderly citizen was reported missing.  With the help of the Fire Department, Williamson County Sheriff’s Office and Public Works, the man was located and returned home.  A suspect is in custody for break-ins in the Downtown Historic District. 

Director Bryan Howell presented a report for the Public Works Department.  New speed limit signs have been posted on Nolensville Road.  Howell also noted catastrophic failures on certain equipment, but the repairs were handled in-house.  Contractors are working on a repair estimate for Rocky Fork Road, which will then be submitted to the insurance company.  The ramps in Catalina are complete and 55 sidewalk sections have been repaired in Bent Creek.  Drains are also being maintained.   

Ms. Betty Friedlander reported on behalf of the Historic Commission, which heard one submittal in October.  The applicant requested awnings on building #2 of the McCord Nolen development.  The awnings were approved for the rear of the business.

On behalf of the Town Events Committee, Chairman Eric Williams detailed the upcoming Veterans Day breakfast and parade.  Sponsorship of the breakfast fell through, so the committee is currently looking for funding of the event.       

Ms. Kelley Crummitt represented the Trees and Trails Committee.  The Committee is working on getting a map printed for the kiosk at the Trail Head parking lot and is interested in holding a workshop to discuss future projects with citizens.  The suggested names are:  Hyde-Bennett trail head, Hyde Park trail head, and Historic Nolensville trail head.

Alderman Tommy Dugger moved to approve the consent agenda as presented, including Resolution 17-27, a resolution to release Regent Homes, LLC from maintenance bonding for roads and public improvements within Sherwood Green Phase 2; Resolution 17-28, a resolution to release SAF Properties, LLC from maintenance bonding for roads and public improvements within Brittain Downs Phase 4 Section 1; and Resolution 17-29, a resolution to declare certain property of the Town of Nolensville surplus and provide the authority to the mayor to dispose of surplus inventory.  Alderman Felts seconded the motion.  Upon a vote, the approval of the consent agenda passed unanimously.

Ms. Debra Rhemann of R&D Enterprises was available to answer several questions about Resolution 17-30, a resolution to approve the use of funds for acquisition of right-of-way on ten (10) tracts associated with the Sunset Road improvement project.  Mayor Alexander made a motion to approve the resolution, seconded by Alderman Patrick.  There was a lengthy discussion about the right-of-way in front of Benington subdivision, which includes a monument sign and landscaping but was not part of the subject tracts on the resolution.  When a vote was taken, the approval passed unanimously.

At 8:01 p.m., Mayor Alexander opened a public hearing of Ordinance 17-10, an ordinance amending the Telfair Master Concept P.U.D. Plan in Nolensville, Tennessee and rezoning the property suburban residential-1 (SR1) with a planned unit development (P.U.D.) overlay.  Mr. Dustin Tracy, future resident at 425 Edenfield Pass, spoke about his lot, which is adjacent to the subject parcels.  He requested the existing tree line behind his lot be retained.  With no other comments, Mayor Alexander closed the public hearing at 8:05 p.m.    

Finance Director Julie Wilson presented background information on Ordinance 17-11, an ordinance to amend budget ordinance 17-06 for fiscal year July 1, 2017 – June 30, 2018.  There was a lengthy discussion about the amendment, composed primarily of police personnel payroll and benefits, a potential new employee structure for the police department, equipment and revenue.  Mayor Alexander made a motion to approve Ordinance 17-11 on first reading, seconded by Alderman Patrick.  After some additional discussion, the motion passed unanimously.
Mayor Alexander moved to approve on first reading Ordinance 17-12, an ordinance to amend Zoning Ordinance 04-09 pertaining to Article 2.2.1, Farm House Cluster Developments.  Alderman Snyder seconded the motion, which passed unanimously.  Mayor Alexander mentioned there would be a public hearing and a second reading with action taken in December.
Mayor Alexander then made a motion to approve on first reading Ordinance 17-13, an ordinance to amend Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption.  Alderman Felts seconded the motion.  After considerable discussion, a vote was taken.  The motion passed 3 – 2, with Mayor Alexander, Alderman Felts, and Alderman Patrick in favor.  Aldermen Dugger and Snyder opposed.

Mayor Alexander reminded the audience about the Veterans Day breakfast and parade.  December 2nd is the tentative opening date for the bridge.  Alderman Snyder mentioned the North Pole Experience, to be held at Town Hall on December 4th from 6:00 – 8:00 p.m. 

The Mayor adjourned the meeting at 9:03 p.m.

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: October 5, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:01 p.m.  Board members present:  Mayor Alexander, Aldermen Larry Felts, Jason Patrick and Brian Snyder.  Alderman Tommy Dugger was absent.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 41 citizens present.

Pastor Roger Patton from Nolensville Community Church said the prayer and led the Pledge of Allegiance. 

Mr. Presley Hughes said he believed the new pedestrian bridge should be named for Alfred and Evelyn Bennett.

Ms. Jana Truman of Locust Hollow and member of the Trees and Trails Committee supports the naming of the bridge for Ms. Beth Lothers.

Mr. Aubrey Short commented about roads in Nolensville, specifically Sunset Road.  Engineer Don Swartz provided an update on Sunset Road and said that bid letting should occur in 2017.    Town Administrator Ken McLawhon also pointed out that the Major Thoroughfare Plan was updated in 2016, the impact fees were increased in 2017, and work on a Comp Plan and a Capital Improvements Plan are ongoing.  A special census will begin soon in an effort to claim its revenue from the state. 

Mayor Alexander moved to approve the minutes from the Board meeting of September 7th, 2017, seconded by Alderman Snyder.  The motion passed unanimously.

Mayor Alexander then made a motion to approve the Treasurer’s report through August, 2017, seconded by Alderman Larry Felts.  When the vote was taken, the approval passed unanimously.

COMMITTEE REPORTS:

Alderman Patrick read the Planning Commission report on behalf of Planner Sarah Sitterle, who was absent.  There were 10 bond actions and nine submittals on the September agenda.  Two of the new business items were deferred.  A committee was formed to review PUD regulations.  The next step for the committee will be to hold a public workshop to determine the course of action and any potential changes to the zoning ordinance and subdivision regulations.  A training event hosted by TAPA is scheduled for November 3, with several Planning Commissioners and BZA members signed up to attend.

Town Engineer Don Swartz provided updates on the following:

• The trail is on schedule.  The bridge was set in place recently, and boardwalk connections will be in place next week.  The parking lot still needs to be paved.  A ribbon cutting is tentatively scheduled for November 17th.

There was some additional discussion about adding yellow reflective tape so that all stop lights in the Town will match.  The reflective tape is in house but the bucket truck is currently out of service.  The tape will be installed when the truck is operational again. 

On behalf of the Nolensville Volunteer Fire Department, President Brian Moat reported statistics for September.  The Department will host an open house on October 7th from 11:00 a.m. to 2:00 p.m.

