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2012

Minutes Archive

2012-12 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
December 11, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Larry Felts, Andy Grosson, Robert Haines, Chris Kelly, Rick Owens, Douglas Radley, Jimmy Reaves

Board Members Absent:   None

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       11

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the November 13, 2012 Planning Commission meeting.  Commissioner Jimmy Reaves seconded the motion, which passed unanimously. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
Mr. Steve Mishu of 1500 Eden Rose Place spoke in favor of the Advanced Safety and Industrial Supply site plan, since it had been revised based on Storm Water Appeals Board recommendations.  He also spoke in favor of the Brittain Downs Addition.
Mr. John Geary of 1045 Brittain Lane said he was concerned about the addition to Brittain Downs.  He said a dam on his property abuts the Brittain Downs subdivision, and he is concerned about it being compromised.  He also said that when it rains heavily, the area floods.  Mayor Alexander said that this could be addressed when the item of new business comes up on the agenda.

6.  NEW BUSINESS

A. Bent Creek PUD Master Concept Plan Amendment to Allow Active Adult Residential Housing
Eric McNeely represented the applicant, CK Development. Chairman Owens moved to approve the Bent Creek PUD Master Concept Plan Amendment, which would allow it to be considered by the Board of Mayor and Aldermen.  Commissioner Robert Haines seconded, and the motion passed unanimously.

B. Advanced Safety and Industrial Supply Site Plan, Revised
Adam Seger of Dale & Associates represented the applicant.  Henry Laird reported that the applicant had revised the site plan and increased the amount of flood storage.  The applicant met the recommendations from the Design Review Committee and asked to be able to submit a Master Signage Plan at a later date.

Mr. Seger explained the changes to the building design to accommodate the Storm Water Appeals Board recommendations, and that there would not be any uncompensated fill.  The floodplain will be accounted for with a compensatory cut.  Henry Laird mentioned that the plans had been approved by Tom Allen, with Neel-Shaffer.

Commissioner Haines asked about the required parking spaces.  Mr. Seger explained that parking is tight, but that there is a designated parallel parking spot near the building in addition to the 22 spaces in the parking lot.

Chairman Owens made a motion to approve the site plan for Advanced Safety and Industrial Supply Site Plan, Revised.  Commissioner Felts seconded the motion, which passed unanimously.

C. Brittain Downs Addition Sketch Plan
Henry Laird explained that the original sketch plan was submitted for approval in 2007.  The applicant has resubmitted the sketch plan, since the original approval was only valid for one year.  Applicant has agreed to staff recommendations made in 2007.

Joe Epps, of Anderson, Delk and Epps represented the applicant.  Mayor Alexander asked Mr. Epps to address Mr. Geary’s question about the pond and dam on his property.  Mr. Epps explained that Mr. Geary’s property abuts the Brittain Downs subdivision property, not the property in question for the addition.

Town Attorney Bob Notestine and Town Engineer Don Swartz clarified that the concerns for the drainage and dam on Mr. Geary’s property should be addressed by Town Staff, since the property under consideration by the Planning Commission is a separate project.

Mayor Alexander asked whether there were any drainage concerns with the Brittain Downs Addition parcel.  Mr. Epps confirmed that there are no such concerns with this parcel.

Chairman Owens made a motion to approve the Brittain Downs Addition Sketch Plan.  Commissioner Haines seconded, which passed unanimously.

D.  Brittain Downs Addition Preliminary Plat Phase 1

After brief discussion, Chairman Owens made a motion to approve the Brittain Downs Addition Preliminary Plat Phase 1.  Commissioner Andrew Grosson seconded, and the motion passed unanimously.

7.  OLD BUSINESS 

A. Report from last BOMA meeting
Henry Laird reported that BOMA approved the release of Benington Phases 2 and 3 from bonding. 

8.  BONDS 

A.  Bond Action:
1.  Burkitt Place Section 2A Release from Maintenance Bond 

Henry Laird explained that this section of Burkitt Place had been erroneously bonded and there were no public improvements to accept and no right-of-way in this particular section. 

Chairman Owens made a motion to approve the release of the maintenance bond for Burkitt Place 2A.  Commissioner Jimmy Reaves seconded the motion, which passed unanimously. 

2. Sheldon Valley Commercial Phase 1 Extension of Performance Bond 
Chairman Owens made a motion to approve an extension of the performance bond for one year to December 30, 2013.  Commissioner Haines seconded, and the motion passed unanimously.     

B.  Bond Report
Chairman Owens made a motion to approve the bond report as amended.  Commissioner Felts seconded the motion, and it passed unanimously. 

9.  OTHER
Mayor Alexander announced that the Town Staff is moving forward to collect bids and plans for improvements to Sunset Road and that bike lanes would be included.  Don Swartz said that this specifically includes a six-foot paved shoulder on both sides.

Mr. Swartz also mentioned that he received notification that TDOT has clearance and is moving forward with bid collection in mid-February with, construction to begin shortly thereafter.

Chairman Owens asked about when the improvements would be made on Sunset Road.  Swartz said that bids would be collected until the third week of December.  There is a considerable amount of work to be done with a bridge design.  He said he did not anticipate construction would be completed in 2013.

10.  ADJOURNMENT 
The meeting was adjourned at 7:31 p.m.
2012-12 Planning Commission Public Hearing
Nolensville Planning Commission
Public Hearing
December 11, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Larry Felts, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves

Board Members Absent:   Chris Kelly

Staff Present:    Henry Laird, Don Swartz, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       29

PUBLIC HEARING ON BENT CREEK PUD MASTER CONCEPT PLAN AMENDMENT TO ALLOW ACTIVE ADULT RESIDENTIAL HOUSING

The public hearing was called to order at 6:00 p.m. by Chairman Rick Owens.

Mr. Bill Kottas of CK Development and Mr. Jack Luddington of Goodall Homes represented the project.  Mr. Kottas showed a map of the area in question and gave a presentation on the history of the parcel, originally designated as “commercial overlay” on the Bent Creek PUD master concept plan and the reasons for wanting to amend the concept plan to develop the parcel as residential housing.  Kottas indicated that, in the past eight years, he has not been able to generate interest in this parcel as commercial simply due to the volume of traffic on Sam Donald Rd.

He detailed the reasons CK Development had begun to investigate using the parcel for other types of development that would not compete with Bent Creek builders, including what was described as “pent up demand” for active adult housing.  The style, features and benefits of this type of residential area were described and images of active adult residential areas in other subdivisions were presented.

CITIZEN COMMENTS AND QUESTIONS

Chairman Owens opened the hearing to citizen comments and questions.

Jana Zbinden of 6041 Christmas Drive in Bent Creek asked if there would be a limit on the age of a buyer in this area, who would enforce it and whether children would be allowed to live in this section.  Mr. Kottas responded that builders are not allowed to discriminate against buyers, and Homeowner’s Associations do maintain the area and enforce covenants.  He further mentioned that the floor plan of these homes does not lend to a family with children.

Commissioner Jimmy Reaves interjected that he lives in Bent Creek and is on the Board of Directors with the Homeowner’s Association in the subdivision.  He said that he will not recuse himself from the discussion because the Planning Commission would not be voting during the public hearing.

Julie Beals of 328 Dobson Branch Trail in Bent Creek asked for an explanation of the Bypass shown on the map.  Mr. Kottas explained that the Bypass has been proposed to protect the Historic District in Nolensville in the future widening of Nolensville Road.  Mayor Alexander mentioned that the Bypass is a State of Tennessee project planned in the future, perhaps in 10 – 15 years.  Don Swartz, Town Engineer, explained that what is shown on the map within the PowerPoint presentation is a very general idea of what the Bypass may look like, which is part of a state project to widen Nolensville Road.  This widening will initially take place from Old Hickory Boulevard to Burkitt Road to a five-lane cross-section in the next few years.  At some point, Nolensville Road would need to be widened through the Historic District.  If that happened, several historic buildings would have to be removed to accommodate the expansion of the road.  To avoid demolishing historic buildings, the state plans to build a Historic District Bypass.  Swartz explained there is no set alignment for the bypass.  If the current plan is followed, five homes on Dobson Branch would have to be purchased and removed.  Realistically, this project is 10 – 20 years away.

Lynn Hollaway, a resident at 3304 Redmond Hill pointed out that if the proposed Historic Area bypass is placed in the area as shown on the map in the PowerPoint, then the parcel in question for the Active Adult community would indeed be better used for commercial or businesses, rather than residential.  Mr. Kottas agreed with Ms. Hollaway.  However, he is not certain the Bypass will ever be constructed, and he does not want to lose the opportunity to develop the space.
Mr. Joe Tiratto of 3320 Redmond Hill stated his objection to the amendment to the Master PUD plan and said that he prefers the space in question to be developed for commercial or retail use.

