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2016

Minutes Archive

2016-12 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
December 13, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reeves, Ashlee Walden

Commissioners Absent: None

Staff Present: Sarah Sitterle, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  32

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance. 

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on November 8, 2016, seconded by Commissioner Andy Grosson.  The motion passed unanimously. 

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA

Commissioner Larry Gardner requested to remove item #3 of the Consent Agenda, Burberry Glen Phase 1 reduction in performance bond amount to $323,319.00.  Commissioner Jimmy Reaves requested to remove item #2 from the Consent Agenda, Cottages at Bent Creek/Active Adult extension of performance bond for 60 days at the same amount.  Commissioner Jason Patrick then made a motion to approve items #1 and #4 Consent Agenda, seconded by Mayor Alexander.  Upon a vote, the approval passed unanimously.

Commissioner Reaves asked that the drainage from the Cottages at Bent Creek/Active Adult be reviewed during the 60-day performance bond extension and made a motion to approve this item.  Commissioner Walden seconded, and the motion carried.

Commissioner Gardner had questions about reducing the bond amount for Burberry Glen Phase 1 since the topping and striping of the turn lane on Rocky Fork Road had not been completed.  Commissioner Gardner made a motion to continue the bond at the same amount for one month, seconded by Commissioner Rick Owens.  The approval passed unanimously.

7.  NEW BUSINESS

 A.  Public Hearing: Land Use Plan Amendment 7399 and 7407 Nolensville Road
Chairman Radley opened the public hearing at 7:14 p.m.
Ms. Jana Truman of 3232 Locust Hollow stated she is opposed to the land use plan amendment saying that the developer of the Summerlyn subdivision had requested commercial or mixed use when it was proposed years ago, and the Planning Commission denied the request.

Mr. Joe Epps of Anderson, Delk, Epps & Associates stated that he has clients in the subject area who request that the Town revisit and possibly revise the land use plan to allow commercial development along the corridor on Nolensville Road from York to Williams Road.

Commissioner Haines delivered comments about the history and growth of Nolensville.  Chairman Radley closed the hearing at 7:21 p.m.

B.  Action on Land Use Plan Amendment 7399 and 7407 Nolensville Road 
Mr. Daniel Woods represented the applicant.  There was a lengthy discussion about spot zoning, previous proposed land use plan amendments in the same area, and the Special Development area south of Williams Road.  After a lengthy discussion period, Commissioner Haines moved to disapprove the Land Use Plan Amendment at 7399 and 7407 Nolensville Road.  Mayor Alexander seconded the motion.  Upon a roll-call, the motion failed by a vote of 4 - 5, with Commissioners Grosson, Owens, and Haines and Mayor Alexander in favor of disapproval.  Commissioners Reaves, Patrick, Walden, Radley and Gardner were opposed.

Commissioner Walden made a motion to approve the Land Use Plan Amendment at 7399 and 7407 Nolensville Road, seconded by Commissioner Patrick.  Upon a roll-call, the motion passed by a vote of 5 – 4.

  C.  Benington II Section 2A Final Plat
Mr. Eric McNeely represented the applicant.  After a brief discussion, Commissioner Gardner made a motion to approve the final plat for Benington II Section 2A with the following conditions (1) An access easement added between lots 2210 and 2211 and (2) performance bond amount set at $67,942.00.  Commissioner Haines seconded, and the motion passed unanimously.

 D.  Benington Section 10 Final Plat
Mr. McNeely represented the applicant.  Counsel Notestine asked for clarification about the Taube family cemetery.  Mr. McNeely acknowledged that an access easement for the cemetery had been added in Section 4.  Commissioner Patrick made a motion to approve the final plat for Benington Section 10 with performance bond amount set at $50,560.00.  Commissioner Walden seconded the motion, which carried unanimously.

 E.  Bent Creek Phase 12 Final Plat
Mr. McNeely represented the applicant.  Commissioner Patrick made a motion to approve the final plat for Bent Creek Phase 12 with performance bond amount set at $202,364.00.  Commissioner Walden seconded the motion.  When the vote was taken, the approval passed unanimously.

 F.  Telfair Phase 1 Final Plat
Mr. Wes Harris of Ragan-Smith represented the applicant. There was some discussion about sight distance at the subdivision entrance at York Road.  Mr. Harris agreed to have the transportation engineer take a look to see if any vegetation should be trimmed to increase sight distance.  Commissioner Patrick made a motion to approve the final plat of Telfair Phase 1 with the following conditions (1) The sidewalk is shown along the entire open space area along York Road (2) performance bond amount is set at $1,103,421.00 and (3) developer will address any additional sight issues at the corner of Open Space A and York Road.  Commissioner Owens seconded the motion, which passed unanimously.

G.  Greenbrook North Site Plan
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  There was a lengthy discussion about the proposed multi-modal trail, the flood plain, buffering along the stream, sidewalks and sale/rental of residential units.  After continued conversation regarding the Trees and Trails Committee comments and the proposed trail, Commissioner Gardner made a motion to approve the Greenbrook North Site Plan with the following conditions as recommended in staff notes:  (1) The Design Review Committee approves the elevations for the townhouse units and commercial building #4 (2) The stormwater management comments are satisfied with Neel-Schaffer (3) The recommendations included in the Traffic Impact Study are to be completed as identified to include modifications to the lane striping, and signal timing at the traffic signal at Nolensville Road and Rocky Fork Road. These improvements should be completed prior to any occupancy permits being issued for the development.  Commissioner Haines seconded the motion, which passed unanimously.

8.  OLD BUSINESS 
A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a short summary of the items from the December 1st Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Grosson, and the motion passed unanimously.

10.  OTHER
None.

11.  ADJOURNMENT
The meeting was adjourned at 8:55 p.m.
2016-11 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
November 8, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Ashlee Walden

Commissioners Absent: Jimmy Reaves

Staff Present: Sarah Sitterle, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  27

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance. 

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on October 11, 2016, seconded by Commissioner Andy Grosson.  The motion passed unanimously. 

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Ms. Joyce Powers said she recently has had a hard time hearing with side conversations going on in the audience.
Ms. Wanda Barker of 7372 Nolensville Road stated she is in favor of the land use plan amendment on the agenda under new business.

6.  CONSENT AGENDA
Commissioner Robert Haines made a motion to approve the Consent Agenda, seconded by Mayor Alexander.  Upon a vote, the approval passed unanimously.

7.  NEW BUSINESS

 A.  Nolen Meade Revision to Final P.U.D. Plan—Wall at entrance
Mr. Luke Koontz represented the applicant, CK Residential.  He clarified that the wall is outside of the Right-Of-Way.  Mayor Alexander made a motion to approve the Nolen Meade Revision to Final P.U.D. plan and a wall at the entrance.  Commissioner Haines seconded the motion, which passed unanimously.

  B.  Scales Farmstead Phase 1, final plat 
Mr. Wes Harris of Ragan Smith represented the applicant.  There was some discussion about easements and the reduction of the number of lots on the plan.  Commissioner Patrick made a motion to approve the Scales Farmstead Phase 1 final plat with the following conditions:  (1) Phase 1 is reduced by one lot; (2) Two easements will be added to the adjacent Pierson property as shown on the revised plat, with one easement increased from 20-feet to 40-feet; and (3) Performance bond amount is set at $1,020,175.97.
Mayor Alexander seconded the motion.  Upon a vote, the approval passed unanimously.

