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2015

Minutes Archive

2015-12 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
December 8, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: Jason Patrick
 
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
 
Citizens Present: 9

1. CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3. APPROVAL OF MINUTES
Commissioner Robert Haines moved to approve the minutes from the Planning Commission Meeting on November 10, 2015 seconded by Commissioner Jimmy Reaves. The motion passed unanimously.

4. ANNOUNCEMENTS
None.

5. CITIZEN COMMENTS
None.

6. CONSENT AGENDA
Commissioner Larry Gardner moved to approve the consent agenda as presented. Commissioner Andy Grosson seconded the motion, which passed unanimously.

7. NEW BUSINESS

A. Minor Two-Lot Plat, 7286 Nolensville Road
Mr. Zac Dufour of Kimley-Horn represented the applicant. After a brief discussion, Commissioner Haines made a motion to approve the Minor Two-Lot Plat at 7286 Nolensville Road with the conditions that the nomenclature on the plat refers to the Town of Nolensville and that the lots are numbered 1 and 2. Mayor Alexander seconded the motion, which passed by unanimous vote.

B. Final Plat, Sherwood Green Estates Phase 4
Mr. Eric Olsen of Anderson, Delk Epps and Associates represented the applicant. Commissioner Reaves made a motion to approve the final Plat of Sherwood Green Estates Phase 4 with performance bonding set at $171,166.00. Commissioner Walden seconded the motion, which passed unanimously.

C. Amendment to Concept P.U.D. Plan, Whittmore
Mr. Doug Sharp of Gresham Smith and Partners represented the applicant and explained that the changes required by TDEC affect phase 2 only. Commissioner Rick Owens made a motion to approve the Amendment to Concept P.U.D. Plan for Whittmore, seconded by Commissioner Walden. Upon a vote, the motion passed unanimously.

D. Final P.U.D. Plan/Preliminary Plat, Whittmore Phase 2
Commissioner Owens made a motion to approve the Final P.U.D. Plan/Preliminary Plat, Whittmore Phase 2, seconded by Commissioner Haines. An approval then passed unanimously.

E. Site Plan, Willow Tree Academy at 7140 Nolensville Road
Mr. Travis Todd of Littlejohn Engineering represented the applicant. After some discussion, Mayor Alexander made a motion to approve the Site Plan for Willow Tree Academy, with conditions that the applicant comply with storm water recommendations by Tom Allen and post a $35,000.00 landscape performance bond. The motion was seconded by Commissioner Owens and passed unanimously.

F. Final Plat, Belvedere (Formerly Gilchrist North)
After a brief discussion, Mayor Alexander made a motion to approve the Final Plat of Belvedere with a landscape performance bond set at $7,260.00. Commissioner Owens seconded the motion, which passed unanimously.

G. Final P.U.D. Plan/Preliminary Plat, Bent Creek Phase 12
Mr. Eric McNeely represented the applicant. After some discussion, Mayor Alexander made a motion to approve the Final P.U.D. Plan/Preliminary Plat for Bent Creek Phase 12 with a variance for the cul-de-sac length and the paving of the denoted trail, compliance with previously approved conditions and compliance with storm water recommendations by Tom Allen. Commissioner Owens seconded the motion. Upon a vote, the motion passed unanimously.

8. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the December 3rd Board meeting.

9. OTHER BOND ACTIONS
A. Bond Report
Commissioner Owens moved to approve the Bond Report as amended, seconded by Commissioner Walden, and the motion passed unanimously.

11. OTHER
Mayor Alexander wished the Planning Commissioners Merry Christmas.
 
12. ADJOURNMENT
The meeting was adjourned at 7:37 p.m.
2015-11 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
November 10, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Rick Owens, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: None

Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul

Citizens Present: 18

1. CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3. APPROVAL OF MINUTES
Commissioner Robert Haines moved to approve the minutes from the Planning Commission Meeting on October 13, 2015, seconded by Commissioner Ashlee Walden. The motion passed unanimously.

4. ANNOUNCEMENTS
Mayor Alexander announced the Town Hall would be closed on Wednesday for Veteran’s Day.

5. CITIZEN COMMENTS
None

6. CONSENT AGENDA
Mayor Jimmy Alexander moved to approve all items on the consent agenda with the exceptions of items #1 and #2 which were deferred. Commissioner Jason Patrick seconded the motion, which passed unanimously.

7. NEW BUSINESS

A. Summerlyn Amendment to Concept PUD Plan due to TDEC Mitigation
Mr. Wes Harris of Ragan Smith represented the applicant. After some discussion, Mayor Alexander made a motion to approve the Summerlyn Amendment to the Concept PUD Plan due to TDEC Mitigation. Commissioner Andy Grosson seconded the motion which passed by unanimous vote.
 
B. Summerlyn Section 3 Final PUD Plan/Preliminary Plat and Amenities Plan
Mayor Alexander made a motion to approve the Summerlyn Section 3 Final PUD Plan/Preliminary Plat and Amenities Plan, with conditions of (1) Developer must comply with Tom Allen’s comments on storm water and (2) Developer will revise the pool building exterior elevations to use predominantly brick or cast stone materials. The motion was seconded by Commissioner Walden. Following a lengthy discussion on the landscaping plan and street trees, the approval passed unanimously.

C. Lynch Final PUD Plan/Preliminary Plat
Mr. Jared Cunningham, of Littlejohn Engineering represented the applicant. Commissioner Owens made a motion to approve the Lynch Final PUD Plan/Preliminary Plat, seconded by Mayor Alexander. Upon a vote, the motion passed unanimously.

D. Premo Tract Minor Plat 7223 Nolensville Road
Mr. Eric Olsen, of Anderson, Delk, Epps and Associates represented the applicant. Commissioner Patrick made a motion to approve the Premo Tract Minor Plat, seconded by Commissioner Larry Gardner, and the motion passed by unanimous vote.

8. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the November 5th Board meeting.

9. OTHER BOND ACTIONS
A. Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Haines, and the motion passed unanimously.

11. OTHER
None.

12. ADJOURNMENT
The meeting was adjourned at 7:44 p.m.
2015-10 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
October 13, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Rick Owens, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
 
Citizens Present: 24

1. CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3. APPROVAL OF MINUTES
Commissioner Ashlee Walden recused herself from the vote. Commissioner Rick Owens moved to approve the minutes from the Planning Commission Meeting on August 11, 2015, seconded by Commissioner Andy Grosson. The motion passed by a vote of 7 - 0.

