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2014

Minutes Archive

2014-12 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
December 9 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves,

Commissioners Absent: Ashlee Walden

Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present: 16

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Andrew Grosson moved to approve the minutes from the Planning Commission Meeting on November 13, 2014, seconded by Commissioner Jimmy Reaves.  The motion passed unanimously.

4. ANNOUNCEMENTS
Mayor Alexander announced that the new deadline for completion of the Nolensville Rec Center was January 16th. He also mentioned that the Special Census appeared to be going well and that a third mailing would be going out in the coming week.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA

A. Bond Action
1. Nolen Park release from landscape maintenance bonding
 
Commissioner Rick Owens moved to approve the consent agenda.  Commissioner Robert Haines seconded, which passed unanimously.

7.  NEW BUSINESS

A.  Brittain Downs Final Plat, Phase 3, Section 2, near Eden Rose Place
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Commissioner Owens made a motion to approve the final plat for Brittain Downs Final Plat, Phase 3, Section 2 with the conditions that the addresses be marked on the final plat as assigned by Town Staff and that performance bonding should be set at $621,962.00. Commissioner Haines seconded the motion, which passed unanimously.

B. Sherwood Green Estates Final PUD Plan/Preliminary Plat, Phases 3 and 4, Rocky Fork Road
Mr. Epps represented the applicant.  Mayor Alexander asked about whether the walking trail would be completed before the project was finished.  Mr. Epps said the trail should be paved at 80% build out.  Commissioner Haines requested that the burlap/wire baskets be removed from the trees installed as part of the landscaping plan.
Commissioner Jason Patrick made a motion to approve the Sherwood Green Estates Final PUD Plan/Preliminary Plat, Phases 3 and 4 on Rocky Fork Road.  Mayor Alexander seconded the motion, and it passed unanimously.

C. Gilchrist South Preliminary Plat, Sunset Road
Mr. Daniel Woods of the Addison Group and Blake Turner of T-Square Engineering represented Gilchrist South.  Commissioner Reaves asked where the outfall of the detention pond would go.  After Mr. Turner addressed a question from Commissioner Reaves about the outfall from the detention pond,   Commissioner Haines made a motion to approve the Gilchrist South Preliminary Plat with the conditions that the stormwater issues from Tom Allen must be resolved and that a note should be added in the landscaping plan to remove the wire baskets and burlap containers when trees are installed.  Commissioner Owens seconded the motion, which passed unanimously.
 
D.  Whittmore Final PUD Plan/Preliminary Plat, Rocky Fork Road
Mr. Mark Spalding of Gresham Smith Partners represented the project.  Henry Laird mentioned that BOMA requested a traffic analysis, which was completed.  The analysis determined that a turn lane off of Rocky Fork Road into the subdivision was indeed necessary, so the developer would have to work on a design for the turn lane that meets the Town Engineer’s approval.  Laird also said the developer is still working with Tom Allen to comply with requests resolving stormwater improvements.

Stephen Power with Beazer Homes addressed Commissioner Haines’ question regarding the style of homes.  Mr. Power indicated the products would be upscale, all brick, two-story, side-loaded two-car garages with the option of choosing three-car garages.

After some discussion about the designated open space to the west of the development, future connections and landscape buffering, Commissioner Patrick made a motion to approve the Whittmore Final PUD Plan/Preliminary Plat with the conditions that the developer comply with requests from Tom Allen on stormwater recommendations and construct the left turn lane improvements on Rocky Fork Road according to the turn lane analysis with Town Engineer review and approval.  Commissioner Owens seconded the motion, which passed unanimously.

E. Annexation Request on Stevens and Medlen Properties on Kidd Road

Mr. Andrew Ethridge with CPS Land represented the applicants.

Commissioner Owens moved to approve the proposed Plan of Services on the annexation request and recommend it to the Board of Mayor and Aldermen. Commissioner Grosson seconded the motion, which passed unanimously.

F. Two Lot Minor Subdivision, Final Plat, Barry and Deborah Holt Property on Kidd Road
Mr. Ethridge represented the project.  After some discussion, the applicant requested and was granted a deferral on the agenda item.

8.  OLD BUSINESS
A. Report from last BOMA meeting
At the December 4th BOMA meeting, a Public Hearing was held on the Scales Farmstead project, there was a final reading and approval of the Bent Creek overall plan amendment and Phase 18, a final reading and approval of the Whittmore Concept PUD Plan and overlay zoning, and a resolution accepting the streets in Bent Creek Phase 3 Section 1.

9.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Grosson moved to accept the bond report as amended.  Commissioner Reaves seconded the motion, which passed unanimously.

10.  OTHER
Commissioner Owens asked about the approval of the minutes from the November Planning Commission meeting pertaining to a sidewalk detail in the Bent Creek Active Adult plan.  It was agreed that the audio recording from the November meeting would be reviewed and the minutes could be amended if necessary.

11.  ADJOURNMENT
The meeting was adjourned at 7:43 p.m.
2014-11 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
November 13, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present:

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on October 14, 2014, seconded by Commissioner Robert Haines.  The motion passed unanimously.

4. ANNOUNCEMENTS
Chairman Radley explained that a late request was made for an addition to the agenda—Bent Creek Active Adult, Final Plat--and asked if there were any objections to adding this item and using the revised agenda.  Hearing no objections, Chairman Radley confirmed the revised agenda would be allowed.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
A. Bond Action
1. Bent Creek Phase 3 Section 1 release from maintenance bond
Mayor Jimmy Alexander moved to approve the consent agenda. Commissioner Jason Patrick seconded, and the motion passed unanimously.

7.  NEW BUSINESS

A.  Ferguson Property Minor Subdivision Plat
Mr. Bob Haemmerlein represented the developer.  Commissioner Reaves made a motion to approve the Ferguson Property Minor Subdivision Plat, seconded by Commissioner Andy Grosson. The motion passed unanimously.

B. Sketch Plan for Gilchrist North Subdivision at 1590 Sunset Road
Daniel Woods of the Addison Group represented the owner.  The plan calls for six lots of at least a half-acre in size. No action was taken on this agenda item, but the Commission expressed favorable comments on the project.

C. Bent Creek PUD Phase 11, Section 1, Final Plat
Mr. Eric McNeely represented CK Development.  Commissioner Haines mentioned critical lots had been pointed out and asked the nature of the annotation.  McNeely responded that a double asterisk (**) represents sink holes, and a single asterisk (*) represents steep slope.  Commissioner Reaves asked about the open area, and McNeely responded that it would be left in a natural state.

Commissioner Rick Owens made a motion to approve the Bent Creek PUD Phase 11, Section 1, Final Plat with the following conditions:

1. Addresses will be assigned by Town Staff and shown on the recorded plat
2. Performance bonding amount is set at $$61,491.00
Commissioner Haines seconded the motion, which passed unanimously.

D. Bent Creek Active Adult, Final Plat

Chairman Radley clarified that the project still has a condition requiring a Letter of Map Revision.  After discussion about the sidewalk width and the possibility of offering a “safe room” in the units, Commissioner Haines made a motion to approve the Bent Creek Active Adult, Final Plat with the following conditions:

1. A Letter of Map Revision (LOMR) from FEMA must be obtained by the developer and provided to the Town
2. The sidewalk shown on the plan should be six (6)-feet wide.
3. Performance bonding is set at $94,882.00

Commissioner Owens seconded the motion. Attorney Bob Notestine asked whether the age restriction was written into the covenants and restrictions or if it should be a note on the plat. Both Henry Laird and Mr. McNeely confirmed that the age restriction for purchasing a unit in this area was written into the covenants.

The motion passed unanimously.

8.  OLD BUSINESS
 
A. Report from last BOMA meeting

At the November 2nd BOMA meeting, a Public Hearing was held on the plan of services for annexing the Don Hoffmeister property on Clovercroft Rd. A first reading was heard on an ordinance to adopt an amendment to Bent Creek Overall Master Plan adding Phase 18.  There was a second reading on the Whittmore PUD Concept Plan, which was deferred to December pending a traffic study. A first reading of the Concept PUD Plan for the Scales Farmstead project was heard and approved pending a traffic study. Annexation resolution Don Hoffmeister property was approved.

9.  OTHER BOND ACTION

A. Bond Report

Commissioner Owens moved to accept the bond report as amended.  Commissioner Haines seconded the motion, which passed unanimously.

10.  OTHER
Commissioner Owens congratulated Mayor Alexander, Alderman Snyder and Alderman Dugger on re-election.

11.  ADJOURNMENT
The meeting was adjourned at 7:23 p.m.
2014-10 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
October 14, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present:                           62

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on September 9, 2014, seconded by Commissioner Andy Grosson.  The motion passed unanimously.

4. ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS

Mr. Armando Monterroso of 1642 Sunset Park Drive in Nolensville spoke on behalf Sunset Park residents and asked to make two requests of the Planning Commission regarding the Adams Property on the agenda as a new business item.  The preliminary plat shows the subdivision connecting Sunset Park and Brittain Downs at Eulas Way.  Mr. Monterroso requested that a separate entrance be constructed.  Secondly, he asked the Commission to consider the spring at the edge of the Adams Property near the border of Sunset Park.  Finally, Mr. Monterroso requested information on filing claims on potential damage to Sunset Park homes from blasting in the Adams Property.

Mr. Gary Zulauf of 9936 Maxwell Lane presented a photo slideshow illustrating what he believes are sinkholes north of the Adams property and water runoff he believes is coming from Sunset Park.

