2010
Minutes Archive
Nolensville Planning Commission
Regular Meeting
December 14, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Charissa Michu, Andy Grosson, Bob Haines, Beth Lothers and Doug Radley
Board Members Absent: Rick Owens and Jimmy Reaves
Staff Present: Henry Laird, Kali Mogul, Bob Hayes and John Strasser
Citizens Present: 11
CALL MEETING TO ORDER
The meeting was called to order at 7:15 p.m. by Vice Chair Doug Radley.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Doug Radley.
APPROVAL OF MINUTES
Mayor Beth Lothers made a motion to approve the minutes from the November 9, 2010 Planning Commission Meeting. Commissioner Jimmy Alexander seconded the motion. Upon a vote being taken, the minutes were approved unanimously.
ANNOUNCEMENTS
None
CITIZEN COMMENTS
None
NEW BUSINESS
3. Report from last BOMA meeting.
None
BONDS
4. Bond Actions:
A. Bent Creek Subdivision request for bond extensions
1. Phase 4, Section 2 performance bond extension for one year with an increase to $106,269.00, as recommended by staff
2. Phase 5, Section 1 performance bond extension for one year at $181,000 as recommended by staff
B. Burkitt Place Subdivision request for bond extension
1. Phase 2-A maintenance bond extension for one year with an increase of 10% to $14,850.00 as recommended by staff
C. Winterset Woods Subdivision request for release from maintenance bonds
1. Section 1 maintenance bond in the amount of $202,500.00: Developer requests release from bond and Town’s acceptance for maintenance
2. Section 2 maintenance bond in the amount of $75,000.00: Developer requests release from bond and Town’s acceptance for maintenance
3. Section 3 maintenance bond in the amount of $47,400.00: Developer requests release from bond and Town’s acceptance for maintenance
Mayor Lothers mentioned that Mr. Brent Stone, a citizen and Winterset Woods H.O.A. board member, had contacted Town Engineer Don Swartz about concerns and maintenance in the subdivision. Engineer Swartz discussed each concern in detail with Mr. Stone. Engineer Swartz personally inspected and thoughtfully reviewed all items covered by the developer’s bonds and certified that all were acceptable by the Town of Nolensville’s standards. A member of the Winterset Woods H.O.A. board was present and asked if the development’s fencing was included in the bonds that the Town held. Town Planner Henry Laird stated that fencing was not part of the development’s performance bonding.
Commissioner Jimmy Alexander made a motion to approve the above bond actions, in their entirety. Commissioner Bob Haines seconded the motion, which passed unanimously.
D. Amended Bond Report
Commissioner Andrew Grosson made a motion to approve the bond report, as amended. The motion was seconded by Commissioner Charissa Michu, and passed unanimously.
OTHER
Town Planner Laird announced that signatures were needed on commissioner training certification memos. Training by CD ROM is available for those commissioners who were unable to attend sessions during the year.
ADJOURNMENT
The meeting was adjourned at 8:00 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting
December 14, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Charissa Michu, Andy Grosson, Bob Haines, Beth Lothers and Doug Radley
Board Members Absent: Rick Owens and Jimmy Reaves
Staff Present: Henry Laird, Kali Mogul, Bob Hayes and John Strasser
Citizens Present: 11
CALL MEETING TO ORDER
The meeting was called to order at 7:15 p.m. by Vice Chair Doug Radley.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Doug Radley.
APPROVAL OF MINUTES
Mayor Beth Lothers made a motion to approve the minutes from the November 9, 2010 Planning Commission Meeting. Commissioner Jimmy Alexander seconded the motion. Upon a vote being taken, the minutes were approved unanimously.
ANNOUNCEMENTS
None
CITIZEN COMMENTS
None
NEW BUSINESS
- Presentation of the Tennessee Downtowns Program Application. Mayor Lothers announced that the Town of Nolensville had applied for a grant from the Tennessee Downtowns Program in November. Although she had since been notified that Nolensville was not accepted into the state program due to a lack of economic need, Mayor Lothers gave the 30-slide presentation to the Planning Commission in hopes that the program might be developed and implemented under alternative plans.
- Presentation/discussion of draft Conceptual Master Plan for Town Greenway System. Caleb Lilliard and the Trees & Trails Committee presented the plan developed to improve connectivity between Nolensville’s subdivisions, schools, Mill Creek, the Historic district and other community gathering areas. Mayor Lothers thanked Mr. Lilliard and the Trees & Trails Committee for their work and suggested holding public workshops on the Greenway plan to obtain citizen feedback and generate local interest.
3. Report from last BOMA meeting.
None
BONDS
4. Bond Actions:
A. Bent Creek Subdivision request for bond extensions
1. Phase 4, Section 2 performance bond extension for one year with an increase to $106,269.00, as recommended by staff
2. Phase 5, Section 1 performance bond extension for one year at $181,000 as recommended by staff
B. Burkitt Place Subdivision request for bond extension
1. Phase 2-A maintenance bond extension for one year with an increase of 10% to $14,850.00 as recommended by staff
C. Winterset Woods Subdivision request for release from maintenance bonds
1. Section 1 maintenance bond in the amount of $202,500.00: Developer requests release from bond and Town’s acceptance for maintenance
2. Section 2 maintenance bond in the amount of $75,000.00: Developer requests release from bond and Town’s acceptance for maintenance
3. Section 3 maintenance bond in the amount of $47,400.00: Developer requests release from bond and Town’s acceptance for maintenance
Mayor Lothers mentioned that Mr. Brent Stone, a citizen and Winterset Woods H.O.A. board member, had contacted Town Engineer Don Swartz about concerns and maintenance in the subdivision. Engineer Swartz discussed each concern in detail with Mr. Stone. Engineer Swartz personally inspected and thoughtfully reviewed all items covered by the developer’s bonds and certified that all were acceptable by the Town of Nolensville’s standards. A member of the Winterset Woods H.O.A. board was present and asked if the development’s fencing was included in the bonds that the Town held. Town Planner Henry Laird stated that fencing was not part of the development’s performance bonding.
Commissioner Jimmy Alexander made a motion to approve the above bond actions, in their entirety. Commissioner Bob Haines seconded the motion, which passed unanimously.
D. Amended Bond Report
Commissioner Andrew Grosson made a motion to approve the bond report, as amended. The motion was seconded by Commissioner Charissa Michu, and passed unanimously.
OTHER
Town Planner Laird announced that signatures were needed on commissioner training certification memos. Training by CD ROM is available for those commissioners who were unable to attend sessions during the year.
ADJOURNMENT
The meeting was adjourned at 8:00 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
Regular Meeting
November 9, 2010, 7:00 p.m.
Commissioners Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Charissa Mishu, Rick Owens, Douglas Radley and Jimmy Reaves
Commissioners Absent: 0
Staff Present: Attorney Bob Notestine, Henry Laird, Don Swartz, Kali Mogul, and Bob Hayes
Citizens Present: 9
CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Charissa Mishu.
APPROVAL OF MINUTES
Mayor Beth Lothers made a motion to approve the minutes from the October 12, 2010, Planning Commission Meeting. Commissioner Doug Radley seconded the motion. Upon a vote being taken, the minutes were approved unanimously.
ANNOUNCEMENTS
Town Planner Henry Laird reminded the Commission about the MTAS training available for Planning and Zoning Commissioners in Franklin on Tuesday, November 30, 2010. Staff is researching alternate training courses for those whose schedule conflicts with the MAP training on November 30th.
Mayor Lothers reported there will be a public hearing at 7:00 p.m. on Wednesday, November 10, 2010 at the Admin Building pertaining to proposed changes to the Silver Stream Subdivision.
CITIZEN COMMENTS
None
NEW BUSINESS
Planner Laird introduced Philip Piercy, project engineer with Littlejohn Engineering Associates, who gave a brief summary of the site plans for the 16,000-square foot Town Hall building. Planner Laird related background information regarding the Site Plan, including the setback variance granted by the Board of Zoning Appeals on October 14, 2010, drainage and storm water concerns. Town Engineer Don Swartz addressed the schedule of events that would take place if the site plans were approved by the Planning Commission and said that project manager American Constructors would accept bids for contract work beginning December 2, 2010. He also reported that, if the site plans were approved, the construction cost of the project would be approved by amendment through the Board of Mayor and Aldermen.
Project engineer Piercy addressed questions about design and landscaping. Bob Thorn of H. Michael Hindman and Associates addressed specific questions pertaining to architecture and materials. Piercy agreed to report back to staff on the bridge material specifications, the elevation of the sidewalk to the entrance to the building, the irrigation system, details about proposed trees. He also agreed to revise the site plans to show a brick dumpster screening instead of wood and a vinyl or metal gate instead of wood. Thorn agreed to report back with on the standards for the light pole finish.
Chairman Rick Owens took an informal poll of the commissioners to get their feedback on the cupola option.
Commissioners Grosson, Mishu, and Haines were not in favor of the cupola option based on its estimated cost of $50,000 - $75,000. Reaves, Owens, and Radley favored the cupola while Alexander and Lothers liked the cupola but wanted to see the actual costs before deciding on it.
Following a lengthy discussion, Chairman Owens made a motion to approve the site plan drawings for the new Nolensville Town Hall Building, including both options A1 and A2 for the building elevations. Commissioner Radley seconded the motion, which passed unanimously.
OLD BUSINESS
2. Report from last BOMA meeting.
Mayor Lothers reported that Ordinance #10-06, an ordinance to amend Zoning Ordinance #04-09, as it pertains to off-site parking access was approved at second reading.
BONDS
3. Bond Actions:
A. Town of Nolensville requests extension of Haley Industrial Park, Phase 1 performance bond LOC# 600028530 at current amount, $57,000.
Engineer Swartz reported that the work on Nolensville Road should be complete within a matter of weeks.
Chairman Owens made a motion to approve the above bond action. Commissioner Alexander seconded the motion, which passed unanimously.
B. Chairman Owens made a motion to approve the bond report, as amended. The motion was seconded by Commissioner Bob Haines and passed unanimously.
OTHER
ADJOURNMENT
The meeting was adjourned at 8:02 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting
November 9, 2010, 7:00 p.m.