4. ANNOUNCEMENTS
None.

5. CITIZEN COMMENTS
None

6. CONSENT AGENDA
Mayor Jimmy Alexander moved to approve all items on the consent agenda. Commissioner Walden seconded the motion, which passed unanimously.

7. NEW BUSINESS
A. Singleton Conceptual PUD Plan, Rezoning to SR1 with PUD Overlay
Mr. Jeff Roziak, with Kizer Vogrin Design represented the applicant. Commissioner Larry Gardner said sight distance is limited at the proposed entrance.

Commissioner Owens made a motion to approve the Singleton Conceptual PUD Plan, Rezoning to SR 1 with PUD Overlay with a condition that a traffic impact study will be provided before final approval of the overall Concept PUD Plan and Overlay zoning. Commissioner Robert Haines seconded the motion which passed 7 – 1, which Commissioner Gardner voting no.

B. Nolen Mill Sketch Plan
Mr. Lynn Ealey of Land Solutions, Co. represented Goodall Homes. Commissioner Owens asked about the lots that appear to be in the flood plain. Mr. Ealey indicated there would be cut and fill for the lots impacted. He said no lots would be unbuildable. There were other questions about the landscaping, width of the alleys and streets. No action was required.

8. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the October 1st Board meeting.

9. OTHER BOND ACTIONS
A. Bond Report
Commissioner Owens moved to approve the Bond Report as amended, seconded by Commissioner Walden, and the motion passed unanimously.

11. OTHER
None.

12. ADJOURNMENT
The meeting was adjourned at 7:37 p.m.
2015-09 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
September 8, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Rick Owens, Douglas Radley, Jimmy Reaves,
 
Commissioners Absent: Ashlee Walden
 
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
 
Citizens Present: 21

1. CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3. APPROVAL OF MINUTES
Commissioner Rick Owens moved to approve the minutes from the Planning Commission Meeting on August 11, 2015, seconded by Commissioner Andy Grosson. The motion passed unanimously.

4. ANNOUNCEMENTS
Mayor Alexander announced there would be a public workshop hosted by the Economic Development Committee on September 17th at 12:00 p.m.

5. CITIZEN COMMENTS
Mr. Jeff Klein of 9838 Sam Donald Road is adjacent to the proposed development, Brooksbank. He is very concerned about the condition of Sam Donald Road. He asked where the water would come from, because his water pressure is extremely low. He asked about whether there would be pet restrictions in Brooksbank and whether there would be a turn lane into the subdivision. Finally, he asked about utilities coming into the subdivision and whether the garages would be front entry.

Mr. Cannon Mayes of 2089 Delaware Drive in Benington asked about whether there would be any buffer between Benington and Brooksbank.

Mr. Jay Barimani of 2101 Delaware Drive in Benington asked about open space in Brooksbank.

6. CONSENT AGENDA
Commissioner Jimmy Reaves moved to approve all items on the consent agenda. Mayor Alexander seconded the motion, which passed unanimously.

7. NEW BUSINESS

A. Land Use Policy Plan text and map update
After a lengthy discussion, Commissioner Jason Patrick made a motion to approve the Land Use Policy Plan text and map update with the following conditions: (a) The last sentence of paragraph 4 on page 1 will read, “During the last decade, three new elementary schools, two new middle schools, and one new high school have been built in Nolensville.” (b) Page 10, Section F, item 6 will read, “Private roads constructed in planned unit developments, or where permitted, should meet town specifications.” (c) Page 10, Section F, Subheading will read “TOWN DESIGN AND BEAUTIFICATION” (d) The item labeled “all other values” will be deleted from the map legend. Commissioner Robert Haines seconded, and the motion passed unanimously.

B. Brooksbank Estates Preliminary Plat, Phase 1
Mr. Wes Harris of Ragan Smith represented the applicant. He stated that the traffic study did not recommend a turning lane on Sam Donald Road. The water will come from come from Winterset Woods and will tap into a new line being designed for Scales Farmstead on Clovercroft. A portion of the open space will remain in its natural condition. The other portion will be for a detention pond to carry water away from the subdivision. Mr. Harris could not confirm the price range for the homes.

After a lengthy discussion, Commissioner Owens made a motion to approve the Booksbank Estates Preliminary Plat, Phase 1 with the following conditions: (a) A variance is granted under Subdivision Regulations Section 1.14.2, waiving the requirement of a second entrance; (b) Applicant must implement the traffic analysis recommendations of moving the landscaping and buffering back from Sam Donald Road for improved site distance; (c) Applicant must satisfy the storm water review comments from Tom Allen. Commissioner Haines seconded the motion, which passed unanimously.

C. Gilchrist South Preliminary Plat Amendment
Mr. Blake Turner of T-Square Engineering represented the applicant. The plan is being resubmitted due to redesign of the sewer lines at the request of Metro Water Services. Following some discussion, Commissioner Owens made a motion for the approval of the Gilchrist South Preliminary Plat Amendment, seconded by Mayor Alexander. The motion was approved unanimously.

D. Gilchrist South Final Plat
Mr. Turner represented the applicant. After some discussion, Commissioner Owens made a motion for approval of the Gilchrist South Final Plat with the following conditions: (a) Notes must be added to the plat that state the detention pond by lot 3 shall be maintained by an HOA and that maintenance of the private street shall be the responsibility of the HOA and all property owners will share in the costs of maintenance; (b) The subdivision road will be a private road but must be named with approval from the Williamson County Emergency Management Office and documentation of approval provided to the Planning Department; (c) The Town Planning Department will assign lot addresses once the street name is provided, and these addresses must be indicated on each lot on the plat; (d) Performance bonding should be set at $7,700.00.

Commissioner Haines seconded the motion.  Upon a vote, the approval passed unanimously.
 