A citizen who did not identify himself also reiterated that his lot is routinely flooded by water that appears to come from Sunset Park. He asked the Planning Commission to consider this when debating the Adams Property.  He stated he would like the Town to consider fixing the water runoff problem before more subdivisions are approved.

Mr. Bill Peach of 9931 Maxwell Lane said his land is adjacent to Mr. Zulauf and he is in the process of moving to this property.  Mr. Peach recently had a septic tank installed, so he is concerned about the drainage of adjacent properties.
Mr. Don Geary of 1045 Brittain Lane said he has a considerable of amount of damage from blasting.  He said he also said his property receives a lot of water from Catalina.

6.  CONSENT AGENDA

A. Bond Actions

1. Winterset Woods Sec. 6 Reforestation: Release from landscaping maintenance bond
2. Winterset Woods Sec. 5B Performance: Transition to maintenance bonding and reduce to $21,600.00
3. Winterset Woods Sec. 5B Landscaping: Extend for six (6) months at the same amount to 6/3/14
4. Winterset Woods Sec. 5C/6 Performance:  Transition to maintenance bonding and reduce to $38,683.00
5. Winterset Woods Sec. 5C/6 Landscaping: Extend for six (6) months at the same amount to 6/6/14
Commissioner Rick Owens moved to approve the consent agenda.  Commissioner Walden seconded, and the motion passed unanimously.

7.  NEW BUSINESS

A.  Ferguson Property Subdivision, Preliminary Plat
Town Planner Henry Laird explained that this is another iteration of an earlier sketch plan. The three developers have drafted a letter of intent (LOI) to work together to develop the property, but all three parties have not yet signed the letter.  Mr. Bob Haemmerlein represented Sunset Properties.  After a great deal of discussion, the applicant requested a deferral on the project.  The Planning Commission agreed by acclamation.

B. Capital Bank, N.A., Final Plat Minor Subdivision
There was some discussion about the Right-of-Way indicated on the plat.  The applicant, Mohsen Malakouti, representing Rice Corporation, confirmed that the Right-of-Way would be indicated on the recorded plat as a reservation.

Commissioner Jason Patrick made a motion to approve the final plat minor subdivision for Capital Bank, N.A. with the conditions of assigning the address 7180 Nolensville Road and revising the R-O-W to a reservation.  Commissioner Owens seconded, and the motion carried unanimously.

C. Adams Property Preliminary Plat
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the developer.  He acknowledged that some of the neighbors had previously mentioned existing drainage issues and sink holes.  The applicant hired a geotechnical engineer to inspect and make recommendations on these issues.  The developer is willing to leave the main sink hole open or repair it per the State’s requirements.  They have designed a swale to catch water, and the developer has contacted some of the neighbors in Sunset Park about the natural spring.  They have agreed to construct a ditch or swale in this area to alleviate some of the ponding.

Mr. Epps said access to this property would be through Brittain Downs and Sunset Park. There is also a stubbed out road near the Geary property, should it be developed, so there is a potential for three access points to the subdivision. He also mentioned that blasting is managed by the State Fire Marshall’s office with pre-blast surveys, and the developer complies with the State Fire Marshall’s rules and regulations.

There was some discussion about traffic flow.  Mr. Epps responded by saying that Nolensville requires connectivity with multiple entrances and exits.  Mayor Alexander also pointed out that Eulas Way was stubbed out by the developers of Sunset Park when that subdivision was planned in preparation for a future connection.  The Adams Property subdivision will connect to Sunset Park at this stub out point.

Commissioner Owens made a motion to approve the Adams Property Preliminary Plan, and Commissioner Robert Haines seconded.  The motion passed unanimously.

D.  Benington Section 7, Final Plat

Mr. Bill Kottas represented the applicant, Grove Park Partners.

Commissioner Patrick made a motion to approve the final plat for Benington Section 7 with performance bonding set at $48,415.00.  Mayor Alexander seconded the motion, which passed unanimously.

E.  Town Center Building Renovations Phase 2

The applicant, Mr. Tisano, was not present to represent the project but previously sent an e-mail correspondence to Town Staff agreeing to comply with the Design Review Committee’s recommendations.

Commissioner Jimmy Reaves made a motion to approve the Town Center Building Renovations Phase 2. Commissioner Andy Grosson seconded the motion, which passed unanimously.

F.  Scales Farmstead Concept PUD Plan/Overlay Zoning

Mr. Rob Pease of CPS Land represented the project.  The plan calls for 309 lots, four different lot sizes and various styles of housing offered within the subdivision.  Mr. Pease said the Scales plan had been refined after receiving feedback from the public at the workshop held the previous month.  Since this plan is a PUD, which is typically allowed some flexibility, the preliminary concept plan incorporates lots that average 14,000 square feet, but some lots are larger, while some are smaller.

Randy Caldwell with Ragan Smith presented details on site elements, the land plan and some of the revisions requested by Town Staff.  The collector road was one of the major revisions required.  They have realigned the collector road and integrated it into the plan.  In addition, the plan calls for 38% open space to include a multi-modal trail, a community garden and an amenity center.  Mr. Caldwell also showed illustrations of some berming and screening they plan to include.

Mr. Pease made a presentation and led a discussion on the four types of lots and house styles.  There were questions on parking bay bump-outs on the main boulevard, the length of the driveways for the cottage homes, and lot sizes. 
Commissioner Owens commented that he felt the lot sizes were too small.  Mr. Pease pointed out that nearly a third of the development will have lot sizes that are 15,000 square feet, while only 36 lots are 5,500 square feet in size.
Commissioner Owens requested the developer address the size of the streets within the development.  Mr. Pease said he would work with the Town Staff and request a traffic study to assess the street widths, especially in the Cottage area.
Commissioner Patrick made a motion to approve the Scales Farmstead Concept PUD Plan/Overlay Zoning with one condition:

1. The developer will conduct a traffic study of the entire project, including entrance and exit turn lanes on Clovercroft Road and street     widths within the subdivision.

Commissioner Walden seconded the motion, which passed 7 – 1, with Owens voting no.

8.  OLD BUSINESS
A. Report from last BOMA meeting
No report was given.

9.  OTHER BOND ACTIONS
A.  Bond Report
Commissioner Walden moved to accept the bond report as amended.  Commissioner Reaves seconded the motion, which passed unanimously.

10.  OTHER

Chairman Radley said he had not directly answered a citizen’s comment earlier during the meeting and wanted to clarify his reasoning.  The resident had said it was the Planning Commission’s job to make sure that water didn’t flood his property.  Radley said that while the Planning Commission is sympathetic, it is not the Planning Commission’s job to remedy an existing situation.  The Commission focuses on preventing the situation from becoming worse by plans approved in the future.

Mayor Alexander agreed with Chairman Radley.

Commissioner Owens asked whether the Scales Farmstead required a variance to approve the 5,500 square foot lot size.  Town Planner Henry Laird said that while the PUD description calls for a minimum lot size of 11,000 square feet it also allows flexibility in the Zoning Ordinance to achieve certain objectives.  The narrative submitted by CPS Land states clearly that only 36 lots would be less than 11,000 square feet, and it would be up to BOMA to give the final approval of the plan with the overlay zoning.

Town Attorney Bob Notestine concurred, saying that action by the Planning Commission was simply a recommendation to BOMA, and because it is a PUD the ultimate decision to approve or disapprove is up to the Board.  No variance is required.

Town Planner Henry Laird pointed out that the November meeting date falls on November 11th, which is Veteran’s Day.  Town Hall will be closed that day, so the meeting should be rescheduled.  After a brief discussion, Chairman Radley asked the Mayor to determine the November meeting date, and Laird agreed to notify the Commission about a suitable day to reschedule.

11.  ADJOURNMENT
The meeting was adjourned at 8:55 p.m.
2014-09 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
September 9, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present:                            17

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Commissioner Rick Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on August 12, 2014, seconded by Commissioner Jimmy Reaves.  The motion passed unanimously.

4. ANNOUNCEMENTS
Mayor Alexander thanked Henry Laird for his presence at the meeting in light of his surgery about a month earlier.

5.  CITIZEN COMMENTS
Ms. Kristin Pierson of Clovercroft Road thanked the Planning Commissioners for their participation in the workshop regarding Town growth.  Ms. Pierson also said she was concerned about the Bent Creek Phase 18 Concept PUD Plan on the agenda under new business.  She pointed out that the current Williamson County zoning is much lower than the new Concept Plan proposes and suggested examples of neighborhoods in Nolensville and Franklin set farther back off of the road.

6.  CONSENT AGENDA

A. Bond Actions
A. Bond Actions
1. Catalina Phase 2 release from maintenance bonding
2. Catalina Phase 3 release from maintenance bonding
3. Sunset Park release from maintenance bonding
4. Sherwood Green Estates Phase 2 revision of original performance bond amount to $71,203.005.
Town Planner Henry Laird requested that Consent Agenda item A-3--Sunset Park release from maintenance bonding--be moved to Agenda item nine-A—Other Bond Actions—as some new information affecting the request had surfaced.
No objection was noted.  Mayor Jimmy Alexander made a motion to approve the Consent Agenda bond actions with the exception of item 3, which would be considered with Other Bond Actions.  Commissioner Walden seconded the motion, which passed unanimously.

7.  NEW BUSINESS

A.  Annexation Request and Plan of Services for Property at 9746 Clovercroft Road known as Don Hoffmeister, Map 59, Parcel 23

Mr. Bill Kottas of CK Development and Eric McNeely represented the project. Town Planner Henry Laird pointed out that the Don Hoffmeister parcel is north of Clovercroft Road.

