Planning Commission Minutes

2019-07 Planning Commission Meeting Minutes 

Posted by Kali Mogul Wednesday, August 14, 2019 9:52:00 AM

2019-06 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
June 11, 2019, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Joan Lawler, Jimmy Reaves

Commissioner Absent: Doug Radley, Ashlee Walden

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine

Citizens Present:  48

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Vice Chairman Andy Grosson, acting as chairman in Douglas Radley’s absence.

2.  PLEDGE OF ALLEGIANCE
Chairman Grosson led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Robert Haines moved to approve the minutes from the Planning Commission Meeting on May 14, 2019, seconded by Commissioner Joan Lawler.  The approval passed unanimously.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Dr. Joe Curtsinger of 7380 Nolensville Road asked the Planning Commission to address developer accountability and transparency.

Ms. Lisa Garamone of 3144 Bradfield Drive brought photos to underscore resident complaints regarding drainage, ponds and driveways in Summerlyn.

Mr. Matthew Higgins of 1512 Underwood Drive in Scales Farmstead spoke on behalf of neighbors regarding driveways, amenities center, playground, clubhouse pool and walkways.

Mr. Terry Adams of 1412 Creekside Drive spoke in favor of the Southwalk Development.

Mr. Byron Boyd of 3048 Ballenger Drive spoke in favor of the Southwalk Development. 

Mr. Jared Rossin of 910 Whittmore Drive spoke on behalf of his neighbors in Whittmore.  They believe there are problems with driveways, the pond main pond, and the sidewalks.  There is supposed to be a pavilion at the back of the subdivision.

Mr. Joshua Goggins of 7090 Nolen Park Circle spoke in favor of the Southwalk Concept Plan.

Mr. Chris Greuning of 3061 Ballenger Drive was in favor of the Southwalk Development.

Mr. Derek Adams of 4795 Jobe Trail spoke in favor of the Southwalk Concept Plan.

Mr. Jason Patrick of 209 Gilchrist South Circle thanked the Planning Commission for allowing him to serve.  He said he would return in July when Chairman Radley and Commissioner Walden are present.

6. CONSENT AGENDA
Commissioner Lawler requested items #2, #4 and #5 be removed from the Consent Agenda.  Mayor Alexander seconded the motion, which passed unanimously.  Commissioner Lawler then moved to approve the remaining items on the Consent Agenda, seconded by Bob Haines and passed unanimously.  Mayor Alexander moved to defer item #2 on the consent agenda, the reduction of bond amount for Summerlyn Section 2 from $32,000 to $9,660.00, seconded by Commissioner Gardner and approved unanimously.  Mayor Alexander moved to defer item #4 on the Consent Agenda, the transition of Whittmore Phase 1 from performance to maintenance bonding.  Commissioner Lawler seconded, and the motion passed unanimously.  Mayor Alexander moved to approve item #5 on the Consent Agenda, seconded by Commissioner Haines and approved unanimously.

7.  NEW BUSINESS
A. Southwalk PUD Concept Plan and Rezoning

Mr. Matthew Chilvers represented his plan.  Mr. Michael Dewey of Dewey Engineering and Mr. Steve Durden, Architect also represented Southwalk.  Mr. Chilvers thanked the individuals who spoke in favor of the development.  A lengthy discussion ensued on topics pertaining to density, impervious surface ratio, open space and space for events, traffic and road improvements, maximum building height, and fire code.  There was some debate about the target audience for the condos/flats, since most of the population of Nolensville is young families with school aged children.  Including a bed and breakfast or vacation rentals and roof top parking were ideas brought forward.  After a lengthy conversation, Commissioner Reaves moved to approve the Southwalk PUD concept plan and rezoning, seconded by Commissioner Gardner.  The vote for approval was unanimous.
      
 B.  Telfair Amenities Area Site Plan 
Mr. Christopher Smith from Oldsmith Group and Mr. Jay Easter with Ragan-Smith represented the site plan.  There were questions about parking, depth of the pool, height of fencing, security and lighting.  After brief discussion, Mayor Alexander moved to approve the Telfair Amenities area site plan, seconded by Commissioner Lawler.  When the vote was called, the approval passed unanimously.
 C.  Brittain Downs East Preliminary Plat/Final PUD Plan
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Mr. Epps confirmed that they are using the new FEMA elevations per Chairman Radley’s suggestion.  Mayor Alexander made a motion to approve the Brittain Downs East Preliminary Plat/Final PUD plan with a condition that all of Neel-Schaffer storm water issues are addressed.  Commissioner Lawler seconded the motion, which passed unanimously.
 D.  McGowan Annexation
Mr. Christopher Smith of Oldsmith Group represented the applicant.  Mr. Smith said that the portion of the parcel requesting annexation will abut an existing single-loaded road in the Henry Property PUD Plan.  Commissioner Lawler moved to approve the annexation and plan of service.   Upon a vote, the approval passed unanimously.

 D.  Williams Annexation
Mayor Alexander moved to approve the Williams annexation and plan of service, seconded by Commissioner Gardner and passed unanimously.

8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.
9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Lawler moved to accept the bond report as amended, seconded by Commissioner Reaves.  The motion passed unanimously.

10.  OTHER
None.
11.  ADJOURNMENT
The meeting was adjourned at 9:02 p.m. 

Posted by Kali Mogul Wednesday, July 10, 2019 9:59:00 AM

2019-05 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
May 14, 2019, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Joan Lawler, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine

Citizens Present:  53

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on April 9, 2019, seconded by Commissioner Jimmy Reaves.  The approval passed unanimously.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Ms. Lisa Garamone of 3144 Bradfield Drive requests that the Commission deny the transition to maintenance for Summerlyn Section 2 performance bond.  The concerns for Summerlyn neighbors are driveways, the detention pond, runoff from the pond, drainage on individual lots and landscape issues.

Dr. Joe Curtsinger 7380 Nolensville Road spoke in opposition of the transition of Summerlyn Section 2.  He addressed the lack of buffering between his property and Summerlyn, mulching and drainage ditch. 

Commissioner Patrick arrived at 7:07 p.m.

Ms. Anita Fowler of 2689 Hargate borders the common area adjacent to Dr. Curtsinger.  The area behind her house lots 70 – 73 needs a swale or some sort of drainage.  A tremendous amount of water backs up in her yard, which is the lowest point. 

Mr. Joshua Goggins of 7090 Nolen Park Circle spoke about the proposed Southwalk development.  He is in favor of mixed use but does not want to see so much surface parking and blacktop.  He is in favor of protecting trees and green space. 

Ms. Christa Tidwell of 428 Larkhill Lane asked spoke in opposition to transitioning the Summerlyn bond and shared a petition that has 90 signatures. 