  C.  Thrive Health and Wellness Site Plan at 7155 Nolensville Road
Mr. Ronald Warner and Ms. Jackie Warner represented the project.  Mr. Warner clarified that there is room for six to eight more parking places behind the building.  Commissioner Haines moved to approve the Thrive Health and Wellness Site Plan at 7155 Nolensville Road.  Commissioner Walden seconded, and the motion passed unanimously.

 D.  Swainston Warehouse Final Plat at 2011 Johnson Industrial Drive
Mr. Charley Dean represented the applicant.  Mayor Alexander made a motion to approve the Swainston Warehouse Final Plat at 2011 Johnson Industrial Drive, seconded by Commissioner Rick Owens.  Upon a vote, the approval passed unanimously.

 E.  Swainston Warehouse Site Plan at 2011 Johnson Industrial Drive
Mr. Charley Dean represented the applicant.  After some conversation about loading docks, traffic, truck turn-arounds and backing movements, Commissioner Owens made a motion to approve the Swainston Warehouse Site Plan at 2011 Johnson Industrial Drive with the following conditions: (1) The shared use arrangement for parking must be documented according to the written agreement requirements in the Zoning Ordinance; (2) The applicant must provide a photometric plan that meets the Zoning Ordinance requirements for the lighting to be installed for the new building; (3) A bond estimate for the landscaping must be submitted and approved by the Planning Commission; and (4) The remaining comments from Neel-Schaffer must be satisfied prior to the site plan being signed for approval and final plat recording.  Commissioner Walden seconded the motion, which passed unanimously.

 F.  Land Use Plan Amendment for parcels at 7399 and 7407 Nolensville Road
Mr. Daniel Woods and Mr. Mike Hathaway represented the project.  Mr. Hathaway is an architect and serves as the Chairperson of the Franklin, TN Planning Commission.  There was a lengthy discussion about spot zoning, the process involved in the land use policy plan update, and required stub outs.  There were also comments about the area designated on the Land Use Policy map as a “Special Development Area.”

Mayor Alexander made a motion to disapprove the plan amendment.  Commissioner Owens seconded the motion.  Chairman Radley asked for a roll-call vote.  Commissioners Owens and Grosson and Mayor Alexander voted in favor of the motion to disapprove the amendment.  Commissioners Gardner, Haines, Radley, Walden and Patrick opposed the disapproval.  The motion failed.

Commissioner Walden then moved to approve the land use plan amendment, seconded by Commissioner Gardner.  Upon a roll call vote, Commissioners Gardner, Haines, Radley, Walden and Patrick approved of the motion.  Commissioner Owens and Grosson and Mayor Alexander opposed the motion, which passed by a vote of 5 – 3.

8.  OLD BUSINESS 
  A. Report from last BOMA meeting
Town Planner Sarah Sitterle gave a short summary of the items from the November 3rd Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Gardner moved to approve the Bond Report as amended, seconded by Commissioner Walden, and the motion passed unanimously.

10.  OTHER
None.

11.  ADJOURNMENT
The meeting was adjourned at 8:16 p.m.
2016-10 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
October 11, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: None

Staff Present: Sarah Sitterle, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  4

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Bob Haines moved to approve the minutes from the Planning Commission Meeting on September 13, 2016, seconded by Commissioner Jimmy Reaves.  Commissioner Ashlee Walden recused herself.  The motion passed unanimously. 

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
Commissioner Rick Owens made a motion to approve the Consent Agenda, seconded by Commissioner Walden.  Upon a vote, the approval passed unanimously.

7.  NEW BUSINESS

 A.  Nolensville Business Center Offices final plat
Mr. Eric McNeely represented the applicant.  Mayor Alexander made a motion to approve with the condition that the applicant must provide a copy of the CCRs detailing maintenance.  Commissioner Owens seconded the motion, which passed unanimously.

  B.  Bent Creek Phase 18, Section 2 final plat 
Mr. Luke Koontz of CK Development represented the applicant.  He confirmed there will be a turn lane on Clovercroft Road.  Commissioner Haines moved to approve the final plat with performance bonding set at $133,892.00.  Commissioner Owens seconded the motion.  Upon a vote, the approval passed unanimously.

8.  OLD BUSINESS 
  A. Report from last BOMA meeting
Town Planner Sarah Sitterle gave a short summary of the items from the October 6th Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Grosson, and the motion passed unanimously.

10.  OTHER
Mayor Alexander mentioned that the Board approved the Market Square ordinance on first reading and said that there were conditions placed on the developer.  There was some discussion about the conditions, the road improvements and design of the public space.

The Mayor also announced the Rollin’ Nolen 10 mile race on October 22nd and Walk to School Day on October 14th.

11.  ADJOURNMENT
The meeting was adjourned at 7:25 p.m.
2016-09 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
September 13, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Jimmy Reaves

Commissioners Absent: Douglas Radley, Ashlee Walden

Staff Present: Sarah Sitterle, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  36

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Vice Chairman Andy Grosson.

2.  PLEDGE OF ALLEGIANCE
Vice Chairman Grosson led the pledge of allegiance. 

3.  APPROVAL OF MINUTES
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on August 9, seconded by Commissioner Rick Owens.  The motion passed unanimously. 

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
Commissioner Owens made a motion to approve the Consent Agenda, seconded by Commissioner Robert Haines.  Upon a vote, the approval passed unanimously.

7.  NEW BUSINESS

 A.  Gilchrist Subdivision Entrance Sign Site Plan
Mr. Daniel Woods represented the applicant.  After a brief discussion, Commissioner Haines made a motion to approve the Gilchrist Subdivision Sign Site Plan, seconded by Commissioner Owens.  The motion passed unanimously.

  B.  Burberry Glen Subdivision Entrance Sign Site Plan 
Mr. Thomas Steffen of Meritage Homes represented the applicant.  Mayor Alexander moved to approve the Burberry Glen Subdivision Entrance Sign Site Plan, seconded by Commissioner Reaves.  Upon a vote, the approval passed unanimously.

 C.   Burkitt Commons Commercial Site Plan
Mr. Sean DeCoster of Civil Site Design Group represented the applicant.  He indicated a shared parking analysis had been completed.  After a short conversation regarding the parking, Mayor Alexander made a motion to approve the Burkitt Commons commercial site plan with the condition that the applicant must comply with storm water comments from Neel-Schaffer.  Commissioner Jason Patrick seconded the motion, which passed unanimously.

D.  Burkitt Commons Commercial Building Design
Mr. Rick Maxian of Max Design Group represented the design for Burkitt Commons.  Commissioner Haines made a motion to approve the Burkitt Commons commercial building design, seconded by Commissioner Owens.  The motion passed unanimously. 

E.  Willis Wells Revision #2 to Lot 1 Final Plat
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  After a brief discussion, Mayor Alexander made a motion to Willis Wells Revision #2 to Lot 1 Final Plat, seconded by Commissioner Patrick.  When a vote was taken, the motion passed unanimously.

F.  Burkitt Village Phase 2 Final Plat
Mr. Joe Epps represented the applicant.  Mayor Alexander moved to approve the final plat for Burkitt Village Phase 2 with performance bonding set at $65,831.00.  Commissioner Owens seconded the motion, which passed unanimously.

G.  Burkitt Village Phase 6 Final Plat
Mr. Epps represented the applicant.  Mayor Alexander made a motion to approve the final plat for Burkitt Village Phase 2 with performance bonding set at $48,287.00, seconded by Commissioner Haines.  The approval passed unanimously.