After some discussion, Commissioner Jason Patrick made a motion to approve the annexation of Map 59, Parcel 23 known as the Don Hoffmeister property and the plan of services.  The motion was seconded by Commissioner Robert Haines and passed unanimously.

B. Annexation Request and Plan of Services for Property on Burke Hollow Road known as Brandenburg Holdings, Map 59, Parcel 73.03

Mr. Kottas requested a deferral on the agenda item, which was granted by the Planning Commission.

C. Amendment to Master PUD Concept Plan, Bent Creek and Phase 18 Concept PUD Plan
Bill Kottas and Eric McNeely represented this project, which includes the Hoffmeister property as discussed in the earlier agenda item.  The developer proposed leaving the existing structures, including the house, pool and workshop on the property to be used as amenities by the Bent Creek HOA.  The plan also included dedicating seven acres originally planned for Phase 12 to the Bent Creek HOA to be used as open space at their discretion.

Mr. Kottas pointed out that revisions had been made to the original Phase 18 plans based on feedback from Staff, including relocating lots where they had been too close to Clovercroft Road, widening the entrance off Clovercroft and larger lot sizes. Kottas said he was open to building a center median at the entrance.

He also said they would work to come up with another location for a trail in another section of Bent Creek.  The area suggested by the Trees and Trails Committee has a slope problem.

There was some discussion about traffic flow, increased traffic on Clovercroft Road and within the subdivision as a result of this new phase, reservation of Right-Of-Way on Clovercroft Road, the traffic study on the proposed extension of Falling Water Road, and the potential need for an East-bound left-turn lane and out of the subdivision.

Commissioner Haines made a motion to approve Bent Creek Phase 18 with the following conditions:
  1. The relocation of the trail to another portion of Bent Creek
  2. Developer must conduct an additional traffic study.
Commissioner Walden seconded the motion, which passed unanimously.

D.  Discussion on Bent Creek Active Adult Community
Mr. Kottas and Mr. Jack Ludington of Goodall Homes represented the project.  Mr. Kottas explained CK Development has met all the conditional requirements for the Active Adult Community except for the CLOMR and LOMR for the floodplain area.  Goodall is unable to sell lots until the final plat is approved, so they requested the Planning Commission simply discuss the plan.  Once the letters from FEMA arrive, they would only need the Commission’s approval on the final plat.

Chairman Radley asked if they knew what amenities the residents might want.  Mr. Ludington said there would be a walking trail and that they plan to install a community garden where residents can plant herbs and vegetables.  They have also discussed the possibility of fitness trails.

8.  OLD BUSINESS

A. Report from last BOMA meeting
Mayor Alexander reported that at the last BOMA meeting, the Board heard the first reading of Ordinance 14-14 to approve a Concept Plan for Whittmore PUD on Rocky Fork Road, approved Resolution 14-26 to enter into an agreement with Crisp Communications for a Nolensville Special Census and approved Resolution 14-27 to annex the Rooker/Bellow property Rocky Fork Road.

9.  OTHER BOND ACTIONS

A.  Other Bond Actions

1. Brittain Downs Phase 1 release from maintenance bonding
Henry Laird reported that a mulch trail needed to be installed in this phase, and the developer is currently working to complete it.  Commissioner Owens made a motion to approve the release of maintenance bonding for Brittain Downs Phase 1 with the condition that either the mulch trail is installed and inspected before the October BOMA meeting or a $6,500.00 cash bond is posted.  Commissioner Haines seconded the motion, which passed unanimously.

2.  Catalina Phase 3 release from landscape maintenance bonding
Laird mentioned that the landscaping had been inspected, and there is one dead tree in this phase, which should be replaced.  The bond can be released conditionally.  Commissioner Jason Patrick made a motion to approve the release of Catalina Phase 3 landscape bonding with the condition that the dead tree is replaced with a new tree.  Commissioner Owens seconded the motion, which passed unanimously.

3.  Sunset Park release from maintenance bonding
Laird reported that Town Engineer Don Swartz found some minor repairs that the developer should complete prior to consideration by BOMA.  Commissioner Walden made a motion to approve the release of Sunset Park from maintenance bonding with the condition that the developer repairs the items in accordance with Don’s memo.  The motion was seconded by Commissioner Patrick and passed unanimously.

B.  Bond Report
Chairman Radley made a motion to accept the bond report as amended.  Mayor Alexander seconded the motion, which passed unanimously.

10.  OTHER
Mayor Alexander said he had received an ethics report he is required to turn in by September 23rd.

11.  ADJOURNMENT
The meeting was adjourned at 8:13 p.m.
2014-08 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
August 12, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present:                            29

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on July 8, 2014, seconded by Commissioner Jimmy Reaves.  The motion passed unanimously.

4. ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA

A. Bond Actions

1. Benington Section 5 extension of performance bond for one year, to 9/21/15, at the same amount, $57,511.50
2. Benington Section 6 reduction of performance bond amount to $63,434.00
3. Bent Creek Phase 6 Section 2C reduction of performance bond amount to $25,476.00
4. Sheldon Valley Phase 2 reduction of maintenance bond amount to $5,730.00 and landscaping maintenance bond amount to $8,100.00
5. Bent Creek Phase 4 Section 1B reduction of performance bond amount to $25,625.00
Mayor Jimmy Alexander made a motion to approve the Consent Agenda bond actions.  Commissioner Walden seconded the motion, which passed unanimously.

7.  NEW BUSINESS

A.  McCord/Nolen Site Plans for Commercial Buildings in the Village/Historic District
Town Planner Henry Laird mentioned this project had been approved in 2010, but the site plan had expired.  The Certificate of Appropriateness for architecture and design had also expired.  The applicant recently received a new Certificate of Appropriateness from the Historic Zoning Commission, and no details of the site or plan had been changed.  Stormwater conditional approval and letter of map revision have been approved.  The landscaping plan and estimates for the landscaping bond have been submitted at $76,651.00.  The Town recommends sidewalks in accordance with the Historic Concept Plan, and the applicant, Mr. Jim McCanless agreed to install them.

Commissioner Rick Owens asked Joyce Powers, co-chair of the Trees and Trails Committee, to comment on the trail in the back of the development. Ms. Powers asked about using a firmer surface for the trail and about how the landscaping would be watered.  Mr. McCanless said he would make arrangements for an automatic irrigation system for landscaping.  McCanless requested assistance identifying what type of surface could be installed on the trail that would not be washed away.  Owens asked if the applicant would be amenable to an eight-foot trail.  Mr. McCanless agreed.
Chairman Doug Radley said he felt the development looked good, but in his opinion if it is built in a flood plain, the development would eventually flood.  He said the plan met the Town’s regulations, and he will not vote against it, but personally he would not put a development in a flood plain.

Commissioner Rick Owens moved to approve the McCord/Nolen project with the following conditions:

Landscaping bond and security in the amount of $76,651.00 must be furnished
Applicant must work with staff and the Trees and Trails Committee to determine the trail surface behind the development
Applicant agrees to comply with adding sidewalks in accordance with the Historic District Concept Plan
Commissioner Robert Haines seconded the motion, which passed unanimously.

B. Preliminary Plat on Ferguson Subdivision
Mr. Bob Haemmerlein and Jimmy Franks with Tennessee Valley Homes represented the project.  After a lengthy discussion on the history of this plan and variations of it, the applicant requested a deferral.

C. Whittmore Concept PUD Plan
Mr. Doug Sharp of Gresham Smith and Partners represented the applicant.  The cul-de-sac length and potential for expansion or connection to other subdivisions were discussed.
 
Rick Owens made a motion to approve the Concept Residential PUD plan for Whittmore, including the three items below in accordance with staff recommendations and Trees and Trails comments:

Annexation and plan of services of the Rooker/Bellows property map and adjacent R-O-W.
Variance on the cul-de-sac length on the road on the western side of the development, as it exceeds 700’ in length.
Approval of the Master Concept PUD Plan and residential PUD overlay with the revised design.

The motion was seconded by Commissioner Jason Patrick and passed unanimously.

D.  Brittain Downs Final Plat, Phase 3 Section 1A

Mr. Joe Epps represented the applicant, SAF Properties.  Epps said the developer agreed with all staff comments.  Commissioner Owens asked if the developer would upgrade the trail from a five-foot sidewalk as shown to an eight-foot paved trail.  Epps responded that the developer had already upgraded the previously approved mulch surface trail to a five-foot side walk; however Mr. Yazdian with SAF agreed to upgrade to an eight-foot paved trail.

Commissioner Walden made a motion to approve the final plat for Brittain Downs Phase 3 Section 1A with the following conditions:

Performance bond amount set at $32,285.00

Implementation of traffic improvements before connection to Sunset Road per Figure 8 of the Traffic Impact Study for Brittain Downs Residential by Transportation Consultants, LLC
Applicant agrees to install an eight-foot paved trail
The motion was seconded by Commissioner Owens and passed unanimously.

E.  Brittain Downs Phase 3, Section 1B
Mr. Epps represented the applicant, SAF Properties.  He said there is no trail involved on this plat.
Commissioner Jimmy Reaves moved to approve the final plat for Brittain Downs Phase 3 Section 1B with the condition that the performance bonding be set at $98,956.00.  Commissioner Walden seconded the motion, which passed unanimously.

F.  Addition to Burkitt Village Final PUD Plans/Preliminary Plats, Sections 1 – 3
Commissioner Walden moved to approve the Addition to Burkitt Village Final PUD Plans/Preliminary Plats, Sections 1 – 3 as presented, seconded by Commissioner Grosson.  The motion passed unanimously.