Mimi Shimp of 5043 Falling Water Rd asked the difference between the proposed townhouse area in Bent Creek and the Active Adult residential area, especially if there is no age restriction.  Mr. Kottas responded that the floor plan of the Active Adult area is completely different and not conducive to families with children.  The townhouses are two-story homes with three bedrooms.  The Active Adult homes are one-story homes with one master bedroom and a very small second bedroom.  Ms. Shimp said she disagrees with the use of the area for residential.  She prefers commercial.
Jana Zbinden of 6041 Christmas Drive asked to clarify the pricing of the Active Adult homes.  Jack Luddington of Goodall Homes said that the square footage of these homes is about $130.00 per square foot.  They are designed with many upgrades like hardwood flooring, granite countertops and “bells and whistles” that are typically sought by baby boomers that are downsizing.  Mr. Luddington invited citizens to visit their other Active Adult residential area in Goodlettsville to see an example of the styles.

Manuel Lopez of 4875 Powder Springs Rd. asked for historical data on the impact of home values in other areas where Active Adult residential have been developed.  Mr. Luddington explained that this housing product is a very positive impact on home values within other communities where there is an integrated plan with other size homes.  In many cases, parents live in the same neighborhood as their children and grandchildren, which is very positive.

Mr. Lopez also asked how often the traffic studies are conducted and why the 2004 traffic study was used.  Don Swartz answered that traffic studies for Nolensville Road are conducted annually, and the results are on the Tennessee Department of Transportation website.  Mr. Lopez asked why a more recent traffic study was not used. 

Conrad Johnson of 4853 Powder Springs Rd. explained that he is from Mississippi and saw Active Adult residential areas pop up frequently there.  He said the floor plans are not desirable for families with young children.  Mr. Johnson said he is a proponent of the Active Adult residential housing.

Sharon Lasseter of 2228 Osburn Rd. in Arrington said she and her husband are very interested in this type of housing, which is why they attended the meeting. 

Mayuri Patel of 4787 Jobe Trail asked if an Active Adult residential area would impact her HOA fee. Mr. Kottas replied no.  These areas have a separate HOA.

Ryan Nance of 4717 Jobe Trail asked what the typical occupancy rate is for Active Adult residential housing.  Mr. Luddington replied that these are selling very well in other areas.  Mr. Kottas explained that in discussing Active Adult residential housing with the president of Jones Company, who has a similar product in McKay’s Mill, he said that this was the best selling home product he has ever seen and it is the best re-sale product he has ever seen.  Mr. Kottas said there were 38 units planned for this particular parcel.

There were no further citizen comments.  Chairman Owens closed the public hearing at 6:43 p.m.
2012-11 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
November 13, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Larry Felts, Andy Grosson, Robert Haines, Chris Kelly, Rick Owens, Douglas Radley, Jimmy Reaves

Board Members Absent:   None

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       11

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Commissioner Douglas Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the October 9, 2012 Planning Commission meeting.  Commissioner Jimmy Reaves seconded the motion, which passed unanimously. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
Mr. Tommy Dugger of 2260 Rolling Hills Drive suggested that the Planning Commission or other town representative request the name Nolensville High School for the new school under development by Williamson County Schools.  Mayor Alexander responded that the name would be requested.

6.  NEW BUSINESS

      A.    Benington Subdivision, Proposed Revision to Subdivision Development Sign at Sunset Road
Chairman Owens moved for approval of the proposed revision to the Benington Subdivision entrance sign.  Commissioner Larry Felts seconded, and the motion passed unanimously.

B. Outland USA Site Plan and New Building in Haley Industrial Park
Henry Laird reported that the applicant should follow recommendations made by Tom Allen with Neel-Shaffer regarding storm water.

Chairman Owens made a motion to approve the site plan for Outland USA and new building in Haley Industrial Park with the condition that the applicant adequately addresses any issues and follows recommendations made by Mr. Allen regarding storm water.  Commissioner Felts seconded the motion.

Mayor Alexander noticed that part of the driveway pavement and curb on the south side of the building is within the public utility drainage easement.

Matthew Chilvers, the owner of Outland USA, stated that the portion of the curb in question was designed to allow clearance for truck drivers to safely approach the loading dock.

Town Attorney Bob Notestine stated that the Planning Commission does not normally approve changes to a public utility drainage easement.  After a lengthy discussion, Chairman Owens made an amendment to the original motion that the approval of the Outland USA site plan would be conditioned upon coordination and agreement between the design engineer, Town Planner and Town Engineer about the encroachment on the public utility drainage easement as drawn.  Commissioner Chris Kelly seconded the amendment to the original motion, which passed unanimously.

Chairman Owens then moved to approve the original motion as amended, which passed unanimously.   

C.  Benington Section 6 Final Plat
The project was withdrawn at the request of the applicant.

D.  Bent Creek PUD Master Concept Plan Amendment to Allow Active Adult Residential Housing
Bill Kottas of CK Development, Jack Luddington of Goodall Homes and Eric McNeely of McNeely Civil Engineering represented the project.  Mr. Kottas explained that the commercial component of the Bent Creek PUD had been inserted at the request of Town officials when the original plans were being considered.  Unfortunately, this particular area, according to traffic studies and the number of residential homes do not seem to support a commercial endeavor at this time.  As an alternative, the developers are interested in substituting active adult housing, which is in demand and easy to re-sell.

Eric McNeely explained that the active adult housing concept being considered by the developers is below the threshold for units per acre allowed by the Town Zoning Ordinance in the three zones where attached housing is permitted in Nolensville.  At this point the developer is asking for guidance and feedback from the Planning Commission and staff for the next steps for the project.

Jack Luddington gave some feedback on the active adult residential housing product Goodall Homes would like to build in Bent Creek.

Mayor Alexander said he did not feel the Planning Commission should make any changes to the Master PUD plan until the Bent Creek homeowners had a chance to review the plan at a Public Hearing.

Some discussion was held about the proper procedure for the public hearing for zoning change request and subsequent approval by the Planning Commission and Board of Mayor and Aldermen.

On consensus, Chairman Owens recommended the Public Hearing for the amendment to the Bent Creek PUD Master Concept Plan to allow active adult residential housing be held prior to the next Planning Commission meeting on December 11, 2012 at 6:00 p.m.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
Henry Laird reported that BOMA approved the annexation on the Pulliam property and some R-O-W’s on Kidd Road.

8.  BONDS 

A.  Bond Action:

1.  Benington Sections 2 and 3 Release from Maintenance Bond
      Chairman Owens made a motion to approve the request for the release from maintenance bonds and a recommendation to the Board of Aldermen for the Town to accept for maintenance the streets and related drainage improvements for parts of Section 2 and Section 3 of Benington Subdivision.  Commissioner Kelly seconded the motion, which passed unanimously.

2. Haley Industrial Park Phase 4 Extension of Performance Bond.
      Chairman Owens made a motion to approve an extension of the maintenance bond for six months until May 15, 2013.  Commissioner Radley seconded, and the motion passed unanimously.
      Commissioner Haines mentioned Haley Industrial Park currently does not have a monument sign indicating the businesses within the park and there is no area allocated for such a sign.  Laird replied that there needs to be an easement on the property to allow the sign, however, the business owners need to come together to agree on a sign and how to pay for it.  Mayor Alexander said the Town could help negotiate the easement.

3. Sunset Park Extension of Performance Bond.
      Chairman Owens made a motion to approve an extension of the performance bond for Sunset Park to June 8, 2013.  Commissioner Haines seconded, and the motion passed unanimously.

B.  Bond Report

Chairman Owens made a motion to approve the bond report as amended.  Commissioner Kelly seconded the motion, and it passed unanimously.

9.  OTHER
Mayor Alexander announced that the Town Staff has begun the process to collect bids and plans for improvements to Sunset Road from Nolensville Road to the town boundary.  Once those plans are completed, the next road under consideration would be Clovercroft Road.  Chairman Owens requested consideration be given to the inclusion of bike paths on Sunset Road.

10.  ADJOURNMENT
The meeting was adjourned at 8:11 p.m.
2012-10 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
October 9, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Larry Felts, Andy Grosson, Robert Haines, Chris Kelly, Rick Owens, Douglas Radley, Jimmy Reaves

Board Members Absent:   None

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       5

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Commissioner Chris Kelly led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the September 11, 2012 Planning Commission meeting.  Commissioner Doug Radley seconded the motion, which passed unanimously. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
None

6.  NEW BUSINESS

      A.    Public Hearing on Plan of Services for Pulliam property Map 33 Parcel 92 and R-O-W on Kidd Road
Chairman Owens asked for comments.  There were none.  Chairman Owens closed the Public Hearing.