H.  Sunset/Waller Road Minor Subdivision Final Plat
Mr. Philip Jones represented the applicant.  After a brief discussion, Commissioner Larry Gardner made a motion to approve the Sunset/Waller Road Minor Subdivision Final Plat with performance bonding set at $11,840.00 and inclusion of a Landscape “D” buffer.  Commissioner Owens seconded the motion, which passed unanimously. 

I.  Sherwood Green Estates P.U.D. Revision to Phases 5 & 6
Mr. Joe Epps represented the applicant.  Mr. Epps explained the issue encountered with TDEC and the need for the revision.  He also stated that the developer has agreed to construct a walking trail and pedestrian bridge to the school site.  Even if the bridge needs to be in a phase that has already been recorded, the developer would revise the plan by document.   Commissioner Haines then made a motion to approve the Sherwood Green Estates P.U.D. Revision to Phases 5 & 6, seconded by Commissioner Owens.  The motion passed unanimously.

J.  Summerlyn Section 5 Preliminary Plat/Final P.U.D.
Mr. Wes Harris of Ragan-Smith Associates represented the developer.  There was some discussion about access to the open space along Nolensville Road.  Mr. Dave Pitta with the Jones Company explained that this particular open space is a buffer area that must be maintained and mitigated for five years per TDEC requirements.  Following additional clarification on the landscape buffer, Commissioner Haines made a motion to approve the Summerlyn Section 5 Preliminary Plat/Final P.U.D., seconded by Commissioner Owens.  When a vote was taken, the approval passed unanimously.

K.  Nolen Mill Preliminary Plat
Mr. Lynn Ealey represented the developer.  There was some discussion of the starting point of the 100-foot buffer.  Mr. Ealey also said the developer would make every effort to make a trail connection to the trail in Bent Creek at Sam Donald Road.  After a lengthy discussion about whether the flood plain should have a designated marking while under development, Commissioner Owens made a motion to approve the Nolen Mill Preliminary Plat with the condition that the developer comply with storm water comments from Neel-Schaffer, seconded by Commissioner Haines.  The motion passed by majority vote with Commissioner Gardner opposing the approval.

L.  Asher Preliminary Plat
Mr. Preston Ayer with T-Square Engineering represented the applicant.   There was some discussion about the buffering between Gilchrist South and Asher.  Then, Commissioner Owens made a motion to approve the Asher preliminary plat with the following conditions: (a) applicant must comply with storm water comments from Neel-Schaffer; and (b) buffering must be provided at the detention pond area as indicated by the applicant.  Commissioner Patrick seconded the motion, which passed unanimously.

M.  First Tennessee Parking Lot Expansion Site Plan
Mr. Bill Lockwood represented the applicant. Commissioner Gardner made a motion to approve the site plan, seconded by Commissioner Reaves.  The motion passed unanimously.

N.  Zoning Ordinance Text Amendment Appendix B, Section 1.16.10
Town Planner Sarah Sitterle mentioned that this amendment is a clarification of the language in this section specifying the type of vegetation to be used in landscape buffer yards for standard subdivisions on arterial roads.  Commissioner Patrick made a motion to approve Zoning Ordinance Text Amendment Appendix B, Section 1.16.10, seconded by Commissioner Owens.  Upon a vote, the approval passed unanimously.
Commissioner Haines requested standard trail material and surface specifications.

O.  McFarlin Family Property and NWC Investments V, LLC Annexation and Plan of Service
Chuck Downham with Littlejohn Engineering Associates represented the applicants.  After a brief discussion, Commissioner Gardner made a motion to approve the annexation and plan of service.  Commissioner Reaves seconded, and the motion passed unanimously.

8.  OLD BUSINESS 
A. Report from last BOMA meeting
Town Planner Sarah Sitterle gave a short summary of the items from the September 1st Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Owens moved to approve the Bond Report as amended, seconded by Haines, and the motion passed unanimously.

10.  OTHER
None.

11.  ADJOURNMENT
The meeting was adjourned at 8:38 p.m.
2016-08 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
August 9, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: None

Staff Present: Kenneth McLawhon, Don Swartz, Sarah Sitterle, Attorney Bob Notestine, Kali Mogul, Micah Wood (planning consultant), Rick Fisher

Citizens Present:  63

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance. 

3.  APPROVAL OF MINUTES
Commissioner Andy Grosson moved to approve the minutes from the Planning Commission Meeting on July 12, 2016, seconded by Commissioner Jimmy Reaves.  Commissioner Owens abstained.  The motion passed 7 – 0, with one abstention. 
Commissioner Ashlee Walden joined the meeting at 7:06 p.m.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
Mayor Jimmy Alexander made a motion to approve the Consent Agenda, seconded by Commissioner Rick Owens.  Upon a vote, the approval passed unanimously.

7.  NEW BUSINESS

 A.  Nolen Meade Subdivision Sign Site Plan
Mr. Luke Koontz represented CK Development and the Site Plan.  After a brief discussion, Commissioner Jason Patrick made a motion to approve the Nolen Meade Subdivision Sign Site Plan, seconded by Commissioner Grosson.  The motion passed unanimously.

B.  Vickery Park Concept P.U.D. Revision 
Mr. Wes Harris of Ragan Smith represented the applicant.  He pointed out the developer had agreed to extend the Right-Of-Way to the edge of the property.  Some of the lots have been reconfigured, and the net change was one lot.  The amenity area was also relocated.  Commissioner Patrick made a motion to approve the Vickery Concept P.U.D. Revision, seconded by Mayor Alexander.  Upon a vote, the approval passed unanimously.

C.   Vickery Park Final P.U.D. Plan and Preliminary Plat
Mr. Wes Harris represented the applicant.  After a brief discussion, Mayor Alexander made a motion to approve the Vickery Park Final P.U.D. Plan and Preliminary Plat with the conditions that (a) the Right-Of-Way dedication must be shown on the Preliminary Plat and (b) the applicant must document on the Preliminary Plat the lots that will be rear or side-loaded garages.  Commissioner Patrick seconded the motion, which passed unanimously.     

 D.  Benington, Section 9 Final Plat
Mr. Luke Koontz represented the applicant.   Mayor Alexander made a motion to approve the Benington, Section 9 Final Plat, with performance bonding set at $115,000.00 and documentation of 70% of the lots will have side or rear entry garages.   Commissioner Walden seconded the motion, which passed unanimously. 

E.  Summerlyn, Section 4 Final P.U.D. Plan and Preliminary Plat
Mr. Wes Harris represented the applicant.  The section includes 27 lots and is consistent with the overall P.U.D.  Commissioner Andy Grosson made a motion to approve Summerlyn, Section 4 Final P.U.D. Plan and Preliminary Plat, seconded by Commissioner Robert Haines.  When the vote was taken, the motion passed unanimously.

F.  Nolensville Market Square Master Concept P.U.D./P.C.D. Plan
Mr. Michael Hindman of H. Michael Hindman Architecture represented the Market Square development.  Mr. Hindman provided a summary of the amendments to the project since it was deferred at the July meeting.  There was a lengthy discussion about the retaining walls, the lack of an amenity area on the most recent amendment, the residential density, and the grading plan.

After considerable discussion, Commissioner Haines made a motion to approve the Nolensville Market Square Master Concept P.U.D./P.C.D. Plan and recommend the plan to the Board of Mayor and Aldermen with the following conditions (a) Acceptance of the applicant’s offer of an amenities plan to be included in the P.U.D./P.C.D. presented to the BOMA and (b) Residential density will not exceed the current maximum permitted by the Town of Nolensville Zoning Ordinance of 6 units per acre.  Upon a roll call vote, the approval passed by a vote of 5 – 4, with Commissioners Haines, Radley, Patrick, Walden and Reaves voting for, and Mayor Alexander and Commissioners Gardner, Owens, and Grosson voting against the motion.