G.  Sherwood Green Estates Subdivision Sign
Commissioner Reaves made a motion to approve the Sherwood Green Estates Subdivision Sign as presented. Mayor Alexander seconded the motion, which passed unanimously.

7.  OLD BUSINESS
A. Report from last BOMA meeting
None report was given.

8.  BONDS
A. Bond Report
Commissioner Walden made a motion to accept the bond report as amended, which was seconded by Commissioner Owens.  The motion passed unanimously.

9.  OTHER

Mayor Alexander announced a workshop meeting scheduled for the Planning Commission and BOMA on August 19 at 6:00 p.m. for the developer to present a plan for the Scales property.  The Land Use Policy Plan will also be discussed.  The workshop is open to the public.

Mayor Alexander also mentioned Henry Laird will be out of the office for several weeks due to surgery.
Commissioner Owens asked for an update on the Rec Center.  Mayor Alexander said more progress has been made on the inside than the outside, but he said he does not have a timeframe on completion.

10.  ADJOURNMENT
The meeting was adjourned at 8:47 p.m.
2014-07 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
July 8, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: Andy Grosson
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  15

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on June 10, 2014, seconded by Commissioner Ashlee Walden.  Commissioner Jason Patrick recused himself.  The motion passed 6 - 0.

4. ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA

A. Bond Actions
1. Bent Creek Phase 3 Section 1 extension of performance bond for 90 days to 11/16/14.
2. Bent Creek Phase 6 Section 2A extension of performance bond for one year to 7/30/15.
3. Bent Creek Phase 15 reduction of bond amount to 30%, or $28,954.00.
4. Sheldon Valley Phase 1 transition from performance bond to maintenance.
5. Sheldon Valley Phase 2 transition from performance bond to maintenance and transition from landscaping performance to landscaping maintenance
6. Burkitt Place Phase 2J transition from performance bond to maintenance.
 
Commissioner Walden made a motion to approve the Consent Agenda bond actions.  Mayor Alexander seconded the motion, which passed unanimously.


7.  NEW BUSINESS
A.  Summerlyn Final PUD Plan/Preliminary Plat Section 1
Town Planner Henry Laird updated the commissioners about the landscaping plan, saying that the applicant agreed to submit a revised plan using more middle sized trees recommended by the Trees and Trails Committee and to increase the variety in street trees so each species is not overused.  They have agreed to remove one of the building elevations.  The applicant should also supply adequate responses on stormwater to Tom Allen.

Mayor Alexander also clarified the plan is a final PUD for section 1, but there is no road connecting it to Nolensville Road or to the school site.  Enoch Jarrell with Huddleston Steele Engineering confirmed that Summerlyn Drive is under construction and they understand that there must be a final plat on this roadway prior to platting and getting building permits for homes in the first section of the subdivision.

Commissioner Rick Owens made a motion for approval of the Summerlyn PUD Plan/Preliminary Plat Section 1 with the following conditions:

1. Applicant must submit revisions to the landscaping plan that will substitute middle-sized species trees recommended by the Trees and Trails Committee and use a variety of street trees as required by the subdivision regulations.
2. Applicant must provide information requested by Tom Allen, stormwater consultant in order to resolve the stormwater comments prior to issuance of a grading permit.
Commissioner Reaves seconded the motion, which passed unanimously.

7.  OLD BUSINESS
A. Report from last BOMA meeting
None

8.  BONDS
A. Bond Report
Commissioner Walden made a motion to accept the bond report as amended, which was seconded by Commissioner Owens.  The motion passed unanimously.

9.  OTHER
None

10. ADJOURNMENT
The meeting was adjourned at 7:09 p.m.
2014-06 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
June 10, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: Rick Owens, Jason Patrick
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  12

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on May 13, 2014, seconded by Commissioner Ashlee Walden.  The motion passed unanimously.

4. ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
Ms. Leslie Adams Horton of 1059 Brittain Lane stated she was in support of the Regent Homes Sketch Plan for the Adams property near Brittain Lane.

6.  CONSENT AGENDA
A. Bond Actions
1. Sheldon Valley Phase 1 Performance Bond Extension to July 30, 2014

Chairman Radley made a motion to approve the Consent Agenda bond action.  Commissioner Walden seconded the motion, which passed unanimously.

7.  NEW BUSINESS

A.  Sketch Plan for Adams Property Near Brittain Lane
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant, Regent Homes.  The proposal is for a standard Suburban Residential subdivision in the Annexation Buffer Overlay, which will tie to Sunset Park and Brittain Downs.

Mayor Alexander asked if the homes would be comparable to those in Sunset Park.  Rick Blackburn, representing Regent Homes, replied that the homes would be comparable to those in Brittain Downs, even though the lots would be 20,000 square-foot lots.

Henry Laird mentioned that some neighbors on adjacent properties were present with concerns about sink holes.  Mr. Epps said that there appears to be a sink hole on one of the northern lot lines, and the aerial photo also shows the same sink hole.  Any sink holes will be treated according to state regulations.

Mayor Alexander asked to hear the concerns of the residents in attendance.  Mr. Gary Zulauf, of 9936 Maxwell Lane, said he lives due north of the planned subdivision.  The plan shows a containment area at the top left corner.  There is another detention pond on the opposite side in Sunset Park.  Zulauf said every time it rains the water from the Sunset Park pond floods his neighbor, Mr. Cupit’s garage.  Right now, the water goes in the sink hole, but if you fill in the hole, where will the water go?  Mr. Zulauf said the topographic map shown appears to be inaccurate.  Mr. Epps said that their plan would have to meet requirements set by the Town and be cleared by Tom Allen.

Mayor Alexander said he would ask the Town Engineer to review the problem in Sunset Park Mr. Zulauf mentioned.

7.  OLD BUSINESS
A. Report from last BOMA meeting
Henry Laird reported on the last BOMA meeting:  A public hearing was held on the rezoning of property at 7153 Nolensville Road from ER to CS/CCO.  A public hearing and final reading were held on a text amendment to permit Farmer’s Markets as temporary uses.  The first reading on an ordinance to approve a revised concept plan for the Rocky Fork Road PUD was heard, and a resolution was passed to approve a special census.  There was a public hearing advertised on the Tobey Scales annexation, but consideration was postponed due to some recent changes to state statutes.
 
8.  BONDS
A. Bond Report
Chairman Radley made a motion to accept the bond report as amended, which was seconded by Commissioner Reaves.  The motion passed unanimously.

9.  OTHER
None

10.  ADJOURNMENT
The meeting was adjourned at 7:21 p.m.
2014-05 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
May 13, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: Rick Owens

Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  28

cI

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on April 8, 2014, seconded by Commissioner Andy Grosson.  The motion passed unanimously.

4. ANNOUNCEMENTS
Mayor Jimmy Alexander mentioned the Power of Ten conference was a very worthwhile event and everyone who went learned quite a bit.  From the Planning Commission, Robert Haines, Doug Radley, Jimmy Reaves, and Andy Grosson attended.

5.  CITIZEN COMMENTS
Mr. Chris Rioux of 3178 Locust Hollow commented about property his family owns on Rocky Fork Road.  Mr. Rioux said the family is very comfortable with the Rocky Fork Road PUD plan being proposed by CK Development.

6.  CONSENT AGENDA

A. Bond Actions
1. Sheldon Valley Phase 2 Performance Bond Extension
2. Sheldon Valley Phase 2 Landscaping Performance Bond Extension
3. Bent Creek Townhomes Landscaping Performance Bond Transition to Landscaping Maintenance Bond
4. Bent Creek Phase 7 Section 1 Release from Landscaping Maintenance Bond
5. Bent Creek Phase 3 Section 1 Maintenance Bond Extension
B. Final Plat
1. Bent Creek PUD Final Plat Phase 6 Section 2C with Performance Bonding set at $70,521.00
 
Mayor Alexander asked if anyone in the audience had any questions on the items of the Consent Agenda.  Hearing none, Mayor Alexander made a motion to approve the Consent Agenda as recommended by the Town Staff.  Commissioner Robert Haines seconded the motion, and the Consent Agenda was approved unanimously.

7.  NEW BUSINESS

A.  Brittain Plaza Phase 3 Commercial Building Site Plan
Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Mr. Epps said they are not certain who the tenants will be but the parking lot will be shared with the other two buildings.  Some of the rear parking on Building 2 will be reworked to accommodate a drive-through.  Town Planner Henry Laird said Town Staff had reviewed the plan and had asked for a traffic study. The Design Review Committee asked for some alterations to the building so it would not be identical to the first two buildings.

Mr. Epps said they have commissioned Richard Phillips to conduct a traffic study and does not anticipate any changes would be necessary.  Epps also said that the building proposed is as shown in the packet and the applicant feels the building will fit well with the other two.  Commissioner Jason Patrick mentioned he’d had some conversations with members of the Design Review Committee he was also concerned about the third building being exactly like the first two.  The Mayor concurred and asked Mr. Epps if there is anything that could be done cosmetically to satisfy the Design Review Committee. After some discussion, the applicant said he would be willing to meet with the Design Review Committee to find a compromise.

Commissioner Haines pointed out that the drive-through could potentially increase traffic entering Nolensville Road substantially.

Commissioner Alexander made a motion to approve the site plan for Brittain Plaza Phase 3 Commercial Building plan with the following conditions:

The applicant must meet with the Design Review Committee for a compromise on the design
A traffic study should be delivered by Richard Phillips.

Commissioner Patrick seconded the motion, which passed unanimously.