E. Whittmore P.U.D. Final Plat, Phase 1
 
Mr. Ken Church with Gresham Smith represented Beazer Homes. After a short discussion, Commissioner Jason Patrick made a motion to approve Whittmore P.U.D. Final Plat, Phase 1 with the following conditions: (a) A note should be added to the plat indicating the HOA will be responsible for maintaining cul-de-sac islands; (b) Performance bonding for infrastructure is set at $751,000.00; (c) Landscape performance bonding is set at $291,500.00. Commissioner Haines seconded the motion, which passed unanimously.

F. Bent Creek Amendment to Overall Concept P.U.D. Plan and Phase 12 Concept Plan
Mr. Luke Koontz and Mr. Eric McNeely represented CK Development. After a lengthy discussion, Commissioner Owens made a movement to approve the Bent Creek Amendment to Overall Concept P.U.D. Plan and Phase 12 Concept Plan with the following conditions: (a) Approval of the variance on the cul-de-sac length and the conditions approved by the Board of Mayor and Aldermen in Ordinance 15-07. Commissioner Gardner seconded the motion, which passed unanimously.

G. Catalina Subdivision Amendment to Preliminary Plat, Phases 5 and 6
Mr. Andy Oxley represented D.R. Horton, developer. A lengthy discussion ensued about the property lines and the unusable portion of the lots in the 100-year flood plain. Commissioner Owens made a motion to approve the Catalina Subdivision Amendment to Preliminary Plat, Phases 5 and 6 with the following conditions: (a) Sidewalk ramps at the intersections of Maupin Lane and Catalina Way; Alameda Avenue and Catalina Way; Alameda Avenue and Los Lomas Way; Alameda Avenue and Clemente Avenue; (b) Fire hydrants and street lights must be shown on plat (c) Lots 26, 27 and 28 must be marked as critical lots; (d) Language must be written into the restrictive covenants indicating non-buildable area and an enforcement mechanism, so residents will know the precise building envelope. (e) Bonding is set at $38,000.00 for construction over existing streets. Commissioner Gardner seconded the motion, and it passed unanimously.

8. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the September 3rd Board meeting.

9. OTHER BOND ACTIONS
A. Bond Report
Commissioner Owens moved to approve the Bond Report as amended, seconded by Commissioner Haines, and the motion passed unanimously.

11. OTHER
None.
 
12. ADJOURNMENT
The meeting was adjourned at 8:56 p.m.
2015-08 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
August 11, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, , Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: Jason Patrick
 
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
 
Citizens Present: 15

1. CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3. APPROVAL OF MINUTES
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on July 14, 2015, seconded by Commissioner Ashlee Walden. Commissioner Larry Gardner recused himself. The motion passed unanimously.

4. ANNOUNCEMENTS
Town Planner Henry Laird announced that a Planning Commission Public Hearing on the Land Use update would be held on Thursday, August 20 at 6:30 p.m.

5. CITIZEN COMMENTS
None.

6. CONSENT AGENDA
Mayor Alexander moved to approve all items on the consent agenda. Commissioner Rick Owens seconded the motion, which passed unanimously.

7. NEW BUSINESS

A. Eulas Glen (formerly known as Adams property subdivision) Final Plat, Phase 1
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.
After a brief discussion, Commissioner Owens made a motion to approve the Final Plat, Phase 1 of Eulas Glen with a performance bond set at $467,463.00. Commissioner Walden seconded, and the approval passed unanimously.

B. Sherwood Green Estates PUD, Final Plat, Phase 3
Mr. Epps represented the applicant. Commissioner Gardner moved to approve the Final Plat, Sherwood Green Estates PUD of Phase 3 with a performance bond set at $394,928.00. Commissioner Andy Grosson seconded, and the motion passed unanimously.

C. Asher Subdivision
Mr. Daniel Woods of the Addison Group represented the project. Town Planner Henry Laird mentioned Tom Allen had not responded yet on stormwater.

After a brief discussion, Mayor Alexander made a motion to approve the Asher Subdivision Preliminary Plat with the condition that the developer complies with stormwater comments from Tom Allen, seconded by Commissioner Gardner. The motion passed unanimously.
 
D. Bent Creek Final Plat, Phase 4, Section 1D

Mr. Luke Koontz of CK Development represented the applicant. Mr. Koontz agreed to check with the engineer to confirm whether there were critical lots in this section.

Mayor Alexander made a motion to approve the Final Plat for Bent Creek Phase 4, Section 1D with conditions that (a) A performance bond is set in the amount of $98,656.00, and (b) If any lots in this phase are critical lots, they will be marked as such on the final plat. Commissioner Walden seconded the motion, which passed unanimously.

E. Zoning Ordinance Amendment Pertaining to Lighting and Sign Regulations: Article 8.2.5, Article 1.2.0 and Appendix A

After some discussion, Commissioner Owens made a motion to recommend to the Board of Mayor and Aldermen the Zoning Ordinance amendment to Article 8.2.5, Article 1.2.0 and Appendix A pertaining to lighting and sign regulations. Commissioner Robert Haines seconded the motion, and it passed unanimously.

8. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the August 6th Board meeting.

9. OTHER BOND ACTIONS
A. Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Haines, and the motion passed unanimously.

11. OTHER
Mayor Alexander asked the Planning Commissioners to remember the August 20th Public Hearing.
 
12. ADJOURNMENT
The meeting was adjourned at 7:44 p.m.
2015-07 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
July 14, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: Larry Gardner
 
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
 
Citizens Present: 26

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on June 9, 2015, seconded by Commissioner Jimmy Reaves.  The motion passed unanimously.

4.  ANNOUNCEMENTS

Town Planner Henry Laird announced that a Planning Workshop on the Land Use update would be held on Thursday July 23 at 6:30 p.m.

Mayor Alexander mentioned he had recently seen a survey on social media that named Nolensville as the best suburb of Nashville.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
Chairman Radley reiterated that tree planting must be done at a time that will keep trees alive.  Mayor Alexander moved to approve all items on the consent agenda.  Commissioner Walden seconded the motion, which passed unanimously.

7.  NEW BUSINESS

A.  Ms. Nichole’s Daycare Site Plan
Mr. Charlie Dean of Dean Design Group and Mr. Rob McKelvey represented the project and explained that this is an expansion of the existing business.  Town Planner Henry Laird mentioned the remaining items are minor issues to be worked out with Tom Allen on storm water.