G.  Burkitt Commons Commercial Site Plan
Mr. Sean DeCoster represented the applicant.  There was a lengthy discussion on parking and the usage of the buildings before Mr. DeCoster requested a deferral.  Chairman Radley made a motion to defer the project, seconded by Commissioner Haines.  The approval passed unanimously.

H.  Burkitt Commons Commercial Building Design
After a brief discussion, the applicant requested a deferral.  Chairman Radley made a motion to defer the item, seconded by Commissioner Jimmy Reaves.  The approval passed by unanimous vote.

I.  Major Thoroughfare Plan
Mr. Brad Thompson, with Volkert, Inc., presented the plan.  There was a discussion about the financing associated with the road improvements on the plan.  Commissioner Gardner then made a motion to approve the Major Thoroughfare Plan as presented, seconded by Commissioner Haines.  The motion passed unanimously.

8.  OLD BUSINESS 
A. Report from last BOMA meeting
Town Planner Sarah Sitterle gave a short summary of the items from the August Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Owens moved to approve the Bond Report as amended, seconded by Haines, and the motion passed unanimously.

10.  OTHER
Town Administrator McLawhon thanked Micah Wood for assisting the Town as a Planning Consultant after Henry Laird’s retirement and welcomed new Town Planner Sarah Sitterle to the staff.

11.  ADJOURNMENT
The meeting was adjourned at 9:24 p.m.
2016-07 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
July 12, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: Rick Owens

Staff Present: Kenneth McLawhon, Don Swartz, Attorney Bob Notestine, Kali Mogul, Michah Wood (planning consultant), Rick Fisher

Citizens Present:  63

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance. 

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on June 14, 2016, seconded by Commissioner Jimmy Reaves.  Commissioner Radley abstained.  The motion passed 7 – 0, with one abstention. 

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Dr. James Clark of 921 Oldham Drive stated he was very concerned about the marketplace project on the agenda.  He also said there was no connection from the Town Hall to the Library because the Town didn’t want it and asked if a connection would now be allowed.  He also felts the drainage would be a big problem.  Mayor Alexander clarified that it was the desire of the Town to connect the parking lot for Town Hall to the Library parking area but the Library decided they did not want the connection.

Ms. Gail Graham of 7131 Nolen Park Circle asked for more information on the Bypass.

Ms. Jennifer Thompson Trace of 9712 spoke on behalf of her mother.  She expressed concern over the congestion and the infrastructure of Nolensville as a small town.

Ms. Amber Mohr of 2125 Sugar Mill Drive favors the idea of the Market Square but was concerned about whether Nolensville will become like Antioch or Nashville.

Mr. Terry Adams of 1214 Creekside Drive felt too many variances would be needed for the Market Square to be approved.

Laurie Bostelman of 5954 Fishing Creek Road said she would like her retail dollars to go to businesses in Nolensville but was also concerned about the height and the encroachment on green space.

Ms. Anna Hill of 1239 Creekside Drive expressed her excitement over the development and appreciates the controlled nature of the plan for the Market Square.  She said residents leaving Nolensville to eat, shop and work creates traffic, but this development would offer space to do all three.

6.  CONSENT AGENDA
Chairman Radley noted one typographical change to the date on the Consent Agenda item 6. A. 4. Commissioner Larry Gardner made a motion to approve the Consent Agenda, seconded by Commissioner Robert Haines.  Upon a vote, the approval passed unanimously.

7.  NEW BUSINESS

A.  First Tennessee Bank Plat Revision
Chairman Radley mentioned that this agenda item was withdrawn by the applicant.

B.  TBT Construction Sketch Plan at Sunset Road at Waller Road 
Mr. Philip Jones represented the applicant.  The proposed subdivision would be single-level homes priced between $700,000 and $900,000, with driveways on Waller Road.  When asked, Town Engineer Don Swartz answered Mayor Alexander’s question regarding buffering, saying the Subdivision Regulations require a subdivision on a primary artery such as Sunset Road to have a 100-foot buffer between the Right-Of-Way and the building.  The applicant has only provided a 25-foot buffer, so Mayor Alexander asked Mr. Jones to bring in revised plans that conform to the Subdivision Regulations.  The applicant agreed.  No action was required.

 C.  Vickery Concept P.U.D. Revision (formerly Scales Farmstead P.U.D.)
Mr. Wes Harris of Ragan Smith represented the applicant.  Some of the lots have been reconfigured, and the net change was one lot.  The amenity area was also relocated.  Mayor Alexander pointed out he felt this would need a P.U.D. Plan amendment.  There was some discussion about the collector road, on-street parking, the planned community garden, and the “future ROW dedication” on the collector road.  A prior agreement with a developer of the adjacent property required paving from the ROW to Sam Donald Road, but that developer has since pulled out.  Addressing this issue, Commissioner Jason Patrick mentioned that the Town would not ask someone to pave a portion of road that is not on their property.

Mr. Harris respectfully asked the Planning Commission to defer the project for one month to find a solution to the collector road issue.  The Commissioners agreed, and no action was taken.

 D.   Vickery Final P.U.D. Plan and Preliminary Plat
Because the prior agenda item was deferred, no action could be taken on the Vickery Final P.U.D. Plan and Preliminary Plat. 

 E.  Nolen Meade P.U.D. Final Plat (formerly Lynch P.U.D.)
Mr. Jeff Heinze of Littlejohn Engineering Associates represented the applicant.   He stated that the plan matches what was presented in the Final P.U.D. and Preliminary Plat.  When asked, Mr. Heinze pointed out the buffering that is required per the Final P.U.D.  He also confirmed there are no critical lots and no extreme slopes.  Commissioner Haines made a motion to approve the Nolen Meade P.U.D. Final Plat with performance bonding amount set at $294,634.00, seconded by Commissioner Walden.  Upon a vote, the motion was approved unanimously.

 F.  Master Concept P.U.D. Plan/P.C.D. Plan for Nolensville Market Square
Mr. Michael Hindman of H. Michael Hindman Architecture represented the Market Square development.  Mr. Hindman provided a detailed explanation of the project, and there was a lengthy discussion on the connection to Town Hall property, public vs. private roads/private drives, diagonal parking, and variance requests.  The underground detention and retaining walls were addressed.  There was an extended discussion of the set-backs and the proposed four-story buildings on the site plan.  Mayor Alexander and Commissioner Patrick opposed a driveway connection to Town Hall. There were also concerns about whether all the condo units could be sold—the Zoning Ordinance does not allow for rental apartments.

Planning Consultant Micah Wood clarified that since this project is a P.U.D., no variances required.

 Town Administrator McLawhon clarified that the Staff doesn’t make policy. Items like density have been discussed thoroughly with staff; however, two or three items, like the connection to Town Hall property, building height, and private roads have remained points of concern throughout the planning process.  The Town staff can guide the applicant, but the Planning Commission and Board of Mayor and Aldermen ultimately make the decisions.
After many comments from commissioners and the applicant, Mr. Hindman requested a deferral of the project for 30 days, which was granted.

8.  OLD BUSINESS 
 A. Report from last BOMA meeting
Mayor Alexander gave a short summary of the items from the July Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Andy Grosson, and the motion passed unanimously.