B.  Bent Creek PUD Final Plat Phase 10 Section 2
Mr. Eric McNeely represented the applicant, Goodall Homes.  Commissioner Jimmy Reaves mentioned two street lights on Maybelle Pass appear to be missing from the plat.  Mr. McNeely said he will double-check this with Middle Tennessee Electric.

Commissioner Patrick made a motion to approve the final plat for Bent Creek PUD Phase 10 Section 2 with the conditions that a performance bond is issued for $129,709.00 and that the street light placement is confirmed.  Commissioner Walden seconded the motion, which passed unanimously.

C. Burkitt South Final PUD Plan/Preliminary Plat
Sean DeCoster of Civil Site Design Group represented the applicant, CPS Land.  Henry Laird said the applicant has complied with staff comments and continues working with Tom Allen on stormwater comments to resolve outstanding issues.

Mayor Alexander mentioned that the barn on lot 63 appeared to be in the Right-Of-Way.  DeCoster said he will double check it but does not believe it is actually in the Right-Of-Way.  Commissioner Reaves made a motion to approve the Burkitt South Final PUD Plan/Preliminary Plat.  Commissioner Grosson seconded, and the motion passed unanimously.

D. Rocky Fork Road Revised PUD Concept Plan
Mr. Jeff Heinze of Littlejohn Engineering Associates represented the applicant, CK Development.  Mr. Heinze updated the Commission on recent revisions to the PUD Concept Plan, including additional acreage and additional lots.  Drainage was reconfigured, a traffic study was completed with a turn lane added on Rocky Fork Road and a creek crossing was added with supporting calculations.

Commissioner Reaves asked for additional access to the common area between some of the homes to avoid pedestrians cutting through peoples’ yards.  Mayor Alexander asked about whether the applicant had addressed comments by Lynda Moses.  Mr. Heinze said they had pulled the trail over to preserve some trees but that adding a fence would disturb more of the vegetation.

Commissioner Patrick made a motion to approve with the conditions that
The applicant must comply with the revised traffic study
Resolution of any stormwater related comments from Tom Allen must be achieved.

Mayor Alexander asked when the turn lane would be installed on Rocky Fork Road.  Mr. Heinze replied that it would have to be installed with Phase 1.  Mayor Alexander seconded the motion, which passed unanimously.

E. Whittmore PUD Concept Plan
Doug Sharp with Gresham Smith and Partners and Stephen Power with Beazer Homes represented the applicant.  After extensive discussion about the configuration of the development, lack of usable open space and amenities, and maxing out the lots per acre allowed, the applicant requested a deferral to refine the plan.

F. Sketch Plan, Thomas-Ferguson Subdivision-Maxwell Lane
Joe Epps of Anderson, Delk, Epps and Associates presented the plan, which encompasses three parcels and three different developers.  The parcels are on Maxwell Lane, and a standard subdivision with SR zoning was being proposed.

7.  OLD BUSINESS
A. Report from last BOMA meeting
Henry Laird reported that at the May BOMA meeting, the Board held two public hearings and second readings on the text amendment to Zoning Ordinance on the sign approval process in the Historic District and on the Scales annexation.  Both passed, and the Scales annexation is pending a referendum.  The second reading on the Burkittt South PUD was passed. The first reading of the Tobey Scales property annexation was heard, the first reading of a rezoning request of 7153 Nolensville Rd. to Commercial was heard, and a zoning text an amendment pertaining to temporary uses and permitting of Farmers’ Markets in Nolensville was heard.  Additionally, the Board approved releases from maintenance bonding and accepted the streets in Ballenger Farms Phase 4 Section 2 and Burkitt Place Phase 4 Section 2H.
 
8.  BONDS
A. Bond Report
Chairman Radley made a motion to bond report, which was seconded by Commissioner Walden.  The motion passed unanimously.

9.  OTHER
None

10.  ADJOURNMENT
The meeting was adjourned at 8:13 p.m.
2014-04 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
April 8, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present: 37
1.  CALL MEETING TO ORDER

The meeting was called to order at 7:04 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Ashlee Walden made a motion to approve the minutes from the Planning Commission Meeting on March 11, 2014, seconded by Commissioner Robert Haines.  The motion passed unanimously.

4. ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS

Ms. Kristin Pierson of 9706B Clovercroft Road said her neighborhood is very concerned about the development coming to the area because of lot size, density and increased traffic.  She asked that the Planning Commission apply the same lot size and density of the previous Scales property.

Mr. Daniel Haire of 301 Honey Court spoke on behalf of the group organizing the Farmers’ Market and asked the Commission to consider allowing the market throughout the full year.

6.  CONSENT AGENDA

A. Bond Actions
1. Winterset Woods Phase 5B Performance Bond Extension
2. Winterset Woods Phase 5B Landscaping Bond Extension
3. Ballenger Farms Phase 4 Section 2 Maintenance Bond Release
4. Ballenger Farms Phase 4 Section 2 Landscaping Bond Release
5. Burkitt Place Phase 2F Landscaping Bond Release
Chairman Radley made a motion to approve the consent agenda.  Mayor Jimmy Alexander seconded the motion, and the consent agenda was approved unanimously.
 
7.  NEW BUSINESS

A.  Proposed Zoning Text Amendment on Regulating Farmers’ Markets
Town Planner Henry Laird introduced an amendment to the Zoning Ordinance text, and Chairman Radley confirmed that the Commission was just to consider the set of conditions that would allow a Farmers’ Market to exist.  Attorney Bob Notestine also pointed out the Planning Commission would simply recommend the zoning change to the Board of Mayor and Aldermen (BOMA).

Commissioner Haines asked to elaborate on the length of the use, since there was a citizen comment regarding this topic.  Laird said the proposed zoning amendment only applies to a temporary use for a maximum of six (6) months.  If the applicant wants to operate the market year-round, a proposal for a permanent site would be required.  Mayor Alexander asked about limiting the operation of a market to the Public Institutional (PI) zone.  Laird said other areas like churches could also be considered.

Commissioner Walden made a motion to approve and recommend the zoning amendment to BOMA.  Mayor Alexander seconded the motion, which passed unanimously.

B.  Rezoning of Property at 7153 Nolensville Road, Property Map 56, Parcel 51.01 from ER to CS/CCO
The applicant was represented by his son Christopher Rioux.  Mr. Rioux said he is hoping to rezone the property to a light commercial property since there is so much growth in the area and the property is less desirable as a single family home.  Commissioner Rick Owens asked Mr. Rioux if he was aware of the floodplain area.  Mr. Rioux said the previous owner informed him the property had flooded once in 2010.  He said he is trying to be proactive to protect the property.
Mayor Alexander asked if it would be possible to connect the properties along Nolensville Road as more parcels are rezoned so there are not so many entrances onto Nolensville Road.  Laird replied this could be a provision when the property advances to the site plan phase.

Commissioner Jimmy Reaves moved to approve the rezoning of 7153 Nolensville Road and recommend the rezoning to BOMA for consideration.  The motion was seconded by Commissioner Haines, and it passed unanimously.

C. Sunset Hills Baptist Church Site Plan at 1631 Sunset Road
Steve Durham, pastor of Sunset Hills, thanked the Commission for considering the site plan.  Steve Billingsley of Billingsley Architecture and Kenny Sadler of Sadler Engineering also represented the church.

Commissioner Owens asked about the comments from Tom Allen on storm water.  Laird said Mr. Allen required some additional review, but the comments would not interfere with approval of the site plan.   Laird also said that there would be a dedication of future Right-Of-Way, but the Town is not requiring a sidewalk.  Commissioner Walden made a motion to approve the site plan for Sunset Hills Baptist Church at 1631 Sunset Road with the following conditions:

  • Applicant will satisfy comments on storm water management from Tom Allen
  • Applicant must show evidence of sewer and water availability
Commissioner Owens seconded the motion, which passed unanimously.

D. Sherwood Green Estates, Final Plat, Section 1
Joe Epps of Anderson, Delk, Epps represented the applicant.  Mayor Alexander noted there is a 15-foot public access easement, and he said it is very important the trail become a public trail.  Commissioner Haines went on the record that he would be concerned about children trying to cross Rocky Fork Road between the subdivision to the school.  He said this should be addressed by the developer.  Mr. Epps said the Planning Commission and BOMA discussed a walkway up to the road.  The Trees and Trails committee is negotiating with Williamson County Schools for a walking trail from the school to the road where there would be a crosswalk.

Commissioner Reaves made a motion to approve the Sherwood Green Estates Final Plat, Section 1 with the following conditions:

  • Applicant must obtain approved street names from Williamson County EMS, and addresses will be assigned by Town Staff
  • Performance bonding is set at $195,127.00
Commissioner Owens seconded the motion.  After some discussion of public versus private trails and notes on the final plat, David McGowan, president of Regent Homes, stated the developer intends the trail to be public.  Upon a vote, the motion to approve passed unanimously.

E. Sherwood Green Estates, Final Plat, Section 2
Additional discussion on public versus private trails, Commissioner Patrick made a motion to approve the final plat for Sherwood Green Estates, Section 2 with the following conditions:

  • Applicant must obtain approved street names from Williamson County EMS, and addresses will be assigned by Town Staff
  • Performance bonding is set at $227,422.00
The motion was seconded by Ashlee Walden and passed unanimously.

F. Brittain Downs PUD, Final Plat, Phase 2 Section 2
Mayor Alexander asked about the small cemetery noted, which Joe Epps said was addressed in Phase 1.  Epps provided details about maintenance and relative access to the cemetery.