Commissioners Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Charissa Mishu, Rick Owens, Douglas Radley and Jimmy Reaves
Commissioners Absent: 0
Staff Present: Attorney Bob Notestine, Henry Laird, Don Swartz, Kali Mogul, and Bob Hayes
Citizens Present: 9
CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Charissa Mishu.
APPROVAL OF MINUTES
Mayor Beth Lothers made a motion to approve the minutes from the October 12, 2010, Planning Commission Meeting. Commissioner Doug Radley seconded the motion. Upon a vote being taken, the minutes were approved unanimously.
ANNOUNCEMENTS
Town Planner Henry Laird reminded the Commission about the MTAS training available for Planning and Zoning Commissioners in Franklin on Tuesday, November 30, 2010. Staff is researching alternate training courses for those whose schedule conflicts with the MAP training on November 30th.
Mayor Lothers reported there will be a public hearing at 7:00 p.m. on Wednesday, November 10, 2010 at the Admin Building pertaining to proposed changes to the Silver Stream Subdivision.
CITIZEN COMMENTS
None
NEW BUSINESS
- Presentation of site plans for Nolensville’s New Town Hall building.
Planner Laird introduced Philip Piercy, project engineer with Littlejohn Engineering Associates, who gave a brief summary of the site plans for the 16,000-square foot Town Hall building. Planner Laird related background information regarding the Site Plan, including the setback variance granted by the Board of Zoning Appeals on October 14, 2010, drainage and storm water concerns. Town Engineer Don Swartz addressed the schedule of events that would take place if the site plans were approved by the Planning Commission and said that project manager American Constructors would accept bids for contract work beginning December 2, 2010. He also reported that, if the site plans were approved, the construction cost of the project would be approved by amendment through the Board of Mayor and Aldermen.
Project engineer Piercy addressed questions about design and landscaping. Bob Thorn of H. Michael Hindman and Associates addressed specific questions pertaining to architecture and materials. Piercy agreed to report back to staff on the bridge material specifications, the elevation of the sidewalk to the entrance to the building, the irrigation system, details about proposed trees. He also agreed to revise the site plans to show a brick dumpster screening instead of wood and a vinyl or metal gate instead of wood. Thorn agreed to report back with on the standards for the light pole finish.
Chairman Rick Owens took an informal poll of the commissioners to get their feedback on the cupola option.
Commissioners Grosson, Mishu, and Haines were not in favor of the cupola option based on its estimated cost of $50,000 - $75,000. Reaves, Owens, and Radley favored the cupola while Alexander and Lothers liked the cupola but wanted to see the actual costs before deciding on it.
Following a lengthy discussion, Chairman Owens made a motion to approve the site plan drawings for the new Nolensville Town Hall Building, including both options A1 and A2 for the building elevations. Commissioner Radley seconded the motion, which passed unanimously.
OLD BUSINESS
2. Report from last BOMA meeting.
Mayor Lothers reported that Ordinance #10-06, an ordinance to amend Zoning Ordinance #04-09, as it pertains to off-site parking access was approved at second reading.
BONDS
3. Bond Actions:
A. Town of Nolensville requests extension of Haley Industrial Park, Phase 1 performance bond LOC# 600028530 at current amount, $57,000.
Engineer Swartz reported that the work on Nolensville Road should be complete within a matter of weeks.
Chairman Owens made a motion to approve the above bond action. Commissioner Alexander seconded the motion, which passed unanimously.
B. Chairman Owens made a motion to approve the bond report, as amended. The motion was seconded by Commissioner Bob Haines and passed unanimously.
OTHER
- At the December meeting of the Planning Commission, Mayor Lothers will present the Trees and Trails program and the Tennessee Downtowns program.
ADJOURNMENT
The meeting was adjourned at 8:02 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
Regular Meeting
October 12, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens and Jimmy Reaves
Board Members Absent: Charissa Mishu, Douglas Radley
Staff Present: Attorney Bob Notestine, Henry Laird, Cathi Little, Kali Mogul, and Bob Hayes
Citizens Present: 3
CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
APPROVAL OF MINUTES
Commissioner Jimmy Reaves made a motion to approve the minutes from the September 14, 2010, Planning Commission Meeting. Commissioner Jimmy Alexander seconded the motion. Upon a vote being taken, the minutes, were approved unanimously.
ANNOUNCEMENTS
Mayor Beth Lothers and Town Planner Henry Laird welcomed Kali Mogul to the Town of Nolensville staff as the Planning and Engineering administrative assistant and thanked Cathi Little for her service and professionalism in her work with the Planning Commission.
CITIZEN COMMENTS
None
NEW BUSINESS
1. There were no new submittals this month.
OLD BUSINESS
2. Report from last BOMA meeting.
Mayor Lothers reported that the sign regulations ordinance #10-05 passed with amendments. Mayor Lothers added that there was also a public hearing of Ordinance #10-06, as it pertains to off-site parking access.
BONDS
3. Bond Actions:
A. Nolen Park Subdivision Request for Bond Reductions and Extensions
1. Phase 1 performance bond extension on LOC # 1819. Developer requested an extension of performance bond. Staff recommended an extension of the bond and an increase of 10% to $99,000.
2. Phase 1 performance bond extension on LOC # 1820. Developer requested an extension of performance bond. Staff recommended an extension of the bond and an increase of 10% to $3,300.
3. Phase 1 landscaping performance bond extension and reduction on LOC #1816. Developer requested an extension of landscaping bond and reduction to 20% of the original bond amount. Staff recommended an extension of the bond and a reduction to 30% of the original bond amount, or $10,500, since this is the maximum reduction allowed by subdivision regulations.
4. Phase 2 performance bond reduction and extension on LOC #1871. Developer requested an extension of the performance bond and a reduction to $87,390. Staff recommended an extension with a reduction to 30% of the original bond amount, or $93,000, since this is the maximum reduction allowed by subdivision regulations.
Chairman Owens requested a clarification of the increases to bond amounts made by the staff. Henry Laird explained that there have been increases in cost of materials and labor since the original estimates were submitted and bonds were set.
Chairman Owens then made a motion to approve the above bond actions, in their entirety. Commissioner Andy Grosson seconded the motion, which passed unanimously.
B. Sunset Park Subdivision Request for Bond Extension
1. Phase 1 performance bond extension on LOC #69001555. Developer requested an extension, and staff recommends approval at the current amount of $164,000.
Chairman Owens made a motion to approve the extension of the Sunset Park Phase 1 performance bond at the current amount of $164,000. Commissioner Alexander seconded the motion, which passed unanimously.
C. Chairman Owens made a motion to approve the bond report, as amended. The motion was seconded by Commissioner Reaves, and passed unanimously.
OTHER
1. At the November meeting of the Planning Commission, November 9, 2010, we will have the site plans to act on for the new Town Hall building and site on Nolensville Road, just north of the First Tennessee Bank.
2. MTAS training is available for Planning and Zoning Commissioners in Franklin on Tuesday November 30, 2010. Additional information on the meeting will be distributed to the Commissioners by the Planning Department.
3. Mayor Lothers mentioned an application for a revised site plan by the developer of the Silver Stream subdivision will be brought before the Williamson County Planning Commission Thursday, October 14.
ADJOURNMENT
The meeting was adjourned at 7:30 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
October 12, 2010 Page 2 of 3
Regular Meeting
October 12, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens and Jimmy Reaves
Board Members Absent: Charissa Mishu, Douglas Radley
Staff Present: Attorney Bob Notestine, Henry Laird, Cathi Little, Kali Mogul, and Bob Hayes
Citizens Present: 3
CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
APPROVAL OF MINUTES
Commissioner Jimmy Reaves made a motion to approve the minutes from the September 14, 2010, Planning Commission Meeting. Commissioner Jimmy Alexander seconded the motion. Upon a vote being taken, the minutes, were approved unanimously.
ANNOUNCEMENTS
Mayor Beth Lothers and Town Planner Henry Laird welcomed Kali Mogul to the Town of Nolensville staff as the Planning and Engineering administrative assistant and thanked Cathi Little for her service and professionalism in her work with the Planning Commission.
CITIZEN COMMENTS
None
NEW BUSINESS
1. There were no new submittals this month.
OLD BUSINESS
2. Report from last BOMA meeting.
Mayor Lothers reported that the sign regulations ordinance #10-05 passed with amendments. Mayor Lothers added that there was also a public hearing of Ordinance #10-06, as it pertains to off-site parking access.
BONDS
3. Bond Actions:
A. Nolen Park Subdivision Request for Bond Reductions and Extensions
1. Phase 1 performance bond extension on LOC # 1819. Developer requested an extension of performance bond. Staff recommended an extension of the bond and an increase of 10% to $99,000.
2. Phase 1 performance bond extension on LOC # 1820. Developer requested an extension of performance bond. Staff recommended an extension of the bond and an increase of 10% to $3,300.
3. Phase 1 landscaping performance bond extension and reduction on LOC #1816. Developer requested an extension of landscaping bond and reduction to 20% of the original bond amount. Staff recommended an extension of the bond and a reduction to 30% of the original bond amount, or $10,500, since this is the maximum reduction allowed by subdivision regulations.
4. Phase 2 performance bond reduction and extension on LOC #1871. Developer requested an extension of the performance bond and a reduction to $87,390. Staff recommended an extension with a reduction to 30% of the original bond amount, or $93,000, since this is the maximum reduction allowed by subdivision regulations.
Chairman Owens requested a clarification of the increases to bond amounts made by the staff. Henry Laird explained that there have been increases in cost of materials and labor since the original estimates were submitted and bonds were set.
Chairman Owens then made a motion to approve the above bond actions, in their entirety. Commissioner Andy Grosson seconded the motion, which passed unanimously.
B. Sunset Park Subdivision Request for Bond Extension
1. Phase 1 performance bond extension on LOC #69001555. Developer requested an extension, and staff recommends approval at the current amount of $164,000.
Chairman Owens made a motion to approve the extension of the Sunset Park Phase 1 performance bond at the current amount of $164,000. Commissioner Alexander seconded the motion, which passed unanimously.