A written police report was distributed to the Board. 

Mr. Kyle Billingsley presented a report for the Public Works Department on behalf of Director Howell, who was on patrol.  He noted the printer in the Public Works Department is currently not working.  

There was no report for the Historic Commission.

On behalf of the Town Events Committee, Alderman Snyder thanked the volunteer committee members and mentioned the Eric Williams will be taking over as chairperson. The Veteran’s Day breakfast and parade scheduled for November 11th.  The breakfast will be at 8:30 a.m. at Providence Baptist Church, and the parade will begin at 11:00 a.m.  Please follow the Nolensville Town Events Committee on Facebook.     

Ms. Kelley Crummitt represented the Trees and Trails Committee.  The Committee is finalizing details for a kiosk structure with maps and a display case to place at the trail head.  The Committee supports the naming of the pedestrian bridge after Ms. Beth Lothers.  They also are suggesting the name of the trail head parking lot be Hyde Park Trail Head, the Hyde Bennett Trail Head or Historic Nolensville Trail Head. A plaque will be affixed to the kiosk with the trail head name.

Mayor Alexander moved to approve the consent agenda as presented, including Resolution 17-21, a resolution to release SAF Properties from maintenance bonding for roads and public improvements within Brittain Downs Phase 3, Section 1B; Resolution 17-22, a resolution to release Grove Park Partners from maintenance bonding for roads and public improvements within Benington Section 7; and Resolution 17-23, a resolution to release Barlow Builders from maintenance bonding for roads and public improvements within Benington Section 5.  Alderman Patrick seconded the motion.  Upon a vote, the approval of the consent agenda passed unanimously.

Mayor Alexander gave a recap of the lengthy process of applying for the grant needed to fund the Small Town Connections trail and bridge.  He then made a motion to approve Resolution 17-24, a resolution naming the Beth Lothers Bridge and Mill Creek Trail located in the Town of Nolensville, Tennessee.  Alderman Snyder seconded and reiterated the numerous hours Lothers spent preparing the grant application and plans for the bridge.  The approval of the resolution passed unanimously.  Photos of the Board members with Ms. Lothers were taken to memorialize the event.

Next, Mayor Alexander made a motion to approve resolution 17-25, a resolution to enter into an agreement with Dempsey, Dilling & Associates, P.C. to conduct a special census in the Town of Nolensville.  Alderman Felts seconded the motion.  There was discussion about why a special census is needed and the procedure for completing it.  When the vote was taken, the approval was unanimous. 

Mayor Alexander moved to approve Resolution 17-26, a resolution to enter into an employment contract with Thomas “Roddy” Parker to serve as Chief of Police in Nolensville, Tennessee.  Alderman Patrick seconded the motion, which passed unanimously.  There was a discussion about Mr. Parker, his experience and credentials.  Mr. Parker also spoke about his history and said he is looking forward to serving Nolensville.  Aldermen Patrick, Felts and Snyder gave remarks.  Finally, Counsel Notestine conducted the swearing in of Mr. Parker as Chief of Police, followed by photos.
Mayor Alexander introduced Ordinance 17-10.  There was some discussion, and then Mayor Alexander made a motion to approve on first reading Ordinance 17-10, an ordinance amending the Telfair Master Concept P.U.D. Plan in Nolensville, Tennessee and rezone the property suburban residential-1 (SR1) with a planned unit development (P.U.D.) overlay with the following conditions:  (a) Remove note #2 from the plan; (b) The sidewalk should be extended to the eastern boundary so the sidewalk extends the entire length of the property on York Road.  Mr. Jay Easter of Ragan Smith and Mr. Chuck Olderman of Oldsmith Group represented the project.  Alderman Patrick seconded the motion.  There was some discussion about the traffic study, which did not show that a turn lane was warranted.  Alderman Felts said he feels a turn lane should be added.  Alderman Patrick reminded the applicants about the 100-ft landscape buffer on York Road.  When a vote was taken, the approval passed unanimously.

Mayor Alexander mentioned two upcoming events: The Lion’s Club’s pancake breakfast and the Nolensville Running Club’s 2nd Annual Rollin’ Nolen 10-mile race are both planned for October 28th.  Alderman Snyder said the Christmas Extravaganza would be held at Town Hall on December 4th.

The Mayor adjourned the meeting at 8:40 p.m.

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: September 7, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:01 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 49 citizens present.

Alderman Larry Felts said the prayer and led the Pledge of Allegiance. 

There were no citizen comments.

Mayor Alexander moved to approve the minutes from the Board meeting of July 6, 2017, seconded by Alderman Tommy Dugger.  The motion passed unanimously.

Alderman Dugger made a motion to approve the Treasurer’s report through June, 2017, seconded by Alderman Larry Felts.  When the vote was taken, the approval passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through July, 2017.  Alderman Brian Snyder seconded the motion.  After a brief discussion about interest rates and considering a bid for other banking institutions, the motion passed unanimously.

Mayor Alexander introduced the “Be Nice” campaign.  Alderman Patrick welcomed Ms. Paula Waits, principal of Nolensville Elementary School, Mr. Drew Perry assistant principal at Mill Creek Elementary School, Mr. Cameron Gish, assistant principal at Mill Creek Middle School, and Dr. Bill Harlin principal of Nolensville High School and read the “Be Nice” Proclamation for the month of September.  Photos of the Board members were taken with the school representatives and “Be Nice” student ambassadors to commemorate the event.

Alderman Snyder introduced Constitution Week and welcomed the local representatives of Daughters of the American Revolution (DAR).  Alderman Snyder read a proclamation designating September 17 – 23 Constitution Week in Nolensville.  Photos were taken with the members of the DAR, who presented the Board officials with a framed portrait of President George Washington.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.  Submittals considered at the August Planning Commission meeting were:

• Darsey preliminary plat/final PUD plan, approved
• Alton Maxwell preliminary plat, approved
• Summerlyn revised trail site plan, approved
• Asher Phase 1 final plat, approved
• Annexation and plan of service for David Evans property, approved and recommended to the BOMA

Town Engineer Don Swartz provided updates on the following:

• Regarding agenda item #12, the second reading of Ordinance 17-09, an ordinance amending Title 15 of the Town of Nolensville’s Municipal Code pertaining to speed limits on Nolensville Road: Public Works has the new speed limit signs in-house, should the Board vote to approve the change.  Swartz is trying to coordinate the installation of new speed signs with TDOT removal of the passing lanes on Nolensville Road.
• A written status update of Sunset Road improvements was distributed to the Board before the meeting and reviewed.  Traffic control and modifications to the signalization at Sunset Road and Nolensville Road will be worked through by staff.  Right-of-way negotiations and acquisitions are ongoing.  
• Construction on the Small Town Connections greenway is still underway.  The bridge will arrive and be installed the week of September 18th.  The parking lot will be completed once the bridge is in place.
• The Creekside Safe Route to School status has not changed, but a notice to proceed with construction is expected soon.  Bid documents will be prepared immediately thereafter. The Stonebrook Safe Route to School plans have been resubmitted and is awaiting final approval.  Both projects have been issued extensions by TDOT.