After a brief discussion, Mayor Alexander made a motion to approve Ms. Nichole’s Daycare Site Plan with the landscape performance bond amount set at $27,390.00 and compliance with Tom Allen’s storm water comments.  Commissioner Robert Haines seconded the motion, which passed unanimously.

B. Annexation and Plan of Service for Portion of Baugh Property at 2413 Fly Road
Mr. Jeff Heinze with Littlejohn Engineering represented the project.  He noted that the annexation portion is actually 11.5 acres.  After a brief discussion, Commissioner Robert Haines made a motion to approve the Plan of Service for the proposed annexation of a portion of the Baugh Property at 2413 Fly Road with the correction to the acreage in the Plan of Service and exhibits.  Commissioner Owens seconded, and the motion passed unanimously.

C. Lynch Property Conceptual P.U.D. Plan
Mr. Heinze represented the project, and developer Steve Cates also took questions from the Commissioners.  There was considerable discussion on lot sizes, the flood line and home sizes.
 
Commissioner Owens made a motion to disapprove the Lynch Property Conceptual P.U.D. Plan.  With no second, the motion to disapprove failed.
 
Commissioner Grosson made a motion to approve and recommend the Lynch Property Conceptual P.U.D. Plan to the Board of Mayor and Aldermen, seconded by Commissioner Reaves.  The motion passed by a vote of 6 – 2, with Chairman Radley and Commissioner Owens voting no.
 
D.  Noe Property Sketch Plan
 
Mr. Wes Harris of Ragan-Smith and Mr. Rob Pease of CPS Land represented the project.  There was a lengthy discussion about road speeds, a stub out connection shown to Benington, trails, and steep slopes.  Mr. Pease explained that steep sloping prohibits paving most of the trail surfaces.  Commissioner Patrick strongly opposed connection to Benington and asked Eric McNeely, designer of Benington and Benington II, to address what is shown as a stub out to Benington on the Noe plan.  McNeely said the stub out was actually eliminated on the preliminary plat.
 
No action was taken on the Sketch Plan.
 
E. Summerlyn Phase 2 Preliminary Plat/Final P.U.D. Plan
 
Mr. Harris and Mr. Brent Smith represented the project.  Commissioner Reaves made a motion to approve the Summerlyn Phase 2 with the condition that the developer uses the current street tree list for landscaping plans, seconded by Commissioner Owens.  The motion passed unanimously.
 
F. Bent Creek Phase 11, Section 2, Final Plat
 
Mr. Luke Koontz with CK Development represented the project.  Commissioner Owens moved to approve the Bent Creek Phase 11, Section 2 Final Plat with the conditions that the developer must show fire hydrants on the final plat, and the performance bonding is to be set at $67,108.00.  Commissioner Walden seconded the motion, which passed unanimously.

G. Benington Section 8, Final Plat
 
Mr. Eric McNeely represented the project.  He noted the street names Oldenburg Road and Conoga Drive should be flipped when the mylar plat is recorded.  Commissioner Owens made a motion to approve the Benington Section 8 final plat with the following conditions:

The street light at the corner of Benington Place and Conoga/Oldenburg must be clearly marked on the final plat
The final plat should be amended by flipping the street names Conoga Drive and Oldenburg Road
The performance bond amount is to be set at $209,266.00.
 
Mayor Alexander seconded the motion, which was approved unanimously.
 
H.  Gilchrist North Subdivision Preliminary Plat Removal of Condition of Approval Regarding Private Street Construction
 
Mayor Alexander explained that the Planning Commission had previously approved a 20’ pavement width for Gilchrist South since the subdivision street will be a private road.  In order to be consistent with the prior approval for Gilchrist South, he is requesting that the condition placed on the Gilchrist North project requiring 22’ road width be removed.  He further explained that the roads in both Gilchrist subdivisions will be entirely maintained by the homeowners.  Commissioner Owens moved to remove the condition of approval requiring 22’ pavement width for the Gilchrist North Subdivision Preliminary Plat so it is consistent with the Gilchrist South Subdivision.  Commissioner Patrick seconded the motion, which passed unanimously.
 
Chairman Radley called for a recess at 8:30 p.m.
 
The meeting reconvened at 8:45 p.m.
 
I. Proposed Zoning Amendment:  Establish SR 1 District
 
Some conversation ensued about what type of commercial uses could be approved in the new SR 1 district.  Town Planner Henry Laird explained that a commercial development could be proposed as part of a master P.U.D. plan submitted for Planning Commission consideration.  The Planning Commission and Board of Mayor and Aldermen would then have the ability to approve or disapprove the plan.  He said this could be especially helpful south of town near the new schools in the area that has not yet been developed.
 
Commissioner Patrick made a motion to approve the Zoning Ordinance amendment to Article 2.2.3 per Staff recommendation.  Commissioner Haines seconded the motion, which passed unanimously.
 
J.  Proposed Zoning Amendment:  Allow Planned Commercial Developments (PCD) in SR District
 
Commissioner Owens made a motion to approve the Zoning Ordinance amendment to Article 2.2.2 as recommended by staff.  Commissioner Haines seconded the motion, which passed unanimously.
 
K.  Proposed Zoning Amendment:  Regulates PCD’s
 
There was in-depth conversation about the purpose of this amendment and the amount of input the Planning Commission would need to provide in regulating planned commercial developments.
 
Commission Owens then made a motion to approve the amendment to the Zoning Ordinance Article 2.2.10 as recommended by staff.
 
L.  Proposed Zoning Amendment:  Landscaping, Buffering, Tree protection
 
Commissioner Patrick pointed out a type-o in the existing Land Use text to be corrected. There was substantial discussion in the language in the section concerning PUD developments.
 
Commissioner Owens made a motion to approve the amendment of Zoning Ordinance Appendix B as presented by staff, with the exception of the sentence, “Evergreen requirements may be reduced to 40% for buffer widths of more than 100’,” which should be eliminated.
 
Commissioner Walden seconded the motion, and it passed unanimously.
 
8.  OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the July 14th Board meeting.

9.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Owens, and the motion passed unanimously.

11.  OTHER

Mayor Alexander thanked Alderman Tommy Dugger, the Land Use Committee and Henry for the hard work on the Zoning amendments over the past few months.