C. Chairman Owens made a motion to approve the bond report, as amended. The motion was seconded by Commissioner Reaves, and passed unanimously.
OTHER
1. At the November meeting of the Planning Commission, November 9, 2010, we will have the site plans to act on for the new Town Hall building and site on Nolensville Road, just north of the First Tennessee Bank.
2. MTAS training is available for Planning and Zoning Commissioners in Franklin on Tuesday November 30, 2010. Additional information on the meeting will be distributed to the Commissioners by the Planning Department.
3. Mayor Lothers mentioned an application for a revised site plan by the developer of the Silver Stream subdivision will be brought before the Williamson County Planning Commission Thursday, October 14.
ADJOURNMENT
The meeting was adjourned at 7:30 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
October 12, 2010 Page 2 of 3
Nolensville Planning Commission
Regular Meeting
September 14, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Charissa Mishu, Douglas Radley, and Jimmy Reaves
Board Members Absent: Rick Owens
Staff Present: Attorney Bob Notestine, Henry Laird, Cathi Little
Citizens Present: 11
CALL MEETING TO ORDER
The meeting was called to order at 7:04 p.m. by Vice Chairman Doug Radley.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Vice Chairman Radley.
APPROVAL OF MINUTES
Commissioner Jimmy Reaves made a motion to approve the minutes from the August 10, 2010, Planning Commission Meeting. Commissioner Jimmy Alexander seconded the motion. Upon a vote being taken, the minutes, were approved unanimously.
ANNOUNCEMENTS
Commissioner Reaves announced that the Lions Club will be holding a pancake breakfast on September 25th from 6 a.m. to 10 a.m. All proceeds will go to Meals on Wheels.
CITIZEN COMMENTS
None
Vice Chairman Radley stated that the order of the agenda was changed for this meeting so that actions required by the Commission could be handled before seeing the Presentation by Mr. Dwight Barnett.
OLD BUSINESS
3. Report from last BOMA meeting.
There was a public hearing on Ordinance 10-05 to amend the sign ordinance. Ordinance 10-06 regarding revised parking standards passed 1st reading.
Mayor Lothers joined the meeting at 7:06 p.m.
BONDS
4. Bond Actions:
Commissioner Jimmy Reaves made a motion to approve the extension and reduction of the Brittain Downs PUD, Phase 1 bond for one (1) year in the amount of $82,100. Commissioner Andy Grosson seconded the motion, which passed unanimously.
NEW BUSINESS
OTHER
None
ADJOURNMENT
The meeting was adjourned at 7:45 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting
September 14, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Charissa Mishu, Douglas Radley, and Jimmy Reaves
Board Members Absent: Rick Owens
Staff Present: Attorney Bob Notestine, Henry Laird, Cathi Little
Citizens Present: 11
CALL MEETING TO ORDER
The meeting was called to order at 7:04 p.m. by Vice Chairman Doug Radley.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Vice Chairman Radley.
APPROVAL OF MINUTES
Commissioner Jimmy Reaves made a motion to approve the minutes from the August 10, 2010, Planning Commission Meeting. Commissioner Jimmy Alexander seconded the motion. Upon a vote being taken, the minutes, were approved unanimously.
ANNOUNCEMENTS
Commissioner Reaves announced that the Lions Club will be holding a pancake breakfast on September 25th from 6 a.m. to 10 a.m. All proceeds will go to Meals on Wheels.
CITIZEN COMMENTS
None
Vice Chairman Radley stated that the order of the agenda was changed for this meeting so that actions required by the Commission could be handled before seeing the Presentation by Mr. Dwight Barnett.
OLD BUSINESS
3. Report from last BOMA meeting.
There was a public hearing on Ordinance 10-05 to amend the sign ordinance. Ordinance 10-06 regarding revised parking standards passed 1st reading.
Mayor Lothers joined the meeting at 7:06 p.m.
BONDS
4. Bond Actions:
- Brittain Downs P.U.D., Phase 1, reduction and extension of performance bond to $82,100.
Commissioner Jimmy Reaves made a motion to approve the extension and reduction of the Brittain Downs PUD, Phase 1 bond for one (1) year in the amount of $82,100. Commissioner Andy Grosson seconded the motion, which passed unanimously.
- Commissioner Bob Haines made a motion to approve the bond report, as amended. The motion was seconded by Commissioner Charissa Mishu, and passed unanimously.
NEW BUSINESS
- Presentation on Recommended Trees by Dwight Barnett, Area Forester, Forestry Division, TN Department of Agriculture
OTHER
None
ADJOURNMENT
The meeting was adjourned at 7:45 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
Regular Meeting
August 10, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Charissa Mishu, Rick Owens, Douglas Radley, and Jimmy Reaves
Staff Present: Attorney Bob Notestine, Henry Laird, Cathi Little and John Strasser
Citizens Present: 5
CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
Mayor Lothers led a prayer for the family of Dale Powers.
APPROVAL OF MINUTES
Commissioner Bob Haines made a motion to approve the minutes from the July 13, 2010, Planning Commission Meeting. Commissioner Jimmy Reaves seconded the motion. Mayor Lothers made a motion to amend the minutes to remove Chase Smith, as he had resigned from the Commission; Chairman Owens seconded the amendment, which passed unanimously. Upon a vote being taken, the minutes, as amended, were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers announced that there will be a Metro Planning Commission Meeting on Thursday, August 12th at 4:00 p.m. in the Green Hills Conference room. They will be discussing a text amendment and rezoning of the property just north of Nolensville on the east side of Nolensville Road as it pertains to commercial development.
CITIZEN COMMENTS
None
NEW BUSINESS
1. Request for Zoning Text Amendment to Authorize Off-Site Parking for Existing Businesses
Mayor Lothers made a motion to approve the text amendment to the Zoning Ordinance as proposed by staff, Commissioner Alexander seconded the motion. After much discussion, Mayor Lothers amended her motion to reflect that the words “paved aprons may” be changed to “paved aprons shall”; Commissioner Alexander seconded the amended motion. The motion, as amended, passed unanimously.
2. Presentation on Recommended Trees by Dwight Barnett, Area Forester
Mr. Barnett was not available to do the presentation.
By acclimation of the Commission to go out of order, Chairman Owens read the biography of the new planning commissioner member, Charissa Mishu.
OLD BUSINESS
3. Report from last BOMA meeting.
The sign regulation amendments passed on first reading.
BONDS
4. Bond Actions:
Chairman Owens made a motion to approve the transition to maintenance and reduce the bond amount to $8,100. Commissioner Reaves seconded the motion, which also passed unanimously.
5. Amended Bond Report
Chairman Owens made a motion to approve the bond report, as amended. Commissioner Haines seconded the motion, which passed unanimously.
OTHER
None
ADJOURNMENT
The meeting was adjourned at 7:50 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting
August 10, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Charissa Mishu, Rick Owens, Douglas Radley, and Jimmy Reaves
Staff Present: Attorney Bob Notestine, Henry Laird, Cathi Little and John Strasser
Citizens Present: 5
CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
Mayor Lothers led a prayer for the family of Dale Powers.
APPROVAL OF MINUTES
Commissioner Bob Haines made a motion to approve the minutes from the July 13, 2010, Planning Commission Meeting. Commissioner Jimmy Reaves seconded the motion. Mayor Lothers made a motion to amend the minutes to remove Chase Smith, as he had resigned from the Commission; Chairman Owens seconded the amendment, which passed unanimously. Upon a vote being taken, the minutes, as amended, were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers announced that there will be a Metro Planning Commission Meeting on Thursday, August 12th at 4:00 p.m. in the Green Hills Conference room. They will be discussing a text amendment and rezoning of the property just north of Nolensville on the east side of Nolensville Road as it pertains to commercial development.
CITIZEN COMMENTS
None
NEW BUSINESS
1. Request for Zoning Text Amendment to Authorize Off-Site Parking for Existing Businesses
Mayor Lothers made a motion to approve the text amendment to the Zoning Ordinance as proposed by staff, Commissioner Alexander seconded the motion. After much discussion, Mayor Lothers amended her motion to reflect that the words “paved aprons may” be changed to “paved aprons shall”; Commissioner Alexander seconded the amended motion. The motion, as amended, passed unanimously.
2. Presentation on Recommended Trees by Dwight Barnett, Area Forester
Mr. Barnett was not available to do the presentation.
By acclimation of the Commission to go out of order, Chairman Owens read the biography of the new planning commissioner member, Charissa Mishu.
OLD BUSINESS
3. Report from last BOMA meeting.
The sign regulation amendments passed on first reading.
BONDS
4. Bond Actions:
- Benington Section 2 transition from performance bond to maintenance bond with reduction to $40,500
- Benington Section 3 transition from performance bond to maintenance bond with reduction to $8,100
Chairman Owens made a motion to approve the transition to maintenance and reduce the bond amount to $8,100. Commissioner Reaves seconded the motion, which also passed unanimously.
5. Amended Bond Report
Chairman Owens made a motion to approve the bond report, as amended. Commissioner Haines seconded the motion, which passed unanimously.
OTHER
None
ADJOURNMENT
The meeting was adjourned at 7:50 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
Regular Meeting
July 13, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens, Douglas Radley and Jimmy Reaves
Staff Present: Attorney Bob Notestine, Henry Laird, Don Swartz, Cathi Little and John Strasser
Citizens Present: 14
CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Rick Owens.
APPROVAL OF MINUTES
Commissioner Bob Haines made a motion to approve the minutes from June 8, 2010, Planning Commission Meeting. Commissioner Andy Grosson seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
On August 12, 2010, at 4:00 p.m. the Metro Planning Commission will hold a meeting regarding zoning for the proposed Shops at Burkitt Place.
CITIZEN COMMENTS
Larry Gardner, 2536 York Rd., asked that the commissioners not place too many restrictions on businesses regarding outside sales.
Lynda Moses, 2230 Rock Springs Rd., asked the commissioners to keep in mind that many merchants need to have items outside to help bring in customers.