There was some additional discussion about adding yellow reflective tape so that all stop lights in the Town will match.  Swartz indicated the Public Works department would install the tape.  Restriping of Sunset and various other roads in Town should begin in two or three weeks.  Public Works director Bryan Howell is attempting to negotiate with the County to apply hot mix to pot holes on Sunset prior to striping.  Regarding Sunset Road, no response has been received from the Benington HOA attorney on right-of-way.

On behalf of the Nolensville Volunteer Fire Department, Chief Keith Rosenberry reported statistics for July and August.  The Department will soon retire a 1983 brush truck.

Police Chief Troy Huffines gave management reports for July and August.  Additional GHSO grant money has been awarded to Nolensville to be put to good use.  There was a bit of discussion on the speed data collection tools and the procedure for implementing the new speed limit on Nolensville Road. 

Mr. Kyle Billingsley presented a report for the Public Works Department.  He addressed the striping on Sunset and Maxwell Lane, which will be performed by C&D Safety.   

There was no report for the Historic Commission.

On behalf of the Town Events Committee, Alderman Snyder mentioned the Veteran’s Day breakfast and parade scheduled for November 11th.  The breakfast will be at 8:00 a.m. at Providence Baptist Church, and the parade will begin at 10:00 a.m.     

Ms. Jana Truman represented the Trees and Trails Committee.  The Committee has assessed the tree plan along the new trail.

Mayor Alexander moved to approve the consent agenda as presented, including Resolution 17-16, a resolution to declare certain property of the Town of Nolensville surplus and provide the authority to the mayor to dispose of or sell surplus inventory and Resolution 17-17, a resolution to enter into an agreement with National Joint Powers Alliance, a service cooperative for purchasing.  Alderman Dugger seconded the motion.  Upon a vote, the approval of the consent agenda passed unanimously.

At 7:41 p.m. Mayor Alexander opened a public hearing on Resolution 17-20, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced as Map 58, Parcel 05200 and a portion of adjacent roadway at the request of the property owner.  Mayor Alexander mentioned this parcel lies just to the east of the Parman Henry parcel that was recently annexed.

Mr. Brad Russell of Rocky Fork Road questioned the annexation due to the condition of York Road, which he said has no striping but plenty of pot holes.  Administrator McLawhon mentioned the new draft of the comprehensive plan which takes a slightly different approach to annexations.

Alderman Dugger and Alderman Patrick both said they prefer developers to seek approval through the Town rather than through the County.  Mayor Alexander said he feels the annexation of this parcel would be premature since there is only one way to access the property and no sewer connection is available.

Mr. Dodson Waller, of 2690 York Road mentioned that if the property is developed, he would like to have access to sewer.

Mr. John Riddle of York Road asked for clarification on the annexation and how much of York Road would be included.

Mr. David Evans, the owner of the property in question who lives in Birmingham, Alabama, requested clarification on the portion of York Road being annexed.  He also asked about the closest access to sewer.

Mayor Alexander closed the public hearing at 8:00 p.m.

Next, Mayor Alexander then made a motion to approve on second reading Ordinance 17-09, an ordinance amending Title 15 of the Town of Nolensville’s Municipal Code pertaining to the speed limit on Nolensville Road, seconded by Alderman Patrick.  Alderman Dugger suggested some signage indicating a “New Speed” limit.  When the vote was taken, the approval was unanimous. 

Mayor Alexander moved to approve Resolution 17-18, a resolution calling for a special census of the population of the Town of Nolensville, Tennessee.  Alderman Snyder seconded the motion, which passed unanimously.  There was some discussion of potential vendors to conduct the special census work.

Mayor Alexander made a motion to defer Resolution 17-19, a resolution to enter into an agreement with South Central Tennessee Development District to conduct a special census in the Town of Nolensville, seconded by Alderman Patrick.  There was some discussion on the vague nature of the contract with South Central Tennessee Development District.  The motion to defer passed unanimously.

Alderman Patrick spoke briefly with the boy scouts in the audience.  He also mentioned a campaign to collect school supplies for those affected by Hurricane Harvey through September 9th at the Williamson County Ag Expo site. 

Alderman Felts mentioned that the Lions Club pancake breakfast scheduled for September 16th had been cancelled due to a conflict with other events.  Alderman Snyder pointed out friends Eric and Charity in the audience who are making a movie about Nolensville.

There were 30 new residential building permits issued in July, and 38 issued in August. The total number of new dwelling permits filed in fiscal year 2016 - 2017 was 293. For the 2017 – 2018 fiscal year there have been 68 new dwelling permits issued.

The Mayor adjourned the meeting at 8:29 p.m.

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: July 6, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:02 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 26 citizens present.

Alderman Tommy Dugger said the prayer and led the Pledge of Allegiance. 

Mr. Bill Kottas, with CK Development revealed a sign to be erected on Bent Creek’s trail now named “The Mayor’s Walk.”  The sign will honor the current and previous mayors of Nolensville.

Alderman Dugger moved to approve the minutes from the Board meeting of June 1, 2017, seconded by Alderman Felts.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through May, 2017, seconded by Alderman Patrick.  When the vote was taken, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.  The Comprehensive Plan first draft is complete.  The Market Square developers are currently meeting with other developers who are interested in the project.  Submittals considered at the June Planning Commission meeting were:

• Burkitt Commons final plat, approved
• Scales Farmstead amenity center site plan, approved
• Site plan/change of use for 7319 Nolensville Road, approved
• Martin’s Nolensville Campus site plan, approved
• Annexation and plan of service for Valerie Golden/Parman Henry property, approved and recommended to the BOMA
• Brooksbank Phase 2 preliminary plat approved, with conditions
• Summerlyn Phase 4 final plat deferred one month

Town Engineer Don Swartz provided updates on the following:

• A written summary of the status of Sunset Road improvements, distributed to the Board before the meeting, was reviewed.  R-O-W plans are being finalized.  Construction plans are being finalized by Ragan-Smith and Associates.  R&D Enterprises is completing appraisals of R-O-Ws needed to complete the improvements. The Winterset Woods HOA has voted to approve dedication of the R-O-W in front of the subdivision. Staff is still waiting to hear back from the Benington HOA.  
• The Creekside Safe Route to School plan is under final review with TDOT; Staff is responding to one additional comment.  The Stonebrook Safe Route to School has been resubmitted.  Swartz is hopeful the project will go out to bid in September.
• Construction on the Small Town Connections greenway is still underway, and it should be completed this summer.