Ms. Shannon Bankston of 2693 Hargate Drive said water flows through her yard and into Ms. Fowler’s yard.  She would like to see some action by the Jones Company on the curbs and driveways. 

Mr. Larry Felts of 999 Dortch Lane spoke on behalf of the Summerlyn residents.  He requested that the Planning Commission please pull the transition requests for further discussion so a remedy can be found for the ponds.

Mr. Brian Hill of 758 Eldon Lane said that the water in the pond is not even high enough to reach the drain, but the pond was overflowing over the walking trail.

6. CONSENT AGENDA
Commissioner Lawler requested items #1 and #2 be removed from the Consent Agenda.  Mayor Alexander moved to remove items #1 and #2, seconded by Commissioner Walden and passed unanimously.  Commissioner Gardner asked that items #6 and #7 be removed from the consent agenda, seconded by Commissioner Haines and passed unanimously.  Mayor Alexander moved to approve the consent agenda except for items #1, #2, #6, and #7, seconded by Commissioner Walden and passed unanimously.

Mr. Wes Harris of Ragan Smith represented item #1, the request to transition Summerlyn Section 2 from performance bond to maintenance bond and item #2, transition of Summerlyn Section 2 landscape bond to landscape maintenance bond.  He said he did not know about the drainage problem between lots 70 – 72.  Chairman Radley asked if there is an engineering solution to the pond problem.  Harris said the as-built shows that the pond was constructed according to plan.  The pond area is flat, so any fix would be extremely difficult to engineer.  Commissioner Lawler inquired about the label “detention pond” on the plan.  Detention ponds should drain within 48-hours.  Mr. Harris said the plan she referenced is not a design drawing.  He said what is on the ground matches the design drawing.  There was a lengthy discussion about various solutions to the overflowing pond.  

Mr. Perry Pratt with the Jones Company said that they have met all the requirements to transition.  The pond was designed to be wet.  It was designed for water quality purpose to hold and filter water.  He said putting chemicals in the pond like copper sulfate is prohibited.  Fertilizer from homeowner lawns runs off into the pond, which creates more algae.  They did, in fact, put some fish in the pond to eat the algae.  He said any remedy to the pond must comply with TDEC’s guidelines.  There was also discussion of the material of the walking path since so much water is flowing over it.

There was discussion about buffering and curbs.  Mr. Pratt noted that there are buffers, but no landscape is required in those areas.  Some of the areas mentioned by citizens are not in Section 2.  Mr. Pratt said they had installed “mountable curbs.”  They are supposed to carry water down to storm drains.  He said that the Town Engineer asked the Jones Company not to cut the curbs.  Building Official Bennie McCoy disputed that comment and said neither he nor Don ever asked the Jones Company to stop cutting the curbs.  Mr. Pratt said someone else had passed along the message about discontinuing the curb cuts.  He also said that he has met with the Town Engineer about the drainage issues on individual lots.  The Jones Company has tried and will continue to try to fix drainage issues on individual lots.  Town Planner Sarah Sitterle said that the landscape plan does not require extra plantings in the buffer for Section 2.

Commissioner Lawler moved to disapprove transition of Summerlyn Section 2 performance bond, seconded by Mayor Alexander.  The motion passed by a vote of 8 – 1, with Commissioner Gardner opposed.

Town Planner Sarah Sitterle then showed an exhibit showing there were no extra tree plantings required in the buffer for Section 2. 

Commissioner Lawler moved to approve the transition of Summerlyn Section 2 landscape performance bond to landscape maintenance bond.  Commissioner Walden seconded the motion, which passed unanimously.  Mr. Pratt offered to plant some additional trees in the buffer for Section 2.  There was some discussion about the number of trees to be planted.  He agreed to plant 20 trees in the buffer area for Phase 2 with a plan approved by the Town Planner in consultation with the Trees and Trails Committee.
 
After clarifying that there are dead or missing trees at the Nolensville Indoor Soccer complex, Mayor Alexander moved to approve item #6 under the consent agenda, extending the landscape performance bond to August 2, 2019.  Commissioner Jimmy Reaves seconded, and the motion passed unanimously.

After clarifying that the bond for Scales Farmstead Phase 1 can only be reduced to 30% of the original bond amount, Mayor Alexander moved to approve consent agenda item #7, reducing the bond amount to $306,053.00.  Commissioner Lawler seconded the motion, which passed unanimously.

7.  NEW BUSINESS
       A. Cortner Final Plat

Ms. Kate Cortner represented her project.  Commissioner Patrick requested to display some photos he had taken of the buffer space between the Cortner property and the Sherwood Green subdivision.  He noted that either the buffers are not being followed, or the 20-foot buffer required is not enough.  There were some questions about the easements, water runoff from Sherwood Green, in addition to ingress and egress from the Williams lot.  Counsel Notestine indicated the easement for the Annie Ruth Williams property must be abandoned prior to recording the final plat.  There was a lengthy discussion about the property owners along the gravel driveway including, Ms. Williams, needing to agree in writing to abandon the property.  There were additional questions about setbacks and infrastructure.  Town Planner Sarah Sitterle explained that a preliminary plat is not required for four or fewer lots.  Sitterle addressed several questions raised including setbacks for lots 1 – 3.  This plat is considered a minor subdivision in the ER zone.  The plan meets all requirements of the Zoning Ordinance.  Counsel Notestine mentioned the 20-foot gas main easement in the space between Sherwood Green and the Cortner property.  After additional discussion, Commissioner Patrick moved to approve the Cortner Final Plat with these conditions:  (1) Written consent of abandonment of easement by all property owners affected by the gravel drive; and (2) Addresses to be assigned by Town Staff prior to recording of final plat.  Commissioner Lawler seconded.  The motion passed by vote of 8 – 1, with Commissioner Gardner opposed.
      