10.  OTHER
Ms. Yogi Milsap asked the commission how many lots make up a subdivision.  Mayor Alexander answered two lots.

11.  ADJOURNMENT
The meeting was adjourned at 9:02 p.m.
2016-06 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
June 14, 2016, 7:00 p.m.

Commissioners Present:           Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Rick Owens, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent:            Douglas Radley
 
Staff Present:                                  Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present:                            18

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Vice Chairman Andy Grosson.

2.  PLEDGE OF ALLEGIANCE
Vice Chairman Grosson led the pledge of allegiance. 

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on May 10, 2016, seconded by Commissioner Rick Owens.  The motion passed unanimously. 

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
Commissioner Larry Gardner made a motion to approve the Consent Agenda, seconded by Commissioner Robert Haines.  Upon a vote, the approval passed unanimously.

7.  NEW BUSINESS

          A.  Dylan Woods Sketch Plan; Thomas property, Map 33, Parcel 132.01
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  There were several questions about the length of the cul-de-sac, maintenance of the cell tower on the property, landscaping and sidewalks on Maxwell Lane, the right-of-way, and signage on cul-de-sac.  No action was required.

          B.  Eulas Glen Phase 2, Final Plat 
Mr. Epps represented the applicant.  After some discussion, Commissioner Owens made a motion to approve the final plat of Eulas Glen Phase 2 with performance bonding set at $261,482.00.  The motion, seconded by Commissioner Walden, passed unanimously. 

          C.  Summerlyn Section 3, Final Plat
Mr. Chris Mabery of Ragan Smith represented the applicant.  There a lengthy discussion about the installation of the traffic light at Nolensville Road and Summerlyn Drive.  Mr. Dave Pitta of The Jones Company said he would be in touch with the School System and report back to the Planning Commission the status of the traffic light installation.  Commissioner Owens made a motion to approve the final plat for Summerlyn Section 3 with performance bonding set at $104,992.00 but expressed concern of the Planning Commission on the installation of the traffic light.  Commissioner Gardner seconded the motion, which passed unanimously.

          D.   The Woods at Burberry Glen, Preliminary Plat/Final P.U.D. Plan
Mr. Jeff Heinze of Littlejohn Engineering Associates represented the applicant.  After discussion about the Fly Road access location, sight distance, the potential for a monument sign on Fly Road, front porch sizes, and the round-about, Commissioner Patrick made a motion to approve the Woods at Burberry Glen Preliminary Plat/Final P.U.D plan with the conditions that (a) Applicant will satisfy storm water comments from Tom Allen; and (b) Applicant will indicate on the preliminary plat the garage entry types (side and/or rear entry) as required under Article 2.2.2.  Commissioner Owens seconded the motion.  When a vote was taken, the approval passed unanimously.

     E.  Nolensville Business Office Site Plan, 7209 Haley Industrial Drive
Mr. Trent Sullivan of Lines Interiors and Architecture and Mr. Caldwell Lucas represented the applicant.  Mr. Lucas indicated that based on demand, the developers are interested in bringing more office space to the Town.  After some discussion regarding landscaping and the need for a traffic study, Commissioner Haines made a motion to approve the site plan for Nolensville Business Offices at 7209 Haley Industrial Drive with the conditions that (a) Site Plan performance bonding is set at $42,296.00; and (b) Applicant will further revise the building elevations to satisfy the design requirements and recommendations from the Design Review Committee.  Commissioner Owens seconded the motion, and the approval passed unanimously.

8.  OLD BUSINESS 
          A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related item from the June 2nd Board meeting.

9.  OTHER BOND ACTIONS
            A.  Bond Report
Commissioner Owens moved to approve the Bond Report as amended, seconded by Commissioner Walden, and the motion passed unanimously.

10.  OTHER
Mayor Alexander mentioned that the Star Spangled Celebration would be held on July 2nd. 

11.  ADJOURNMENT
The meeting was adjourned at 8:12 p.m.
Approved,
2016-05 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
May 10, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Ashlee Walden

Commissioners Absent: Jason Patrick, Jimmy Reaves

Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  31

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance. 

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on April 12, 2016, seconded by Commissioner Andy Grosson.  The motion passed unanimously. 

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Mr. Rick Smith of 7041 Nolen Park Circle asked what the target “zone” or percentage of commercial development for the Town of Nolensville.  He also asked whether the developers have an obligation to pay for the infrastructure in the Town.
Ms. Gail Graham of 7131 Nolen Park Circle expressed concern about roads and asked where the bypass would be located.
Mr. Matt Welsh of 7048 Nolen Park Circle had questions about landscape buffering between commercial and residential developments.
Ms. Jennifer McNamee of 7167 Nolen Park Circle also reiterated the question about the landscape buffer.
Mr. Joshua Goggins of 7090 Nolen Park Circle stated that he is concerned about the amount of commercial development in Nolensville and asked whether the Town can support the amount proposed.
Ms. Julie Mauck of 7114 Nolen Park Circle expressed similar concerns about the Hill Side Center.

6.  CONSENT AGENDA
Mayor Alexander made a motion to approve the consent agenda as presented, seconded by Commissioner Walden.  Upon a vote, the approval passed unanimously.

7.  NEW BUSINESS

A.  Amendment to the Minutes of the March 8, 2016 Planning Commission meeting regarding Catalina Subdivision, Phase 5 Final Plat
Attorney Notestine addressed the need for the revision to specify verbatim the exact discussion on the agenda item.  Commissioner Rick Owens moved to approve the amendment to the minutes from March 8, 2016.  Commissioner Haines seconded the motion, which passed unanimously.

B.  Nolen Place Site Plan for proposed pergola at 7240 Nolensville Road—Town Center Shopping Center 
Mr. Lou Leiker represented Nolen Place.  Commissioner Haines seconded, and the motion passed unanimously.  When asked, he stated there would be no fire pit under the pergola.  Commissioner Haines moved to approve the site plan for the Nolen Place pergola, seconded by Mayor Alexander.  The motion passed by unanimous vote.

C.  All God’s Children Site Plan for additional building at 2006 Johnson Industrial Blvd.
Mr. Adam Seger of Dale and Associates represented All God’s Children.  After some discussion regarding how the site plan deals with the flood plain, Mayor Alexander made a motion to approve the site plan, seconded by Commissioner Larry Gardner, which passed unanimously.

D.   Summerlyn Subdivision Entrance Sign at Nolensville Road and Summerlyn Blvd.
Mr. Troy Gardner of Ragan-Smith and Mr. Brett Smith represented the applicant.  After some discussion about whether another monument could be placed on both sides of the entrance, Mr. Smith said that they would investigate the possibility of adding another piece of the monument on the other side.  Commissioner Haines moved to approve the Summerlyn Subdivision Entrance Sign.  Commissioner Walden seconded the motion.  When a vote was taken, the approval passed unanimously.

E.  Request for Rezoning of property adjacent to Summerlyn Subdivision—2524 York Road to Suburban Residential by owner Gary Smalley
Ms. Dianne Shelbrack represented the applicant.  The current zoning is estate residential (ER), and Mr. Smalley is requesting rezoning to suburban residential (SR).  Town Planner confirmed that the rezoning complies with the Land Use Plan.  Commissioner Gardner made a motion to approve the rezoning, seconded by Commissioner Haines, and the motion passed unanimously.