On behalf of the Nolensville Volunteer Fire Department, Chief Keith Rosenberry reported statistics for June.

Police Chief Troy Huffines gave his monthly management report for June. 

Mr. Bryan Howell presented a report for the Public Works Department.  He briefly touched on the Star Spangled Celebration and was appreciative of the hydraulic stage.  The bush hog is currently out of service.  Administrator McLawhon thanked Public Works and the Police Department for assistance with the Star Spangled Celebration.  He mentioned the new vehicle in the Public Works Department.  Finally, he thanked County Mayor Rogers Anderson in the audience for the County’s help with various road repair work.   

Ms. Betty Friedlander reported that the Historic Zoning Commission approved two certificates of appropriateness for the Historic District for a new Edward Jones location and for E&B Coffee Roasters at the Painted Dragonfly.

On behalf of the Town Events Committee, Alderman Snyder gave a review of the Star Spangled Celebration.  The Committee has already turned its attention to the Veteran’s Day breakfast and parade.   

Ms. Kelley Crummitt represented the Trees and Trails Committee.  She walked the new trail and presented a photo slideshow of its route.

Mayor Alexander then introduced County Mayor Rogers Anderson and Budget Director Neena Graham in attendance.  Mayor Anderson reported on the Williamson County School system and the capital resources required for new schools.  He recapped the educational impact fee, which has already been approved but will only account for $100 million.  A local option sales tax increase is the only viable option to make up the additional $400 million needed to fund schools.  Williamson County voters, however, must approve a higher local option sales tax.  Following the presentation, Alderman Dugger requested clarification on the 1% trustee fee.  Mayor Anderson confirmed that the 1% would be waived for the higher percentage.  Mayor Alexander made a motion to approve Resolution 17-13, a resolution to enter an interlocal agreement with Williamson County, Tennessee pertaining to the use of local option sales tax revenue.      Alderman Dugger seconded the motion, which passed unanimously.

At 7:51 p.m. Mayor Alexander then opened a public hearing on Resolution 17-15, a resolution to adopt a plan of service for the annexation of property referenced as Map 58, Parcel 03000 and portions of adjacent roadways at the request of the property owner.  Mr. Larry Gardner of 105 Mill Creek Lane suggested that only York Road be annexed.  No other comments were made, and the public hearing was closed at 7:53 p.m. 

Next, Mayor Alexander made a motion to approve on second reading Ordinance 17-08, an ordinance to amend budget ordinance 16-04 for fiscal year July 1, 2016 – June 30, 2017.  Alderman Felts seconded the motion.  Upon a vote, the approval passed unanimously.

Mayor Alexander then made a motion to approve on first reading Ordinance 17-09, an ordinance amending Title 15 of the Town of Nolensville’s Municipal Code pertaining to the speed limit on Nolensville Road.  The results of a traffic study between People’s State Bank and the northern limits of the Town indicated a necessary speed limit reduction.  The number of crashes at Kidd Road, the volume of traffic and the new development at Nolensville and Burkitt Road were cited.  Alderman Patrick seconded the motion, which passed unanimously. 

Mayor Alexander made a motion to approve Resolution 17-14, a resolution to renew the certificate of compliance for Yang’s Investment, Incorporated for a retail package liquor store R&B Liquors at 7175 Nolensville Road in Nolensville for a period of two years.  Alderman Patrick seconded the motion, and the approval passed unanimously.

Alderman Felts made a motion to approve Resolution 17-15, a resolution to adopt a plan of service for the annexation of property referenced as Map 58, Parcel 03000 and portions of adjacent roadways at the request of the property owner.  Alderman Dugger seconded the motion.  There was discussion about certain comments in the drafted comprehensive plan regarding road support, services and infrastructure of annexed property.  Complications arise when parcels are annexed but fail to develop.  If the annexation is approved, the parcel will have Estate Residential (ER) zoning.  When a vote was taken, the approval was unanimous.

There were 32 new residential building permits issued in June, bringing the total to 293 for the fiscal year. 

The Mayor adjourned the meeting at 8:19 p.m.

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: June 1, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 19 citizens present.

Alderman Larry Felts said the prayer and led the Pledge of Allegiance. 

There were no citizen comments.

Alderman Felts moved to approve the minutes from the Board meeting of May 4, 2017, seconded by Alderman Dugger.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through April, 2017, seconded by Alderman Patrick.  When the vote was taken, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.  Rough drafts of the comprehensive plan and trails map are complete.  Submittals considered at the May Planning Commission meeting were:

• Sherwood Green Estates Phases 5 and 6 final plats, approved
• Asher Phase 2 preliminary plat, approved
• Burkitt Commons final plat, deferred

Town Engineer Don Swartz provided updates on the following:

• The Creekside Safe Route to School plan is under review with TDOT, while the Stonebrook Safe Route to School has been resubmitted after advised changes were made.
• Construction on the Small Town Connections greenway is underway with no major hiccups.
• The Sunset Road redesign has resulted in fewer required right-of-way acquisitions.  There are only 28 acquisitions now required as opposed to 46.
• Work on York Road will likely take place sometime in July.

Some discussion took place about the ponding at Stonebrook and Johnson Industrial, which should be reduced with the construction work on the Small Town Connections trail system.  There was also discussion of the speed study recently conducted on Nolensville Road between People’s State Bank and the northern Town Limits.

On behalf of the Nolensville Volunteer Fire Department, Chief Keith Rosenberry introduced Mr. Brian Moat, the new president of the Nolensville Volunteer Fire Department and reported statistics for May.

Police Chief Troy Huffines gave his monthly management report for May.  He introduced intern for the Police Department, Ms. Lewis.

Mr. Kyle Billingsley presented a report for the Public Works Department.  He detailed the major expense for the department, which was for a Bobcat rental to spread gravel at the Public Works building.  Two AED cabinets have been installed, and staff training will be June 8th.   

No report for the Historic Zoning Commission.

On behalf of the Town Events Committee, Ms. Suzanne Honeycutt gave an update on the Star Spangled Celebration planned for July 1, 2017.   

Ms. Jana Truman represented the Trees and Trails Committee.  The committee would like to hold an “open house” and have the trails map available when the new pedestrian bridge is opened to the public.  Alderman Snyder offered to help coordinate with a short Trees and Trails video to post on the Town’s Facebook page.

Mayor Alexander then made a motion to approve the consent agenda, including Resolution 17-08, a resolution to release Grove Park Partners, LLC from maintenance bonding for roads and public improvements within Benington Phase 6 and Resolution 17-09, a resolution appointing town personnel co-treasurers.  Alderman Dugger seconded the motion, which passed unanimously.