Commissioner Owens asked about the site plan for the Twice Daily convenience store that was approved in May.  Mayor Alexander explained that the plan called for a right-turn-only out of the convenience store onto Nolensville Road and right-turn-only into the convenience store from Nolensville Road.  Commissioner Owens expressed deep concern over the ingress/egress in this particular location.

12.  ADJOURNMENT
The meeting was adjourned at 9:35 p.m.
2015-06 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
June 9, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: Rick Owens
 
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
 
Citizens Present: 26

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on May 12, 2015, seconded by Commissioner Andy Grosson.  Commissioner Rick Owens recused himself.  Upon a vote, the motion passed 8 - 0.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
Mayor Jimmy Alexander moved to approve all items on the the consent agenda.  Commissioner Jason Patrick seconded the motion, which passed unanimously.

7.  NEW BUSINESS

A.  Sketch Plan for Vanessa Williams Property on Sunset Road
Mr. Daniel Woods of the Addison Group presented the plan, which is zoned SR in the ABO.  Mayor Alexander asked the developer to keep the cemetery in the parcel belonging to the subdivision.  No action was required

B. Gilchrist North Subdivision Preliminary Plat
After some discussion, Commissioner Robert Haines made a motion to approve the Gilchrist North Subdivision Preliminary Plat with the condition that the roads will have a 22-foot pavement width and be built to Town of Nolensville standards of local roadway typical section.  Commissioner Owens seconded, and the motion passed unanimously.

C. Bent Creek Phase 18 Final P.U.D./Preliminary Plat
Luke Koontz and Eric McNeely represented CK Development.  There was a lengthy discussion about a berm between the border of Phase 18 and Mr. Roy Williams’ property and who would be responsible for maintaining the berm, which is shown at 2 – 4 feet in height.

Commissioner Patrick made a motion to approve the Bent Creek Phase 18 Final P.U.D./Preliminary Plat with the conditions applied by the Board of Mayor and Aldermen in Ordinance #15-07.  Commissioner Walden seconded, and the motion passed unanimously.

D. Benington II Preliminary Plat Sections 1 – 3
After some discussion, Commissioner Owens made a motion to approve the Benington II Preliminary Plat Sections 1 – 3 with the condition of complying with stormwater comments from Tom Allen, seconded by Commissioner Patrick. The motion passed unanimously.

E. Nolen Estates Conceptual P.U.D. Plan, Jenkins Farm Property, Sam Donald Road
Joe Epps, with Anderson, Delk, Epps and Associates presented the project.  Commissioner Patrick mentioned he would like the front elevations to have more variation but likes the plan.  Mr. Epps confirmed that the developer of Nolen Estates has agreed to tie into the collector road that will be built by the developer of the Scales Farmstead subdivision.  After a lengthy discussion regarding lot sizes and zoning, Commissioner Patrick made a motion to approve the Nolen Estates Concept P.U.D. Plan with the condition of implementing traffic study recommendations of the Town Engineer upon full review of the study.  Commissioner Walden seconded the motion, which passed unanimously.
 
8.  OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the June 4th Board meeting.

9.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Grosson, and the motion passed unanimously.

11.  OTHER
None.

12.  ADJOURNMENT
The meeting was adjourned at 8:23 p.m.
2015-05 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
May 12, 2015, 7:00 p.m.
 
Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: Rick Owens
 
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher
 
Citizens Present: 28

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on April 14, 2015, seconded by Commissioner Jimmy Reaves.  Upon a vote, the motion passed unanimously.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Ms. Jana Truman of 3232 Locust Hollow detailed several items from the Bent Creek Townhomes landscaping plan that appear to be unfulfilled, including but not limited to screening, berming, sprinkler system, and some dead or dying trees.  On behalf of the other homeowners, Ms. Truman requested that the Planning commission deny the release of landscaping maintenance on the agenda.

Ms. Erin Green of Bent Creek echoed Ms. Truman’s comments.

Ms. Kristin Pierson of 9706-B Clovercroft Road reviewed and said she appreciated the new alignment of the collector road on the Scales Farmstead project and requests a stub out for a driveway or road for future access.

Ms. Jana Zbinden of 6041 Christmas Drive, represented the Bent Creek HOA agreed that the developer of the Townhomes should be held responsible for completing the landscape plan.

Ms. Mimi Shimp of 5043 Falling Water Road and the Bent Creek landscape committee agreed that the landscaping in the Townhome area should be addressed.

With no objection, Chairman Radley removed Item 6.A.3 pertaining to the Bent Creek Townhomes release from landscaping maintenance bond from the Consent Agenda so it could be considered separately.

6.  CONSENT AGENDA

Mayor Jimmy Alexander moved to approve the consent agenda with the exception of item 3.  Commissioner Jason Patrick seconded the motion, which passed unanimously.

Mayor Alexander made a motion to extend the landscaping maintenance bond for the Bent Creek Townhomes for one year.  Chairman Radley seconded the motion, which passed unanimously.

7.  NEW BUSINESS

A.  Subdivision Entrance Sign for Whitney Park
Commissioner Larry Gardner made a motion to approve the Subdivision Entrance Sign for Whitney Park with the condition that it be set back far enough for safe site distance.  Commissioner Robert Haines seconded the motion, which passed unanimously.

B. Annexation and Plan of Service for Singleton Property at York and Sanford Roads.
Commissioner Gardner made a motion to approve the Plan of Services and recommend the annexation to the Board of Mayor and Aldermen.  Commissioner Walden seconded the motion.  Upon a vote, the approval passed unanimously.

C. Annexation and Plan of Service for Rogers Properties at Clovercroft Road Road
Commissioner Jason Patrick made a motion to approve the Plan of Services and recommend the annexation to the Board of Mayor and Aldermen.  Commissioner Walden seconded.
 
Mr. Byron Boyd of 3048 Ballenger Drive represented the applicant and presented a description of the project, which would be a private guest ranch and corporate retreat.  The roads would remain private, and the developer committed to supplying private security for the ranch.
 
After a lengthy discussion, Chairman Radley called for a vote, and the approval passed unanimously.
 
D. Stockmaster Minor Subdivision Plat
 
Commissioner Haines moved to approve the final plat, seconded by Commissioner Andrew Grosson.  The motion passed unanimously.
 