       B.  All God’s Children Site Plan Amendment for façade 
J.K. Elkin of Spicer-Rudstrom Attorneys at Law represented the owner of All God’s Children.  The applicant would like the Planning Commission to waive the condition for the façade on the original daycare building required when the addition was approved.  The owner maintains that there is no reason to require the façade since there are two separate buildings.  The new building meets the architectural requirements according to the Zoning Ordinance.  Commissioner Patrick pointed out that the applicant brought the design to the Planning Commission with the façade to the original building, and that was approved by the Design Review Committee and Planning Commission.  There was a lengthy discussion about the applicant’s request to amend the site plan and the fact that they are two separate buildings.  Mr. Dan Vild, owner of All God’s Children, said he did not understand why the façade was required and he did not know that the architect had submitted the plan for it.  After continued debate, Commissioner Robert Haines moved to approve the site plan amendment for All God’s Children for the façade, seconded by Commissioner Gardner.  Chairman Radley asked for a roll call vote.  Commissioner Haines voted in favor of the motion, with Commissioners Gardner, Lawler, Radley, Walden, Patrick, Reaves, Grosson and Mayor Alexander opposed.  Ms. Elkin requested a chance to meet with the Design Review Committee to potentially find a compromise.  She then requested a deferral in order to accomplish this.  The Planning Commission agreed to a deferral.
 C.  Southwalk Concept PUD Plan and Rezoning
Mr. Matthew Chilvers and Mr. Michael Dewey represented the project.  He described the overall concept.  Ideas were taken from high-end mixed-use developments around the country.  There was extensive discussion about the density of the plan, with 168 flats and 58 townhome units in addition to commercial components.  There were questions about the traffic study, which indicated incorrect speed limits.  Additional questions were about the amount of parking, zoning, elimination of green space, school bus traffic, walking trails, and the height of the buildings.  Mr. Chilvers said there is some underground parking in some of the buildings shown, but an all-structured parking would make the cost of the development prohibitive and it would require a higher density to off-set the cost of the structured parking garage.  Chilvers said if the number of residential units is reduced, the feasibility of the project is greatly reduced.  It would become a strip mall.  A master-planned project allows the Town to control the aesthetics.  The debate continued for some time.  Mr. Chilvers requested a one-month deferral.
 D.  Annexation of south segments of rights-of-way for parts of Kidd Road and Sanford Road adjacent to existing Town rights-of-way for Burkitt Village Phase 5 and Telfair Phase 1
Mayor Alexander moved to approve the annexation of the afore-mentioned rights-of-way, seconded by Commissioner Gardner.  The motion passed unanimously.
8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.
9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Haines.  The motion passed unanimously.

10.  OTHER
 A. Set workshop dates for Zoning Ordinance review
Chairman Radley requested that Town Planner Sarah Sitterle send out suggested dates by e-mail.

11.  ADJOURNMENT
The meeting was adjourned at 10:58 p.m. 

Posted by Kali Mogul Tuesday, May 14, 2019 9:09:00 AM

2019-04 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
April 9, 2019, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Joan Lawler, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Ricky Rose

Citizens Present:  41

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:03 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on March 12, 2019, seconded by Commissioner Andy Grosson.  The approval passed unanimously.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Chairman Radley asked that each citizen please keep their comments to three minutes or less.  Mr. Bill Highsmith of 2604 York Road stated that his property adjoins the Parman Henry property.  He would like assurance that the water runoff property from the Henry property will be addressed when the project begins.  He also would like to keep the tree line between the properties, which he feels helps with the runoff.

Dr. Joe Curtsinger 7380 Nolensville Road spoke about the transition of Summerlyn Section 2.  He addressed the lack of buffering between his property and Summerlyn.  He is also opposed to the Greenbrook South sketch plan.  The traffic on Nolensville Road is very bad, and no turn lanes are shown.  The project would create more stress on the fire department and schools.

Ms. Lisa Garamoni of 3144 Bradfield Drive in Summerlyn also requested deferral of the bonding in Summerlyn.  She stated the ponds are not working as intended and the ponds continue to hold water.  She said the engineer for Summerlyn had informed her the pond may not have been constructed properly.  She had pictures of the pond in question.  Ms. Garamoni also mentioned there were problems with driveways in Summerlyn.

Mr. Brian Hill of 758 Eldon Lane also complained about the pond, which he said doesn’t drain.  He also said that the engineer told residents that the State could potentially classify the pond as a refuge.  He complained about the buffering.  Mr. Wes Harris of Ragan-Smith then interjected that pond was designed by another firm.  The only set of construction plans he has for the pond show it as a permanent wet storage pond.  The as-built surveys confirm that the pond is built to construction plan.  He said that, while he is not an environmental engineer, at this point there could be environmental issues since the pond has been wet for so long.  Ms. Garamoni reiterated that the Jones Company told residents that the pond was not supposed to hold water.

Mr. Jason Reich of 3161 Bradfield Drive said that the salesperson told him that the pond would be dry, and he paid a $10,000.00 premium after being told it was supposed to be a grassy area.  He said the bond should not be transitioned since the developer has not done what they said they were going to do.  Mr. Harris of Ragan-Smith said some erosion control measures had been removed, which helped to lower the water.  But, he said, the orifice is above the bottom of the pond, so it will never be completely dry.


6. CONSENT AGENDA
Commissioner Larry Gardner suggested removing items #2 and #3, pertaining to Summerlyn.  Commissioner Walden moved to remove these two items from the consent agenda, seconded by Commissioner Gardner.  The motion to remove items #2 and #3 passed unanimously.  Commissioner Gardner moved to approve the remaining items on the Consent Agenda, seconded by Mayor Alexander and approved unanimously.

7.  NEW BUSINESS
       A. Nolensville Veterinary Clinic Site Plan

Mr. Blake Turner with T-Square Engineering represented the proposal.  There were questions about the sewer and lighting plan.  The lighting plan was left out of the submittal package.  Mr. Turner explained they would be adding onto the existing building, expanding from 3,300 square feet to 7,300 square feet.  Town Planner Sarah Sitterle confirmed that staff had reviewed the photometric plan, which complied with the Zoning Ordinance.  Mayor Alexander moved to approve the Nolensville Veterinary Clinic Site Plan with a landscape bond of $17,667.00.  Commissioner Walden seconded the motion, which passed unanimously.
      