Administrator McLawhon gave a final review of the annual budget, followed by Mayor Alexander’s motion to approve, on second reading, Ordinance 17-06, an ordinance adopting a budget for fiscal year July 1, 2017 – June 30, 2018.  Alderman Patrick seconded the motion.  Alderman Dugger asked that the administrator and finance director request an interest rate increase on the debt service account with People’s State Bank.  After a brief discussion, the motion passed unanimously.

Next, Mayor Alexander introduced Finance Director Julie Wilson, who briefly presented her professional background.  She then went on to provide explanation of Ordinance 17-08, an ordinance to amend budget ordinance 16-04 for fiscal year July 1, 2016 – June 30, 2017.  After a short discussion, Alderman Dugger moved to approve the ordinance on first reading, seconded by Mayor Alexander.  The approval passed unanimously.

Mayor Alexander then made a motion to approve Resolution 17-11, a resolution to approve an addendum to an existing contract with Ragan-Smith Associates, Incorporated and authorize the use of funds for Sunset Road Improvements.  Alderman Felts seconded the motion, which passed unanimously. 

Alderman Snyder moved to approve Resolution 17-12, a resolution to enter into a contract with WAKM Radio and authorize the use of funds for a fireworks display and radio promotion of Nolensville’s Star Spangled Celebration.  He explained the 19-minute firework display detailed in the contract and how this time frame was determined.  Alderman Patrick seconded the motion, and the approval passed unanimously.

There were 26 residential building permits issued in May.  Mayor Alexander mentioned the Star Spangled Celebration on July 1st.  The Report of Debt Obligation on the refunding of Town Hall was presented in the BOMA packet.

The Mayor adjourned the meeting at 7:57 p.m.

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: May 4, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:02 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 39 citizens present.

Alderman Brian Snyder said the prayer and led the Pledge of Allegiance. 

Mayor Alexander announced that Alderman Patrick would be a few minutes late.

Ms. Christa Tidwell of 1505 Halsey Drive addressed the Board on behalf of her Summerlyn neighbors about the need for cross walks to the school and a request to change the school zone location.  She also requested more police presence to enforce the speed limits and addressed some street lights in the neighborhood that are not functioning.

Mr. Aubrey Short of 803 Rockwood Drive commented on the state of the roads in Town and said he had looked at the budget.

Alderman Patrick joined the meeting at 7:10 p.m.

Mr. Andy Flanigan of 2531 York Road addressed the speeding drivers on York Road and the need for sidewalks leading to the schools and on the campus.

Next, Alderman Snyder moved to approve the minutes from the Board meeting of April 6th, 2017, seconded by Alderman Dugger.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through March 2017, seconded by Alderman Patrick.  When the vote was taken, the approval passed unanimously.

COMMITTEE REPORTS:

Submittals considered at the April Planning Commission meeting were:

• Telfair Subdivision Entrance Sign, approved
• Woods at Burberry Glen Subdivision Entrance Sign, approved
• Site Plan for Lot 15A in Haley Industrial Park, approved

Additionally, the comp plan is still in draft mode.

Town Engineer Don Swartz provided updates on the following:

• Work is underway on the greenway trail; the bridge has been ordered, but its fabrication will take some time.
• The Stonebrook Safe Routes to School project has been entirely submitted for TDOT final review.  Swartz anticipates the project will go out to bid in mid-to-late June. 
• The left turn signal at Rocky Fork Road and Nolensville Road should be installed mid next week.
• Analysis of the speed limits on Nolensville Road will be available next month.
• There is a quote on striping of some of the road ways in Town. If there is still money in the budget for this year striping can be done now.  Otherwise it may be completed in the next fiscal year.

Administrator McLawhon said Williamson County will attempt to get to work on York Road within this fiscal year.

On behalf of the Nolensville Volunteer Fire Department, Chief Keith Rosenberry reported statistics for April.  He mentioned the controlled burn training that took place in Town the previous week. 

Police Chief Troy Huffines gave his monthly management report and gave details on Bike to School days at Nolensville Elementary School on May 17 – 18.  Chief Huffines then introduced Officer Jeremy Richardson and swore him in to service.  Huffines also answered questions regarding his speed enforcement tools and indicated he has and will continue to use them.

Mr. Bryan Howell presented a report for the Public Works Department.  Repairing pot holes continues to be a time-consuming problem.  He said the tractor is now fixed, up and running.  Seasonal mowing will begin on Monday. 

No report for the Historic Zoning Commission.

On behalf of the Town Events Committee, Chief Troy Huffines indicated that many of the components of the Star Spangled Celebration are already secured.  Alderman Snyder highlighted the entertainment.  Nolensville High School videography students have partnered with the committee to use drones to capture footage of the event that can be used to promote the event and also help secure sponsorship. 

Ms. Kelley Crummitt reported on behalf of Trees and Trails.  She said the committee had received feedback on the trees list in the Zoning Ordinance.  Unfortunately, the suggested trees were too large but there may be creative ways to incorporate different trees.  She mentioned the best way to help the committee would be to check out a meeting, held the second Wednesday of each month at 7:30 p.m. at Town Hall.  Crummitt also gave an overview of the route of the new greenway being installed.

Mayor Alexander announced that agenda item 10 would be deferred until October.

Mayor Alexander then made a motion to approve the consent agenda, including Resolution 17-06, a resolution to make application for Tennessee Highway Safety Office safe streets grant funding and Resolution 17-07, a resolution to enter into a loan agreement between the Town of Nolensville, Tennessee and The Public Building Authority of the City of Clarksville, Tennessee for the purpose of refunding an outstanding variable rate loan of the Town.  Alderman Patrick seconded the motion, which passed unanimously.

At 7:54 p.m., Mayor Alexander opened a public hearing of Ordinance 17-06, an ordinance adopting a budget for fiscal year July 1, 2017 – June 30, 2018.  Mr. Aubrey Short asked whether the $5,000,000 in the budget is for Sunset Road.  Administrator McLawhon confirmed that amount is a place holder but that the first two phases of Sunset Road would be around $5.5 million.  There was discussion about the effort and money it will take to get Sunset Road and other road work completed.  There were no other comments, so the public hearing was closed by Mayor Alexander at 8:03 p.m.

Next, Mayor Alexander moved to approve on second reading of Ordinance 17-03, an ordinance to rezone a portion of Map 33, Parcel 108.01 from commercial services (CS) with a commercial corridor overlay (CCO) to office industrial (OI).  Alderman Felts seconded the motion. Alderman Dugger asked how far back the OI zoning would be from Nolensville Road.  Eric Olsen of Anderson, Delk, Epps answered that the CS/CCO zoning would extend around 400 – 500 feet off of Nolensville Road before the OI zone would begin. When a vote was taken, the approval passed unanimously.

Mayor Alexander then made a motion to approve on second reading Ordinance 17-07, an ordinance to amend Title 1, Chapter 1, Section 1-104 of the Nolensville Municipal Code updating procedures for public inspection of, access to and duplication of public records.  Alderman Patrick seconded, and the motion passed unanimously.