B. Adoption of Resolution on Plan of Services for Pulliam Property and parts of R-O-W on Kidd Road
Henry Laird, Town Planner, explained that the Plan of Services was simply the next step in the process of annexing the said property.  If the POS is adopted by the Planning Commission, the Board of Mayor of Aldermen will consider the recommendation as part of the annexation at the November meeting of the Board.

Chairman Owens made a motion to adopt the Resolution on Plan of Services for the Pulliam Property and parts of R-O-W on Kidd Road.  Mayor Alexander seconded the motion, which passed unanimously.

C.  Winterset Woods Final Plats for Sections 5C and 6
After a brief discussion, Chairman Owens made a motion to approve the final plats for Winterset Woods Sections 5C and 6 with the following conditions:

1. Provide performance bond and security for Sections 5C and 6 at $128,942.37 for street and related improvements.
2. Provide landscape bond and security for Sections 5C and 6 at $9,240.00.
3. Reforestation work on Section 6 should be started by November 1, 2012 and trees planted between November 1, 2012 and March 1, 2013.
4. The street named Fortlee on plats 5C and 6 shall be changed to Fort Lee.
Commissioner Larry Felts seconded the motion.  Commissioner Robert Haines noted in discussion that the legend for both plats mentions “proposed” fire hydrants, and the hydrants are shown on the plats.
Chairman Owens made an amendment to his motion, then, stating an additional condition for approval of Winterset Woods final plats for Sections 5C and 6:  The word “proposed” should be removed from the legend and any other place it is found on final plats for Winterset Woods 5C and 6.
Commissioner Felts seconded the amendment to the motion.  The amendment was passed unanimously.
Chairman Owens then made a motion to approve the final plats for Winterset Woods Sections 5C and 6 with the conditions, as amended.  Commissioner Haines seconded, and the amended motion passed unanimously.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
Henry Laird reported that BOMA held a public hearing on the annexation ordinance on Pulliam property and some Kidd Road R-O-W’s and approved PUD concept plans and PUD overlay zoning for Burkitt Village PUD and Sherwood Green Estates PUD; and rezoning of parts of properties in Sherwood Green Estates project area.

8.  BONDS 

A.  Bond Action:

1.  Bent Creek Phase 7 Section 1 requests a reduction in bond amount to $32,277.00 and transition to maintenance.
      Chairman Owens made a motion to approve the bond reduction to $32,277.00 and a transition to maintenance.  Commissioner Andrew Grosson seconded the motion, which passed unanimously.
2. Benington Sections 2 and 3 maintenance bond extension.
      Laird explained the extension should be for 60 days to allow the developer to complete the work, come back to the Planning Commission in November and then for BOMA to consider the issue in December.     
      Chairman Owens made a motion to approve an extension of the maintenance bond for 60-days until December 18, 2012.  Commissioner Radley seconded, and the motion passed unanimously.
3. Nolen Park Phases 1 and 2 request extension of performance bonding.
      Chairman Owens made a motion to approve Nolen Park Phases 1 and 2 for one year to November 1, 2013.  Commissioner Kelly seconded, and the motion passed unanimously.
4.  Nolen Park Phase 1 requests extension of landscape bonding.
      Chairman Owens made a motion to approve a one-year extension of the landscape bond until November 1, 2013. Commissioner Haines seconded the motion, which passed unanimously.

B.  Bond Report
Chairman Owens made a motion to approve the bond report as amended.  Commissioner Kelly seconded the motion, and it passed unanimously.

9.  OTHER
Commissioner Kelly requested orientation and/or training for Planning Commissioners and other new members.

 10.  ADJOURNMENT
The meeting was adjourned at 7:31 p.m.
2012-09 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
September 11, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Larry Felts, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves

Board Members Absent:   Chris Kelly

Staff Present:    Henry Laird, Don Swartz, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       35

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the August 14, 2012 Planning Commission meeting.  Commissioner Andrew Grosson asked for a correction to the minutes from the August meeting on section 3.  Chairman Owens amended his motion to approve with the correction pointed out by Grosson.  Commissioner Doug Radley seconded the motion for approval with the date correction, which passed unanimously.  Mayor Alexander recused himself from the vote since he missed the August meeting.

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
Jana Truman of 3232 Locust Hollow said she was very thankful for the Commission’s professional nature in handling a project that was presented at the prior meeting, the building site plan for the Church of Jesus Christ of Latter Day Saints.  Ms. Truman also supported the plan to be presented by Mr. Kottas for resolving the trail condition in Bent Creek.

6.  NEW BUSINESS

A.    Annexation, Plan of Service for Pulliam property Map 33 Parcel 92 and R-O-W on Kidd Road
Chairman Owens asked for a show of hands in favor of a public hearing on this annexation and Plan of Service for the October 9, 2012 meeting.  The show of hands was unanimous.

B. Bent Creek Townhomes PUD Plan condition on trails
Bill Kottas of CK Development agreed to provide an eight-foot (8’) wide asphalt paved walking path from the end of the trail near the townhome section and creek area to the front entrance of Bent Creek at Sam Donald Road.  In return they are requesting a variance from the Subdivision Regulations requiring private roads to be built to Town cross-section standards in the Townhomes section.

Chairman Owens made a motion to approve the plan submitted by CK Development to resolve the conditions on the Townhomes PUD Plan.  Commissioner Larry Felts seconded the motion, which passed unanimously.
Commissioner Felts requested a revision of the order of the agenda to address all other agenda items before considering New Business item C, the proposed Land Use Policy Plan Amendment.  The request was unanimously accepted.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
Henry Laird reported that there was a first reading on an ordinance to annex the property mentioned at tonight’s meeting, the Pulliam property.

8.  BONDS 

A.  Bond Action:

1.  Brittain Downs Phase 1 requests a variance to allow additional bond reduction.
Laird stated that our Subdivision Regulations allow for only one reduction of bond amount and that the developer would like to ask for another reduction.
Joe Epps, of Anderson, Delk and Epps, represented the developer.  He said that Mr. Yazdian’s company is trying to show the bank progress has been made so that the bond can remain guaranteed by a credit line.  If the bond amount remains the same, Mr. Yazdian fears the bank may require him to cover the entire bond with cash.  The amount of work left to be completed is $52,239.00.
Mayor Alexander and several Planning Commissioners expressed concern that granting a variance may set a precedent whereby other developers will ask for additional reductions.
Town Engineer Don Swartz stated that when entertaining a bond reduction, it is customary to add 10% contingency to the amount of work left to be done, which would bring the Performance bond amount to $57,550.00
Chairman Owens made a motion to approve a variance to the Subdivision Regulations and allow a second bond reduction for Brittain Downs Phase 1 performance bond to $57,550.00.  Mayor Alexander seconded the motion, which passed unanimously.

2. Bent Creek Phase 4 Section 1B requests revision of original performance bond amount
Laird explained that the original performance bond amount was $75,343.00 but that the developer had completed a significant amount of work since this amount was set.  The plat had not yet been recorded nor the bond posted.  The developer requested a reduction to $50,099.06, and the Town Engineer concurred that this amount would be acceptable.        

Chairman Owens made a motion to approve performance bond amount reduction to $50,099.06.  Commissioner Grosson seconded, and the motion passed unanimously.

3. Benington Section 5 requests revision to the original performance bond amount
This request is similar to the previous bond action item.  Laird explained that the original performance bond amount was $354,621.00 but that the developer had completed a significant amount of work since this amount was set.  The bond amount was already revised once previously, but the plat had not yet been recorded nor the bond posted.  The developer requested a reduction to $57,511.50, and the Town Engineer concurred that this amount would be acceptable.
Chairman Owens made a motion to approve performance bond amount reduction to $57,511.50.  Commissioner Felts seconded, and the motion passed unanimously.

4.  Bent Creek Phase 7 Section 1 performance bond extension
Chairman Owens made a motion to approve a 30-day extension of the performance bond.  Commissioner Haines seconded the motion, which passed unanimously.

B.  Bond Report
Chairman Owens made a motion to approve the bond report as amended.  Commissioner Doug Radley seconded the motion, and it passed unanimously.

At this time, Chairman Owens returned to New Business Item C—Land Use Policy Plan Amendment for South Nolensville.

Dwight Kiser of Kiser Vogrin Design represented the applicants on this agenda item.  His partner Gary Vogrin handed out a hard copy of Mr. Kiser’s presentation prepared.  Mr. Shawn Henry, land use attorney with Tune, Entrekin & White also represented the applicant.