F.   Asher Subdivision off Sunset Road Preliminary Plat Revision—Map 56, Parcel 73
Mr. Blake Turner represented the project.  There was some discussion about the stub out and landscape plan.  Mr. Turner confirmed that the median strip would be landscaped and no additional trees would be cut back between Asher and Gilchrist South.  He said there would be a buffer between the two subdivisions.  Commissioner Walden made a motion to approve the Asher Subdivision off Sunset Road Preliminary Plat Revision with the condition that the storm water comments from Tom Allen be addressed, seconded by Commissioner Grosson.  The conditional approval passed unanimously.

G.  Hillside Center Commercial Building Site Plan off Nolensville Road—Map 56, Parcels 55.00 and 55.01
Mr. Danny Wamble represented the civil design.  In answering some of the earlier citizen comments, he said all traffic would enter and exit onto Nolensville Road, and no traffic would exit the site into a residential community.  As required, there will be a 40-foot buffer of landscaping, which does not make use of the open space of the adjacent neighborhood.  All landscaping of Nolen Park will remain intact except for “a couple of trees” where the developer will make connection to the sanitary sewer.  Commissioner Gardner made a motion to approve the Hillside Center Commercial Building Site Plan with the conditions (a) adding the cross access easements and paving to the property lines; (b) establishing a landscape performance bond amount of $90,000.00; and (c) provision of a revised lighting plan that meets Town standards; and (d) implementing all recommendations of the traffic study.  Commissioner Owens seconded the motion, which passed unanimously. 

9.  OLD BUSINESS 
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related item from the May 5th Board meeting.  Mayor Alexander said he had answered numerous questions over the weekend about Ordinance 16-08 to rezone property at 7223 Nolensville Road from ER to CS/CCO, which passed on first reading by a vote of 3 – 2 at the BOMA meeting.  He asked Planner Laird to show the sketch plan that had been submitted by an engineering firm on behalf of the company interested in purchasing the parcel.  Mayor Alexander asked what company was interested, and Laird responded he thought it was CVS.  Laird also said he and Town Engineer Don Swartz have met with the engineering firm and pointed out all of the problems with the sketch plan.

10.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Haines, and the motion passed unanimously.

11.  OTHER
Commissioner Haines invited the citizens in the audience to participate in Town meetings to learn more about proposed projects for Nolensville.  Mayor Alexander requested that information be funneled through one resident.  Commissioner Owens commented that the Planning Commission has been addressing concerns about traffic for more than 15 years, and yes, the developers are required to pay impact fees.  Planner Laird also mentioned that the Major Thoroughfare Plan is being updated, which helps the Town determine the appropriate impact fee schedule.  Chairman Radley mentioned that the Town could certainly use more volunteers.

12.  ADJOURNMENT
The meeting was adjourned at 8:11 p.m.
2016-04 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
April 12, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves

Commissioner Absent: Ashlee Walden

Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  32

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance. 

3.  APPROVAL OF MINUTES
Commissioner Robert Haines moved to approve the minutes from the Planning Commission Meeting on March 8, 2016, seconded by Commissioner Andy Grosson.  The motion passed unanimously. 

4.  ANNOUNCEMENTS
Town Planner Henry Laird mentioned a public workshop had been scheduled for Monday May 2nd at 7:00 p.m. on a proposed mixed use development adjacent to Town Hall and Sheldon Valley.

5.  CITIZEN COMMENTS
Mr. Yancey Sullivan of 2663 Sanford Road said he has questions regarding the Telfair P.U.D. plan on the agenda.  Chairman Radley requested he hold his comment for the agenda item.

6.  CONSENT AGENDA
Mayor Alexander made a motion to approve the consent agenda as presented, seconded by Commissioner Haines.  Upon a vote, the approval passed unanimously.

7.  NEW BUSINESS

A.  Bent Creek Phase 18, Section 1, Final Plat
Mr. Luke Koontz represented the applicant, CK Development.  Commissioner Jimmy Reaves moved to approve the final plat of Bent Creek, Phase 18, Section 1 with a performance bond of $135,755.00.  Commissioner Owens seconded the motion, which passed unanimously.

B.  Bennington II, Section 1, Final Plat 
Mr. Eric McNeely represented the applicant Grove Park Construction.  Mayor Alexander made a motion to approve the final plat of Benington II, Section 1 with a performance bond of $104,368.00.  Commissioner Haines seconded, and the motion passed unanimously.

 C.  JTB Enterprises, LLC, Final Plat of 2 lots at 9862 Nolensville Road
Mr. James Fincher represented JTB Enterprises, LLC.  After some discussion regarding the Right-Of-Way, Mayor Alexander made a motion to approve the final plat with the condition that the ROW for Tennessee Excavating Drive be extended to the north property line of Lot 1.  Commissioner Haines seconded the motion, which passed unanimously.

 D.   Scott C. Walter, Final Plat of 2 lots at 9862 Sam Donald Road
Mr. Wes Harris of Ragan-Smith represented the applicant.  Commissioner Haines moved to approve the final plat of the two lots at 9862 Sam Donald Road, seconded by Commissioner Rick Owens.  The approval passed unanimously.

E.  Kaye Subdivision Section 1, Re-subdivision of lots 1, 1-A, and 5 (9840, 9482, and 5615 Sam Donald Road)
Mr. Harris, of Ragan Smith represented the applicant.  Mayor Alexander made a motion to approve the Kaye Subdivision Section 1, Re-subdivision of lots 1, 1-A, and 5.  Commissioner Owens seconded the motion, which passed unanimously.

F.   Salon 1797, Site Plan at 7035 Nolensville Road
Mr. Chad Hilburn requested approval of the site plan.  Commissioner Gardner made a motion to approve the site plan pending the approval of the change of use by the Board of Zoning Appeals.  Commissioner Owens seconded, and the approval passed unanimously.

G.  Burberry Glen, Phase 1, Final Plat
After some discussion about the bond amounts, Commissioner Owens made a motion to approve the final plat for Burberry Glen, Phase 1, with the performance bonding set at $1,202,728.00, and landscape bond at $125,000.00.  Commissioner Gardner seconded the motion, which passed unanimously.

H.  Telfair Final P.U.D. Plan/Preliminary Plat
Mr. Wes Harris, of Ragan-Smith, represented the applicant.  Mr. Sullivan, resident on Sanford Road, asked about the existing line of trees, potential street lights on the Sanford Road and blasting.  Mr. Harris addressed these questions and offered to speak with Mr. Sullivan after the meeting.  After some discussion on site distance, landscape buffering, and the private drive on Sanford Road, Commissioner Owens made a motion to approve the Telfair Final P.U.D./Preliminary Plat with the condition of satisfying storm water comments from Tom Allen and the variance for street tree location.  Commissioner Haines seconded the motion, which passed by majority vote 7 – 1, with Commissioner Gardner opposing.

I. Premo/Schenkel Rezoning Request—7223 Nolensville Road—from ER to CS/CCO
After some discussion, Mayor Jimmy made a motion to disapprove the request for rezoning.  Commissioner Gardner seconded.  The motion passed by majority vote 7 – 1, with Commissioner Haines opposing.

J.  Hadley Reserve, Preliminary Plat at 9915 Maxwell Lane
Mr. Greg Gamble of Gamble Collaborative Designs represented Tennessee Valley Homes.  There was some discussion of landscaping and storm water, with Mr. Alton Maxwell, of 9919 Maxwell Lane, weighing in on sink holes and drainage problems around the subject property.  Commissioner Owens moved to approve the Hadley Reserve Preliminary Plat at 9915 Maxwell Lane with the conditions of satisfying the storm water comments from Tom Allen and extending the sidewalk the full length of the Ferguson’s property.  Commissioner Haines seconded the motion, which passed unanimously.