       B.  Henry Property Phase 1 Preliminary Plat/Final PUD Plan
Mr. Wes Harris of Ragan-Smith represented the project.  He said the developer complied with all the conditions placed on the Concept PUD plan by BOMA except for the buffer on Rocky Fork Road.  The Board of Mayor and Aldermen gave the Planning Commission the option to reduce the buffer width from 150’ undisturbed to 100’ with a plan for evergreen screening and berming. The developer requests the reduction in buffering and has supplied a landscape plan for the 100’.  There was extensive discussion about the buffering.  If the buffer width remains at 150’, no additional landscape is required.  If a reduction is allowed, the Planning Commission can require additional landscaping within the 100’ buffer.  The plan provided to the Planning Commission shows a 100’ buffer.  There was debate about whether landscaping would live in the soil and rocky conditions.  There was also discussion about the deceleration lane.  Mayor Alexander said that he would like to see examples of a “beefed up” 100’ buffer, if it is allowed by the Planning Commission.  In an informal straw poll Commissioners Gardner, Haines, Lawler, Radley, Walden, and Grosson said they would prefer a 150’ undisturbed buffer.  Mayor Alexander and Commissioners Patrick and Reaves preferred an enhanced 100’ buffer.  Mr. Jay Easter, landscape architect with Ragan-Smith reiterated that if there is a 150’ buffer, no additional landscape would be required or provided and the larger lots on the plan would need to be reduced in size to accommodate.  If a 100’ buffer is allowed, the Planning Commission could require an enhanced landscape plan, and the lot sizes would remain as shown.   Discussion on buffering continued.  In another straw poll, Commissioners Gardner, Haines, Lawler, Radley, and Grosson said they would prefer a 150’ undisturbed buffer, with Mayor Alexander and Commissioners Walden, Patrick and Reaves preferring a 100’ enhanced buffer.  Commissioner Gardner moved to approve the Henry Property Phase 1 Preliminary Plat/Final PUD Plan with a 150’ undisturbed buffer.  Commissioner Haines seconded.  After further discussion, Chairman Radley proceeded with a roll call vote:  Commissioners Gardner, Haines and Grosson voted in favor of the motion.  Mayor Alexander, and Commissioners Lawler, Radley, Patrick, Walden and Reaves opposed the motion, so the motion failed.  Commissioner Patrick then moved to approve Henry Property Phase 1 Preliminary Plat/Final PUD Plan with the conditions that (1) outstanding issues with Neel-Schaffer be addressed; (2) the buffer may be reduced from 150’ to 100’; and (3) an enhanced landscape plan must be approved separately by the Planning Commission.  Commissioner Walden seconded, and the motion passed unanimously.
 C.  Henry Property Phase 2 Preliminary Plat/Final PUD Plan
Mr. Wes Harris of Ragan-Smith represented the applicant.  There was some discussion about the split entrance and drainage.  Mr. Harris confirmed that the developer would address the flooding on Mr. Highsmith’s property.  The undisturbed 20-ft. buffer around the perimeter of the parcel was also discussed.  Mayor Alexander moved to approve Henry Property Phase 2 Preliminary Plat/Final PUD Plan the conditions that (1) outstanding issues with Neel-Schaffer be addressed; (2) the buffer may be reduced from 150’ to 100’; and (3) an enhanced landscape plan must be approved separately by the Planning Commission.  Commissioner Haines seconded, and the motion passed unanimously
 D.  Greenbrook South Sketch Plan
Mr. Joe Epps of Anderson, Delk, Epps represented the project.  Mr. Dan Scott of 7370 Nolensville Road requested an opportunity to make a citizen comment.  He said he was not opposed to development but mentioned the tremendous volume of traffic on Nolensville Road and requested turn lanes and high standards on the facades.  Mr. Epps gave an overview of the project and stated that the plan complies with the Zoning Ordinance.  The project includes both live-work units with commercial on the first floor and residential on the 2nd floor and also single family detached houses.  Comments from the Commission included the width of the local road, the amount of traffic exiting the development, and the density.  The volume of traffic on Nolensville Road was reiterated.  No action was required by the Planning Commission.
 E. Greenbrook North Final Plat
Mr. Joe Epps of Anderson, Delk, Epps represented the project.  Mr. Epps indicated the plat is mostly housekeeping, establishing lot lines, utilities and summarizing updates on the adjacent properties.  He also said the developer needs to meet with the Trees and Trails Committee regarding the proposed trail.  Mayor Alexander moved to approve the Greenbrook North Final Plat with a landscape bond amount set at $8,195.00.  Commissioner Lawler seconded the motion, which passed unanimously.
 F. Cortner Final Plat
Ms. Kate Cortner of 2345 Rocky Fork Road represented her project.  The property is just under five acres.  The existing house is shown as lot one, and she would like to subdivide the parcel into three parcels.  There was some discussion about the shared drive, easement, and set-back shown on the plat.  There was a concern about the ingress-egress easement for lot 2 shown up against the building envelope.   After a lengthy debate, the applicant requested a deferral for one month to revise the plat per the Commission’s comments.
 G.  Hillside Center Master Signage Plan
Mr. Daylan Langford with Dalayn’s Designs represented Malakouti Architects and the master sign plan.  They propose using some of the natural stone from the building site, and the sign itself will be a modern design.  The individual tenant signs on the monument will use aluminum composite material like what was proposed for the building façade. The monument sign will be placed to the right of the entry to the Hillside Center.  On the building, hanging signs will be made of a lightweight, durable PVC or High-Density Urethane material. After some discussion, Commissioner Gardner moved to approve the Hillside Center Master Signage Plan with the condition that the hanging signs be at least seven-ft. from ground.  Commissioner Haines seconded, and the motion passed unanimously.
 H. Wheeler’s Raid Change of Use Site Plan
Mr. Curtis Harrington of Farmer, Purcell, White, Lassiter law firm represented the project.  Mr. Harrington summarized the request to expand the use for the building and shared parking proposal.  The applicant’s original use did not include distillery tours or events, but since the grand opening, the public has shown interest in tours and tasting opportunities.  The size of the distillery had been limited by another tenant in the building.  The other tenant has since vacated the building, so the distillery has plans to expand into that space.  Mr. Harrington said the owners held a grand opening event and a subsequent event with live music that generated noise complaints.  The business owner took these complaints seriously and hired sound professionals to adjust their amplification systems.  Mr. Harrington provided a summary of the noise complaints of which he was aware.  There were questions regarding the zoning for the events.  Counsel Notestine confirmed that the TABC regulates spirits and allows manufacturing, distilling, tasting and the retail sale of their own products.  It was clarified that food trucks are only allowed for temporary uses with proper permitting for a maximum of 14 days per quarter.  There were questions about licensing of bartenders and whether food could be served or sold at the distillery.  Mr. Anthony Amico, one of the business owners, asked whether on site customers could order food to be delivered to the establishment.  Counsel Notestine indicated he knows of nothing to prohibit that if the distillery is not serving food.  Mr. Amico stated that when the expansion of the distillery takes place, appropriate permits will be pulled.  Commissioner Patrick moved to approve the change of use site plan for Wheeler’s Raid with the following conditions: (1) long term maintenance of the off-street parking arrangement; and (2) coordination with the building official for noise reduction measures within the building and evaluation of noise levels outside the building to avoid negative impacts on the adjacent neighborhood prior to additional events being held.   Mayor Alexander seconded the motion, which passed unanimously.

8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.
9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Haines.  The motion passed unanimously.

10.  OTHER
11.  ADJOURNMENT
The meeting was adjourned at 10:17 p.m. 

Posted by Kali Mogul Wednesday, April 10, 2019 9:05:00 AM

2019-03 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
March 12, 2019, 7:00 p.m.

 

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Joan Lawler, Jason Patrick, Douglas Radley, Ashlee Walden

Commissioner Absent: Jimmy Reaves

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Ricky Rose

Citizens Present:  99

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:03 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on February 12, 2019, seconded by Mayor Alexander.  The approval passed unanimously.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Chairman Radley asked that each citizen please keep their comments to three minutes or less.  Mr. Tyler Spaid of 1383 Creekside Drive in Nolensville identified himself as the coordinator of the Save Creekside group and petition.  He said 356 people signed the petition stating they do not want a connection from the new subdivision on Rocky Fork Road to Creekside Drive. 