The purpose of the application was to request the Planning Commission’s support of a Land Use Policy Plan amendment to eliminate Paragraph 9 under Section A of the current plan that requires the area South of Rocky Fork Road to be developed as single family residential conventional subdivision and allow for a mixed use “southern village” community that could encompass a variety of medium to high-density residential and commercial services or retail, among other land uses.

The impetus for the proposed revision to the existing Land Use plan was the Williamson County Schools’ announcement that they had purchased property in South Nolensville for a new high school and elementary school for the area.

Following the presentation by Mr. Kiser and a presentation by staff of counter-arguments, a lengthy discussion took place on various topics such as the relevance and updating of a land use plan, growth in Williamson County and Nolensville, the character and density of the Town, the traffic impact of a high density community and school campus.  Mr. Henry, on behalf of the applicant, then requested an opportunity to meet with staff for further input and a deferral by the Planning Commission.  Chairman Owens agreed to the deferral.

9.  OTHER
None

10.  ADJOURNMENT
The meeting was adjourned at 8:59 p.m.
2012-08 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
August 14, 2012, 7:00 p.m.

Board Members Present:  Andy Grosson, Larry Felts, Robert Haines, Chris Kelly, Rick Owens, Douglas Radley, Jimmy Reaves 

Board Members Absent:   Jimmy Alexander 

Staff Present:    Henry Laird, Don Swartz, Attorney Bob Notestine, Kali Mogul, Rick Fisher 

Citizens Present:       54

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
Chairman Owens asked for a consensus to change the agenda in order to address all other agenda items prior to New Business Item A—Site plan and final plat for Church of Jesus Christ of Latter Day Saints at 1646 Sunset Road.  All Planning Commissioners agreed to the agenda change.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the July 10, 2012 Planning Commission meeting.  Commissioner Chris Kelly seconded the motion for approval, which passed unanimously. 

4. ANNOUNCEMENTS
Henry Laird mentioned there would be a workshop after the meeting to review trails and trail surfaces for Planning Commissioners and Aldermen.

5.  CITIZEN COMMENTS
None

6.  NEW BUSINESS

B.    Bent Creek Phase 4 Section 1B Final Plat
Glenn McGehee represented the developer, Southstar LLC.  Chairman Owens made a motion to approve the final plat with the following conditions:
• Performance bond amount set at $75,343.00 
Commissioner Larry Felts seconded the motion, which passed unanimously.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
The Board approved the first reading of ordinance 12-05, a PUD concept plan for Burkitt Village.  They approved the first reading of ordinance 12-06, the rezoning from Estate Residential to Suburban Residential the area between Mill Creek and just south of Rocky Fork Road.  The Board approved the first reading of ordinance 12-07, a PUD concept plan for Sherwood Green Estates.  Finally, a resolution was passed to accept for the roads in Bent Creek Phase 2 Section 3 for maintenance. 

8.  BONDS 

A.  Bond Action:

1.  Bent Creek Phase 7 Section 1 requests authorization to lay surface course of paving and an extension of Performance bond. 
Bill Kottas represented the developer CK Development.  Don Swartz, Town Engineer, stated that he has reviewed the study completed by Testing and Engineering Consultants, LLC.  Swartz asked that Mr. Karp or a representative of TEC be on-site to supervise the placement of the surface course at a depth of two inches. 
Mr. Kottas stated he would have the work completed prior to the next Planning Commission meeting in September. 
Commissioner Bob Haines moved for approval of the authorization to lay surface course of paving, with the condition that John Karp supervise the installation of the surface course at a depth of two inches, per the recommendation of the Town Engineer. Chairman Owens seconded the motion, which passed unanimously.

2. Ballenger Farms Phase 4 Section 1 requests a transition to Maintenance bond. 
Chairman Owens made a motion to approve the transition of Ballenger Farms Phase 4 Section 1 to Maintenance bond.  Commissioner Kelly seconded the motion, which passed unanimously. 

3.  Benington Sections 2 and 3 request a extension of Maintenance bonds. 
Chairman Owens made a motion to approve an extension of the maintenance bond for 30 days.  Commissioner Kelly seconded, and the motion carried unanimously. 

4.  Correction of performance bond amount for Burkitt Place 2H.
Chairman Owens made a motion to approve a correction in bond amount to $132,223.50.  Commissioner Felts seconded the motion, which passed unanimously.

5.  Pinnacle Bank asked to extend their performance bond on Haley Industrial Park Phase 4 for 90-days while they are waiting for TDOT to complete the work on Nolensville Road.  An extended letter of credit is in-house.
      Chairman Owens made a motion to approve this revision of the performance bond.  Commissioner Haines seconded the motion, which passed unanimously.

B.  Bond Report

Commissioner Jimmy Reaves made a motion to approve the bond report as amended.  Chairman Owens seconded the motion, and it passed unanimously. 

At this time, Chairman Owens returned to New Business Item A--Site plan and final plat for Church of Jesus Christ of Latter Day Saints at 1646 Sunset Road.

Henry Laird gave a brief introduction of the project and a list of possible conditions to a potential motion, and Don Swartz addressed the question of a traffic study for Sunset Road.  Swartz has asked the architect to perform an analysis of whether a left turn lane would be needed, depending on the outcome of the traffic study.  Chairman Owens asked for citizen comments on the current agenda item.

Several citizens spoke in opposition to the church project based on the size, the potential increase in traffic and the proposed lighting of the building and parking lot.

A considerable number of citizens spoke in favor of the church project, attesting to the number of families and cars attending Sunday meetings and other weekly meetings.  The citizens confirmed that the church will be a good neighbor and do what is right to meet the concerns of the residents.

Darwin Shockley, architect, addressed some of the concerns expressed.  He said the applicant is willing to install timing devices to control the lighting on the building when it is not in use.  He addressed the plans for sewer and also said the buffering and landscaping would be installed to meet the town ordinances and be aesthetically pleasing.  Matt Taylor, civil engineer, addressed the footprint of the building and tree wells.

Commissioner Kelly expressed an adamant concern that the traffic study be performed prior to the approval of the project.  Additional discussion took place regarding the requirement and specifics of the traffic analysis.

Chairman Owens made a motion for the final plat for the Church of Jesus Christ of Latter Day Saints to be recorded conditioned upon the final results and any necessary changes required by the traffic study.  Commissioner Haines seconded the motion.  The vote was 6 – 1 in favor of the motion.

Chairman Owens made a motion for site plan approval for the Church of Jesus Christ of Latter Day Saints with the conditions below.  Developer agrees to:

• Re-design detention pond in front and landscape as an amenity in accordance with Tom Allen’s comments.
• Change the small area on the North elevation shown as gray brick to red brick as shown on Josh Hughes’s marked up plans and reflect in a revised elevation of the North side of the church and the construction plans. 
• Delete the emergency lighting fixtures shown on the building elevations and reflect in the revised elevations and the construction plans.
• Submit cost estimates on the proposed landscaping to determine the amount of the landscaping performance bonding.
• Provide a traffic impact analysis and implement changes, if required, at the outcome of the analysis.
• Revise the landscape plan to increase the caliper size of trees on the plan. 
Commissioner Haines seconded the motion, which passed by a vote of 6 – 1. 

9.  OTHER
Henry Laird reminded the commissioners and citizens of the workshop on trail surfaces and related items following adjournment.

10.  ADJOURNMENT
The meeting was adjourned at 9:07 p.m.
2012-07 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
July 10, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Larry Felts, Robert Haines, Chris Kelly, Rick Owens, Douglas Radley, Jimmy Reaves

Board Members Absent:   None

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       10

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Douglas Radley.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the June 12, 2012 Planning Commission meeting.  Commissioner Robert Haines seconded the motion for approval, which passed unanimously. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
None

6.  NEW BUSINESS

A.    Bent Creek Phase 6 Section 2-A Final Plat
Eric McNeely represented the developer, CK Development.  Chairman Owens made a motion to approve the final plat with the following conditions:
• Developer agrees to add street lights and a street light symbol added to the final plat prior to recording
• Performance bond amount set at $48,817.50 
Commissioner Andrew Grosson seconded the motion, which passed unanimously.

B. Concept Residential PUD Plan for Burkitt Village
Joe Epps, of Anderson, Delk and Epps represented the applicant.  After comments from Beth Lothers, chairperson of the Town Trees and Trails Committee, some discussion about the connections to the Burkitt Place subdivision and Silver Spring Valley subdivision, trail connectivity between Burkitt Place and the proposed subdivisions, Homeowner’s Association covenants, Chairman Owens made a motion to approve the Concept Residential PUD Plan for Burkitt Village with the following conditions:
• Residential PUD Plan will exclude Parcel 93 labeled “future development.”
• Applicant will confer with the Town’s Trees and Trails Committee with regards to trail connectivity and construction.
Commissioner Chris Kelly seconded the motion, which passed unanimously.