NEW BUSINESS
1. Nolensville Retail Partners (Dollar General)/Final Plat (Lots 1-2)
Chairman Owens made a motion to approve the final plat of the Nolensville Retail Partners (Dollar General)/Final Plat (Lots 1-2). Commissioner Bob Haines seconded the motion.
Mayor Lothers made a motion to amend the previous motion for approval to include the conditions that the addresses must be shown on the plat, and a performance bond in the amount of $96,200 must be in place. Chairman Owens seconded the amendment, which passed unanimously.
Upon a vote being taken, the motion for approval of the final plat, as amended, passed unanimously.
Attorney Bob Notestine joined the meeting at 7:23 p.m.
2. Sign regulation amendments (continued)
Color Standards: Proposed changes to the color standards were discussed.
Illumination: Proposed changes to Illuminated Signs were discussed. A poll was taken of the Commissioner’s vote on allowing changeable signs for private/commercial use, as proposed. Andy Grosson, Jimmy Reaves, Rick Owens and Bob Haines all voted to allow them, as proposed. Jimmy Alexander and Doug Radley voted against allowing them. Mayor Lothers wanted to think about it, and would give her opinion at the BOMA meeting.
Awning Signs: There was some discussion regarding allowing awning/canopy signs. Mayor Lothers would like to have the Design Review Committee’s input on this issue.
Exempt Signs: The proposed changes to this section were to allow small A-frame signs and political signs should no longer require permits, they should be allowed outright.
Prohibited Signs: The proposed changes to the prohibited signs section include internally lit signs except as permitted under Article 1.7.3; change signs painted on the façade of a building except where authorized by the HZC; add search lights and beacons, signs on natural features such as trees and rocks, trailer signs except for temporary signs, trash receptacle signs, windblown devices, and spinner signs.
Definitions: The proposed change to the Definitions section was to add a definition of what automatic changeable copy signs are.
Renumbering of Articles: The proposed changes were to correct prior numbering and create a new section 1.7.0 for Design and Construction Standards.
Mayor Lothers made a motion to recommend the sign regulation changes as prepared by the Town Planner, with the exception of changing Page A-12 f. changeable copy signs to read “service stations, religious institutions, and public uses.” Chairman Rick Owens seconded the motion, which passed unanimously.
3. Outside sales restrictions amendments (continued)
After some discussion, Commissioner Bob Haines made a motion to table this amendment until the need arises in the future; Commissioner Jimmy Alexander seconded. The motion was passed unanimously.
OLD BUSINESS
4. Report from last BOMA meeting.
There were no Planning Commission related items heard at the last BOMA meeting.
BONDS
5. Bond Actions:
A. 1. Catalina
Chairman Rick Owens made a motion to extend the performance bond for one year, with a 10% increase in the bond amount to $106,700. Commissioner Bob Haines seconded the motion, which passes unanimously.
2. Bent Creek Ph2, Sec3
Chairman Rick Owens made a motion to move the bond from performance to maintenance, and to reduce the bond amount to $36,000, with Commissioner Andy Grosson seconding. The motion passed unanimously.
OTHER
Mayor Lothers stated that the Town and staff work very hard to be business friendly and that she personally looks into any complaints.
ADJOURNMENT
The meeting was adjourned at 8:56 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting
July 13, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens, Douglas Radley and Jimmy Reaves
Staff Present: Attorney Bob Notestine, Henry Laird, Don Swartz, Cathi Little and John Strasser
Citizens Present: 14
CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Rick Owens.
APPROVAL OF MINUTES
Commissioner Bob Haines made a motion to approve the minutes from June 8, 2010, Planning Commission Meeting. Commissioner Andy Grosson seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
On August 12, 2010, at 4:00 p.m. the Metro Planning Commission will hold a meeting regarding zoning for the proposed Shops at Burkitt Place.
CITIZEN COMMENTS
Larry Gardner, 2536 York Rd., asked that the commissioners not place too many restrictions on businesses regarding outside sales.
Lynda Moses, 2230 Rock Springs Rd., asked the commissioners to keep in mind that many merchants need to have items outside to help bring in customers.
NEW BUSINESS
1. Nolensville Retail Partners (Dollar General)/Final Plat (Lots 1-2)
Chairman Owens made a motion to approve the final plat of the Nolensville Retail Partners (Dollar General)/Final Plat (Lots 1-2). Commissioner Bob Haines seconded the motion.
Mayor Lothers made a motion to amend the previous motion for approval to include the conditions that the addresses must be shown on the plat, and a performance bond in the amount of $96,200 must be in place. Chairman Owens seconded the amendment, which passed unanimously.
Upon a vote being taken, the motion for approval of the final plat, as amended, passed unanimously.
Attorney Bob Notestine joined the meeting at 7:23 p.m.
2. Sign regulation amendments (continued)
Color Standards: Proposed changes to the color standards were discussed.
Illumination: Proposed changes to Illuminated Signs were discussed. A poll was taken of the Commissioner’s vote on allowing changeable signs for private/commercial use, as proposed. Andy Grosson, Jimmy Reaves, Rick Owens and Bob Haines all voted to allow them, as proposed. Jimmy Alexander and Doug Radley voted against allowing them. Mayor Lothers wanted to think about it, and would give her opinion at the BOMA meeting.
Awning Signs: There was some discussion regarding allowing awning/canopy signs. Mayor Lothers would like to have the Design Review Committee’s input on this issue.
Exempt Signs: The proposed changes to this section were to allow small A-frame signs and political signs should no longer require permits, they should be allowed outright.
Prohibited Signs: The proposed changes to the prohibited signs section include internally lit signs except as permitted under Article 1.7.3; change signs painted on the façade of a building except where authorized by the HZC; add search lights and beacons, signs on natural features such as trees and rocks, trailer signs except for temporary signs, trash receptacle signs, windblown devices, and spinner signs.
Definitions: The proposed change to the Definitions section was to add a definition of what automatic changeable copy signs are.
Renumbering of Articles: The proposed changes were to correct prior numbering and create a new section 1.7.0 for Design and Construction Standards.
Mayor Lothers made a motion to recommend the sign regulation changes as prepared by the Town Planner, with the exception of changing Page A-12 f. changeable copy signs to read “service stations, religious institutions, and public uses.” Chairman Rick Owens seconded the motion, which passed unanimously.
3. Outside sales restrictions amendments (continued)
After some discussion, Commissioner Bob Haines made a motion to table this amendment until the need arises in the future; Commissioner Jimmy Alexander seconded. The motion was passed unanimously.
OLD BUSINESS
4. Report from last BOMA meeting.
There were no Planning Commission related items heard at the last BOMA meeting.
BONDS
5. Bond Actions:
A. 1. Catalina
Chairman Rick Owens made a motion to extend the performance bond for one year, with a 10% increase in the bond amount to $106,700. Commissioner Bob Haines seconded the motion, which passes unanimously.
2. Bent Creek Ph2, Sec3
Chairman Rick Owens made a motion to move the bond from performance to maintenance, and to reduce the bond amount to $36,000, with Commissioner Andy Grosson seconding. The motion passed unanimously.
- Amended Bond Report
OTHER
Mayor Lothers stated that the Town and staff work very hard to be business friendly and that she personally looks into any complaints.
ADJOURNMENT
The meeting was adjourned at 8:56 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
Regular Meeting
June 8, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers (arrived at 7:13), Rick Owens, Douglas Radley and Jimmy Reaves
Board Members Absent: Chase Smith
Staff Present: Attorney Bob Notestine, Don Swartz, Cathi Little, Bob Hayes and John Strasser
Citizens Present: 16
CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Jimmy Alexander.
APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from May 11, 2010, Planning Commission Meeting. Commissioner Alexander seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
Planner Laird announced that the applicant, CK Development, requested deferment of item 1 below.
CITIZEN COMMENTS
None
NEW BUSINESS
1. Benington Subdivision, Section 5, Final Plat
Planner Henry Laird stated that the applicant asked to defer this matter to a future date.
Mayor Lothers joined the meeting at 7:13 p.m.
2. McCord-Nolen Commercial/Office Development
There was some discussion regarding the flood storage areas and the FEMA letter of map revision; the walking trail in the creek area; and sidewalks and fill in the front of the Bennett’s property.
Chairman Rick Owens made a motion to defer this matter until the final plan details could be seen. Commissioner Jimmy Reaves seconded the motion; which failed upon a vote of 4 to 3, with Commissioners Grosson, Alexander, Haines, and Mayor Lothers against, and Chairman Owens, Commissioners Reaves and Radley for.
Mayor Lothers made a motion to approve the site plan with the following conditions:
a. Receipt of a Conditional Letter of Map Revision from FEMA
b. The mulch on the walking trail must be small-sized
c. A Certificate of Appropriateness is approved by Historic Zoning Commission
d. Final approval by the Design Review Committee
e. The Board of Zoning Appeals approves a variance for the front setback of building #1
f. The lighting fixtures (both street and wall) are to be black
g. A landscaping bond in the amount of $83,772 is due prior to pulling a building permit
Commissioner Alexander seconded the motion, which passed 6 to 2, with Chairman Owens and Commissioner Reaves against.
By acclamation of the Commission, the meeting was recessed at 9:05 p.m. and resumed at 9:25 p.m.
Chairman Owens made a motion to suspend Roberts Rules of Order to take the bond action agenda items (numbers 6 and 7) before items 3 and 4. Commissioner Haines seconded the motion, which passed unanimously.
OLD BUSINESS
3. Report from last BOMA meeting.
There were no Planning Commission related items heard at the last BOMA meeting.
BONDS
4. Specific Bond Actions –
a. The Reserve at Bent Creek, transition to Maintenance Bond
Chairman Owens made a motion to approve The Reserve at Bent Creek to transition to a Maintenance Bond and extend the Letter of Credit for one (1) year; Commissioner Haines seconded the motion. The motion was approved by all commission members except Commissioner Reaves, who recused himself as he is on the Board of the Bent Creek Home Owners Association.
b. Request to lay final pavement surface for Phase 4 of Benington Subdivision
Chairman Owens made a motion to approve the request to lay the final pavement surface for Phase 4 of Bennington Subdivision. Commissioner Haines seconded the motion, which passed unanimously.