9.  OLD BUSINESS 
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related item from the April 7th Board meeting.

10.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Haines moved to approve the Bond Report as amended, seconded by Commissioner Owens, and the motion passed unanimously.

11.  OTHER
None

12.  ADJOURNMENT
The meeting was adjourned at 8:10 p.m.
2016-03 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
April 12, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
 
Citizens Present: 20

1. CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance. Following the pledge, Chairman Radley mentioned there was a request to move Item 6.A.1. Burkitt Vilage Phase 1 release from maintenance bonding from the Consent Agenda to New Business. There were no objections to the change.

3. APPROVAL OF MINUTES
Commissioner Rick Owens moved to approve the minutes from the Planning Commission Meeting on February 18, 2016, seconded by Commissioner Ashlee Walden. The motion passed unanimously.

4. ANNOUNCEMENTS
Henry Laird mentioned a public workshop had been scheduled for March 15th at 7:00 p.m. on a draft of the Major Thoroughfare Plan.

5. CITIZEN COMMENTS
None.

6. CONSENT AGENDA
Commissioner Ashlee Walden moved to approve the consent agenda as amended, seconded by Commissioner Owens. Upon a vote, the approval passed unanimously.

7. NEW BUSINESS

A-1. Burkitt Village Phase 1 release from maintenance bonding and recommend acceptance of roads for maintenance to the Board of Mayor and Aldermen (removed from Consent Agenda)
Commissioner Owens made a motion for conditional approval of release of maintenance bonding contingent upon the completion of repairs prior to the BOMA meeting on April 7, 2016. Mayor Alexander seconded the motion, which then passed unanimously.

A-2. Rezoning of Wells property at 7150 Nolensville Road from OI to CS
Henry Laird mentioned that the Town recommends rezoning the entire tract from OI to CS but with a Commercial Corridor Overlay (CCO) in accordance with the Zoning Map. Mr. John Hendon, of 2062 Delaware Drive, added he has proposed an assisted living facility to be positioned in the back of the property.
Commissioner Haines made a motion to approve the rezoning of 7150 Nolensville Road from OI to CS/CCO, seconded by Commissioner Owens. The motion passed unanimously.

B. Rezoning of McCord property from ER to V (Map 56 Parcel 05900), Taylor Burns property from ER to V/HD (Map 56, Parcel 11300), and Butner property from ER to SR (Map 56, Parcel 06300) for Nolen Mill project
Mr. Chris O’Neal represented the applicant, Goodall Homes. Henry Laird also mentioned that staff feels Tracts #1 and #2 should be rezoned Village with Historic District Overlay (V/HD) due to the proximity to the Historic District. Commissioner Jason Patrick moved to approve rezoning of Tract #1 from ER to V/HD; Tract #2 from SR to V/HD; Tract#3 from ER to V; and a portion of Tract #4 from ER to SR. Commissioner Walden seconded the motion, which passed unanimously.

C. Catalina Final Plat, Phase 5
Mr. Dave Reisen represented the applicant, DR Horton. Town Attorney Bob Notestine asked for clarification on the party responsible for repairing Brittain Lane and Maxwell Lane. Mr. Reisen said that Turnberry has a pro-rated obligation to the development based on the number of Turnberry homes.
Mayor Alexander made a motion to approve the Catalina final plat for Phase 5 with a performance bond of $114,571.00 and a correction to General Note #1. Commissioner Owens seconded the motion. Upon a vote, the motion passed unanimously.

D. Summerlyn Final Plat, Section 2
Mr. Wes Harris, of Ragan Smith represented the applicant. After some discussion about the bridge planned to connect the subdivision to the school and the bridge connecting to Sherwood Green Estates, Commissioner Owens made a motion to approve the Summerlyn Final Plat for Section 2 with performance bonding set at $478,973.00. Commissioner Walden seconded the motion. The approval passed unanimously when the vote was taken.

E. Whitney Park Final Plat, Phase 2
Mr. Sean DeCoster of Civil Site represented the applicant. After a brief discussion, Commissioner Haines moved to approve the Whitney Park Final Plat for Phase 2 with performance bonding set at $343,222.00, Commissioner Owens seconded the motion, which was approved unanimously.

9. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related item from the March 3rd Board meeting.

10. OTHER BOND ACTIONS
A. Bond Report
Commissioner Owens moved to approve the Bond Report as amended, seconded by Commissioner Walden, and the motion passed unanimously.

11. OTHER
Mayor Alexander mentioned the Town has begun the process to purchase the Bennett’s property for a trail head.

12. ADJOURNMENT
The meeting was adjourned at 7:40 p.m.
2016-02 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
February 18, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: None

Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
 
Citizens Present: 44

1. CALL MEETING TO ORDER
The meeting was called to order at 7:03 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE
Attorney Notestine led the pledge of allegiance.

3. APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on January 12, 2016 seconded by Commissioner Rick Owens. The motion passed unanimously.

4. ANNOUNCEMENTS
None.

5. CITIZEN COMMENTS
Alderman Larry Felts of 999 Dortch Lane expressed his concerns on the agenda item for Concept P.U.D. Plan for Addition to Burberry Glen that has been designed without a turn lane on Fly Road, which is a County road.

6. CONSENT AGENDA
Commissioner Andrew Grosson moved to approve the consent agenda as presented. Mayor Alexander seconded the motion, which passed unanimously.

7. NEW BUSINESS

A. Providence Baptist Church parking lot site plan
Mr. Jeff Shaver with Civil and Environmental Consultants represented the applicant. Mayor Alexander moved to approve the site plan with these conditions: (1) Landscape bond amount is set at $7,733.00 and (2) Applicant must comply with comments from Tom Allen on storm water management. Commissioner Walden seconded, and the motion passed unanimously.

B. Action on Land Use Plan Amendment proposed by Goodall Homes for a portion of the McCord property and a portion of the Taylor/Burns property between Sunset Road and Sam Donald Road
Mr. Chris O’Neal represented the applicant, Goodall Homes. He stated that Goodall will be purchasing the Butner property so that the entire right-of-way for the proposed Nolensville Road bypass could be dedicated to the Town. He also pointed out walking trails topped with asphalt would be installed. Exhibits illustrating the proposed future zoning and concept plan to be submitted in the future were distributed.
After some discussion, Commissioner Jason Patrick made a motion to approve the Nolen Mill Land Use Map amendment. Commissioner Robert Haines seconded. Upon a vote, the approval passed unanimously.

C. Public hearing on Land Use Plan Amendment for Willis Wells property at 7150 Nolensville Road to categorize the parcel as future commercial development
Chairman Radley opened the public hearing at 7:26 p.m. Mr. Wells explained that his property is zoned Office Industrial. He is interested in selling a portion of his property to a buyer who would like to open an assisted living business, which is allowable in the Commercial zone.
Mr. John Hendon, of 2062 Delaware Drive, gave a brief description of his plan to build a one-story assisted living facility. Mr. Josh Goggans of 7090 Nolen Park Circle asked if there would be buffering required between Nolen Park and the facility. Town Planner Henry Laird replied that buffering would be required. Chairman Radley closed the public hearing at 7:35 p.m.

D. Action on Land Use Plan Amendment for Willis Wells property at 7150 Nolensville Road to categorize the parcel as future commercial development
Commissioner Robert Haines made a motion to approve the Land Use Map amendment seconded by Commissioner Patrick. The motion passed unanimously.