C.  Concept Residential PUD Plan for Sherwood Green Estates
Joe Epps, of Anderson, Delk and Epps represented the applicant.  He stated that they are asking for two things in the request for this development: a rezoning from ER to SR and a portion for a PUD overlay.
After a brief discussion about a potential crosswalk, the proposed new high school in Nolensville, the flood plain and open space areas, Chairman Owens made a motion for approval of the Sherwood Green Concept PUD Plan with the condition that the applicant meet with the Trees and Trails Committee with regards to trail connectivity and construction and that the elevation lines for the flood plain and legend be clearly shown on the map.  Commissioner Felts seconded the motion, which passed unanimously.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
There was no July BOMA meeting.

8.  BONDS 

A.  Bond Action:
1.  Bent Creek Phase 2 Section 3 requests release from maintenance bond.
Chairman Owens made a motion to recommend approval the release of Bent Creek Phase 2 Section 3 with the following conditions:
• Developer agrees that the remaining work is to be completed within one year, and
• A cash bond of $7,780.00 is to be posted in Escrow as surety.  Commissioner Haines seconded the motion, which passed unanimously.  This request will be heard at the August, 2, 2012 Board of Mayor and Aldermen meeting for final approval.

2. Benington Phase 5 requests a revision of the performance bond amount.
Mayor Alexander asked about a road failure in Benington.  Eric McNeely addressed the failure, which is in Phase 2 and abuts Phase 5.  The Phase is in Maintenance.  Commissioner Chris Kelly stated he lives in Benington and confirmed the problem.  Mayor Alexander asked Mr. McNeely to look into the failure and address the immediate nature of the problem with the developer of this section, Bill Kottas, and respond back to the Planning Commission on the outcome.
Lengthy discussion then occurred about the request for revision of the performance bond amount for Benington Phase 5.  Mr. Pennington, representing Barlow Builders, requested to revise the amount of the performance bond to $57, 522.00.  The requested amount submitted in writing along with a stamped spreadsheet of completed and remaining work was $237,823.22.  Pennington referred to a phone conversation that took place the day before with Don Swartz as the basis for the change. 

Discussion and a review of the rules for submitting a request to the Planning Commission continued while Town Engineer Don Swartz was contacted by cell phone for feedback.  By cell phone, Swartz stated that he had not seen the spreadsheet from Gresham Smith just submitted by Pennington or inspected any additional work in this Phase of Benington.  He stated he had only spoken by phone to Dan Crunk, another representative of Barlow Builders, about the process for further revision and could only agree to the official revision of the performance bond to $237,823.22.  Chairman Owens asked Pennington if he would like to accept this revision or request a deferral to the August Planning Commission meeting.  Pennington requested a few moments to confer with a colleague outside.  The Commission agreed to suspend the issue and come back to it momentarily.

3.  Catalina Section 1 requests a reduction of bond amount and transition to maintenance. 
Chairman Owens made a motion to approve a reduction of the bond to $32,010.00 and a transition to maintenance.  Mayor Alexander seconded, and the motion passed unanimously.

4.  Burkitt Place Phase 2H requests reduction of performance bond amount.
Chairman Owens made a motion to approve a reduction in bond amount to $65,608.40.  Commissioner Radley seconded the motion, which passed unanimously.

Chairman Owens then recognized Mr. Pennington, who stated that his only viable option is to accept a revision of the performance bond to $237,823.22. He said he would request another revision at the next meeting.  Chairman Owens made a motion to approve this revision of the performance bond to this amount for Benington Phase 5.  Commissioner Radley seconded the motion, which passed unanimously.

B.  Bond Report
Chairman Owens made a motion to approve the bond report as amended.  Commissioner Kelly seconded the motion, and it passed unanimously.

OTHER
Alderman Lothers clarified her earlier statement about walking trails between Ballenger Farms and McFarlin Woods in her comments regarding the concept plan for Burkitt Village, saying it is always easier to accomplish connectivity between subdivisions with trails when they are part of the original plans for the development rather than trying to put them in after the development is underway. 

Bob Notestine also questioned Mr. Pennington’s comments on a further reduction of the performance bond for Benington Phase 5.  Mr. Laird clarified that the request on tonight’s agenda was actually a revision of the original performance bond amount, not a reduction, because the plat has not yet been recorded nor has surety been established.

ADJOURNMENT
The meeting was adjourned at 8:25 p.m.
2012-06 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
June 12, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Larry Felts, Robert Haines, Chris Kelly

Board Members Absent:   Rick Owens, Douglas Radley, Jimmy Reaves

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       6

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by acting Chairman Robert Haines.

2.  PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Larry Felts.

3.  APPROVAL OF MINUTES
Commissioner Felts made a motion to approve the minutes from the May 8, 2012 Planning Commission meeting.  Commissioner Andrew Grosson seconded the motion for approval, which passed unanimously. 

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
None

6.  NEW BUSINESS

A.    Bent Creek Final PUD Plan Phase 10
Eric McNeely represented the developer, CK Development.  Attorney Bob Notestine asked to clarify that the road specifications meet the Town’s standards.  Mr. McNeely confirmed the road would meet Town standards and referred to the road detail submitted in the plans.  After a brief discussion, Commissioner Chris Kelly moved to approve the Final PUD Plan for Phase 10 of Bent Creek.  Commissioner Grosson seconded the motion, which passed unanimously.

B. Concept Residential PUD Plan for Burkitt Village
Joe Epps, of Anderson, Delk and Epps represented the applicant.  Mr. Epps requested a deferral of the agenda item.  Commissioner Kelly made a motion to defer the plan for a month.  Mayor Alexander seconded the motion, which passed unanimously.

C.  Revised Master Signage Plan for Sheldon Valley Shops
Mr. Laird explained that the owner of the shopping center has requested a change to channel letter signage instead of the previously submitted plan.  Mr. Laird confirmed that the new design meets Town standards.
Commissioner Felts made a motion to approve the revised Master Signage Plan for Sheldon Valley Shops.  Commissioner Kelly seconded, and the motion passed unanimously.

D.  Clarification/Correction to Land Use Policy Plan Section A.  Policies for Residential Development, Item #9
Mr. Laird explained this correction would be to clarify the text portion of the Land Use Policy Plan that limits Planned Unit Developments in the southern portion of the town south of Mill Creek and the village area to the York and Williams Road area. 

Mayor Alexander made a motion to change the Land Use Policy Plan to reflect the changes necessary so that the aforementioned areas are limited to single-family residential, conventional subdivisions.  Commissioner Kelly seconded the motion, which passed unanimously.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
No items on the June BOMA agenda came from the Planning Commission.

8.  BONDS 

A.  Bond Action:

1.  Sheldon Valley Commercial Subdivision requests performance bond reduction and transition to maintenance bond.
Mr. Laird explained that the subdivision does not qualify for a transition to maintenance because they have not completed all the work, but it does meet the requirements for a reduction.

Commissioner Kelly made a motion to approve a reduction of the bond amount to $14,250 with the condition that it remains in performance.  Mayor Alexander seconded the motion, which passed unanimously.

2.  Sheldon Valley Commercial Subdivision Phase II establishment of performance bond

3.  Sheldon Valley Commercial Subdivision Phase II establishment of landscaping bond
Commissioner Kelly made a motion to establish a performance bond at $27,000 for street related work and a landscaping bond at $19,097.70.  Commissioner Felts seconded, and the motion passed unanimously.

4.  McFarlin Woods Sections 5 – 6 requests transition to maintenance
Commissioner Kelly made a motion to approve the transition of McFarlin Woods Sections 5 – 6 to maintenance.  Mayor Alexander seconded the motion, which passed unanimously.

B.  Bond Report
Chairman Felts made a motion to accept the Bond Report as amended by the prior action.  Commissioner Grosson seconded the motion, and it passed unanimously.

OTHER
None

ADJOURNMENT
The meeting was adjourned at 7:25 p.m.
2012-05 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
May 8, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Larry Felts, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves

Board Member Absent:    Chris Kelly

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       16

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
The pledge of allegiance was led Chairman Owens.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the April 10, 2012 Planning Commission meeting.  Commissioner Andrew Grosson seconded the motion for approval, which passed unanimously. 

4. ANNOUNCEMENTS
Attorney Bob Notestine announced that the lawsuit brought against the Town by Turnberry Homes regarding spoils material in Catalina has ended in the Town’s favor.  The judge ruled against Turnberry, and the developer has not appealed the decision.