5. Bond Report as Amended
Chairman Owens made a motion to approve the bond report, in its entirety, as amended. Commissioner Grosson seconded the motion, which passed unanimously.
Chairman Owens made a motion to defer Agenda items 3 and 4 until next month; Commissioner Doug Radley seconded the motion, which passed unanimously.
Mayor Lothers made a recommendation to notify all members of the Historic Zoning Commission, Design Review Committee, and Board of Mayor and Aldermen that there will be a discussion of the sign regulation amendments at the next Planning Commission Meeting, asking for their attendance, as there will possibly be a final recommendation made to BOMA.
6. Sign regulation amendments
Deferred
7. Outside sales restrictions amendments
Deferred
OTHER
None
ADJOURNMENT
The meeting was adjourned at 9:38 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting
June 8, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers (arrived at 7:13), Rick Owens, Douglas Radley and Jimmy Reaves
Board Members Absent: Chase Smith
Staff Present: Attorney Bob Notestine, Don Swartz, Cathi Little, Bob Hayes and John Strasser
Citizens Present: 16
CALL MEETING TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Jimmy Alexander.
APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from May 11, 2010, Planning Commission Meeting. Commissioner Alexander seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
Planner Laird announced that the applicant, CK Development, requested deferment of item 1 below.
CITIZEN COMMENTS
None
NEW BUSINESS
1. Benington Subdivision, Section 5, Final Plat
Planner Henry Laird stated that the applicant asked to defer this matter to a future date.
Mayor Lothers joined the meeting at 7:13 p.m.
2. McCord-Nolen Commercial/Office Development
There was some discussion regarding the flood storage areas and the FEMA letter of map revision; the walking trail in the creek area; and sidewalks and fill in the front of the Bennett’s property.
Chairman Rick Owens made a motion to defer this matter until the final plan details could be seen. Commissioner Jimmy Reaves seconded the motion; which failed upon a vote of 4 to 3, with Commissioners Grosson, Alexander, Haines, and Mayor Lothers against, and Chairman Owens, Commissioners Reaves and Radley for.
Mayor Lothers made a motion to approve the site plan with the following conditions:
a. Receipt of a Conditional Letter of Map Revision from FEMA
b. The mulch on the walking trail must be small-sized
c. A Certificate of Appropriateness is approved by Historic Zoning Commission
d. Final approval by the Design Review Committee
e. The Board of Zoning Appeals approves a variance for the front setback of building #1
f. The lighting fixtures (both street and wall) are to be black
g. A landscaping bond in the amount of $83,772 is due prior to pulling a building permit
Commissioner Alexander seconded the motion, which passed 6 to 2, with Chairman Owens and Commissioner Reaves against.
By acclamation of the Commission, the meeting was recessed at 9:05 p.m. and resumed at 9:25 p.m.
Chairman Owens made a motion to suspend Roberts Rules of Order to take the bond action agenda items (numbers 6 and 7) before items 3 and 4. Commissioner Haines seconded the motion, which passed unanimously.
OLD BUSINESS
3. Report from last BOMA meeting.
There were no Planning Commission related items heard at the last BOMA meeting.
BONDS
4. Specific Bond Actions –
a. The Reserve at Bent Creek, transition to Maintenance Bond
Chairman Owens made a motion to approve The Reserve at Bent Creek to transition to a Maintenance Bond and extend the Letter of Credit for one (1) year; Commissioner Haines seconded the motion. The motion was approved by all commission members except Commissioner Reaves, who recused himself as he is on the Board of the Bent Creek Home Owners Association.
b. Request to lay final pavement surface for Phase 4 of Benington Subdivision
Chairman Owens made a motion to approve the request to lay the final pavement surface for Phase 4 of Bennington Subdivision. Commissioner Haines seconded the motion, which passed unanimously.
5. Bond Report as Amended
Chairman Owens made a motion to approve the bond report, in its entirety, as amended. Commissioner Grosson seconded the motion, which passed unanimously.
Chairman Owens made a motion to defer Agenda items 3 and 4 until next month; Commissioner Doug Radley seconded the motion, which passed unanimously.
Mayor Lothers made a recommendation to notify all members of the Historic Zoning Commission, Design Review Committee, and Board of Mayor and Aldermen that there will be a discussion of the sign regulation amendments at the next Planning Commission Meeting, asking for their attendance, as there will possibly be a final recommendation made to BOMA.
6. Sign regulation amendments
Deferred
7. Outside sales restrictions amendments
Deferred
OTHER
None
ADJOURNMENT
The meeting was adjourned at 9:38 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
Regular Meeting
May 11, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens, Douglas Radley, and Chase Smith
Board Members Absent: Jimmy Reaves
Staff Present: Attorney Bob Notestine, Town Planner Henry Laird, Town Recorder Cindy Lancaster, Bob Hayes and John Strasser
Citizens Present: 12
Chairman Rick Owens called the meeting to order at 7:10 p.m.
PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.
Mayor Lothers noted that the Approval of the Minutes were omitted from the agenda and made a motion to have this inserted, Chairman Owens seconded and this passed unanimously.
APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from April 13, 2010, Planning Commission Meeting. Commissioner Chase Smith seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers noted that Citizen Comment was omitted from the agenda. She made a motion to amend the Agenda by adding Citizens Comments. Chairman Owens seconded and this was approved unanimously.
CITIZEN COMMENTS
Ms. Lynda Moses, Rocky Springs Road, stated that at the last Buttercup Festival this group got acquainted with the Town’s Sign Permit regulations. Due to the length of time it took to get signatures, this group put most of the signs up in Williamson and Davidson County. She asked that these regulations be reviewed.
Town Planner Henry Laird noted that these regulations were implemented due to residents placing signs on property without permission. This was implemented in order to eliminate that complaint.
Counsel Bob Notestine wanted to advise the Commission that occasionally someone from the audience might say “point of order”. After research in the Roberts Rules of Order, Point of Order is a motion from a member of the assembly when something improper is being done. Counsel said that he has not seen anywhere in the Roberts Rules of Order that someone can shout from the audience “Point of Order”. It is his suggestion that if this is done, to continue with the next item on the agenda and move forward with the meeting.
NEW BUSINESS
1. Ballenger Farms Final Phase 4, Section 2
Planner Laird advised that Mr. Joe Epps, Engineer for this project, was in attendance for any questions the Commission may have about this project. Mr. Laird added that the project appears to meet the Subdivision Regulations after three conditions are met. The conditions are as follows:
A. Performance bond must be set. If binder is installed the bond should be $103,200, and if it is not installed, it should be set at $169,000
B. Landscape bond must be $15,400
C. Get addresses assigned by the Town
Chairman Owens made a motion to approve with the three conditions noted by staff, Commissioner Bob Haines seconded. The vote was taken and the motion was passed unanimously.
2. Brittain Plaza, located on Nolensville Road, Proposed Parking Provisions to the Site Plan
Planner Laird reported that the property owner, Mr. Fred Yazdian, was in attendance with Mr. Epps, the Engineer for this project, and they are asking for relief of parking issues for this project. Planner Laird noted that two proposals had been submitted. He added that the proposal that is recommended by the Planning Commission must go before the Board of Zoning Appeals for their approval. Application has been submitted to that Board. Planner Laird added that staff’s preference is option 2.
Mr. Epps reiterated that Mr. Yazdian agreed with staff for the selection of option 2. Mr. Epps noted that when the Zoning Ordinance was amended it required a 54-foot reservation. This is a request to the Board of Zoning Appeals for a 38-foot reservation. A letter was distributed to the Commission from the Stevens Group addressing revisions to the Site Plan of Brittain Plaza’s parking revisions. The Commission discussed the revision at length including the by-pass that the State has planned for several years from now.
Commissioner Jimmy Alexander made a motion to accept and support option 2 and approve it with gaining the approval of Board of Zoning Appeals, Chairman Owens seconded, and this was approved unanimously.
3. Sweet Baby Enrichment Center, Inc (Day Care Center), 7209 Nolensville Road, Site Plan
After much discussion and concerns with incomplete items such as the drawing not to scale, parking issues, and the omission of a professional landscaping plan, the applicant Ms. Missy Nettles, President and Director of Sweet Baby Enrichment Center, requested that her request be deferred until these items can be submitted to Staff at Town Hall and presented next month. The Commission agreed to this request.
4. Bent Creek Final Plat Phase 7, Section 1
Mr. Bill Cates with CK Development was in attendance to answer questions and report to the Commission. There was extensive discussion on this request noting various issues.
Chairman Owens made a motion to approve with conditions as follows:
1.) Approval from FEMA before critical lots obtain building permits (Lot # 7208, 7209, 7210, and 7211)
2.) Letter of map revision
3.) Certificate of Addresses
4.) Performance bonds submitted on infrastructure for $184,870 and landscaping for $6,670. May reduce infrastructure bond to reflect revised cost of binder and stone have been installed with Town Engineer’s approval.
Commissioner Haines seconded, and this was approved unanimously.
5. Proposed Sign Regulation Amendments
Planner Laird addressed Appendix A in the Zoning Ordinance going over numerous sections that are proposed amendments. Sections A to 14 were discussed. The Commission agreed that the remaining section would be discussed at the next Planning Commission meeting. Mayor Lothers recommended that the Design Review Committee be in attendance at the next meeting due to their role in implementing these regulations.
6. Consideration of Zoning Amendment Restricting outside displays of merchandise in certain Commercial Districts
Planner Laird noted that the Town has similar restrictions in the CR Zone as the restrictions that are being proposed. He noted that these amendments would apply in the CS and CCO Zoning. Planner Laird added that the Village area was not addressed due to their normal process of items being left out in front of their establishments.
Chairman Owens made a motion to approve this Zoning Ordinance amendment, Commissioner Douglas Radley seconded. Commissioner Smith suggested adding ice machines as an exception. It was suggested to view other cities handling of this situation. Chairman Owens withdrew his motion; Commissioner Radley withdrew his second.
Mayor Lothers made a motion to defer this until other municipalities could be researched and review their guidelines, Chairman Owens seconded and this was passed unanimously.