Commissioner Haines made a motion to approve the final plat for Brittain Downs PUD, Phase 2 Section 2 with the following conditions:

  • Addresses assigned by Town Staff must be noted on the final plat
  • Performance bonding is set at $250,164.00
Commissioner Owens seconded the motion, which carried unanimously

G. Yazdian Subdivision, Final Plat, Phase 2
Commissioner Owens moved to approve the final plat for Yazdian Subdivision Phase 2, which was seconded by Commissioner Walden and passed unanimously.

H. Bent Creek Final PUD Plan and Preliminary Plat, Phase 11
Eric McNeely represented the applicant, CK Development.  Chairman Radley asked whether Tom Allen’s comments had been received.  McNeely responded that some additional calculations on one of the detention ponds were provided and the problem has been alleviated.  After some discussion about road connections and comments to the Trees and Trails Committee, Commissioner Haines made a motion to approve the Bent Creek Final PUD Plan and Preliminary Plat, Phase 11 with the condition that the applicant adequately addresses Tom Allen’s comments on stormwater.  Commissioner Owens seconded the motion, which passed unanimously.

I.  Bent Creek Final Plat, Phase 15
Commissioner Owens made a motion for approval of Bent Creek Phase 15 final plat with the performance bonding set at $96,516.00.  Commissioner Walden seconded the motion, which passed unanimously.

J.  Green Brook Mixed Use Sketch Plan, Nolensville Road
The sketch plan calls for retail and commercial fronting on Nolensville Road with parking behind these buildings.  Residences will be on the second floor above the retail.  A townhouse unit will front on a public road. There will also be 68 cottage-style, stand-alone, single-family home with two-car garages, but the lawns and exteriors would be maintained by the HOA.  No development is planned in the floodplain, and  a sewer line will be extended to this service the area.

The Trees and Trails Committee commented on the possibility of a bridge across Mill Creek.  Mr. Epps stated he had met with the Committee, but a bridge could be extremely expensive and doesn’t feel this size development could bear the financial burden of installing a bridge. There will be sidewalks all the way to Rocky Fork.  Epps said he would take a look at the cost of a pedestrian bridge.

No action was required for this sketch plan.

K.  Gilchrist Sketch Plan, Sunset Road
Matt Bryant, with The Addison Group, represented the applicant.  Gilchrist is proposed as a pocket subdivision with a loop road off of Sunset Road.  There would be a center gathering area, and sidewalks would be installed on the street side of the homes.

Attorney Bob Notestine asked about Hyde Lane being marked on the sketch as private.  It does not appear to ever have been dedicated to the Town, and the road may be the only access to the Jordan properties. He does not want to eliminate access to those parcels.  Mr. Bryant suggested adding an easement so that access is maintained, but the developer does not want to cut access to the parcels.  Commissioner Haines noted there Nolensville College Grove has access to the area as shown on the plan.

There was some discussion about having one or two entrances onto Sunset Road.  Mr. Bryant said they preferred the dual entrance and are working on sight distance and making sure the entrances are perpendicular.  He said the two entrances preserve the natural character and make the development more secluded.

No action was required for this sketch plan.

L. Avondale Subdivision Sketch Plan
The applicant requested a deferral on the agenda item.

M. Tobey Scales Annexation Request
Henry Laird introduced the request and the Plan of Services for the proposed annexation parcel.  The recommended density is 1.4 units per acre, which is in keeping with the Brentwood interlocal agreement.  Commissioner Owens made a motion to approve the Plan of Services for the Tobey Scales property and recommend the parcel to BOMA for annexation.  Commissioner Walden seconded the motion, which passed unanimously.

7.  OLD BUSINESS
A. Report from last BOMA meeting
Henry Laird reported that BOMA held the first reading of an amendment to the sign approval process in the Historic District, held a public hearing on the PUD overlay of Burkitt South first reading of the Scales annexation and plan of service and approved the release of bonding of five sections of Bent Creek and accepted them for maintenance.

8.  BONDS

A. Bond Actions
1. Burkitt Place Phase 2H Maintenance Bond Release
Commissioner Reaves made a motion to approve the release of maintenance bonding for Burkitt Place Phase 2H and recommendation to BOMA for acceptance of the streets for maintenance.  Commissioner Owens seconded, and the motion passed unanimously.

B. Bond Report
Chairman Radley made a motion to accept the bond report as amended.  Commissioner
Owens seconded, and the bond report was accepted unanimously.

9.  OTHER
Henry Laird mentioned the 2014 Power of Ten Regional Summit will be held on Wednesday, April 30th and credits for planning commissioner training will be awarded.  Mayor Alexander noted that Dr. Looney from Williamson County Schools will be at the Town Hall for a rezoning meeting at 11:00 a.m.  The Buttercup Festival and Lions Club breakfast will be this Saturday.

10.  ADJOURNMENT
The meeting was adjourned at 8:43 p.m.
2014-03 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
March 11, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present: 43

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Commissioner Jason Patrick made a motion to approve the minutes from the Planning Commission Meeting on February 11, 2014, seconded by Commissioner Reaves.  The motion passed unanimously.

4. ANNOUNCEMENTS
None.


5.  CITIZEN COMMENTS
Beth Lothers of 304 Walpole Court shared that she is excited about the Historic Conceptual Master Plan.  She said the plan would improve parking.  She also feels that it was wise to hire a consultant to envision what could be possible for the Historic District.  The plan will also help improve the aesthetics and tie the downtown area into the trail head.

Jana Truman of 3232 Locust Hollow.  She said that she supports the Historic Conceptual Master Plan from an economic, trees and trails and safety standpoint.

John Taylor said his wife and her sister own the property occupied by Nana’s Diner, Village Antiques and the empty lot between the two businesses.  The plan as shown depicts the empty parcel as a parking lot.  The family has purchased a sewer tap for the lot and they have plans to develop it.  They do not want a parking lot there.

Matt Pierson of 9706 B Clovercroft is neighbors of the Scales’, who are requesting annexation. He has concerns about the annexation and the future zoning of the property.  The people still living there will have to deal with increased traffic and the higher home density of any new development on the property.  He asked the Commission please adhere to the ABO guidelines in this area.  Mr. Pierson also read a letter from Clay Mayes, a neighbor on Clovercroft Rd. who couldn’t attend the meeting.  Mr. Mayes has lived on Clovercroft Rd. for 11 years.  He requested that the property be zoned Estate Residential if the property is annexed.

Kristin Pierson of 9706 B Clovercroft said she and her husband do not support higher density zoning for their neighborhood.  She asked that the entire ABO agreement be applied to the property annexed into Nolensville.  Ms. Pierson read a letter from Steve and Julie Lutz of 9620 Clovercroft Rd., who were unable to attend the meeting.  The letter requested that the Scales’ property not be zoned SR.

Ken Gaidos at 9612 Clovercroft said that his road is terrible.  He and his wife have lived on Clovercroft for 28 years and 19 cars have gone through his fence.  Cars have gone off into ditches and destroyed many other fences in the area, and every day it gets worse. There have been two accidents involving school buses on Clovercroft. Mr. Gaidos is in agreement with the lower density requested by his neighbors.  Before anything happens, a decision should be made about Clovercroft Road improvements.

Rob Pease with CPS Land said that he understood a development was not under consideration; just the annexation and whether the Town has the desire and ability to serve the area.  Mr. Pease said he is available to answer questions if they arise.

James Duncan of 1925 Burke Hollow Rd. said he has lived there for about nine years.  He asked the commission to consider improving the roads to address the traffic issues.

7.  NEW BUSINESS

A.  Public Hearing on Historic District Conceptual Master Plan: Commercial Area
Gary Peterson of Neel-Schaffer gave a short presentation on a year of work dedicated to the Historic District Conceptual Master Plan for the Commercial Area.  He said this is an idea or starting point for the area.  He listed the five top priorities of the plan: To provide a safer pedestrian friendly environment, to link shops with a sidewalk, to introduce traffic calming features, to introduce aesthetic features into the design, and to have the businesses and property owners develop a business association.

Commissioner Owens asked Mr. Peterson to address the lack of parking and where else it would be available.  Mr. Peterson said this property in question between Nana’s Diner and Village Antiques could be reconfigured.  There was no construction plan at this time.

Debbie Sutmiller of 7292 Nolensville Road said that people are beginning to visit from farther distances, and parking is beginning to be a problem.  She said this plan would be important for increasing safety and beautifying the area.
Tommy Dugger of 9927 Sam Donald Ct said he would like to see the continuation of King St. North behind the funeral home and come out on Nolensville Rd. to make a square.  Some of the area is in the flood zone and could be used for parking.  Following this comment, Chairman Radley closed the public hearing portion and opened discussion for the Planning Commission.

B.  Presentation of Historic District Conceptual Master Plan: Commercial Area

Chairman Radley mentioned this plan is a starting point, and it is a way of saying the Town wants to improve the Historic District.  Attorney Notestine asked to clarify whether there is a formal adoption required. Henry Laird said it would be up to the Commission whether they want to adopt this plan as sub-part of the Land Use Plan that would help in future grant applications.  Commissioner Owens asked to confirm that this would be an adoption of an idea not a specific, detailed plan.  Laird confirmed.  Mayor Alexander said he likes the plan, and the area is difficult to work with because of the nature of Nolensville Road.  He said he thinks the plan should be adopted as a starting place and to help us secure grants to help pay for the improvements.