5.  CITIZEN COMMENTS
Ms. Jana Truman of 3232 Locust Hollow in Bent Creek brought a prepared statement from Alderman Beth Lothers.  In her letter to the Planning Commission, Lothers, the current chairperson of the Trees and Trails Committee stated she had concerns about Item A on tonight’s agenda, Bent Creek Townhomes Sections I – IV PUD Plan.  Lothers said she believed the PUD plan does not adequately support the Land Use Policy Plan by leaving out trails and sidewalks that connect streets and neighborhoods to one another.  She stated that the Trees and Trails Committee has been working hard to bring all neighborhoods, including Bent Creek closer by making sure they connect safely to the ballpark, Nolensville Elementary and the Historic District.  Lothers and other members of the Committee feel that the developer of Bent Creek should take the following actions to adhere to the Town’s policies:

o Pave the trail that connects townhouse residents to Bittick’s trail along the creek
o Require at the minimum, crushed asphalt trails on Sam Donald connecting the Townhomes to the Bent Creek entrance for a completed trail loop.  (Some berming would need to be modified, removed and re-landscaped closer to the entrance.)
o If sidewalks are required now, as per the approved plan now, the developer should not be concerned with future development of the road because that would be performed by the Town of Nolensville.
o The Trees and Trails Committee is committed to research pedestrian bridge options over the tributary, therefore the sidewalks can connect to those already in existence and safe crossing into the back of the Historic District will be achieved.

6.  NEW BUSINESS

A.    Bent Creek Townhomes Sections I – IV PUD Plan
Bill Kottas represented CK Development.  Eric McNeely appeared on behalf of CK, Jason Phillips of Phillips Builders and Carla Ediger, chairperson of the Design Review Committee appeared on behalf of the Town.
Chairman Rick Owens mentioned that the first order of business would be consideration of the orientation of the townhome buildings.  Ediger pointed out that even though the architect and members of the Committee worked together to improve the rear elevations of the townhomes, the committee still recommends the outward facing/original orientation of the buildings due to the high visibility of this area.

Mr. Kottas stated that for the good of the current homeowners, both current and future townhome owners, it makes most sense to face the townhomes inward for a better sense of community.

After lengthy discussion between commissioners, Ediger and the applicant about the orientation of the townhomes, the proposed berms, vegetation and sense of community, Chairman Owens made a motion to amend Condition #2 of the original PUD Plan, which requires the townhome buildings to face outward.  Commissioner Reaves clarified that this would mean the homes would be turned in to face internal streets.  Commissioner Radley seconded the motion, which passed by a vote of 6 – 1. 

With the new orientation of townhomes affirmed, the next step, stated Laird, was to approve the site plan with improved design for rear elevations, sidewalks, rear screening and landscaping. 

Ms. Ediger asked about issues that might be covered in the restrictive covenants for the townhome owners, like items restricted from the back patio and in back yards.  Attorney Notestine answered that items such as those allowed or disallowed, screening and fencing would indeed be included in the restricted covenants.  The covenants will have to be reviewed and approved by the Town Attorney, but the Design Review Committee may be brought in to consult on covenants for Bent Creek Townhomes.

Mr. Kottas asked why the developer would need to establish a bond if the streets for the townhome area are private.  Town Attorney Notestine said this would be an issue to review.  It appears that at least a performance bond would be required.

After additional discussion regarding the options on the rear elevations, Chairman Owens made a motion to approve the rear elevation with the Hardieboard on the second floor.  Commissioner Haines seconded the motion, which passed unanimously.

Attorney Notestine requested that the developer and builder attorneys include the language mentioned at this meeting in the draft of the restricted covenants.

Mayor Alexander asked for a review of Alderman Lothers’ memo to the Planning Commission regarding trails and sidewalks in Bent Creek.  Mr. Kottas replied that there have never been plans to put a sidewalk or trail on Sam Donald Rd.  Citizen Brian Truman, of 3232 Locust Hollow attested that many residents in Bent Creek are interested in having a trail or sidewalk.

Chairman Owens then made a motion to approve the site plan as amended for Bent Creek Townhomes Sections I – V PUD with the condition that the Planning Commission have the opportunity to review existing trail connectivity and confer with the Town Engineer.  This is an outstanding condition that will continue until it is resolved.  Commissioner Haines seconded the motion, which passed unanimously.

B. Catalina Phase 3, Final Plat

Ron Lowery with Delta Associates represented Turnberry Homes. 

After discussion about street lights and fire hydrants being added to the plat, Chairman Owens made a motion to approve the final plat for Catalina Phase 3 with the following conditions: 

• Developer agrees to revise the plat to show street lights and fire hydrants.  Street lights will match existing lights in the subdivision.
• Performance bonding to be set at $48,312.00 and landscaping performance bond to be set at $16,500.00.
Commissioner Felts seconded the motion, which passed unanimously. 

C.  Text Amendment to Zoning Ordinance Concerning Homes for the Aged in the ER Zoning District
The applicant, Rick Barker, appeared to present a proposed small-scale home for the aged.  Mr. Barker is looking at property on Rocky Fork Road, in the ER Zoning District for this business.  Currently, an assisted living home for the aged is not allowed in this District.

After lengthy discussion about the size of the home and facilities, traffic and parking, potential future development in the area Commissioner Haines made a motion to ask the Town Planner to conduct additional study and write a text amendment to the Zoning Ordinance for the Planning Commission to consider that would allow a home for the aged in the ER District.  Chairman Owens seconded the motion.  Commissioner Felts reminded the board that a change to the Zoning Ordinance would include other properties in addition to the one in question on Rocky Fork Road.  The motion carried unanimously.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
No items on the May BOMA agenda came from the Planning Commission.
 
8.  BONDS
 
A.  Bond Action:

1.  Ballenger Farms Phase 4 Section 2 requests reduction of performance bond to $71,000.00 and an extension.
Commissioner Felts made a motion to approve the transition of to maintenance bond for Ballenger Farms Phase 4 Section 2.  Commissioner Reaves seconded. The motion carried unanimously.
2. Ballenger Farms Phase 4 Section 2 requests reduction of landscaping bond to $7,700.00 and an extension.
Chairman Owens made a motion to approve the reduction and extension of the Ballenger Farms Phase 4 Section 2.  Mayor Alexander seconded the motion, which passed unanimously.
3. Bent Creek Phase 3 Section 1 requests an extension of the performance bond.
Chairman Owens made a motion to approve the extension of the performance bond for Bent Creek Phase 3 Section 1, and Commissioner Doug Radley seconded.  The motion carried unanimously.
4. Bent Creek Phase 7 Section 1 requests an extension of the performance bond.
Chairman Owens made a motion for approval of a three-month extension of the performance bond for Bent Creek Phase 7 Section 1 at the current amount.  Commissioner Haines seconded the motion, which passed unanimously.
5. Bent Creek Phase 7 Section 1 requests an extension of the landscaping performance bond.
Chairman Owens moved to approve the extension of the landscaping performance bond for Bent Creek Phase 7 Section 1.  Commissioner Haines seconded, and the motion carried unanimously.   
  
B.  Bond Report
Chairman Owens made a motion to accept the Bond Report as amended by the prior action.  Commissioner Haines seconded the motion, and it passed unanimously.

OTHER
Henry Laird mentioned that Staff and Planning Secretary Haines had approved and recorded a minor plat revision for Bent Creek Phase 2 Section 3 where Jones Company had requested to combine two lots due to sloping and grading issues.

Commissioner Felts mentioned he would like all Commissioners and staff to review the Zoning Ordinance, especially the zoning districts, to see what is and is not permitted in each zone.  Please also review the Zoning Ordinance for typographical errors.

ADJOURNMENT
The meeting was adjourned at 9:42 p.m. 
2012-04 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
April 10, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Larry Felts, Robert Haines, Rick Owens, Charissa Mishu, Douglas Radley, Jimmy Reaves

Board Member Absent:    None

Staff Present:    Henry Laird, Don Swartz, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       16

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
The pledge of allegiance was led Chairman Owens.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the March 13, 2012 Planning Commission meeting.  Commissioner Doug Radley seconded the motion for approval, and the motion passed unanimously.  

4. ANNOUNCEMENTS
None

5.  CITIZEN COMMENTS
Ms. Jana Truman of 3232 Locust Hollow in Bent Creek stated her home would be directly affected by the construction of the townhome project under consideration tonight.  She asked the commission to look out for the existing home owners.  She asked the Planning Commission to require fully bricked buildings with screening and adequate sidewalks that tie into others in the subdivision.

6.  NEW BUSINESS

A.    Benington Section 5 Final Plat
Eric McNeely represented the developer, Barlow Builders.
Town Attorney Bob Notestine mentioned that when the initial plan for Benington was submitted, he had spoken with Ms. Taube, the owner of the adjacent property, who had some concerns that she expressed to Mayor Napper and to him.  Ms. Taube was not present at tonight’s meeting, and neither Henry Laird nor Eric McNeely was aware of any current issues relating to the Taube property.