Ms. Heather Bates of 1916 Pomegranate Place in Ballenger Farms said that the hundreds of kids in the subdivision love to play outside, but there is a huge traffic problem.  Any extension of Creekside Drive would increase danger to the children playing.  Ms. Bates went on to describe how she believed cars would try to “cut through” the Creekside connection through Ballenger Farms to avoid traffic lights.

Ms. Suzanne Honeycutt of 3112 Ballenger Drive said the streets are too narrow.  She is opposed to the connection and said safety should be the priority.  Stop signs are not a deterrent.

Mr. Ben O’Neal of 3000 Ballenger Drive said he is a retired school teacher.  He said safety of the kids has always been a priority for him.  He has grandchildren who live on Creekside Drive.  He would be very upset if cars run through the neighborhood and one of his grandchildren was hit.

Ms. Paige Gorman of 1908 Pomegranate Place is a realtor and was asked to speak about home values if a connection is made on Creekside.  She said a busy thoroughfare can lower the value of a home by 16%. 

Dr. Joe Curtsinger of 7380 Nolensville Road spoke about landscape buffers and keeping plantings in the buffer areas.  It appears homeowners in the new neighborhoods take over the buffer areas, they mow in them, sod and treat them like their own property.  Curtsinger believes the landscape buffers need to be larger and enforceable.  He had photo examples of buffers that had been removed.  He asked that the topic be added to a workshop agenda.

Mr. Jon Malinowski of 1128 McClellan Lane lives in Telfair.  Residents have expressed concerns about cracked sidewalks, toppled light poles, and other sub-par items like drainage issues.  They have requested time frames for repairs of these issues.  Pocket parks have fallen short of what was promised.  The amenity and pool area have not been constructed.  The residents request postponement of consideration of Phase 3 until they have answers to their questions.

6. CONSENT AGENDA
Mayor Alexander moved to approve the consent agenda, which included the transition of Catalina Phase 5 from performance to maintenance bond; and the transition of Summerlyn Phase 1 from performance to maintenance bond.  Commissioner Walden seconded, and when a vote was called, it passed unanimously.

8.  NEW BUSINESS
Chairman Radley moved New Business Item I. Rocky Fork Road Property Rezoning and Master Concept PUD Plan up on the agenda, so it could be considered first. 

Mr. Will Smith of Beazer Homes represented the proposal.  He described the project and detailed some of the amenities, open space and quantity of lots.  He attended the Ballenger Farms community meeting and heard concerns about the connection to Ballenger Farms via Creekside.  Beazer is committed to building a safe community; supplemental traffic studies were performed, and the developer will install an east bound left turn lane into the subdivision as per the traffic impact study recommendations. 

Chairman Radley explained the process of deliberation by the Planning Commission.  Regardless of whether the Planning Commission accepts or rejects the proposed PUD, it will move on to the Board of Mayor and Aldermen.  Commissioner Jason Patrick elaborated that the process at the Planning Commission is different than that of BOMA.  The Planning Commission must make sure plans follow our ordinances and meets the Town’s regulations.  The BOMA has additional powers to add conditions and make changes.  Patrick said he does not support a connection on Creekside, but as proposed, the plan does appear to meet the regulations. 

Mr. Smith said the developer is also the home builder.  They plan to phase the subdivision and hope to install the amenity center in Phase 1. Mayor Alexander reiterated that even if the plan is approved by the Planning Commission, the proposal has another three steps prior to being finalized.  Commissioner Patrick noted the length of the cul-de-sac is too long at 700-ft. 

Commissioner Andy Grosson recused himself from the voting, as he is a resident of Ballenger Farms.  However, he commented that he has lived there for 12 years and has known the entire time that there would be a connection on Creekside.  He likes the concept plan.  There are benefits to connection, such as emergency vehicles having more direct access, shorter school bus routes, and Ballenger residents could exit out to Rocky Fork Road easier.  Connectivity is not always bad.  Commissioner Larry Gardner moved to approve the property rezoning and Master Concept PUD Plan, seconded by Commissioner Patrick.  Patrick noted the request for an exception on the cul-de-sac length.  Upon a roll call vote, the approval passed unanimously, by a vote of 7 – 0, with Commissioner Grosson recusing himself.
      
       A.  The Shoppes at Haley (StorPlace) Master Signage Plan
Mr. Rodney Jarvis of Jarvis Sign Company represented the master sign plan and reviewed the changes that had been made since the prior meeting.  There is a landscape plan to accompany the monument sign.  Materials, dimensions and designs were detailed.  After some discussion, Commissioner Walden moved to approve the Shoppes at Haley master signage plan, seconded by Commissioner Patrick.  The motion passed unanimously.
 B.  Woods at Burberry Glen Phase 3A Final Plat
Mr. Eric McNeely represented the applicant, CK Development and the Woods at Burberry Glen.  After a brief discussion, Mayor Alexander moved to approve the Woods at Burberry Glen Phase 3A Final Plat with a performance bond amount of $28,649.50.  Commissioner Walden seconded, and the motion passed unanimously.
 C.  Telfair Phase 3 Final Plat
Mr. Christopher Smith of Oldsmith Group and Mr. Tom Darnall of Ragan-Smith represented the project.  Chairman Radley asked for feedback on the earlier citizen comment.  Mr. Smith said an advisory committee had been formed and he has been in communication with those members and the management company.  The neighborhood is still under construction, so damaged items will be corrected or replaced before the developer exits.  He felt there may be a communication problem between the management company and the residents.  The pool and amenity center as designed will be completed in 2019.  Asphalt trails and sidewalks will not be installed in the winter.  Mr. Smith is working on a drainage issue with one resident and will get it corrected.  Mayor Alexander then moved to approve the Telfair Phase 3 final plat with performance bond set at $430,785.52.  Commissioner Joan Lawler seconded, and the approval passed unanimously.   
 D. Morton Brittain House Site Plan
Mr. Eric McNeely and Mr. Ted Lothers of 304 Walpole Court represented the applicant.  Mr. Lothers confirmed that the pieces of the house are not currently sitting in the proposed footprint of the house.  Commissioner Patrick made a motion to approve the Morton Brittain House Site Plan with a condition that when the use is determined for the historic home that the applicant update the site plan for parking prior to use of the structure for commercial purposes.  Commissioner Walden seconded the motion, which passed unanimously.
 E. Outland USA Site Plan Amendment
Mr. Matthew Chilvers represented his project.  After a brief discussion, Commissioner Walden moved to approve the site plan amendment adding parking spaces to support the change of use.  Commissioner Grosson seconded the motion.  Upon a vote, the approval passed unanimously.
 F.  Burkitt Commons Site Plan Amendment for Buildings B & E Architectural Revisions
Ms. Anna Disser with DMG represented the developer.  There was some discussion of the changes to the rear of Building B due to slope and the change in the canopy design.  After additional debate, Commissioner Patrick moved to approve the Burkitt Commons Site Plan Amendment for Buildings B & E Architectural Revisions, seconded by Commissioner Walden.  The motion was approved by unanimous vote.
 G. Burkitt Commons Building A Site Plan Amendment
Mr. Eric Klotz of ESa represented the project.  Mayor Alexander made a motion to approve Burkitt Commons Building A Site Plan Amendment.  Commissioner Lawler seconded, and the motion passed unanimously.
 H.  Nolensville Campus—Martin’s Bar-B-Que Site Plan Amendment for Architectural Revisions
Mr. Remick Moore of Remick Moore Architects represented the proposed Site Plan Amendment.  The height of the building is proposed to be decreased by four feet.  Adjustments have been made to mechanical screening.  After some discussion of the height of the stack, Commissioner Lawler moved to approve the Nolensville Campus—Martin’s Bar-B-Que Site Plan Amendment for Architectural Revisions with the condition that the developer will investigate the height of the stack and whether it can be lowered without affecting mechanical equipment or its function.  Commissioner Walden seconded the motion, which passed unanimously.