Commissioner Patrick concurred with Mayor Alexander on the need to adopt the plan.  He said he is concerned about the parking and is interested in Mr. Dugger’s suggestion of creating parking off of King Street.  Commissioner Jimmy Reaves agreed with Dugger’s idea of having King Street open onto Nolensville Road.

Mayor Alexander moved to adopt the plan as drawn and move forward to incorporate the plan into our Land Use Plan.  Commissioner Patrick seconded the motion, which was passed unanimously.

C. Annexation Request on Scales Property Map 059, Parcel 00900 and Plan of Services
Henry Laird said that the Scales family had requested annexation into the Town of Nolensville.  It is outside the UGB of Nolensville and Brentwood.  The family and qualified voters would have to vote favorably in an election for the annexation.  The ordinance requests the County Election Commission to provide the referendum, and the results would determine whether the property is annexed.  The Town has met with the applicant and conferred with Brentwood and Williamson County officials.  Neither group objected to the annexation.  It can be served by sewer and is adjacent to the Town’s boundary.  Brentwood asked that the annexation be handled in the spirit of the interlocal agreement.  The Plan of Services has been written, which would then be advanced to BOMA if approved by the Planning Commission.

Chairman Radley confirmed that it is too early at this point to consider any uses of the property.  Right now the Commission is only concerned about the services.  Laird pointed out that the base zoning for the property would be SR.  Attorney Notestine said the earliest that the property could move forward with a referendum would be in August.
Commissioner Owens asked about spot annexation.  Laird pointed out that Staff has conferred with Brentwood, and their only concern was that it be handled in the spirit of the interlocal agreement.  Mayor Alexander asked whether Brentwood would have any interest in annexing anything east of the Scales property.  Laird said that Nolensville’s UGB is adjacent to this property.

Commissioner Robert Haines asked if any properties near Scales were zoned SR.  Laird confirmed that adjacent land is zoned SR.  Commissioner Andy Grosson asked at what point density would be addressed.  Laird said that when the developer comes in with a proposal, the density would be considered.  The development would have to come back to the Planning Commission and BOMA for any zoning overlays.

Commissioner Reaves made a motion to approve the Plan of Services and recommend the annexation to BOMA.  Commissioner Owens seconded, but Chairman Radley pointed out that Middle Tennessee Electric service would provide electric service to the area, not Nashville Electric.  Reaves restated his motion to include this change, and Owens seconded.  The revised motion carried unanimously.

D. Proposed Amendment to Zoning Ordinance to Allow and Regulate Farmers’ Markets under Article 4 Temporary Use Regulations

Henry Laird said there is interest in and a request from citizens to start a Farmers’ Market in Nolensville, but the Zoning Ordinance does not allow it.  He suggested a possible revision to the Zoning Ordinance under Article 4 by adding item H as described in the memo within the Planning Commissioners’ packets.

After active discussion about what types of items would be sold at the farmers’ market, how to enforce restrictions, hearing from local retailers who have experience with farmers’ markets and fairs, food vendors vs. produce vendors, clarification of zoning for allowed farmers’ markets, Commissioner Ashlee Walden made a motion to defer the agenda item until additional information is gathered on exactly what is required for a farmers’ market.  Chairman Radley seconded the motion.  The motion passed by a vote of 6 – 2, with Commissioners Owens and Haines voting no.

E. Proposed Amendment to Zoning Ordinance: Article 9-Sign Approval in Historic District
Henry Laird said the Historic Zoning Commission discussed changing the process for sign approvals in the Historic District at a recent meeting.  At issue was whether signs could be approved by staff as “minor projects” instead of needing full Commission review and approval.  The current process can take 6 – 8 weeks to convene the Commission for a sign approval, which is sometimes a burden on the business owner.  The HZC proposed a revision to the Zoning Ordinance Article 9.5.5 allowing sign approvals in the Historic District to be made by Town Staff and the chairman of the HZC using the same regulations used outside the Historic area.

Chairman Radley made a motion to approve the amendment to the Zoning Ordinance as described above.  Commissioner Reaves seconded, and the motion passed unanimously.

7.  OLD BUSINESS
A. Report from last BOMA meeting
Henry Laird reported that the Burkitt South PUD passed first reading.
 
8.  BONDS

A. Bond Actions

1. Bent Creek Phase 4 Section 1A performance bond extension.
Chairman Radley made a motion to approve a performance bond extension for Bent Creek Phase 4 Section 1A at the same amount for one year to April 6, 2015.  Commissioner Grosson seconded, and the motion passed unanimously.
2. Bent Creek Phase 4 Section 1C performance bond amount reduction
Chairman Radley made a motion to approve a reduction in the performance bond amount to $68,365.00.  Commissioner Patrick seconded the motion, which passed unanimously.
3. Bent Creek Phase 5 Section 1, Phase 5 Section 2, Phase 8, Phase 9 and Phase 4 Section 2 maintenance bond release
Chairman Radley made a motion to approve a release from maintenance bonding for Bent Creek Phase 5 Section 1, Phase 5 Section 2, Phase 8, Phase 9 and Phase 4 Section 2 and recommend these to BOMA for acceptance of the streets for maintenance.  Commissioner Walden seconded, and the motion carried unanimously.
4. Bent Creek Phase 10 Section 1 performance bond amount reduction
Chairman Radley made a motion to approve a performance bond reduction for Bent Creek Phase 10 Section 1 to $129,842.00.  Commissioner Owens seconded the motion, which passed unanimously.

B. Bond Report
Chairman Radley made a motion to accept the bond report as amended.  Commissioner
Walden seconded, and the bond report was accepted unanimously.

9.  OTHER
Mayor Alexander said State Senator Jack Johnson and State Representative Glen Casada will be at the Town Hall to meet with residents as part of their Williamson County tour on March 20 at 6:30 p.m.

10.  ADJOURNMENT
The meeting was adjourned at 8:54 p.m.
2014-02 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
February 11, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: None
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present: 26

1. CALL MEETING TO ORDER
The meeting was called to order at 7:04 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3. APPROVAL OF MINUTES
Chairman Radley made a motion to approve the minutes from the Planning Commission Meeting on January 14, 2014. Commissioner Rick Owens seconded the motion, which passed 7 – 0, with Commissioner Jason Patrick abstaining.

4. ANNOUNCEMENTS
Chairman Radley welcomed Jason Patrick to the Planning Commission.

5. CITIZEN COMMENTS
Larry Gardner of 105 Mill Creek asked that the Commission pay close attention when New Business agenda item B—Access Roadway to Summerlyn PUD Subdivision and New School Sites--is discussed. There is a substantial amount of water that comes out of the field on York Road that drains across his property. He asked if that water can be moved to the back of the lot.

7. NEW BUSINESS

A. Final Plat Re-Subdivision of Lot 42 Stonebrook, Section 3—Johnson Industrial Park
The applicant, A+ Storage, would like to divide the parcel into two lots. Town Planner Henry Laird mentioned that the sinkholes on the site had been noted on the plat. Chairman Radley made a motion to approve the final plat re-subdivision of Lot 42 Stonebrook, Section 3 in Johnson Industrial Park. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

B. Preliminary Plat for Access Roadway to Summerlyn PUD Subdivision and New School Sites
Kevin Fortney of Williamson County Schools and Enoch Jarrell of Huddlestton Steele Engineering, Inc. represented the applicant. Chairman Radley asked about the improvements to Nolensville Road, even though the proposal for the access roadway does not include Nolensville Road. Laird replied that the Nolensville Road improvements will be completed by the developer of the Summerlyn subdivision since they are a condition of the approval for that planned unit development. Mayor Alexander asked for confirmation that this proposal does not affect York Road. Mr. Jarrell confirmed that connection to York Road would be made by the Summerlyn developers.

Commissioner Reaves moved to approve the Preliminary Plat for Access Roadway to Summerlyn PUD Subdivision and New School Sites. Commissioner Rick Owens seconded, and the motion passed unanimously.

C. Site Plan for New High School and K – 8 Schools (Williamson County)
Henry Laird mentioned this plan is a courtesy review required by State statutes, but the Planning Commission has no authority over the plan. Enoch Jarrell and Kevin Fortney represented the project. Mr. Jarrell addressed the connector road and the drainage issue on the property Mr. Gardner mentioned. There are drainage pipes that run from the school site, and water will be carried from the school site to a detention pond behind the school. A twin box bridge will be added between the school and Summerlyn Development. Drainage has been thoroughly reviewed by the engineering firm for Williamson County Schools, by Don Swartz and by Tom Allen at Neel-Schaffer. He also discussed walking trails, sidewalks and how comments from the Trees and Trails committee have been addressed. Mr. Fortney mentioned the schools would be a prototype design similar to Franklin High School and Summit High School in Spring Hill.

Architectural Review Committee comments, signalization on Nolensville Road, traffic patterns, school capacity, design and security were discussed.

D. Burkitt South PUD Concept Plan/PUD Overlay Zoning
Rob Pease of CPS Land, LLC represented the plan. The development will connect to Burkitt Place. Commissioner Owens asked about lots 62 and 63. Mr. Pease pointed out the paper plans are different from the PDF visual. The paper plans were revised showing lot 63 in a different place.

Commissioner Jimmy Reaves asked if the playground noted on the plan was just open space or is it something the developer would install. Pease confirmed that the developer would install a playground. Reaves also asked whether there could be a concrete sidewalk between lots 7-8, 59-60, 17-18, 46-47, 28-29 to connect from the street into the open areas. In other neighborhoods, homeowners have expressed that they do not like kids walking in their yards to reach the open space. Pease said they have designed as much as they could to allow access to the open space, and the Trees and Trails Committee had not asked for any additional paths or walkways.