The Mayor adjourned the meeting at 8:08 p.m.

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: April 6, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:03 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 42 citizens present.
Alderman Jason Patrick said the prayer and led the Pledge of Allegiance. 

Ms. Birgit Hein of 713 Honors Court requested to be updated on blasting and the landscape buffering planned for the Market Square project.

Mayor Alexander announced that Alderman Snyder would be a few minutes late.

Next, Alderman Dugger moved to approve the minutes from the Board meeting of March 2nd, 2017, seconded by Alderman Felts.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through February 2017, seconded by Alderman Patrick.  When the vote was taken, the approval passed unanimously.

COMMITTEE REPORTS:

Submittals considered at the February Planning Commission meeting were:

* Scales Farmstead Subdivision Entrance Sign, approved
* Whittmore Section 2A Final Plat
Additionally, the Active Transportation MPO grant application is on hold while the MPO refines the application process.
Town Engineer Don Swartz provided updates on the following:
* Construction of the trail kicks off on this upcoming Monday.
* The Stonebrook Safe Routes to School project has been redesigned based on input from TDOT.  Changes have been submitted for review.  The Creekside Safe Routes to School project is still in its initial TDOT review.
* A contract has been secured with S&W Signals to install the left turn signal at Rocky Fork Road and Nolensville Road.
On behalf of the Nolensville Volunteer Fire Department, Chief Keith Rosenbury reported statistics for March.  Mayor Alexander announced that Chief Rosenbury will be deployed in September.

Mr. Bryan Howell presented a report for the Public Works Department.  Seasonal mowing will begin soon.  The old tractor is down and staff is working to repair it.

In Chief Huffines’s absence, no report was given for the Police Department; however, a written report had been prepared and distributed to the Board.

No report for the Historic Zoning Commission.

On behalf of the Town Events Committee, Ms. Toni Crosby announced that the Star Spangled Celebration is scheduled for July 1st with July 2nd set as a rain date.  The committee is still in search of sponsors, including a music sponsor.   
No report was delivered for Trees and Trails.

Mr. Chad Jenkins of the Tennessee Municipal League presented details on funding the current variable rate loan on the Town Hall Building.  The current lender, Fifth Third, is raising its rates.  Both fixed and variable rate options are available.  Mr. Jenkins answered questions on the differences between municipal bond funds and market driven loans.

Alderman Snyder arrived at 7:29 p.m. during the bond fund discussion.

The consensus of the Board was to elect for the variable rate option.

Mr. Michael Hindman represented the Nolensville Market Square project and the items submitted to satisfy conditions on the concept plan.  He specified that the developers expect to submit for site plan approval in the next 60-days.  Mr. Caleb Thorne, of Ragan-Smith Associates, stated that the water connection for the plaza irrigation system would be served by the development itself on the East side.  He also said the developer intends to equip the plaza area with Wi-Fi.  There was some discussion about the “control” over the bollards.  Mr. Jeff Pate, one of the developers, said they would agree to the Town controlling the bollards if the movement of them is coordinated with Town Hall staff.  Alderman Dugger pointed out that the East and West designations on the exhibit are reversed.  Counsel Notestine interjected that the Letter of Intent is non-binding, but the items within the letter would be noted in the minutes and meeting file.

Mayor Alexander clarified that the Town would like to have control over both sets of bollards indicated on the plan.  Mr. Pate agreed.  Public Works Director Bryan Howell asked about the five year term limit on the maintenance plan agreement.  Mr. Pate indicated that the maintenance plan could be renegotiated after the initial five year term.  Counsel Notestine pointed out that the term of the maintenance agreement begins “after the completion of the plaza” and again reiterated that the discussion items are in the audio recording of the meeting and minutes.

Moving on, at 8:08 p.m., Mayor Alexander opened a public hearing of Ordinance 17-03, an ordinance to rezone a portion of Map 33, Parcel 108.01 from commercial services (CS) with a commercial corridor overlay (CCO) to office industrial (OI).  With no public comments on the ordinance the hearing was closed at 8:08 p.m.

Next, Mayor Alexander moved to approve on second reading of Ordinance 17-01, an ordinance to approve a Master P.U.D. Concept Plan and rezone property at 7399 and 7407 Nolensville Road from estate residential (ER) to suburban residential (SR) with a planned unit development (P.U.D.) overlay.  Alderman Dugger, who said his only comment regarding buffering on Nolensville Road had been satisfied by the developer’s agreement to provide ample landscaping, seconded the motion.  When a vote was taken, the approval passed unanimously.

Mayor Alexander made a motion to approve on first reading Ordinance 17-02, an ordinance to amend Title 5, Chapter 4, Section 5-104 of the Nolensville Municipal Code updating the road impact fee schedule at 100% based on the 2017 impact fee study conducted by Duncan Associates, providing for severability and an effective date of implementation.  Alderman Felts seconded the motion, which carried unanimously.

Mayor Alexander said that the Board had agreed prior to the meeting to defer agenda item 12, the second reading of Ordinance 17-04, an ordinance to amend Title 11, of the Nolensville Municipal Code by adding Chapter 7 regulating security alarm systems in Nolensville, Tennessee. 

After a brief recap, Alderman Snyder made a motion to approve, on second reading, Ordinance 17-05, an ordinance to amend Title 13, Chapter 4 of the Nolensville Municipal Code regarding open burning in the Town of Nolensville, Tennessee.  Alderman Patrick seconded, and the approval passed unanimously.

Town Administrator Ken McLawhon gave a detailed presentation on Ordinance 17-06, an ordinance adopting a budget for fiscal year July 1, 2017 – June 30, 2018.  Following the presentation, Mayor Alexander moved to approve Ordinance 17-06 on first reading.  Alderman Snyder seconded, and the motion passed unanimously.

Mayor Alexander then made a motion to approve on first reading Ordinance 17-07, an ordinance to amend Title 1, Chapter 1, Section 1-104 of the Nolensville Municipal Code updating procedures for public inspection of, access to and duplication of public records.  Alderman Felts seconded.  With some discussion about Section VI.D. and credit card processing fees, Mayor Alexander withdrew his motion, and Alderman Felts withdrew his second.  Alderman Dugger then moved to approve Ordinance 17-07 on first reading conditionally with a revision to Section VI.D. to read, “Payment is to be made in cash, by personal check made payable to the Town of Nolensville, or credit card to include processing fees normally charged by the Town and presented to the town recorder or municipal clerk.”  Mayor Alexander seconded the motion, which passed unanimously.

Mayor Alexander made a motion to approve Resolution 17-05, a resolution to enter into a contract with Crescent Moon Entertainment for live music performance at the Fourth of July celebration, seconded by Alderman Patrick.  When the vote was taken, the motion passed unanimously. 