8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.
9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Grosson.  The motion passed unanimously.

10.  OTHER
11.  ADJOURNMENT
The meeting was adjourned at 8:39 p.m. 

Posted by Kali Mogul Wednesday, March 13, 2019 8:08:00 AM

2019-02 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
February 12, 2019, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Joan Lawler, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Ricky Rose

Citizens Present:  27

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on January 8, 2019, seconded by Commissioner Jimmy Reaves.  The approval passed unanimously.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Mr. Eric Pasalakis of 521 Dante Ranch Lane commented on behalf of the Bent Creek HOA.  The group requested Item #1 on the Consent Agenda, Bent Creek Phase 12, be denied transition to maintenance bonding due to ponds and a storm outlet in the area they believed were not performing properly.  Mr. Eric McNeely of 132 Lodge Hall Road and engineer for the phase clarified that all the performance items in Phase 12 have been completed, and the contractor has done extensive work to get the as-built of the pond verified.  Mr. McNeely said he checked the calculations personally and briefly explained how the water quality orifice works.  The developer is not asking for a reduction in the bond amount, just a transition.  There was some back and forth discussion between Mr. Pasalakis and Mr. McNeely.  Chairman Radley said the bond would stay intact even if allowed to transition.  Counsel Notestine reiterated that while the developer is bonded, the work must be completed.

Mr. EJ Kerr of 5070 Aunt Nannies Place addressed Bent Creek Phase 4 Section 1D, which is Item #5 on the Consent Agenda.  The developer has requested a release from maintenance bonding.  Mr. Kerr stated that a street light shown on the final plat is missing from the phase.  He distributed a photo exhibit.  Mr. McNeely said he would investigate the street light issue to find an answer to Mr. Kerr’s questions. 

Mr. Joe Curtsinger of 7380 Nolensville Road commented on Item D under New Business—Church of Nolensville Site Plan Amendment. He expressed concern about the parking lot extension and said the expansion would be a sizeable increase and a severe reduction of grass.  He is very concerned about light pollution and runoff.  He questioned the reason for the parking lot increase since the size of the building has not been changed.

Commissioner Jason Patrick arrived at the meeting at 7:18 p.m.

6. CONSENT AGENDA
Mayor Alexander moved to approve the consent agenda, except for item #5, request for release of maintenance bonding for Bent Creek Phase 4 Section 1D.  Commissioner Robert Haines seconded.  There was some discussion about the language in the engineer’s written request for item #3, transition to maintenance bonding for Sherwood Green Phase 3.  After a short debate, a vote was called and approved unanimously.

8.  NEW BUSINESS
 A.  The Shoppes at Haley (StorPlace) Master Signage Plan
Mr. Rodney Jarvis of Jarvis Sign Company represented the agenda item.   Mr. Jarvis said the exhibit had been updated since the resubmittal.  There were discrepancies in the various exhibits.  Mr. Jarvis was asked about the number and locations of tenants, the style and material of the channel cut letters, the style, material, landscaping and lighting of the monument sign, and the difference between the master sign plan and shop drawings.  Commissioner Patrick pointed out the lack of details on the overall sign plan.  Mr. Jarvis requested a deferral of the master sign plan for one month.
 B.  Burberry Glen Phase 3B Final Plat
Mr. Eric McNeely represented the applicant, Meritage Homes.  After a brief discussion, Mayor Alexander moved to approve the Burberry Glen Phase 3B Final Plat with a performance bond amount of $52,973.00.  Commissioner Walden seconded, and the motion passed unanimously.
 C.  Burkitt Commons Building A Site Plan Revision
There was no representative for the applicant in attendance, so Chairman Radley removed the item from the agenda. 
 D. Church of Nolensville Site Plan Amendment
Mr. Phillip Piercy of Catalyst Design Group represented the applicant.  Mr. Piercy explained that the original parking plan for the church included an expanded footprint, and the storm water calculations for the expanded lot had already been approved by the consultant from Neel Schaffer.  There were questions regarding erosion control, runoff and drainage.  After some discussion, Commissioner Patrick moved to approve the Church of Nolensville Site Plan Amendment, seconded by Commissioner Reaves.  The motion passed unanimously.
 E. Henry Property Preliminary Plat/Final PUD Plan
The applicant requested a deferral of the item prior to the meeting.
8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.
9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Mayor Alexander.  The motion passed unanimously.

10.  OTHER
11.  ADJOURNMENT
The meeting was adjourned at 8:15 p.m. 

Posted by Kali Mogul Tuesday, February 12, 2019 10:00:00 PM

2019-01 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
January 8, 2019, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Joan Lawler, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Ricky Rose

Citizens Present:  19

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden recused herself.  Commissioner Larry Gardner moved to approve the minutes from the Planning Commission Meeting on December 11, 2018, seconded by Commissioner Jimmy Reaves.  The approval passed by a vote of 8 - 0.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Ms. Diane Del Chiaro of 1380 Creekside Drive expressed concern over the extension of Creekside Drive through to the new proposed development that would then connect to Ballenger Farms.  Ms. Del Chiaro felt there would be extra traffic at rush hour when school buses are trying to get through for pickups and drop offs.  The existing roads in Ballenger Farms are also narrow.  People using the connection will be commuters passing through from Smyrna.  Ballenger Farms already has three entrances and exits.  Ms. Del Chiaro said she would like there to be a conversation about keeping Ballenger Farms family friendly.

Mr. Steve Mishu of 1500 Eden Rose Place spoke in favor of the Brittain Downs East addition on the agenda.  He would like the Planning Commission to consider an alternative to bioretention areas, as they are high maintenance for HOAs.  He appreciates the developer staying out of the flood plain.