After some discussion of pedestrian access points, Mayor Alexander asked about the right-of-way dedication on the Stockmaster property. Mr. Pease said he was not aware of any deal with the Stockmasters and that the engineer may have shown the right-of-way in error, since the Stockmasters are not part of the project. He said he would ask the engineer to clarify that on the next iteration of the plan.

Commissioner Patrick moved to approve the Burkitt South PUD Concept Plan/PUD Overlay Zoning. Commissioner Owens seconded the motion, and it was approved by a vote of 7 – 1, with Reaves voting against the approval.

7. OLD BUSINESS
A. Report from last BOMA meeting
Henry Laird reported that a public hearing on annexation of the properties on Rocky Fork Road and a public hearing on the residential PUD plan for this property. A second reading was heard on annexation of the Rocky Fork Road properties, Ordinance 13-13 was approved, rezoning properties near Nolensville Park to Public Institutional.

8. BONDS

A. Bond Actions
1. Burkitt Place Phase 2J Extension of Performance Bond
Chairman Radley made a motion to approve a performance bond extension to September 1, 2014 and a reduction in bond amount to $77,669.00 for Burkitt Place Phase 2J. Commissioner Owens seconded, and the motion passed unanimously.

B. Bond Report
Chairman Radley made a motion to accept the bond report as amended. Commissioner Ashlee Walden seconded, and the bond report was accepted unanimously.

9. OTHER
Mayor Alexander said that there would be a public workshop on Thursday, February 13 at 6:30 p.m. to discuss a concept plan for the Historic District in Nolensville.

10. ADJOURNMENT
The meeting was adjourned at 8:08 p.m.
2014-01 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
January 14, 2014, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Ashlee Walden
 
Commissioners Absent: Jason Patrick
 
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
 
Citizens Present: 13

1. CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Rick Owens.

2. PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.

3. APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on December 10, 2013 but recused himself from the vote because he was absent. Commissioner Robert Haines seconded the motion, which passed 6 – 0, with Owens abstaining.

4. ANNOUNCEMENTS
Town Planner Henry Laird announced that Jason Patrick had been appointed Vice Mayor would be joining the Planning Commission as the BOMA liaison in February.

5. ELECTION OF OFFICERS
Commissioner Jimmy Reaves nominated Doug Radley for the position of Chairman, seconded by Rick Owens. Commissioner Robert Haines nominated Ashlee Walden for the position of Vice Chairperson, seconded by Mayor Jimmy Alexander. Mayor Alexander nominated Commissioner Haines for the position of Secretary, seconded by Commissioner Andy Grosson. Chairman Owens made a motion to approve the slate of nominees for Planning Commission Officers. The motion was seconded by Commissioner Reaves and passed unanimously.
Mayor Alexander thanked Commissioner Owens for his service as Chairman and asked him to act as Chairperson for the current meeting.

6. CITIZEN COMMENTS
Kathy Layden of 1654 Sunset Park Dr. said she wanted more information about the proposed neighborhood on the agenda called Sunset East and had some concerns, including the expected price range of the homes, the potential connection to Sunset Park and traffic. Acting Chairman Owens explained that these questions could be answered during the presentation on the agenda item.

7. NEW BUSINESS

A. Final Plat, Bent Creek Ph. 4 Sec. 1C
Eric McNeely represented the applicant. Chairman Owens and Commissioner Haines pointed out some inconsistencies between the legend and the symbols on the plat. Mr. McNeely agreed to have these items corrected prior to recording.
Commissioner Reaves asked about open space access. McNeely replied that access was not requested at the Preliminary Plat phase, nor was it on the approved construction plans. Mayor Alexander asked whether an access easement could be added between lots 4110 and 4111 or between lots 4109 and 4110. McNeely responded it could be designated as a public utility access easement as long as the building envelopes would not be impacted. He also confirmed that having an access easement between lots could affect the selling price of the homes. The area between lots 4109 and 4110 would be better suited for a public access easement.

Mayor Alexander also pointed out that he had never seen an open space labeled as a “Possible Future ROW” as it is on the plat. McNeely said it actually should be labeled “ROW” since the area in question will be a connection to Bent Creek Phase 15.

Chairman Owens made a motion to approve the Final Plat for Bent Creek Phase 4 Section 1C with the following conditions:

  • The icons on the plat must be corrected to be consistent with those on the legend.
  • A street light icon must be added at the intersection of Aunt Nannies Place and Fishing Creek Road in accordance with Note #20.
  • The space between 4109 and 4110 will be designated as an access easement.
  • Open Space 4 will be designated as ROW.
  • Performance bond amount is set at $117,453.00.

Commissioner Haines seconded the motion, which passed unanimously.

B. Sketch Plan for Proposed Sunset Park East Subdivision on Maxwell Ln.
Town Planner Henry Laird explained no action would be taken tonight. The applicant requests feedback from the commissioners prior to moving forward with surveys and engineering work.

Eric McNeely represented the applicant, Barlow Builders. He explained that a portion of property on Brittain Lane shown on the sketch is not part of the Reasoner parcel under consideration for development. The entrance to the project was moved so as not to impact the Reasoner property. McNeely also addressed the driveway for the existing house.

Mayor Alexander asked whether the lots in Sunset East would be 20,000 square-feet lots, since this development is in SR zoning, which requires half-acre lots. McNeely confirmed they would be 20,000 square-feet, which is comparable to the Sunset Park lots, and the Town does not require landscape buffering in the SR zone. The plan includes 1.35 homes per acre--fewer than the Town maximum.

Dan Crunk with Barlow Builders also stated that the price range for homes built in the proposed development would be the same as Sunset Park.

Maria Monterroso of 1642 Sunset Park Drive said she would be very concerned with potential cut-through traffic if the subdivision is connected to Sunset East as shown on the sketch plan. Mayor Alexander pointed out that he had visited with the HOA of Sunset Park and explained that the “stubbed out” street in Sunset Park was on the original plan for Sunset Park as a future connection. Owens said connecting the communities is important for safety.

Steven Pidgley of 1669 Sunset Park Drive asked whether there would be a connection from Sunset East to Sunset Road. McNeely said he had not seen a plan indicating a connection between Sunset Road and Sunset East. Pidgley then asked if the current construction entrance to Brittain Downs would be a permanent road. Mayor Alexander confirmed that there would be access to Brittain Downs from Sunset Road.

Jon Jensen of 1917 Jonah’s Ridge Drive said that traffic and property value were concerns for residents of Sunset Park. He asked whether there were options the HOA could pursue to discourage cut-through traffic, like speed bumps or a gate. Town Planner Henry Laird answered that closing off a subdivision would be contrary to the Land Use Plan and to the Town’s policy of connectivity. Mr. Jenson asked if it would be possible to postpone connectivity and construction traffic. Mayor Alexander said construction traffic for Sunset East would have to enter on Brittain Lane.

Kathy Layden had several questions about set-backs for the homes. McNeely pointed out the set-backs on the sketch plan. Owens explained that Layden’s property line would not be encroached upon.

Judy Hoppe of 1662 Sunset Park Drive asked whether the detention pond would be impacted by the new development. McNeely explained that the detention pond would not be affected.

Thomas Norris of 1922 Jonah’s Ridge Drive was most concerned about property value. He requested details on the style, material and square footage of the homes in Sunset East. Dan Crunk said that the builder had committed that the pricing will be similar. At Preliminary Plat stage, the builder will know more about exteriors and square footage.

Commissioner Haines questioned the driveway to lot 1. McNeely said they would continue to work on the configuration for the driveway on this lot.

Additional questions on connection to Brittain Downs, future development in this area and traffic flow were addressed. No action was required on this agenda item.

7. OLD BUSINESS
A. Report from last BOMA meeting
Henry Laird reported that the first reading on annexation and plan of services for Rocky Fork Road property was held. A public hearing was conducted and the Board heard a second reading on Holt/Stockmaster annexation and plan of services. A public hearing was also held on rezoning of two parcels at Nolensville Park and Newsome Lane. A first reading on a residential PUD Master Concept Plan for rocky Fork Road development was heard.

8. BONDS

A. Bond Actions
1. Nolen Park Phases 1 and 2—Transition from performance to maintenance for three bonds
Rick Owens made a motion to approve a transition to maintenance for three performance bonds in Nolen Park Phases 1 and 2. Commissioner Walden seconded, and the motion passed unanimously.
2. Brittain Downs Addition Phase 1—Reduction of performance bond amount
Rick Owens made a motion to approve the reduction of performance bond amount for Brittain Downs Addition Phase 1 to $107,638.00, seconded by Commissioner Haines. The motion passed unanimously.
3. Bent Creek Requests extension of maintenance bonds for the following sections:
a. Bent Creek Phase 8 Section
b. Bent Creek Phase 9 Section 1
c. Bent Creek Phase 4 Section 2
d. Bent Creek Phase 5 Section 1
e. Bent Creek Phase 5 Section 2
Rick Owens made a motion to approve an extension of maintenance bonds for the above phases and sections of Bent Creek to April 30, 2014. Mayor Alexander seconded the motion, which passed unanimously.

B. Bond Report
Rick Owens made a motion to accept the bond report as amended. Commissioner Reaves seconded, and the bond report was accepted unanimously.

9. OTHER
Laird mentioned a schedule of Planning Commission meetings and deadlines would be handed out after the meeting. Mayor Alexander mentioned there will be a Beer Board meeting Thursday January 16th at 6:30 p.m.

10. ADJOURNMENT
The meeting was adjourned at 8:13 p.m.