With no other discussion, Chairman Owens made a motion to approve the final plat for Benington Section 5 with the following conditions:

• Performance bonding and surety to be set at $354,621.00
• Address corrections to be made as noted by Town staff on final plat, including Lot 1514, which should show address for front facing Benington Place
• Note #10 referring to Williamson County specifications to be omitted on final plat
• Required street lights should be shown at intersections on final plat
Commissioner Radley seconded the motion, which passed unanimously.

B. Bent Creek Phase 4 Section 1 Final PUD Plan Revisions
Glenn McGehee represented the developer SouthStar, LLC.  The builder will be Patterson Homes.  Eric McNeely also contributed to the discussion on behalf of CK Development.
After an extensive discussion about the length and grading of driveways, sizes of the lots, homes and garages, walking trail materials, and the pocket park shown on the plan, Chairman Owens made a motion to approve Bent Creek Phase 4 Section 1 Final PUD Plan Revisions.  Commissioner Haines seconded the motion.  The final vote was 7 – 1 in favor of approval, and the motion passed.

C.  Winterset Woods Phase 6 Reforestation Plan
Masoud Fathi represented the developer for Winterset Woods.  Some discussion took place about the grade and fill for the disturbed area in Phase 6 that was erroneously cleared.  Some concern was expressed by Commissioners Jimmy Reaves and Bob Haines about the potential survival rate of the trees and lack of irrigation on their plan.  Henry Laird confirmed that the area would be covered by a bond and surety provided by the developer.
Chairman Owens made a motion for approval of the Winterset Woods Phase 6 Reforestation Plan with performance bonding set at $30,000.  Mayor Alexander seconded the motion, and it passed unanimously.

D.  Winterset Woods Phase 5B Final Plat
Chairman Owens made a motion for approval of the Winterset Woods Phase 5B Final Plat with the following conditions:

• Addressing of the lots to be assigned according to the Town’s recommendations
• Performance bonding and surety for roads and drainage to be set at $72,009.00.
Commissioner Larry Felts seconded the motion, which passed unanimously.
Henry Laird stated that the final plat for Winterset Woods Phase 5B should also have a landscaping performance bond of $4,180.00.  Chairman Owens made a motion for approval with the addition of the landscape bond.  Mayor Alexander seconded this motion, which passed unanimously.

E.  Bent Creek Townhomes Section I – IV PUD Plan

Bill Kottas, principal of CK Development, Eric McNeely and Jason Phillips of Phillips Builders represented the project.  Mr. Kottas showed a PowerPoint presentation illustrating examples of two different layouts proposed:  inward facing with driveways and garages located in the front; and outward facing, with driveways and garages in the backs of the units.  He stated the newer plan for the townhouse project would reorient the buildings so that the backs of the townhomes face Sam Donald Road.  This reorientation would relieve the existing homeowners from having to look into a parking lot and would allow the townhome owners to use their back yards as living space instead of parking space.
Jason Phillips stated that examples of their townhome products are available as built in the Providence area of Mt. Juliet, which have been very successful there.  Chairman Owens asked Carla Ediger, chair of the Town Design Review Committee to give comments on the design of the townhomes.  Ms. Ediger stated that the Committee was most concerned about the rear elevations of the townhome buildings.  She said the Committee did not receive much cooperation from the builder in response to its requests and suggestions, and that the options offered by Phillips Builders are not the best or only way to build the townhomes.

Mr. Phillips stated that some of the comments made by the Committee were economically infeasible but would be willing to meet face to face to see what could be accomplished to better meet the criteria of the Town. 

Chairman Owens asked for consensus among Planning Commissioners about the reorientation of the townhomes prior to moving forward.  Commissioners Felts, Radley and Reaves all agreed with the reorientation but expressed the need for revisions to the design to address the rear of the units.  Chairman Owens said that he preferred the original outward orientation of the townhomes.

Mr. Kottas then asked to defer a decision on the project until the builder, Jason Phillips, and his architect could meet with the Design Review Committee.

By acclimation, a deferral on the Bent Creek Townhomes Sections I- IV to the May 8, 2012 Planning Commission meeting was granted.

7.  OLD BUSINESS 
A. Report from last BOMA meeting
Mayor Alexander reported that a second reading was held on proposed Ordinance 12-01 to rezone Yazdian and Green properties along Rocky Fork Road and Nolensville Road and that it was approved by BOMA. 

8.  BONDS 

A.  Bond Action:
1.  Burkitt Place Phase 2F requests transition to maintenance bond.
Chairman Owens made a motion to approve the transition of to maintenance bond.  Commissioner Felts seconded. The motion carried unanimously.

B.  Bond Report
Chairman Owens asked about the bond on Haley Industrial Park Phase 4, which expires soon.  Henry Laird stated that Pinnacle Bank, which currently owns the property, is working with TDOT to make repairs to Nolensville Road.  These repairs are required before the Town Engineer will inspect and approve the construction on this phase.  Chairman Owens then made a motion to accept the Bond Report as amended by the prior action.  Commissioner Reaves seconded the motion, and it passed unanimously.

OTHER
Mayor Alexander announced that tonight would be Commissioner Mishu’s last meeting.  He thanked Ms. Mishu for her service on the Planning Commission.

ADJOURNMENT
The meeting was adjourned at 8:42 p.m.
2012-03 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
March 13, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Larry Felts, Robert Haines, Rick Owens, Charissa Mishu, Douglas Radley, Jimmy Reaves

Board Member Absent:    None

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:       3

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Robert Haines.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the February 14, 2012 Planning Commission meeting.  Commissioner Larry Felts seconded the motion for approval, and the motion passed unanimously. 

4. ANNOUNCEMENTS
Chairman Owens announced that the applicant for agenda item 2C, Bent Creek Townhomes Sections I – IV had requested deferral to the April meeting.

5.  CITIZEN COMMENTS
None

6.  NEW BUSINESS

A.    Burkitt Place Phase 2J Final Plat
Mr. Rick Blackburn represented the developer for the phase, Regent Homes.
Mayor Alexander pointed out that Note #4 indicated zoning for the area was listed as Conservation Development, which is Williamson County’s zoning designation.  Chairman Owens made a motion to approve the final plat for Burkitt Place Phase 2J with the following conditions:
• Developer agrees to change the zoning to Nolensville zoning designation of Suburban Residential with PUD overlay.
• Developer agrees to performance bond amount of $238,897.00
Mayor Alexander seconded the motion, which passed unanimously.

B. Bent Creek Phase 4 Section 1A Final Plat
Eric McNeely represented the developer CK Developments.  Chairman Owens made a motion to approve the final plat for Bent Creek Phase 4 Section 1A with the following conditions:
• Developer agrees to add addresses to each lot as assigned by the Town.
• Developer agrees to performance bond amount of $45,275.50.
Commissioner Haines seconded the motion, which passed unanimously.

7.  OLD BUSINESS 

A. Report from last BOMA meeting
Henry Laird reported that a public hearing was held on proposed Ordinance 12-01 to rezone Yazdian and Green properties along Rocky Fork Road and Nolensville Road.  Also, the board approved releasing bonds and accepting streets for maintenance in The Reserve at Bent Creek Subdivision and in Section Four of Benington Subdivision with funds to be held in escrow to secure remaining work for sidewalks, curbs repair, and street trees.

B. Report to the Commission regarding staff review of regulations controlling flood plains
Laird reported that he, Town Engineer Don Swartz and consultant Tom Allen had each reviewed the flood plain regulations storm water management regulations, zoning ordinance, subdivision regulations, and the Land Use Policies Plan, both text and map form and found no problems or areas of weakness that would allow developments to cause any harm to properties either on-site or off-site of a new project.  Mr. Allen did mention in his letter to the Planning Commission that EPA will be releasing a National Storm Water Rule (rule) in 2012 that may require some changes to the Town’s existing regulations and ordinances.

Commissioner Radley mentioned he felt the original request for review by Commissioner Haines included a concern over confusion of residents in the town and the communication of development goals of the Town. 

Chairman Owens suggested a committee may be organized to help communicate with citizens about the floodplain regulations and future development once the new EPA rules are issued.

8.  BONDS 

A.  Bond Actions:
1.  Bent Creek Phase 5 Section 2 requests performance bond extension.
After some discussion about the procedures for extending bonds, Chairman Owens made a motion to approve the extension of the performance bond.  Commissioner Reaves seconded. The motion carried unanimously.

B.  Bond Report
Chairman Owens made a motion to accept the Bond Report as amended by the prior action.  Commissioner Radley seconded the motion, and it passed unanimously.