Mayor Alexander said he hopes to see everyone at the Buttercup Festival on Saturday from 10:00 a.m. – 5:00 p.m.  There were 34 residential permits issued in March.  He also congratulated Aldermen Patrick and Snyder on their recent achievement of climbing Mount Kilimanjaro in Africa.  The pair shared some of their thoughts on the trip.  With that, the Mayor adjourned the meeting at 8:48 p.m.

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: March 1st, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:03 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 31 citizens present.

Alderman Brian Snyder said the prayer.  Girl Scouts Brooke Spain and Alice Beattie of Troop #1591 led the Pledge of Allegiance.

Ms. Joyce Powers of 1023 Bitticks Creek and the Trees and Trails Committee commented on the passing of Ms. Evelyn Hyde Bennett.  She mentioned Ms. Bennett’s role in securing the location of the trail head.

Alderman Tommy Dugger moved to approve the minutes from the Board meeting of February 1st, 2018, seconded by Alderman Snyder.  Alderman Felts recused himself due to his absence in February.  The motion passed unanimously.

Mayor Alexander then made a motion to approve the Treasurer’s report through January, 2018, seconded by Alderman Patrick. 

Alderman Felts read a proclamation naming Saturday, March 3rd, 2018 Arbor Day in Nolensville, Tennessee.  The proclamation was presented to Ms. Joyce Powers of the Trees and Trails Committee.  Girl Scouts Brooke and Alice have volunteered to plant trees at the new trail with other participating residents.  Photos were taken to memorialize the proclamation.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the February 13th Planning Commission meeting, action was taken on the following:

• Nolen Mill monument sign site plan, approved
• Asher 2-lot final plat, approved
• Catalina Phase 6 final plat, deferred
• Whittmore Phase 2B final plat, approved
• All God’s Children site plan amendment, approved
• Haley Industrial Lot 21 site plan amendment parking lot material and landscape plan, approved

A workshop was held after the February 13th Planning Commission meeting on P.U.D. regulations and staff procedures and will be continued.  A zoning ordinance update will soon get underway.

Town Engineer Don Swartz reported on the following items:

• The Town is very close to advertising for construction bids for the improvements on Sunset Road; construction should begin this summer
• A notice to proceed with construction on the Stonebrook Safe Routes to School project should be received within a week or so;  a notice to proceed on the Creekside Safe Routes to School is in-hand; bid documents are being prepared; both projects should be under construction this summer
• The Small Town Connections trail is basically complete, but there are some minor issues to be resolved, like final seeding and removal of erosion control materials; one of the grass islands has been driven over; landscaping has been suggested

Fire Chief Brian Moat offered his monthly report for the Nolensville Volunteer Fire Department and spoke about the new patch and uniforms. 

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  He introduced new staff members:  Ms. Juli Dickenson is on-board as records clerk and administrative assistant for the Police Department; Officers Chris Pearcy and Ben Cunningham have started full-time with the department.  Nick Wolkonsky has joined the department as a reserve volunteer officer.  He will serve at Town meetings and events.     

Mr. Bryan Howell represented the Public Works Department and detailed the monthly written report.  The department has been busy filling pot holes with patch.  Trash is still a problem—in four hours, 125 pounds of trash was picked up on Sunset Road.  Upon request, Director Howell updated the Board about the sidewalk repairs in Bent Creek and Catalina.  Some of the sidewalk forms were not placed correctly.  Street signs for Sheldon Valley and other areas are on order.  There was a question about tree health on Rocky Fork Road.  Some of the trees will be moved due to the installation of overhead power lines. Regarding Rocky Fork Road, a check was received for the repair to damage caused by the dump truck, and a search for a contractor is underway.  

Ms. Betty Friedlander updated the Board on the Historic Zoning Commission meeting on February 22.  A certificate of appropriateness for a new roof at The Tanner House was approved.  A certificate of appropriateness for demolition of the historic home at 7186 Nolensville Road was denied.

Alderman Brian Snyder reported for the Town Events Committee.  Fourth of July planning is in full swing.  The committee is looking for more interactive features for the Star Spangled Celebration, and some sponsors have already committed and are also interested in the Veterans Day parade and breakfast.  The Committee is also looking at new décor items for the North Pole Experience.  There was some discussion about the date of the Star Spangled Celebration. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  The committee is looking for volunteers to join.  Work continues on the riparian buffer proposal.  Ms. Joyce Powers presented information on a tree study conducted in relation to the sidewalk heaving.  The trees in the repaired areas are no longer on the approved street tree list.  A State Forester is coming to meet with Ms. Powers to look at and provide guidance on subdivision trees, but there is no guarantee that the sidewalk repairs are permanent if the “problem trees” remain in place.  Following Ms. Powers’ comments, Ms. Crummitt added that the bridges at the Small Town Connection will need to be sealed, and the committee and would like to be sure the expense is budgeted.  Director Howell estimated this cost at between $10,000 and $20,000.

Mr. Scott Arata of Lakeland, Tennessee and Mr. Ross Arata of Murfreesboro, Tennessee represented Resolution 18-03, a resolution granting a certificate of compliance to United Investments, LLC d.b.a. Smoke N’ Barrels for a retail package liquor store at 7175 Nolensville Road in Nolensville for a period of two years.  There was a lengthy conversation about the application, the references and the details provided.  Mr. Arata acknowledged that some of the references were furnished to him by his broker, so he is not personally familiar with some of the individuals on the list.  Misspellings and incorrect addresses were pointed out.  The business plan was also discussed.  After continued conversation, Alderman Patrick moved to deny the certificate of compliance to United Investments, LLC d.b.a. Smoke N’ Barrels.  Alderman Snyder seconded the motion, which passed unanimously.

At 8:15 p.m. the Mayor opened a public hearing of Ordinance 18-03, an ordinance to amend the zoning map of Nolensville, Tennessee to rezone 7186 Nolensville Road from Estate Residential (ER) to Commercial Services (CS).  There were no comments, so the public hearing was closed at 8:16 p.m.

Mayor Alexander then moved to approve Ordinance 18-02, an ordinance to amend Article 1 of Zoning Ordinance 04-09 adding section 1.14.0, single family dwellings, seconded by Alderman Felts.  There was extensive conversation about the purpose of the ordinance and the impact on Air BnB opportunities.  There was lively debate over the positive and negative aspects of short-term rentals, the potential legislation by the State of Tennessee, and the definitions in the ordinance.  After continued discussion, Mayor Alexander then moved to defer Ordinance 18-02 seconded by Alderman Felts.  The motion failed by vote of 2 – 3, with Mayor Alexander and Alderman Felts in favor; Aldermen Dugger, Patrick and Snyder were opposed.  Mayor Alexander restated his motion to approve Ordinance 18-02 on second reading.  Alderman Felts seconded the motion.  When the vote was called, the motion failed by vote of 2 – 3, with Mayor Alexander and Alderman Felts in favor and Aldermen Dugger, Patrick and Snyder opposed.