Mr. Brian Chaffin of 1505 Eden Rose Place also expressed support of the Brittain Downs East development.

Ms. DeAnne Youssefi of 1016 Brittain Downs Drive was also in favor of the Brittain Downs East addition.  She said she spoke with many of the neighbors, and they are all very happy that Mr. Yazdian purchased the property and wants to develop it residentially.

Mr. Tyler Spaid of 1383 Creekside Drive is working with Ms. Del Chiaro on a petition and a Facebook group page expressing opposition to a connection of Creekside Drive to the new proposed development on Rocky Fork Road.  He said a connection will generate a great deal more traffic coming from Smyrna and LaVergne through the neighborhoods. 

6. ANNUAL ORGANIZATIONAL BUSINESS
       A.  Per Section 5 of the Planning Commission Bylaws, Officers shall be selected for the ensuing year and such other business shall be scheduled by the Planning Commission.
         1.  Chairperson
         2.  Vice Chairperson
         3.  Secretary
        
Mayor Alexander nominated Doug Radley to continue as chairperson, seconded by Commissioner Reaves.  The vote was unanimous.  Mayor Alexander nominated Andy Grosson to continue as vice chairperson, seconded by Chair Radley.  The vote was unanimous.  Finally, Mayor Alexander nominated Bob Haines to continue as Secretary.  Commissioner Jason Patrick seconded, and the approval passed unanimously.

7. CONSENT AGENDA
Commissioner Joan Lawler requested information on two of the consent agenda bond actions. The letters submitted by the engineer for Bent Creek bond items had typographical errors on the bond amounts, so they conflicted with the bond report.  Mr. Eric McNeely represented Bent Creek and said he would revise his letters and resubmit them.  Commissioner Haines moved to approve the Consent Agenda with revisions to the bond amounts reflected in the letters for Bent Creek Phase 11 Section 1 and Bent Creek Phase 11 Section 1B.  Mayor Alexander seconded the motion, which passed unanimously.

8.  NEW BUSINESS
 A.  Newsom Lane Final Plat
Mr. Jon Goff represented the property owner.   He has received a sewer capacity letter from Metro Water Services and has shown an easement for the sewer on the plat.  After a brief discussion regarding the sewer and about site distance on the curve, Commissioner Larry Gardner made a motion to approve the final plat.  Commissioner Walden seconded the motion.  Upon a vote, the approval passed unanimously.
 B.  Benington II Section 3 Final Plat Revision
Mr. Eric McNeely represented the applicant.  This plat previously approved and recorded had an error.  The plat under consideration resolves the error and will replace the previously approved plat.  Mayor Alexander moved to approve the Benington II Section 3 Final Plat revision, seconded by Commissioner Lawler.  The motion passed unanimously.
 C.  Scales Farmstead Phase 3 Preliminary Plat/Final PUD Plan
Mr. Wes Harris of Ragan-Smith represented the applicant.  There was a question about the trees marked for removal.  Mr. Harris explained that a due to the sloping, a significant amount of grading must take place for this phase.  Mr. Harris confirmed that there is a right turn lane with deceleration lane and a left turn lane into the subdivision.  Mayor Alexander moved to approve the Scales Farmstead Phase 3 Preliminary Plat/Final PUD Plan with the following conditions: (a) the developer must comply with all storm water comments from Neel Schaffer; and (b) a long-term maintenance plan for street trees placed behind the sidewalks and within individual yards must be established.  Commissioner Gardner seconded the motion, which passed unanimously.
 D. Brittain Downs East Rezoning and Concept PUD Plan
Mr. Eric Olsen with Anderson, Delk, Epps and Associates represented the developer.  Mr. Olsen said the developer would be happy to work with the Town to provide alternative options to the bioretention areas.  Chairman Radley asked Mr. Olsen if the developer was aware of the proposed updated FEMA maps.  Mr. Olsen said none of the lots would be affected by the proposed changes to the maps.  Mayor Alexander moved to approve the Brittain Downs East Rezoning and Concept PUD Plan, seconded by Commissioner Patrick.  Upon a vote the motion passed unanimously.
8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.
9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Andrew Grosson.  The motion passed unanimously.

10.  OTHER
Mayor Alexander thanked Brian Snyder for helping with the audio recording of the meeting on short notice.

Commissioner Patrick spoke about the Morton Brittain house relocation.  He is very concerned about the future of the structure and whether its history can be protected.  He hopes every possible solution is explored to save the house and asked whether it would be possible to move the structure to a temporary safe harbor spot.  Counsel Notestine said the house is uninhabitable in its current state, but there is nothing to prevent a private property owner from storing the structure temporarily.  Mayor Alexander pointed out that the Town has called a special Historic Zoning Commission meeting to accommodate the historical society’s request for the home’s relocation from its current location to the Historic District. 
Mayor Alexander reported that earlier in the day, he accompanied the Town Administrator and Town Attorney to a meeting with the Nolensville College Grove Utility District Board regarding a plan to maintain the fire hydrants.  Counsel Notestine will be working with the attorney for the NCGUD to write an Interlocal agreement addressing the plan.  Notestine pointed out that since the hydrants are the property of the NCGUD, they will be the appropriate entity to hire a contractor to do the work.  The Town will help financially support the maintenance and work toward a long-term solution.
11.  ADJOURNMENT
The meeting was adjourned at 7:54 p.m. 

Posted by Kali Mogul Thursday, January 10, 2019 9:52:00 AM

2018-12 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
December 11, 2018, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Dogulas Radley, Jimmy Reaves

Commissioner Absent: Rick Owens, Ashlee Walden

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Adam Malone

Citizens Present:  16

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on November 13, 2018, seconded by Commissioner Larry Gardner.  The approval passed by a vote of 7 - 0.

4.  ANNOUNCEMENTS
Mayor Alexander announced that Rick Owens had resigned from the Planning Commission due to a work schedule conflict.  Chairman Radley said he was sorry Rick would not be on the Planning Commission.  Rick served for many years and led the Commission for several of those years.

5.  CITIZEN COMMENTS
Mr. Joel Miller of 8020 Warren Drive expressed his concern over the Kiddie Academy site plan.  He said the parcel would be valuable to the Village area.  The roadwork, the traffic impact, the building characteristics and the developer’s obligations to help benefit the Town were his four main concerns.  There was some discussion about the process of a site plan approval and the evolution of the Bent Creek PUD Plan.