OTHER
None

ADJOURNMENT
The meeting was adjourned at 7:29 p.m.
2012-02 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
February 14, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Larry Felts, Robert Haines, Rick Owens, Charissa Mishu 
Board Member Absent:    Douglas Radley, Jimmy Reaves 

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher 

Citizens Present:       9 

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:03 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Charissa Mishu.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the January 10, 2012 Planning Commission meeting with a typographical correction to the first page of the minutes as pointed out by Mayor Alexander.  Commissioner Andy Grosson seconded the motion for approval with the correction, and the motion passed unanimously. 

4. ANNOUNCEMENTS
Henry Laird mentioned a revised copy of staff notes had been distributed to commissioners prior to the meeting.

5.  CITIZEN COMMENTS
Mr. Ted Behar of 9868 Sam Donald Road was present and appealed to the Planning Commissioners to hold Winterset Woods responsible for mitigating damage done by the unapproved grading of an acre of mature forest in the subdivision.  He requested attention be paid to urging the developer to make an effort to correct the damage that has already been done there before they are allowed to proceed with further construction.

6.  NEW BUSINESS

A.    Winterset Woods Revised Preliminary Plat/PUD Plan Sections 5 and 6
Masoud Fathi and Tim Fish represented the applicant, who has requested revisions to previously approved plans for these sections.  The proposed revisions would change front setbacks from 30-feet to 25-feet and rear setbacks from 25-feet to 15-feet. There would be no revision to side setbacks.  The applicant’s comments stated these revisions would give builders more flexibility and more options for building a variety of floor plans. 

Mayor Alexander asked for clarification on whether the lots in question back up to permanent open space.  Laird confirmed and said that Town staff recommends all open space areas should be noted as tree preservation areas on the final plat.

Chairman Owens recognized Jeff Kleiner, a resident of Winterset Woods at 2029 Delaware Drive, who had a question about open space in the new phases of the development.  Chairman Owens, Mayor Alexander and Henry Laird clarified again that open space within Winterset Woods would not be affected by a change to the setback lines.

After some discussion about the sizes of lots and homes existing in Winterset Woods, Chairman Owens made a motion to approve the revised preliminary plat/PUD plan for Sections 5 and 6 of Winterset Woods with the following conditions:

• Developer agrees to mark open space as tree preservation areas on the plat
• Developer will adhere to setback regulations as set forth in the ordinances regarding decks
Commissioner Mishu seconded the motion, which passed unanimously.

B. Winterset Woods Final Plat Section 5A (two lots)

Chairman Owens made a motion to approve the final plat of Winterset Woods Section 5A with the condition that the “City of Nolensville” approval block be replaced by the “Town of Nolensville” approval block.  Mayor Alexander seconded the motion, which passed unanimously.

7.  OLD BUSINESS 
A.  Report from last BOMA meeting.
None. 

8.  BONDS  

A.  Bond Actions:

1.  Benington Phase 4 requests release from maintenance bond.
Chairman Owens made a motion to approve the release of Benington Phase 4 from bonding with the establishment of an Escrow fund of $13,040.00 to be held as security for final improvements and curb repairs around the eight (8) undeveloped lots.  If the sidewalks and improvements are not made by the builder within one year, the developer would be responsible for installing them at that time.  Commissioner Larry Felts seconded. The motion carried unanimously.

2.  The Reserve at Bent Creek requests release from maintenance bond.
Chairman Owens made a motion to approve the release of The Reserve at Bent Creek from bonding with the establishment of an Escrow fund of $4,936.00 to be held as security for final improvements and curb repairs around the two (2) undeveloped lots and remaining open space.  If the sidewalks and improvements are not made by the builder within one year, the developer would be responsible for installing them at that time.  Commissioner Bob Haines seconded the motion, and it carried unanimously.

B.  Bond Report
Chairman Owens made a motion to accept the Bond Report as amended by the prior action.  Mayor Alexander seconded the motion, and it passed unanimously. 

OTHER
Chairman Owens addressed Mr. Behar regarding the issue with Winterset Woods and the unapproved grading in the development.  Owens reiterated that the Town values open space, mature trees and the rural qualities of the area.  A close eye will be on the development going forward in Winterset Woods and in all developments to protect the open space in communities.

ADJOURNMENT
The meeting was adjourned at 7:39 p.m.
2012-01 Planning Commission Meeting Minutes
Nolensville Planning Commission
Regular Meeting
January 10, 2012, 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Larry Felts, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves

Board Member Absent:    Charissa Mishu

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Bob Hayes

Citizens Present:       8

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.

3.  APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the December 13, 2011 Planning Commission meeting.  Commissioner Douglas Radley seconded the motion, and the minutes were approved unanimously.

4. ANNOUNCEMENTS
Mayor Jimmy Alexander announced that Tennessee Court of Appeals upheld the decision of the Nolensville Planning Commission to require more stringent road design standards in Bent Creek.

Metropolitan Planning Organization (MPO) announced to Town Staff that they have approved a trails grant for the Town of Nolensville for $496,000, which is 100% of what was requested.  The Metro Executive Committee will make the final decision, but it appears that the Town will receive the grant.  If approved, the grant will allow for walking trails from Nolensville Elementary School through the park to the old recreation center and back to Nolensville Road. A bridge will be constructed that will allow pedestrians to walk across Mill Creek from the park into the historic district.  The Trees & Trails Committee did a great job working on the grant application.

5.  CITIZEN COMMENTS
There were no citizen comments.  Chairman Owens requested and received acclimation to conduct election of officers for the Planning Commission.  Mayor Alexander nominated Rick Owens as chairman.  The motion was seconded by Commissioner Robert Haines and passed unanimously.

Chairman Owens nominated Commissioner Bob Haines as secretary of the Planning Commission, seconded by Mayor Alexander.  The motion to elect Commissioner Haines secretary passed unanimously.

Chairman Owens requested and received acclimation to allow Commissioner Haines make a special motion.  Commissioner Haines read a statement regarding the recent submissions to the Planning Commission and BOMA that involved zoning and construction within areas close to or in floodplains and floodways.  Haines then made a motion that the Planning Commission request Town Engineer Don Swartz and consultant Tom Allen review and submit to the Commission any changes they feel necessary to strengthen our ordinance to protect the fragile areas of the floodway and floodplain from any usage that would be detrimental to the creek.  Chairman Owens seconded the motion, which passed unanimously.

Chairman Owens requested and received acclimation to return to the election of officers to take a nomination for vice chairman.  Commissioner Larry Felts nominated Doug Radley to serve as vice chairman of the Planning Commission for 2012.  Commissioner Haines seconded the motion, which passed unanimously.

6.  NEW BUSINESS

A.    Nolensville/College Grove Utility District Office Building Site and Plan
Heather Robers, architect for Studio Eight Design and Joel Spaulding, civil engineer, represented the applicant.  After some discussion about drainage issues downstream of the project and the landscape plan, Chairman Owens moved for approval of the N/CGUD Site Plan with the following conditions:

• Developer agrees to provide appropriate responses to items two (2) and three (3) on Tom Allen’s memo dated December 12, 2011.
• Developer agrees to review drainage issues as noted by Commissioner Haines
• Developer agrees to review landscape plan for appropriately sized trees surrounding the new building
Commissioner Larry Felts seconded the motion, which passed unanimously.

B. William K. Wence Building Site Plan 7287 Nolensville Rd.
The applicant requested deferral and will present for consideration at a later meeting.

7.  OLD BUSINESS 

A.  Report from last BOMA meeting.
Mayor Alexander reported that at the January BOMA meeting there was a first reading of ordinance 12-01, to amend Zoning Map to re-zone property currently Estate Residential (ER) to Village (Part) and Suburban Residential (Part) to three tracts of land Map 56, parcel 117.01, Map 59, Parcel 53.09 and Map 59, Parcel 53.05.
There was also a reading of Resolution 12-01, to release Beazer Homes, Corp., from maintenance bonds for roads and public improvements in Ballenger Farms Subdivision, Phase Three, Sections 1 and 2.

8.  BONDS 

A.  Bond Actions:
1.  Bent Creek Phase 4 Section 2 requests extension of performance bond for one year.
Chairman Owens made a motion to approve the request to extend performance bond for one year, seconded by Commissioner Haines.  The motion carried unanimously.
2.  Bent Creek Phase 5 Section 1 requests extension of performance bond for one year.
Chairman Owens moved to approve the request to extend performance bond for one year, seconded by Commissioner Felts.  The motion carried unanimously.

B.  Bond Report
Chairman Owens made a motion to accept the Bond Report as amended by the prior action.  Commissioner Haines seconded the motion, and it passed unanimously.

OTHER
None

ADJOURNMENT
The meeting was adjourned at 7:29 p.m.