E. Addition to Burberry Glen Concept P.U.D. Plan
Mr. Jeffrey Heinze of Littlejohn Engineering represented the applicant. Mr. Bob Murphy, of RPM Transportation Associates provided explanation of the traffic study and why no turn lane was recommended for Fly Road. Murphy addressed the turn lane questions posed by Alderman Felts. Steve Cates of CK Development stated that the connection to Fly Road would be built immediately if the subdivision is approved.
After some discussion on the methodology for determining a turn lane requirement, tree trimming to clear the line of sight, and on-street parking, Commissioner Haines moved to approve the Addition to Burberry Glen Concept P.U.D. Plan, seconded by Commissioner Grosson. When a vote was taken, the approval passed unanimously.

F. Public hearing on Land Use Plan Amendment proposed by Schenkel and Premo for properties at 7223 Nolensville Road
Chairman Radley opened the public hearing at 7:56 p.m. Alderman Larry Felts of 999 Dortch Lane said he is very concerned for the citizens of Nolensville about the property being in the flood plain. He does not feel the parcels should be commercial because of the flooding. Ms. Jean Newcomb of 9886 Sam Donald Road concurred that she has seen the creek wash people’s houses away. Ms. Joyce Powers of 1023 Bitticks Creek said she is also concerned about what would happen upstream if the parcel is developed. Mr. Mark Weller asked if any environmental studies had been conducted to see if any wildlife would be impacted.
Chairman Radley closed the public hearing at 8:00 p.m.

G. Action on Land Use Plan Amendment proposed by Schenkel and Premo for properties at 7223 Nolensville Road
Mr. Doug Schenkel represented the applicant. He asked the commissioners to think about how they envision that parcel as it sits next to property already zoned CS. He also detailed a number of commercial business owners who regularly call him inquiring about the property. He said no one has ever called asking to develop the parcel residentially. After a lengthy discussion, Commissioner Haines made a motion to approve the land use plan amendment, seconded by Commissioner Patrick. Chairman Radley asked for a roll call vote. The result of the roll call vote was: Mayor Alexander, Chairman Radley, and Commissioners Gardner, Owens, Reaves, and Grosson voted NO. Commissioners Haines, Walden and Patrick voted YES. The motion for approval failed for a lack of majority.

9. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related item from the February 4th Board meeting.

10. OTHER BOND ACTIONS
A. Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Reaves, and the motion passed unanimously.

11. OTHER
Town Planner Henry Laird mentioned that Staff would like to hold a public workshop on Tuesday, March 15 at 7:00 p.m. to present a draft of the updated Major Thoroughfare Plan.

12. ADJOURNMENT
The meeting was adjourned at 8:53 p.m.
2016-01 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
January 12, 2016, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: Rick Owens
 
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
 
Citizens Present: 23

1. CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3. APPROVAL OF MINUTES
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on December 8, 2015 seconded by Commissioner Andy Grosson. The motion passed unanimously. Commissioner Jason Patrick recused himself.

4. ANNOUNCEMENTS
None.

5. ELECTION OF OFFICERS

A. Chairman: Commissioner Reaves nominated Chairman Radley to remain the Chairman for 2016. Commissioner Robert Haines seconded the nomination, which was approved unanimously.

B. Vice Chairman: Commissioner Reaves nominated Andrew Grosson to remain Planning Commission Vice Chairman, seconded by Commissioner Radley. The nomination was approved by unanimous vote.

C. Secretary: Commissioner Haines volunteered to remain as Planning Commission Secretary, and Commissioner Ashlee Walden seconded. The approval passed unanimously.

6. CITIZEN COMMENTS
None.

7. CONSENT AGENDA
Commissioner Larry Gardner moved to approve the consent agenda as presented. Mayor Alexander seconded the motion, which passed unanimously.

8. NEW BUSINESS

A. Public hearing on Land Use Plan Amendment proposed by Goodall Homes for a portion of the McCord property and portion of the Taylor/Burns property between Sunset and Sam Donald Rd.

Chairman Radley opened the public hearing at 7:06 p.m. Mayor Alexander explained that changes to the Plan are not taken lightly. The Land Use Committee and Planning Commission worked for over a year on an overall update to the plan, and during that time there was never a discussion about changing the Village Zoning. Chairman Radley concurred with the Mayor. Mr. Chris O’Neal represented Goodall Homes on the proposed amendment. They are requesting 16.8 acres of the McCord Family property and the eastern portion of the Taylor/Burns property to be rezoned Village. Mr. O’Neal stated that any property that Goodall owns in the area of the proposed future bypass route would be dedicated right-of-way. They are proposing Village zoning for these areas so they can achieve a plan that includes 90 cottage-style homes like the Active Adult community in Bent Creek, surrounded by 55 half-acre SR lots.

The Commissioners posed numerous questions on topics such as the flood plain, the proposed bypass, potential commercial components, trails and connectivity, density and the portion of the Butner property near Sunset Road not included in the land use amendment, which Mr. O’Neal described as being an “option” for Goodall.

Mr. Tommy Dugger asked to clarify the number of acres included in the amendment. Trees and Trails Co-Chair Joyce Powers commented that she is concerned about development in close proximity to the two creeks. A citizen asked about the timeline on the bypass. Mr. Keith McCord gave some history on his property and discussed the proposed cut and fill on his land.

Chairman Radley closed the public hearing at 7:42 p.m.

B. Consideration of Land Use Plan Amendment proposed by Goodall Homes for a portion of the McCord property and a portion of the Taylor/Burns property between Sunset Road and Sam Donald Road

Mr. Chris O’Neal represented the applicant, Goodall Homes. After a lengthy discussion about the right-of-way extension to Sunset Road through the Butner’s property and the correct procedure for this particular amendment, the applicant requested to defer the item for one month for consideration at the February Planning Commission meeting. Chairman Radley called for a vote on the deferral, which was approved unanimously.

C. Final P.U.D. Plan/Preliminary Plat Sherwood Green Phases 5 - 6
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant, Regent Homes. Mayor Alexander pointed out that many of the trees on Rocky Fork Road have not been preserved. Mr. Rick Blackburn of Regent Homes assured Mayor Alexander they will work to preserve the trees. Mayor Alexander then moved to approve the Final P.U.D. Plan/Preliminary Plat for Sherwood Green Phases 5 – 6 with the condition that the developer complies with comments made by Tom Allen on storm water. The motion was seconded by Commissioner Walden. Upon a vote, the motion passed unanimously.

D. Final Plat, Brittain Downs Phase 4, Section 1
Mr. Joe Epps represented the applicant, SAF Properties. Commissioner Patrick moved to approve the Final Plat for Brittain Downs Phase 4, Section 1 with these conditions: (a) Addresses as assigned by the Town of Nolensville must be added to the final plat; and (b) Performance bonding amount is set at $34,672.00. The motion, seconded by Commissioner Walden, was approved unanimously.

E. Plan of Services/Annexation request for portions of Williams’ properties providing connection to Fly Road for Addition to Burberry Glen P.U.D.
Mayor Alexander made a motion to approve the annexation request and plan of services for portions of the Williams’ properties providing connection to Fly Road, seconded by Commissioner Larry Gardner. The motion passed unanimously.

9. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the January 7th Board meeting.

10. OTHER BOND ACTIONS
A. Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Reaves, and the motion passed unanimously.

11. OTHER
Mayor Alexander wished Commissioner Haines a happy birthday and invited everyone to share birthday cake brought by Bob’s wife, Betty Friedlander.

12. ADJOURNMENT
The meeting was adjourned at 8:19 p.m.