TOWN OF NOLENSVILLE, TENNESSEE
Nolensville Historic District Street Improvement Project
The Town of Nolensville, Tennessee is requesting Letters of Interest from interested Professional Engineering firms in order to provide professional services for the design of the Nolensville Historic District Street Improvement Project. Services will be provided in accordance with the requirements of the Tennessee Department of Transportation’s (TDOT) Local Programs Development Office, including all applicable local, State, and Federal procedures and regulations. Any firm wishing to perform the work, including any sub-consultants, must be on TDOT’s current list of prequalified consultants or have completed a prequalification form by the time of submittal. Failure to meet these requirements will void the submittal.
The Letter of Interest must be received on or before 4:00 pm, on Friday, August 30, 2018. No late responses will be accepted. The Town reserves the right to reject any and all responses. Interested firms shall submit two (2) paper copies and one (1) digital copy of their Letter of Interest to:
Donald R. Swartz, P.E.
Town of Nolensville
7218 Nolensville Road
PO Box 547
Nolensville, TN 37135
Please include the name of the prime consultant firm with the following information: owner, address, telephone number, and email. Also, provide the contact info (including email) of the assigned Principal-In-Charge and/or Project Manager. Further information regarding this Request for Letters of Interest may be obtained by contacting Don Swartz, at 615-776-3323 or at firstname.lastname@example.org.
DESCRIPTION OF PROJECT:
The Nolensville Historic District Street Improvement Project involves the addition of sidewalks, crosswalks, buffered bike lanes, signage, improved parking and access management, stormwater improvements, landscaping and pedestrian lighting from Old Clovercroft Road on the southern terminus through Nolensville’s Historic District along Nolensville Road (State Route 11 / US 41A)
SCOPE OF SERVICES:
Services shall include, but not be limited to, data collection including topographic survey, performing field observations, performing environmental documentation (NEPA), preliminary design, final design, right of way coordination and acquisition, utility coordination, environmental permits, and preparing bid documents in accordance with TDOT Local Government Guidelines; coordination with utility owners and the TDOT Local Programs office.
PHASE 1 EVALUATION CRITERIA:
The evaluation of a firm’s qualification during Phase 1 will be limited to the prime consultant firm only. Please provide four (4) paper copies and one (1) digital copy of a Letter of Interest (LOI). The LOI shall be a of a maximum three (3) page letter that summarizes the firm’s experience, expertise, and qualifications. The evaluation criteria to be considered for the Letter of Interest are listed below.
1. Past experience with TDOT Local Programs projects;
2. Specialized expertise in sidewalk and roadway design and CEI services;
3. Summary of professional licensure and qualifications of key staff assigned to the project; and
4. Staff capabilities of prime consultant and prequalification status of firm.
Letters of Interest will be reviewed by the Town of Nolensville Consultant Evaluation Committee based on the established criteria above. A minimum of three (3) firms will be short-listed and chosen to submit full proposals for Phase 2 of the evaluation process.
PHASE 2 EVALUATION CRITERIA:
Phase 2 will include the evaluation of the prime consultant’s and any sub-consultant’s (if applicable) qualifications. Short-listed firms shall submit four (4) paper copies and one (1) digital copy of their full proposal. The Phase 2 evaluation criteria to be considered, including the relative weight of importance, for the proposal are listed below:
1. Past experience with TDOT Local Programs projects (20 points).
2. Specialized expertise in sidewalk and roadway design and CEI services (20 points).
3. Evaluations on prior projects, if available (10 points).
4. Qualifications and availability of key staff that will be assigned to the project (15 points).
5. Proposed project approach, including innovative concepts or alternatives (20 points).
6. Proposed project schedule (10 points).
7. Work already under contract with the Town of Nolensville and personnel currently assigned to each project, if applicable (5 points).
Submittals will be reviewed and scored by the Town of Nolensville Consultant Evaluation Committee based on the established criteria above. Interviews may be conducted at the discretion of the Town. It shall be the responsibility of the prime consultant to include a signed statement from each sub-consultant on their own letterhead confirming that they have the staff available and agree to provide the necessary services for the specific project. Failure to meet these requirements will void the submittal. The Town of Nolensville will execute a project specific Lump Sum contract with the firm selected in Phase 2 and distribute monthly payments based on work performed each billing cycle. The estimated schedule for performance of the work for this project will be from October 2019 to October 2021. The firm, by submitting a response, certifies that to the best of its knowledge or belief, no elected or appointed official of the Town of Nolensville is financially interested, directly, or indirectly, in the purchase of services as described in this request.
The Town of Nolensville hereby notifies all vendors that it will affirmatively insure that Disadvantaged Business Enterprises (DBE) and small businesses will be afforded full opportunity to submit a response to this invitation and will not be discriminated against on the basis of age, race, color, religion, national origin, sex, or disability in consideration of this pre-qualification.
Information pertaining to TDOT prequalification procedures, list of pre-qualified firms and certified DBEs, TDOT’s standard procurement policy, and additional information can be found
at this internet address http://www.tn.gov/tdot/topic/consultantinfo/. Interested firms without internet access may obtain this information by calling Ms. Christine Smotherman at (615) 741- 4460 or by email at Christine.Smotherman@tn.gov.