6.  CONSENT AGENDA
Mayor Alexander moved to approve the consent agenda, which included the following: (1) Extend performance bond for Benington II Section 2A for one year to 1/4/20 and reduce the bond amount to $28,020.90; (2) Extend performance bond for Benington Section 10 for one year to 1/10/20 at the same amount; (3) Extend maintenance bond for Brittain Downs Phase 3 Section 2 for 90-days to 5/4/19; (4) Extend performance bond for Scales Farmstead Phase 1 for one year to 12/22/19 at the same amount; (5) Reduce the performance bond for Catalina Phase 6 to $130,710.80; (6) Extend the performance bond and landscape performance bond for Whittmore Phase 1 for six months to 6/25/19 at the same amount; (7) Extend the maintenance bonds for Bent Creek Phase 10 Sections 1 and 2 for six months to 7/8/19.  Commissioner Grosson seconded the motion, which passed unanimously.

7.  NEW BUSINESS
 A.  Burkitt Village Phase 3 Final Plat
Mr. Joe Epps with Anderson, Delk, Epps and Associates represented the project.  With very little discussion, Mayor Alexander moved to approve the final plat with performance bond set at $32,692.00 seconded by Commissioner Patrick.  The motion passed unanimously.
 B.  2340 Newsome Lane Final Plat
Mr. Jon Goff of PDR Engineers represented the subdivision.  There was a question about the location of the sewer line and easement for lot 2.  There is no sewer shown for lot 1. Mayor Alexander said he did not feel comfortable voting on a plan without those two details shown.  Mr. Goff said he would withdraw the plat from consideration and bring it back in January with the corrections.
 C. StorPlace Site Plan Amendment
Mr. Randy Perry of Goodwyn, Mills and Cawood represented the project.  The tenants for the buildings have changed since the original master site plan was originally approved.  Proposed tenants are now a bank and two retail stores.  A note has been added that no future development would be allowed to the east of the new building without planning commission approval of a revision to the site plan.  The revised sheet C-2.1 also shows a stub out to the north.  There was discussion about moving one of the ADA accessible parking spot to the side of the building.  Mayor Alexander made a motion to approve the StorPlace Site Plan Amendment with the following conditions: (1) Relocate one ADA parking space to the side of the building, and (2) The revised sheet C-2.1 mentioned by Mr. Perry will replace the current sheet C-2.1 in the packets and become part of the approved plan.  Commissioner Gardner seconded the motion, which passed unanimously.
8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.
9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Gardner moved to accept the bond report as amended, seconded by Commissioner Robert Haines.  The motion passed unanimously.

10.  OTHER
Town Planner Sarah Sitterle updated the Planning Commission on progress of the Zoning Ordinance revision process.  They have had two meetings with the Trees and Trails Committee on buffers and street tree types.  It will be a few more months before updates can be brought before the Planning Commission and receive feedback from the public.

Mayor Alexander mentioned that he intended to nominate Ms. Joan Lawler to fill Rick’s position on the Planning Commission.
11.  ADJOURNMENT
The meeting was adjourned at 7:30 p.m. 

Posted by Kali Mogul Thursday, January 10, 2019 8:12:00 AM

2018-11 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
November 13, 2018, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Dogulas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: Rick Owens

Staff Present: Ken McLawhon, Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Adam Malone

Citizens Present:  20

1.  CALL MEETING TO ORDER
The meeting was called to order at 6:58 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Commissioner Ashlee Walden led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Larry Gardner moved to approve the minutes from the Planning Commission Meeting on October 9, 2018, seconded by Commissioner Jason Patrick.  Commissioner Walden recused herself.  The motion passed by a vote of 7 - 0.

4.  ANNOUNCEMENTS
There were no announcements.

5.  CITIZEN COMMENTS
There were no citizen comments.

6.  CONSENT AGENDA
Mayor Alexander moved to approve the consent agenda, which included the following: (1) Revise landscape performance bond for Burkitt Commons Site Plan from $66,003.00 to $59,143.00; Revise performance bond for Scales Phase 2 Final Plat from $1,316,999.30 to $870,778.00; and Extend maintenance bonding for Bent Creek Phase 4, Section 1D for 90-days to 2/8/19.  Commissioner Reaves seconded the motion, which passed unanimously. 

7.  NEW BUSINESS
 A.  Burkitt Commons Building D Architectural Elevation Revisions
Ms. Anna Disser with DMG represented the applicant.  She explained the request to change from a covered porch with a flat metal roof to a fabric awning with wood columns. Town Planner Sarah Sitterle relayed the Design Review Committee’s preference of the original design with metal roof and supports.  The Committee does not like the fabric awning with posts.  Following a lengthy discussion about metal versus fabric covering and what was originally approved, Mayor Alexander made a motion to approve the fabric awning and wood posts.  Commissioner Robert Haines seconded the motion.  After a roll call vote, the approval passed 5 – 3, with Mayor Alexander and Commissioners Haines, Radley, Reaves and Grosson in favor and Commissioners Gardner, Walden and Patrick opposed.
 B.  1623 Sunset Road Minor Subdivision Final Plat
Property owner Ms. Agneta Minea. represented the final plat revision.  Mayor Alexander stated that the right-of-way on Sunset Road has been moved to the north to avoid the existing house.  The mayor then moved to approve the minor subdivision final plat for 1623 Sunset Road with a condition that parking spaces at the rear of the existing house on Lot 1 and that ingress and egress for lot 2 be shown on the final plat.  Commissioner Grosson seconded the motion, which passed unanimously.
 C. Burberry Glen Phase 3A Final Plat
Mr. Eric McNeely represented the applicant, Meritage Homes.  Mr. McNeely noted there is a small change from the final P.U.D./preliminary plat.  Phase 3 has been divided into two sections, but there is no change in the number of lots proposed in the final P.U.D./preliminary plat.  After some discussion of street light location and fire hydrants, Mayor Alexander moved to approve the final plat for Burberry Glen Phase 3A, with performance bond set at $520,372.55.  Commissioner Patrick seconded the motion.  When the vote was called, the approval passed unanimously.
 D.  Nolen Mill Phase 2 Final Plat
Mr. Maverick Green of Goodall Homes represented the project.  There was a lengthy discussion about placement of street lights.  Mr. Green made a note to check with Middle Tennessee Electric Services about certain lots that may need additional lighting.  He also said that he understood the performance bond amount must be approved prior to recording the final plat.  Following additional discussion, Mayor Alexander moved to approve the final plat for Nolen Mill Phase 2 with the condition that the plat will not be recorded until a performance bond amount is approved by the Planning Commission and the Long Term Maintenance Plan is submitted and approved.  Commissioner Walden seconded the motion.  The approval passed by a vote of 7 – 1, with Commissioner Reaves opposed. 

8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Gardner.  The motion passed unanimously.

10.  OTHER
Commissioner Patrick pointed out questions regarding the McCord Nolen development, including drainage in front of the Orthodontist’s office, temporary signs, an equipment staging area, and landscaping timeline.

11.  ADJOURNMENT
The meeting was adjourned at 7:50 p.m. 

Posted by Kali Mogul Wednesday, November 14, 2018 11:36:00 AM
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