E. Scales Farmstead Revised Concept P.U.D. Plan
 
Randy Caldwell with Ragan Smith confirmed that no other driveways would be cut into the collector road as shown on the Revised Concept P.U.D. Plan.
 
After a lengthy discussion, Commissioner Patrick made a motion to approve the Scales Farmstead Revised Concept P.U.D. Plan with the following conditions:

1. The R-O-W dedication necessary to continue the collector road to the Jenkins/Pulte Group project is provided at the time of the last phase of the Scales Farmstead development in an alignment approved by the Town, and
  1. The cul-de-sac street that runs easterly approximately 1,100’ be waived from the maximum cul-de-sac length of 700’ due to topographical and environmental constraints.
Commissioner Walden seconded the motion, which passed unanimously.
 
F. Scales Farmstead Final P.U.D. Plan/Preliminary Plat Phase 1
 
Commissioner Walden moved for approval of the Scales Farmstead Final P.U.D. Plan/Preliminary Plat Phase 1 conditioned on receiving clearance of storm water comments by Tom Allen.  Commissioner Grosson seconded.  Upon a vote, the approval passed unanimously.
 
G. Bent Creek Phase 11, Section 1B Final Plat
 
Commissioner Haines made a motion to approve the Bent Creek Phase 11, Section 1B Final Plat with performance bonding set at $49,251.00, seconded by Mayor Alexander.  The motion passed unanimously.
 
H. Twice Daily Convenience Store Site Plan, 910 Oldham Drive
 
Charlton Bell represented the applicant.  There was a lengthy discussion on the entrance/egress and the building design elevation. Commissioner Walden made a motion to approve the Twice Daily Convenience Store conditioned on:
1.  Landscaping performance bonding set at $18,057, and
2.  Revisions to design elevations sufficient to achieve a favorable recommendation from the Design Review Committee
 
Commissioner Haines seconded the motion, which passed 7 – 1.  Commissioner Gardner cast the opposing vote.
 
I.  Twice Daily Abandonment of Drainage Easement
 
Commissioner Gardner moved to approve the abandonment of the drainage easement, with Commissioner Walden’s second.  The approval passed unanimously.
 
8.  OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the May 7th Board meeting.

9.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Haines.

11.  OTHER
None.

12.  ADJOURNMENT
The meeting was adjourned at 8:28 p.m.
2015-04 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
April 14, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: Rick Owens
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present: 28

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on March 10, 2015, seconded by Commissioner Jason Patrick.  Upon a vote, the motion passed unanimously.

4.  ANNOUNCEMENTS
Mayor Alexander announced that one of the new business items, Item D, has been deferred.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA

A. Bond Actions
1. Burkitt Village Phase 1 Transition to Maintenance Bond
2. Brittain Downs Addition Phase 1 Transition to Maintenance Bond

B. Other
3. Nolensville Town Center Master Sign Plan Amendment Allowing Logo Color No Greater Than 20% of the Total Sign Face
Mayor Jimmy Alexander moved to approve the consent agenda as presented, seconded by Commissioner Walden, and the motion passed unanimously.

7.  NEW BUSINESS

A.  Annexation and Plan of Service for Ralph Jenkins property on Sam Donald Road
Mayor Jimmy Alexander moved to approve the annexation and plan of service for the Ralph Jenkins property on Sam Donald Road and
recommend them to the Board of Mayor and Aldermen. Commissioner Larry Gardner seconded the motion, which passed unanimously.

B. Annexation and Plan of Service for the Williams property at 2425 Fly Road, adjacent to Burberry Glen P.U.D.
Chairman Radley pointed out that the name of the Town was spelled incorrectly on one of the exhibits.  Commissioner Robert Haines made a motion to approve the annexation and plan of service for the Willliams property at 2425 Fly Road, adjacent to Burberry Glen P.U.D. and recommend them to the Board of Mayor and Aldermen.   Commissioner Jimmy Reaves seconded the motion.  Upon a vote, the approval passed unanimously.

C. Site Plan by Lomarc at 7311 Nolensville Road
Mr. Joe Epps of Anderson, Delk, Epps & Associates represented the applicant.  Mayor Jimmy Alexander made a motion to approve the site plan by Lomarc at 7311 with the following conditions:

1. Applicant agrees to install a sidewalk along the Southern border of the property to connect proposed sidewalks on King Street and Nolensville Road
2. Applicant will revise the site plan to include two (2) parallel parking spaces on the West side of the property
3. A Historic Preservation exemption of four (4) parking spaces is granted
Commissioner Jason Patrick seconded the motion, which passed unanimously.

D. Rezoning request for portion of Map 56 Parcel 03500 on Nolensville Road
The applicant requested a deferral on this agenda item

9.  OLD BUSINESS
A. Report from last BOMA meeting
The Board held a public hearing on an ordinance to amend the Zoning Ordinance pertaining to density of development and lot size in residential planned unit developments.  A public hearing was held on an ordinance to amend the Zoning Ordinance pertaining to required traffic impact studies.  A public hearing was held to amend the Zoning Ordinance pertaining to the recommended tree list.  A public hearing was held to amend the Zoning Map to rezone property at 7155 Nolensville Road.  The board also heard the first reading of an amendment to the Bent Creek Master PUD Plan pertaining to Phase 18.

10.  OTHER BOND ACTIONS
A. Bond Report
Commissioner Larry Gardner made a motion to approve the bond report as amended.  Commissioner Walden seconded the motion, which passed unanimously.

10.  OTHER

Commissioner Gardner asked whether the final plat for Whitney Park had been resubmitted with the revised label on the Right-of-Way.  Henry Laird confirmed receipt of the revised plat.

Mayor Alexander mentioned the Buttercup Festival was successful and thanked the Police Department for their help.  He also wished Betty Friedlander and Henry Laird happy birthday.

11.  ADJOURNMENT
The meeting was adjourned at 7:49 p.m.
2015-03 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
March 10, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present: 12

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on February 10, 2015, seconded by Commissioner Andrew Grosson.  The motion passed unanimously.