OLD BUSINESS
BONDS
7. Specific Bond Actions –
Planner Laird noted that Peoples State Bank installed their landscaping two years ago, which is the requirement. The Town has inspected the landscaping. A letter has been received from the contractor that states everything is living. Staff recommends that Peoples State Bank be released from this bond
Chairman Owens made motion to release the landscape maintenance bond at Peoples State Bank, Commissioner Alexander seconded, and this was approved unanimously.
The Haley Industrial Park Performance Bond Phase 4 by Pinnacle Bank is expiring in a few days. Haley Industrial is no longer in business and Pinnacle Bank is holding this security. They have agreed to honor this bond, which is for the left turn lane off of Nolensville Road, in addition to other work. In the near future another bond will be coming due for Haley Industrial and Pinnacle is the holder of that bond also. Paperwork is forth coming that will change the name from Haley Industrial to Pinnacle Bank. This bond and the Line of Credit would be extended for one year.
Chairman Owens made a motion to name Pinnacle Bank and remove Haley Industrial’s name from the bond, with no reduction from $157,000 and obtaining receipt of the paperwork by May 15, 2010. Commissioner Haines seconded the motion and this was passed unanimously.
Commissioner Haines made a motion to extend the Bond for Phase 3 Section 1, of Bent Creek. Commissioner Andy Grosson seconded and this passed unanimously
8. Bond Report as Amended
Chairman Owens made a motion to approve the bond report, as amended, with the condition that a new letter of credit on The Reserve at Bent Creek is received by June 8, 2010, Commissioner Bob Haines seconded and this passed unanimously.
OTHER
Mayor Lothers explained the new process of the sign permit issue noting the previous concerns were being addressed.
Mayor Lothers noted that the new web site would be going live soon.
ADJOURNMENT
The meeting was adjourned at 9:19 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting
May 11, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens, Douglas Radley, and Chase Smith
Board Members Absent: Jimmy Reaves
Staff Present: Attorney Bob Notestine, Town Planner Henry Laird, Town Recorder Cindy Lancaster, Bob Hayes and John Strasser
Citizens Present: 12
Chairman Rick Owens called the meeting to order at 7:10 p.m.
PLEDGE OF ALLEGIANCE
Chairman Owens led the pledge of allegiance.
Mayor Lothers noted that the Approval of the Minutes were omitted from the agenda and made a motion to have this inserted, Chairman Owens seconded and this passed unanimously.
APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from April 13, 2010, Planning Commission Meeting. Commissioner Chase Smith seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers noted that Citizen Comment was omitted from the agenda. She made a motion to amend the Agenda by adding Citizens Comments. Chairman Owens seconded and this was approved unanimously.
CITIZEN COMMENTS
Ms. Lynda Moses, Rocky Springs Road, stated that at the last Buttercup Festival this group got acquainted with the Town’s Sign Permit regulations. Due to the length of time it took to get signatures, this group put most of the signs up in Williamson and Davidson County. She asked that these regulations be reviewed.
Town Planner Henry Laird noted that these regulations were implemented due to residents placing signs on property without permission. This was implemented in order to eliminate that complaint.
Counsel Bob Notestine wanted to advise the Commission that occasionally someone from the audience might say “point of order”. After research in the Roberts Rules of Order, Point of Order is a motion from a member of the assembly when something improper is being done. Counsel said that he has not seen anywhere in the Roberts Rules of Order that someone can shout from the audience “Point of Order”. It is his suggestion that if this is done, to continue with the next item on the agenda and move forward with the meeting.
NEW BUSINESS
1. Ballenger Farms Final Phase 4, Section 2
Planner Laird advised that Mr. Joe Epps, Engineer for this project, was in attendance for any questions the Commission may have about this project. Mr. Laird added that the project appears to meet the Subdivision Regulations after three conditions are met. The conditions are as follows:
A. Performance bond must be set. If binder is installed the bond should be $103,200, and if it is not installed, it should be set at $169,000
B. Landscape bond must be $15,400
C. Get addresses assigned by the Town
Chairman Owens made a motion to approve with the three conditions noted by staff, Commissioner Bob Haines seconded. The vote was taken and the motion was passed unanimously.
2. Brittain Plaza, located on Nolensville Road, Proposed Parking Provisions to the Site Plan
Planner Laird reported that the property owner, Mr. Fred Yazdian, was in attendance with Mr. Epps, the Engineer for this project, and they are asking for relief of parking issues for this project. Planner Laird noted that two proposals had been submitted. He added that the proposal that is recommended by the Planning Commission must go before the Board of Zoning Appeals for their approval. Application has been submitted to that Board. Planner Laird added that staff’s preference is option 2.
Mr. Epps reiterated that Mr. Yazdian agreed with staff for the selection of option 2. Mr. Epps noted that when the Zoning Ordinance was amended it required a 54-foot reservation. This is a request to the Board of Zoning Appeals for a 38-foot reservation. A letter was distributed to the Commission from the Stevens Group addressing revisions to the Site Plan of Brittain Plaza’s parking revisions. The Commission discussed the revision at length including the by-pass that the State has planned for several years from now.
Commissioner Jimmy Alexander made a motion to accept and support option 2 and approve it with gaining the approval of Board of Zoning Appeals, Chairman Owens seconded, and this was approved unanimously.
3. Sweet Baby Enrichment Center, Inc (Day Care Center), 7209 Nolensville Road, Site Plan
After much discussion and concerns with incomplete items such as the drawing not to scale, parking issues, and the omission of a professional landscaping plan, the applicant Ms. Missy Nettles, President and Director of Sweet Baby Enrichment Center, requested that her request be deferred until these items can be submitted to Staff at Town Hall and presented next month. The Commission agreed to this request.
4. Bent Creek Final Plat Phase 7, Section 1
Mr. Bill Cates with CK Development was in attendance to answer questions and report to the Commission. There was extensive discussion on this request noting various issues.
Chairman Owens made a motion to approve with conditions as follows:
1.) Approval from FEMA before critical lots obtain building permits (Lot # 7208, 7209, 7210, and 7211)
2.) Letter of map revision
3.) Certificate of Addresses
4.) Performance bonds submitted on infrastructure for $184,870 and landscaping for $6,670. May reduce infrastructure bond to reflect revised cost of binder and stone have been installed with Town Engineer’s approval.
Commissioner Haines seconded, and this was approved unanimously.
5. Proposed Sign Regulation Amendments
Planner Laird addressed Appendix A in the Zoning Ordinance going over numerous sections that are proposed amendments. Sections A to 14 were discussed. The Commission agreed that the remaining section would be discussed at the next Planning Commission meeting. Mayor Lothers recommended that the Design Review Committee be in attendance at the next meeting due to their role in implementing these regulations.
6. Consideration of Zoning Amendment Restricting outside displays of merchandise in certain Commercial Districts
Planner Laird noted that the Town has similar restrictions in the CR Zone as the restrictions that are being proposed. He noted that these amendments would apply in the CS and CCO Zoning. Planner Laird added that the Village area was not addressed due to their normal process of items being left out in front of their establishments.
Chairman Owens made a motion to approve this Zoning Ordinance amendment, Commissioner Douglas Radley seconded. Commissioner Smith suggested adding ice machines as an exception. It was suggested to view other cities handling of this situation. Chairman Owens withdrew his motion; Commissioner Radley withdrew his second.
Mayor Lothers made a motion to defer this until other municipalities could be researched and review their guidelines, Chairman Owens seconded and this was passed unanimously.
OLD BUSINESS
BONDS
7. Specific Bond Actions –
- Peoples State Bank of Commerce, Release of Landscaping Maintenance Bond
- Conversion of Haley Industrial Park Performance Bond, Phase 4, to Performance Bond by Pinnacle Bank
Planner Laird noted that Peoples State Bank installed their landscaping two years ago, which is the requirement. The Town has inspected the landscaping. A letter has been received from the contractor that states everything is living. Staff recommends that Peoples State Bank be released from this bond
Chairman Owens made motion to release the landscape maintenance bond at Peoples State Bank, Commissioner Alexander seconded, and this was approved unanimously.
The Haley Industrial Park Performance Bond Phase 4 by Pinnacle Bank is expiring in a few days. Haley Industrial is no longer in business and Pinnacle Bank is holding this security. They have agreed to honor this bond, which is for the left turn lane off of Nolensville Road, in addition to other work. In the near future another bond will be coming due for Haley Industrial and Pinnacle is the holder of that bond also. Paperwork is forth coming that will change the name from Haley Industrial to Pinnacle Bank. This bond and the Line of Credit would be extended for one year.
Chairman Owens made a motion to name Pinnacle Bank and remove Haley Industrial’s name from the bond, with no reduction from $157,000 and obtaining receipt of the paperwork by May 15, 2010. Commissioner Haines seconded the motion and this was passed unanimously.
Commissioner Haines made a motion to extend the Bond for Phase 3 Section 1, of Bent Creek. Commissioner Andy Grosson seconded and this passed unanimously
8. Bond Report as Amended
Chairman Owens made a motion to approve the bond report, as amended, with the condition that a new letter of credit on The Reserve at Bent Creek is received by June 8, 2010, Commissioner Bob Haines seconded and this passed unanimously.
OTHER
Mayor Lothers explained the new process of the sign permit issue noting the previous concerns were being addressed.
Mayor Lothers noted that the new web site would be going live soon.
ADJOURNMENT
The meeting was adjourned at 9:19 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
Regular Meeting
April 13, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Beth Lothers, Rick Owens, Douglas Radley, Jimmy Reaves and Chase Smith
Board Members Absent: Bob Haines
Staff Present: Attorney Bob Notestine, Don Swartz, Cathi Little, Bob Hayes and John Strasser
Citizens Present: 11
The meeting was called to order at 7:07 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
APPROVAL OF MINUTES
Commissioner Chase Smith made a motion to approve the minutes from March 9, 2010, Planning Commission Meeting. Commissioner Jimmy Reaves seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
None
CITIZEN COMMENTS
None
NEW BUSINESS
1. Concept Plan and Preliminary Plat for Commercial Subdivision and Dollar General Store by Trace Development, L.L.C.
Chairman Owens asked if there was general approval of the concept plan, to which the concept plan was approved by unanimous acclamation.