Mayor Alexander introduced Resolution 18-04, a resolution to approve the use of funds for acquisition of right-of-way associated with the Sunset Road improvement project.  Mr. Ted Boozer, appraiser, and Mr. Dominick Romano of Ragan Smith answered various questions about on the properties listed in the resolution including the stacked stone wall at 1670 Sunset Road, the alignment of Sunset Road, environmental issues, and properties adjacent to the Benington open space. He also distinguished between compensation for right-of-way and improvements on the subject properties.  After further detailed conversation, Mayor Alexander made a motion to approve Resolution 18-04, seconded by Alderman Patrick.  Upon a vote, the approval passed unanimously.   

The Mayor announced there were 27 residential permits issued in February.  Alderman Dugger proposed having a single workshop to cover all the topics rather than short discussions after each Planning Commission meeting.  Alderman Felts remarked that the Lions Club pancake breakfast is scheduled for March 24th.   Administrator McLawhon mentioned the unofficial special census results show 11,097 residents in Nolensville.  He also noted the next budget committee workshop is scheduled for Wednesday, March 14th at 6:00 p.m. in the 2nd floor meeting room.  Alderman Snyder mentioned that the Nolensville Community Kids Marathon would be held on April 21 at 4:00 p.m. starting at Mill Creek Elementary School and finishing at the Nolensville High School track.  All three Nolensville area elementary schools will benefit from the proceeds.  Mayor Alexander reminded the audience and Board about the Arbor Day planting at the Trail on Saturday at 11:00 a.m.

The Mayor adjourned the meeting at 9:33 p.m.

Thursday, February 2, 2017
7:00 p.m.

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: February 2, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:07 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 31 citizens present.

Counsel Notestine swore in Alderman Larry Felts and Alderman Jason Patrick, having been elected to serve on the Board of Mayor and Aldermen from 2017 to 2020. 

Alderman Larry Felts said the prayer and led the Pledge of Allegiance. 

There were no citizen comments. 

Next, Mayor Alexander moved to approve the minutes from the Board meeting of December 1st, 2016, seconded by Alderman Dugger.  The motion passed unanimously.

Mayor Alexander made a motion to approve the minutes from the Beer Board meeting of January 5th, 2017.  Alderman Felts seconded the motion, which passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report from November, 2016, seconded by Alderman Patrick.  When the vote was taken, the approval passed unanimously.

Mayor Alexander moved to approve the Treasurer’s report from December, 2016.  Alderman Patrick seconded the motion, which passed unanimously.

Mayor Alexander made a motion to appoint Mr. Charles Beauregard to the Historic Zoning Commission, seconded by Alderman Patrick. Upon a vote, the approval passed unanimously.

Next, Mayor Alexander moved to appoint Ms. Joan Lawler to the Design Review Committee.  Alderman Patrick seconded the motion, which passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle gave an update from the Planning Department, which included an MPO grant application and progress on the comprehensive plan.  Submittals considered at the December Planning Commission meeting were:

• Public hearing and action on a land use amendment at 7399 and 7407 Nolensville Road
• Benington II, section 2A final plat, approved
• Benington section 10 final plat, approved
• Bent Creek phase 12 final plat, approved
• Telfair phase 1 final plat, approved
• Greenbrook North site plan, approved

Submittals considered at the January Planning Commission meeting:

• Subdivision entrance sign site plan for Bent Creek phase 18, approved
• Subdivision entrance sign site plan revision for Burberry Glen, approved
• Master concept plan and rezoning for 7399 and 7407 Nolensville Road, approved and recommended to the Board of Mayor and Aldermen
• Brittain Downs phase 4, section 2 final plat, approved
• Whittmore section 2B revision to final P.U.D. plan and preliminary plat, approved

Town Engineer Don Swartz provided updates on the following:

• The Safe Routes to School projects are still under review by TDOT.
• The Small Town Connections trail went through a re-bidding process; the low bidder was Adams Construction.  The company was approved by TDOT.  The re-bidding was not a part of the original contract with Kimley-Horn, so there is an item on the consent agenda addressing the contract amendment to cover the cost of the rebid.
• A notice of intent has been submitted to TDEC for coverage under a General Construction permit as required every six years.

Alderman Snyder requested an update on the potential for a turn signal at Nolensville Road and Clovercroft Road.  Mayor Alexander explained that it is possible a developer would be required to install a turn signal and there should be an update in the next 30-days.

On behalf of the Nolensville Fire Department, Chief Mark Hall reported statistics for January.  He noted the growth of the Town and increase in numbers of calls.  He encouraged the formation of a committee to look at finances for attaining the long-term resources needed to serve the Town.

Before presenting his report on monthly offenses, stop data, and a management report, Police Chief Troy Huffines mentioned the loss of Metro Officer Eric Mumaw, who was killed in the line of duty.  There was a brief discussion about the new mobile speed indicators. 

Mr. Bryan Howell reported for the Public Works Department.  There was a large expenditure for a York Road repair and road salt.  In the coming month, the department will be getting equipment ready for the mowing season.

Ms. Betty Friedlander reported on a certificate of appropriateness granted by the Historic Zoning Commission for Greenbrook North.

On behalf of the Town Events Committee, Alderman Snyder previewed the Fourth of July celebration.   

There was no report for Trees and Trails Committee.

Mayor Alexander moved to approve the Consent Agenda, which included Resolution 17-01, a resolution to approve a contract with Kimley-Horn and Associates, Incorporated, as amended.  Alderman Felts seconded, and the Consent Agenda was approved unanimously.

Mr. Mike Hathaway and Mr. Daniel Woods represented the Master P.U.D. Concept Plan and rezoning at 7399 and 7407 Nolensville Road.  There was a brief discussion on the density, average lot size and open space.  There were additional questions regarding amenities, open space and the greenway path along Nolensville Road.  The Board requested buffering between Nolensville Road and the buildings.  Mayor Alexander moved to approve on first reading Ordinance 17-01, an ordinance to approve a Master P.U.D. Concept Plan and rezone property at 7399 and 7407 Nolensville Road from estate residential (ER) to suburban residential (SR) with a planned unit development (P.U.D.) overlay.  Alderman Dugger seconded, and the motion passed unanimously.

Alderman Dugger asked about recouping storm water fees.  Administrator McLawhon said Counsel Notestine and staff looked at this option but it does not appear to be legal, as the Town does not own any utilities.  Engineer Swartz also interjected that new developments—residential and commercial—are required to submit and record long term storm water maintenance agreements.

Mr. Landon Woodruff with Nolensville Home Page introduced himself.  He will be covering Nolensville for the online newspaper.  Mayor Alexander mentioned there were 24 new residential building permits issued in January and then adjourned the meeting at 8:06 p.m.