4.  ANNOUNCEMENTS
Mayor Alexander announced that Arbor Day had been postponed to March 14th.  About 500 trees will be planted rain or shine.  Volunteers are needed.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
A. Bond Actions
1. Bent Creek Phase 4, Section 1A, transition from performance to maintenance bonding and reduction to $13,583.00.
2. Brittain Downs Phase 2, Section 2, reduction in performance bond amount to $75,049.00.
3. Burkitt Village Phase 1 requests an extension of performance bonding for 30 days to 4/29/15.
Commissioner Jimmy Reaves moved to approve the consent agenda, seconded by Commissioner Jason Patrick.   The motion passed unanimously.

7.  NEW BUSINESS

A.  Whitney Park Final Plat, Phase 1
Mr. Dave Pitta with The Jones Company represented the project.  After some discussion about correction of the right-of-way label on Kidd Road, standard road widths and corrections to the legend, Commissioner Owens made a motion to approve the Final Plat, Phase 1 for Whitney Park with the following conditions:
1. Legend on final plat must be cleaned up
2. Right-Of-Way boundaries, standard markings and road widths must be appropriately marked on final plat
3. Performance bonding amount set at $323,510.00
 
Commissioner Bob Haines seconded the motion, which passed unanimously.

B. Master Sign Plan Amendment, Brittain Plaza
Commissioner Haines made a motion to approve the Master Sign Plan amendment for Brittain Plaza, seconded by Commissioner Owens.  The motion passed unanimously.

C. Bent Creek Revised Conceptual P.U.D. Plan, Phase 18
Commissioner Jimmy Reaves recused himself due to his vested interest as a resident of Bent Creek.  Mr. Luke Koontz and Eric McNeely represented CK Development and the project.  After a lengthy discussion, Commissioner Owens made a motion to approve the Bent Creek Revised Conceptual P.U.D. plan for Phase 18 with the following conditions:
1. Developer agrees to plant additional landscaping in the southern part of the property near Clovercroft Road and along adjacent properties on the east and west sides.
2. Developer agrees to construct an eastbound left turn lane on Clovercroft Road at the south entrance to Phase 18.
3. Developer agrees to install a six (6)-foot hardscape trail around Stream Song Park.
4. Developer agrees to install a culvert for drainage and easement use and access at Stream Song Park.
5. Developer agrees to install a four (4)-foot concrete access trail between lots 1831 and 1832.
 
Commissioner Haines seconded the motion, which passed unanimously.
 
D.  Performance Bonding for Bent Creek Phase 12 Release
Commissioner Ashlee Walden made a motion to approve release of performance bonding for Bent Creek Phase 12.  Commissioner Owens seconded, and the motion passed unanimously.

9.  OLD BUSINESS
A. Report from last BOMA meeting
The meeting was postponed until March 11, 2015, so there was no report.

10.  OTHER BOND ACTIONS
A.  Bond Report
Chairman Doug Radley made a motion to approve the bond report as amended.  Commissioner Walden seconded the motion, which passed unanimously.

10.  OTHER
Mayor Alexander asked the Planning Commissioners to check the Census book to confirm their addresses and their immediate neighbors.  The Town has to verify approximately 800 addresses prior to turning in the Census numbers.

11.  ADJOURNMENT
The meeting was adjourned at 8:06 p.m.
2015-02 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
February 10, 2015, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: None
 
Staff PresentHenry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present: 18

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Rick Owens moved to approve the minutes from the Planning Commission Meeting on January 13, 2015, seconded by Commissioner Jimmy Reaves.  Commissioner Ashlee Walden abstained. The motion passed 8 - 0.

4.  ANNOUNCEMENTS
Mayor Alexander announced that the Nolensville’s Rec Center would open February 14th.  He also announced that Arbor Day would be celebrated in Nolensville with a tree planting at the park and invited everyone to come.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA

A. Bond Actions
1. Nolen Park Phase 1 (two bonds) release from maintenance bonding
2. Nolen Park Phase 2 release from maintenance bonding
3.  Brittain Downs Addition Phase 1 extend performance bonding for one month to 4/13/15
4.  Outland USA reduction in landscape bonding for site plan to $3,495.00
5.  Set landscape performance bonding amount at $19,927.00 for First Tennessee Bank
 
Commissioner Jimmy Reaves moved to approve the consent agenda, seconded by Commissioner Owens.   The motion passed unanimously.

7.  NEW BUSINESS

A.  Rezoning Request for Property at 7155 Nolensville Road (Dodson Waller)
Town Planner Henry Laird stated the applicant has requested to rezone the parcel from ER to CS/CCO.  The parcel is adjacent to the Rioux property, which was rezoned from ER to CS/CCO in 2014.  Commissioner Owens made a motion to approve the rezoning request for property at 7155 Nolensville Road.  Mayor Alexander seconded the motion, which passed unanimously.

B. Williamson County Schools Access Road, Summerlyn Drive, Final Plat and Variance on Bonding
Mr. Enoch Jarrell of Huddleston-Steele Engineering, Inc. represented the applicant.
Commissioner Owens made a motion to approve the final plat of Summerlyn Drive and a variance to allow the road contractor’s surety bond furnished by Chubb Group of Insurance Companies on behalf of Civil Constructors, LLC, in favor of Williamson County Schools and the Town of Nolensville, to serve in lieu of the Town’s performance bonding requirement and for The Jones Company to provide the required maintenance bonding with security once the street construction is complete.  The finding in fact for the variance is based on the following standards:  A) The granting of the variance will not be substantially detrimental to the public good and B) The conditions upon which the request for the variance is based are unique to the property for which the variance is sought and are not applicable generally to other property.  Additionally, the minimum amount of construction bonding is $599,000.00.  Commissioner Patrick seconded, and the motion passed unanimously.

C. Summerlyn P.U.D. Section 1, Final Plat
Mr. Enoch Jarrell of Huddleston-Steele Engineering and Mr. Dave Pitta of The Jones Company represented the project.  After a brief discussion, Commissioner Andrew Grosson made a motion to approve the Summerlyn P.U.D. Final Plat for Section 1 with performance bonding to be set at $196,125.00 and addresses to be assigned by Town Staff.  Commissioner Owens seconded the motion, which passed unanimously.