Chairman Owens made a motion to approve the preliminary plat, with the condition that the area included in lot 3 shall be reserved and noted on the plat as open space. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.
2. Site Plan for new Dollar General Building on Nolensville Road by Nolensville Retail Partners, Developer
Chairman Owens made a motion to approve the site plan, with the condition that all storm water contingencies in Tom Allen’s April 5, 2010, memo are met. Commissioner Doug Radley seconded. The motion passed unanimously.
3. Site Plan Revisions by Martin’s BBQ Restaurant to architectural design plans at Town Center Development, 7238 Nolensville Road
After much discussion, Commissioner Jimmy Reaves made a motion to approve the applicant’s acceptance of the Design Review Committee’s (DRC) recommendation of March 12, 2010, to add a nut and bolt combination to all 4 corners of the metal/iron inserts; and to make the HVAC screening an architectural feature per DRC’s recommendations, using option “C” (corten metal panels) as the screening material. Commissioner Andy Grosson seconded the motion. Upon a vote being taken the motion passed with six (6) Commissioners voting for, and Chairman Owens voting against.
4. Amendment to Sign regulations, Appendix A, Zoning Regulations, dealing with design standards and other changes
Mayor Lothers made a motion to defer this matter until next month, when the Town Planner, Henry Laird, can be present. Chairman Owens seconded the motion, which passed unanimously.
OLD BUSINESS
BONDS
6. Specific Bond Actions –
a. Bent Creek P.U.D. Phase 5, Sec. 2, Performance Bond 1 Year Extension
b. Haley Industrial Park, Phase 4, Performance Bond Extension 6 months
c. Burkitt Place Subdivision, Phase 2F, Performance Bond 1 Year Extension
Commissioner Reaves recused himself from this item, as he is a member of the Board of the Bent Creek Home Owners Association.
Chairman Owens made a motion to approve 1 year bond extensions for items 6a and 6c, above; Bent Creek phase 5, section 2 and Burkitt Place phase 2f, Commissioner Smith seconded the motion. The motion passed unanimously, with Commissioner Reaves being recused from this vote.
Chairman Owens made a motion to defer item 6b, above, Haley Industrial Park, Phase 4, until the May Planning Commission Meeting. Commissioner Jimmy Alexander seconded the motion, which passed unanimously.
Chairman Owens made a motion to approve the bond report, as amended. Commissioner Smith seconded the motion, which passed unanimously.
OTHER
Mayor Lothers stated that the sign regulations training held in Murfreesboro was attended by several of the Board, BZA and Planning Commission members. She further stated that it was very informative and helpful, and would like to get the notes from that meeting sent out to all the Commission members.
ADJOURNMENT
The meeting was adjourned at 8:21 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting
April 13, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Beth Lothers, Rick Owens, Douglas Radley, Jimmy Reaves and Chase Smith
Board Members Absent: Bob Haines
Staff Present: Attorney Bob Notestine, Don Swartz, Cathi Little, Bob Hayes and John Strasser
Citizens Present: 11
The meeting was called to order at 7:07 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
APPROVAL OF MINUTES
Commissioner Chase Smith made a motion to approve the minutes from March 9, 2010, Planning Commission Meeting. Commissioner Jimmy Reaves seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
None
CITIZEN COMMENTS
None
NEW BUSINESS
1. Concept Plan and Preliminary Plat for Commercial Subdivision and Dollar General Store by Trace Development, L.L.C.
Chairman Owens asked if there was general approval of the concept plan, to which the concept plan was approved by unanimous acclamation.
Chairman Owens made a motion to approve the preliminary plat, with the condition that the area included in lot 3 shall be reserved and noted on the plat as open space. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.
2. Site Plan for new Dollar General Building on Nolensville Road by Nolensville Retail Partners, Developer
Chairman Owens made a motion to approve the site plan, with the condition that all storm water contingencies in Tom Allen’s April 5, 2010, memo are met. Commissioner Doug Radley seconded. The motion passed unanimously.
3. Site Plan Revisions by Martin’s BBQ Restaurant to architectural design plans at Town Center Development, 7238 Nolensville Road
After much discussion, Commissioner Jimmy Reaves made a motion to approve the applicant’s acceptance of the Design Review Committee’s (DRC) recommendation of March 12, 2010, to add a nut and bolt combination to all 4 corners of the metal/iron inserts; and to make the HVAC screening an architectural feature per DRC’s recommendations, using option “C” (corten metal panels) as the screening material. Commissioner Andy Grosson seconded the motion. Upon a vote being taken the motion passed with six (6) Commissioners voting for, and Chairman Owens voting against.
4. Amendment to Sign regulations, Appendix A, Zoning Regulations, dealing with design standards and other changes
Mayor Lothers made a motion to defer this matter until next month, when the Town Planner, Henry Laird, can be present. Chairman Owens seconded the motion, which passed unanimously.
OLD BUSINESS
- Report from last BOMA meeting.
BONDS
6. Specific Bond Actions –
a. Bent Creek P.U.D. Phase 5, Sec. 2, Performance Bond 1 Year Extension
b. Haley Industrial Park, Phase 4, Performance Bond Extension 6 months
c. Burkitt Place Subdivision, Phase 2F, Performance Bond 1 Year Extension
Commissioner Reaves recused himself from this item, as he is a member of the Board of the Bent Creek Home Owners Association.
Chairman Owens made a motion to approve 1 year bond extensions for items 6a and 6c, above; Bent Creek phase 5, section 2 and Burkitt Place phase 2f, Commissioner Smith seconded the motion. The motion passed unanimously, with Commissioner Reaves being recused from this vote.
Chairman Owens made a motion to defer item 6b, above, Haley Industrial Park, Phase 4, until the May Planning Commission Meeting. Commissioner Jimmy Alexander seconded the motion, which passed unanimously.
- Bond Report as Amended
Chairman Owens made a motion to approve the bond report, as amended. Commissioner Smith seconded the motion, which passed unanimously.
OTHER
Mayor Lothers stated that the sign regulations training held in Murfreesboro was attended by several of the Board, BZA and Planning Commission members. She further stated that it was very informative and helpful, and would like to get the notes from that meeting sent out to all the Commission members.
ADJOURNMENT
The meeting was adjourned at 8:21 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission Agenda
Regular Meeting at 7250 Nolensville Road
March 9, 2010
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens, Douglas Radley, Jimmy Reaves and Chase Smith
Staff Present: Henry Laird, Cathi Little, Bob Hayes and John Strasser
Citizens Present: 14
The meeting was called to order at 7:12 p.m. by Chairman Rick Owens. PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Chase Smith. APPROVAL OF MINUTES
Commissioner Bob Haines made a motion to approve the minutes from the February 9, 2010, Planning Commission Meeting. Commissioner Smith seconded the motion. The minutes, as amended, were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers apologized for starting the meeting late, stating that there was a BOMA meeting and executive session held prior to the Planning Commission Meeting.
CITIZEN COMMENTS None
NEW BUSINESS
Commissioner Jimmy Alexander made a motion to approve the site plan, with the condition that the building location be adjusted so as to be within the setbacks. Chairman Owens seconded the motion, which passed unanimously.
Patrick Martin, owner, stated the material put in the squares on the building was iron, not Cor-Ten. The color elevations showed the square inserts as being black, but the architectural plans state them as being iron or artistic iron, it does not specify an actual color. Mr. Martin’s personal preference is to have the building look aged, like it has been there for a long time.
Commissioner Jimmy Reaves made a motion to approve the brick color and porch
screening; and send the parapet and block insert issues to the design review committee. Commissioner Alexander seconded the motion, which passed unanimously.
OLD BUSINESS
The Mayor reported on actions taken at the last Board of Mayor and Aldermen meeting that pertained to Planning Commission recommendations.
BONDS
Chairman Owens made a motion to recommend release of the maintenance bonds
and acceptance by the Town for maintenance, for Bent Creek Phase 2, Sections 1,
2 and 5 (item numbers 4b, 4c and 4d, above). Commissioner Haines seconded the
motion, which passed unanimously, with Commissioner Reeves being recused.
OTHER
Mayor Lothers asked about status of the sign workshops. Planner Henry Laird stated that a draft has been sent to design review.
ADJOURNMENT
Chairman Owens adjourned the meeting at 8:18 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting at 7250 Nolensville Road
March 9, 2010
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens, Douglas Radley, Jimmy Reaves and Chase Smith
Staff Present: Henry Laird, Cathi Little, Bob Hayes and John Strasser
Citizens Present: 14
The meeting was called to order at 7:12 p.m. by Chairman Rick Owens. PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Chase Smith. APPROVAL OF MINUTES
Commissioner Bob Haines made a motion to approve the minutes from the February 9, 2010, Planning Commission Meeting. Commissioner Smith seconded the motion. The minutes, as amended, were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers apologized for starting the meeting late, stating that there was a BOMA meeting and executive session held prior to the Planning Commission Meeting.
CITIZEN COMMENTS None
NEW BUSINESS
- Site Plan application from Life Community Church for site at Lot 16A, Haley Industrial Park.
Commissioner Jimmy Alexander made a motion to approve the site plan, with the condition that the building location be adjusted so as to be within the setbacks. Chairman Owens seconded the motion, which passed unanimously.
- Site Plan Revisions by Martin’s BBQ Restaurant to architectural design plans at Town Center Development, 7238 Nolensville Road.
Patrick Martin, owner, stated the material put in the squares on the building was iron, not Cor-Ten. The color elevations showed the square inserts as being black, but the architectural plans state them as being iron or artistic iron, it does not specify an actual color. Mr. Martin’s personal preference is to have the building look aged, like it has been there for a long time.
Commissioner Jimmy Reaves made a motion to approve the brick color and porch
screening; and send the parapet and block insert issues to the design review committee. Commissioner Alexander seconded the motion, which passed unanimously.
OLD BUSINESS
- Report from last BOMA meeting.
The Mayor reported on actions taken at the last Board of Mayor and Aldermen meeting that pertained to Planning Commission recommendations.