D.  Proposed Zoning Text Amendment—Minimum Lot Size with P.U.Ds
Town Planner Henry Laird explained that the amendment would eliminate the minimum lot size of 11,000 square feet and require an overall average lot size of 14,000 square feet, emphasizing larger lots around the perimeter.  It would also prohibit attached housing in P.U.D.s.  After a lengthy discussion, Commissioner Jimmy Reaves made a motion to approve the text amendment and recommend it to the Board of Mayor and Aldermen.  Commissioner Haines seconded, and the motion passed by majority 7 – 2, with Commissioners Gardner and Owens voting no.

E.  Proposed Zoning Text Amendment—Landscaping
Henry Laird explained that the amendment revises the current recommended tree list listed in the Zoning Ordinance.  Commissioner Patrick made a motion to approve the amendment and recommend it to the Board of Mayor and Aldermen.  Mayor Alexander seconded the motion, which passed unanimously.

F.  Proposed Zoning Text Amendment to Article 3—Traffic Studies
Henry Laird explained that the amendment reduces the threshold for requiring traffic analyses for final site plans based on total square footage and subdivisions based on number of lots.  Commissioner Gardner made a motion to approve the amendment and recommend it to the Board of Mayor and Aldermen, seconded by Commissioner Haines. Commissioner Grosson asked if the Town Engineer would review for a possible reduction item number three (3) under Article 3.4.2 regarding residential and non-residential uses generating 1,000 vehicle trips or more per day, or 100 or more peak hour trips per day.  Upon a vote, the original motion passed unanimously.

8.  OLD BUSINESS
A. Report from last BOMA meeting
Laird reported that there were no items from the Planning Commission considered by BOMA at the last meeting.

9.  OTHER BOND ACTIONS
A.  Bond Report
Chairman Radley moved to accept the bond report as amended.  Commissioner Owens seconded the motion, which passed unanimously.

10.  OTHER
Laird announced that MTAS would be holding a MAP course on planning and zoning on March 24.  Staff will forward information about registration by e-mail.

10.  ADJOURNMENT
The meeting was adjourned at 8:04 p.m.
2015-01 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
January 13, 2015, 7:00 p.m.
 
Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves
 
Commissioners Absent: Ashlee Walden
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present: 18

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  ANNOUNCEMENTS
Mayor Alexander introduced Nolensville’s new Town Administrator, Ken McLawhon, and also mentioned that Commissioner Ashlee Walden would not be at the meeting.  The Mayor also welcomed back Larry Gardner to the Planning Commission.

4.  APPROVAL OF MINUTES
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on December 9, 2014, seconded by Commissioner Rick Owens.  Commissioner Gardner abstained. The motion passed 7 - 0.

5.  ELECTION OF OFFICERS

A. Chairman
Commissioner Owens made nominated Chairman Radley to be the Planning Commission Chairman for 2015.  Commissioner Jason Patrick seconded the motion.  Commissioner Gardner abstained.  The motion passed by vote of 7 – 0.

B. Vice Chairman
Commissioner Robert Haines nominated Andrew Grosson as Planning Commission Vice Chairman, seconded by Commissioner Patrick.  The motion passed 7 – 0 with Commissioner Gardner’s abstention.

C. Secretary
Commissioner Patrick nominated Commissioner Haines as Planning Commission Secretary for 2015.  Mayor Alexander seconded the motion, which passed 7 – 0 with Commissioner Gardner’s absention.
 
6.  CITIZEN COMMENTS
None.

7.  CONSENT AGENDA

A. Bond Action
1. Site Plan Landscape Performance Bond Town Center Extension for one year to 2/6/16.
Commissioner Patrick moved to approve the consent agenda seconded by Commissioner Grosson.   The motion passed 7 – 0.  Commissioner Gardner abstained.

8.  NEW BUSINESS

A.  Two Lot Minor Subdivision, Final Plat, for 2084 Kidd Road property (Barry and Deborah Holt property)
Mr. Rob Pease represented the applicants.  Commissioner Owens made a motion to approve the two-lot minor subdivision, final plat.  Mayor Alexander seconded the motion, which passed 7 – 0.

B. First Tennessee Bank Site Plan with revised architectural design
Mr. Paul Darr with BWSC and Mr. Jason Weeks with Looney, Ricks, Kiss represented the project.  Darr and Weeks fielded questions regarding the demolition plan, size and positioning of the new building on the parcel, potential future subdivision of the parcel and materials.  After extensive discussion about these topics, needing final approval from the Design Review Committee and the relocation, Commissioner Patrick moved to approve the First Tennessee Bank Site plan with revised architectural design and then restated his motion with the following conditions:
  • Design materials must receive final approval from the Design Review Committee prior to proceeding.
  • Applicant will delete the “Future Property Line” and reference and then submit revised plans for approval.
  • All changes requested by the Trees and Trails Committee must be made on the Landscape plans and detail pages.
The restated motion was seconded by Commissioner Reaves and passed 7 - 0.

C. Burberry Glen Concept PUD Revision
Mr. Jeff Heinze of Littlejohn Engineering Associates represented the Burberry Glen Revision.  Commissioner Owens made a motion to approve the Burberry Glen Concept PUD Revision.     Commissioner Reaves seconded the motion, which passed 7 - 0.
 
D.  Burberry Glen Final PUD/Preliminary Plat
Commissioner Owens made a motion to approve the Burberry Glen Final PUD Plan/Preliminary Plat with the condition that the developer implements the actions described in the responses by Andrew Wothers, P.E.  Commissioner Patrick seconded the motion, which passed 7 - 0.

9.  OLD BUSINESS
A. Report from last BOMA meeting
At the last Board of Mayor and Adermen meeting, the Scales Farmstead PUD was approved with a condition relating to smaller lots in the center of the plan.  A public hearing was held on the Plan of Services for Stevens/Medlen annexation, but the actual annexation was deferred.

10.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Reaves moved to accept the bond report as amended.  Commissioner Haines seconded the motion, which passed 7 - 0.

10.  OTHER
Mayor Alexander said that the new Nolensville Rec center would open “in the near future.”  All Planning Commissioners will receive an invitation to attend the opening.
Commissioner Haines welcomed everyone to pick up copies of the new Nolensville street map.

11.  ADJOURNMENT
The meeting was adjourned at 8:03 p.m.