BONDS
- Bond Actions–
- Performance Bond/Letter of Credit from Tisano Development to bury overhead electric utilities at Oldham Road crossing to Town Center development site.
- Bent Creek, Phase 2, Section 1 maintenance bond in the amount of $16,500, release from maintenance and acceptance by the Town.
- Bent Creek, Phase 2, Section 2 maintenance bond in the amount of $12,600, release from maintenance and acceptance by the Town.
- Bent Creek, Phase 2, Section 5 maintenance bond in the amount of $18,000, release from maintenance and acceptance by the Town.
Chairman Owens made a motion to recommend release of the maintenance bonds
and acceptance by the Town for maintenance, for Bent Creek Phase 2, Sections 1,
2 and 5 (item numbers 4b, 4c and 4d, above). Commissioner Haines seconded the
motion, which passed unanimously, with Commissioner Reeves being recused.
- Benington Phase 1 maintenance bond in the amount of $94,500, extend for a period of one year at the current amount.
- Benington Phase 1 landscaping bond in the amount of $22,350, extend for aperiod of one year at the current amount.
- McFarlin Woods, Sections 5 & 6 maintenance bond in the amount of $47,700, extend for a period of one year at the current amount.
- Bond Report.
OTHER
Mayor Lothers asked about status of the sign workshops. Planner Henry Laird stated that a draft has been sent to design review.
ADJOURNMENT
Chairman Owens adjourned the meeting at 8:18 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission Agenda
Regular Meeting at 7250 Nolensville Road
February 9, 2010
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Jimmy Reaves,
Chase Smith, Mayor Beth Lothers, Rick Owens, and Douglas Radley
Staff Present: Henry Laird, Attorney Bob Notestine, Cathi Little, Bob Hayes
and John Strasser
Citizens Present: 8
The meeting was called to order at 7:09 p.m. by Chairman Rick Owens. PLEDGE OF ALLEGIANCE
Chairman Owens led the Pledge of Allegiance.
APPROVAL OF MINUTES
Commissioner Bob Haines made a motion to approve the minutes from the January 12, 2010, meeting; Commissioner Andy Grosson seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers announced that she would present all the Commission members with a Town of Nolensville Pin and to thank them for their service.
CITIZEN COMMENTS None
NEW BUSINESS
Chairman Owens made a Motion for approval of the request for variance on driveway turnaround detail regulations by Crockett Woods Homes, LLC, on lot #77, Sunset Park Subdivision, Commissioner Jimmy Alexander seconded. The motion passed unanimously.
Mr. Dan Coley, of Middle Tennessee Electric Membership Cooperative, suggested that there be a blank line instead of MTEMC in the block, that way the same block could be used by Nashville Electric Service as well. Mayor Beth Lothers made a motion to approve the Request from Middle Tennessee Electric Cooperative to require a signature block from the electric service utility on subdivision plats, with the revision to insert a blank line instead of “MTEC”, Commissioner Alexander seconded the motion. The motion passed unanimously.
OLD BUSINESS
A Public Hearing was held on Ordinance 09-21 regarding impervious service standards in the suburban residential and estate residential zoning districts.
Ordinance 09-18 zoning map of Nolensville to rezone property currently zoned Estate Residential to Village with Historic district Overlay (V/HDO) passed on 2nd reading.
Ordinance 09-19 pertaining to applications for Certificates of Appropriateness to the Historic Zoning Commission passed on 2nd reading.
Resolution 10-1 to release McFarlin Woods Section 3, from maintenance bond passed.
GW Jones request to rezone property located at 7470 Nolensville Road from SR/ABO to CR
was deferred to the next BOMA meeting due to a clarification requested by the Board.
BONDS
Chairman Owens made a motion to approve the bond report; Commissioner Haines seconded the motion, which passed unanimously.
OTHER
ADJOURNMENT
Chairman Owens adjourned the meeting at 7:21 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Regular Meeting at 7250 Nolensville Road
February 9, 2010
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Jimmy Reaves,
Chase Smith, Mayor Beth Lothers, Rick Owens, and Douglas Radley
Staff Present: Henry Laird, Attorney Bob Notestine, Cathi Little, Bob Hayes
and John Strasser
Citizens Present: 8
The meeting was called to order at 7:09 p.m. by Chairman Rick Owens. PLEDGE OF ALLEGIANCE
Chairman Owens led the Pledge of Allegiance.
APPROVAL OF MINUTES
Commissioner Bob Haines made a motion to approve the minutes from the January 12, 2010, meeting; Commissioner Andy Grosson seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers announced that she would present all the Commission members with a Town of Nolensville Pin and to thank them for their service.
CITIZEN COMMENTS None
NEW BUSINESS
- Request for variance on driveway turnaround detail in subdivision regulations by Crockett Woods Homes, LLC, on lot #77, Sunset Park Subdivision.
Chairman Owens made a Motion for approval of the request for variance on driveway turnaround detail regulations by Crockett Woods Homes, LLC, on lot #77, Sunset Park Subdivision, Commissioner Jimmy Alexander seconded. The motion passed unanimously.
- Request from Middle Tennessee Electric Cooperative to require a signature block from the electric service utility on subdivision plats.
Mr. Dan Coley, of Middle Tennessee Electric Membership Cooperative, suggested that there be a blank line instead of MTEMC in the block, that way the same block could be used by Nashville Electric Service as well. Mayor Beth Lothers made a motion to approve the Request from Middle Tennessee Electric Cooperative to require a signature block from the electric service utility on subdivision plats, with the revision to insert a blank line instead of “MTEC”, Commissioner Alexander seconded the motion. The motion passed unanimously.
OLD BUSINESS
- Report from last BOMA meeting
A Public Hearing was held on Ordinance 09-21 regarding impervious service standards in the suburban residential and estate residential zoning districts.
Ordinance 09-18 zoning map of Nolensville to rezone property currently zoned Estate Residential to Village with Historic district Overlay (V/HDO) passed on 2nd reading.
Ordinance 09-19 pertaining to applications for Certificates of Appropriateness to the Historic Zoning Commission passed on 2nd reading.
Resolution 10-1 to release McFarlin Woods Section 3, from maintenance bond passed.
GW Jones request to rezone property located at 7470 Nolensville Road from SR/ABO to CR
was deferred to the next BOMA meeting due to a clarification requested by the Board.
BONDS
- Bond Actions–
Chairman Owens made a motion to approve the bond report; Commissioner Haines seconded the motion, which passed unanimously.
OTHER
- A workshop was be held after the meeting on sign regulations dealing with color and design standards for freestanding/monument signs.
ADJOURNMENT
Chairman Owens adjourned the meeting at 7:21 p.m.
Approved,
Robert D. Haines Date
Planning Commission Secretary
Nolensville Planning Commission
Regular Meeting
January 12, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens, Douglas Radley, Jimmy Reaves and Chase Smith
Staff Present: Henry Laird, Attorney Bob Notestine, Cathi Little and Bob
Hayes
Citizens Present: 13
The meeting was called to order at 7:09 p.m. by Chairman Rick Owens. PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from December 8, 2009, Planning Commission Meeting; Commissioner Alexander seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers announced that the Planning Commission members will soon be receiving emails with information from the bond training that took place last year, along with information from the training from Hendersonville this past year.
CITIZEN COMMENTS
Tommy Dugger, 2260 Rolling Hills Drive, would like to have Staff look into an annexation of Silver Stream Subdivision. Mr. Dugger also suggested creating an email list of interested parties to notify them of special meetings such as the Beer Board, etc. Mayor Lothers suggested looking into any technical issues, but it is a possibility.
Henry Laird, Town Planner, will research the annexation issue and get back to the Commission.
NEW BUSINESS
1. Annual Organizational Meeting
Mayor Lothers introduced the new Commissioners, Jimmy Reaves and Chase Smith, and reviewed their backgrounds.
Mayor Lothers made a motion to re-elect Rick Owens as Chairman, Jimmy Alexander seconded the motion, which passed unanimously.
Mayor Lothers made a motion to re-elect Bob Haines as Secretary, Chairman Owens seconded the motion, which passed unanimously.
Commissioner Haines made a motion to elect Douglas Radley as Co-Chairman, Chairman Owens seconded the motion, which also passed unanimously.
Commissioner Alexander stated that this request is not compatible with the Town’s Land Use Policy, it is contrary to the Interlocal Agreement with Brentwood, and the property is located in the floodplain.
Attorney Bob Notestine stated that the final decision is not for the Planning Commission to decide. The Planning Commission must make a recommendation to the BOMA to either approve or disapprove this request.
Chairman Rick Owens made a motion to approve this Rezoning Request; Commissioner Douglas Radley seconded the motion. Upon a vote being taken, the Motion was denied unanimously, due to three issues: Incompatibility with Nolensville’s Land Use Policy Plan, an inconsistency with the Flood Plain Ordinance, and that it conflicts with the Interlocal Agreement with the City of Brentwood.
OLD BUSINESS
BONDS
$13,500.00 for one year.
Chairman Owens made a motion to approve item 4a, above, Commissioner Haines seconded the motion, which passed unanimously.
OTHER
The meeting was adjourned at 7:53 p.m.
Approved,
Bob Haines Date
Planning Commission Secretary
Regular Meeting
January 12, 2010, 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Rick Owens, Douglas Radley, Jimmy Reaves and Chase Smith
Staff Present: Henry Laird, Attorney Bob Notestine, Cathi Little and Bob
Hayes
Citizens Present: 13
The meeting was called to order at 7:09 p.m. by Chairman Rick Owens. PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from December 8, 2009, Planning Commission Meeting; Commissioner Alexander seconded the motion. The minutes were approved unanimously.
ANNOUNCEMENTS
Mayor Lothers announced that the Planning Commission members will soon be receiving emails with information from the bond training that took place last year, along with information from the training from Hendersonville this past year.
CITIZEN COMMENTS
Tommy Dugger, 2260 Rolling Hills Drive, would like to have Staff look into an annexation of Silver Stream Subdivision. Mr. Dugger also suggested creating an email list of interested parties to notify them of special meetings such as the Beer Board, etc. Mayor Lothers suggested looking into any technical issues, but it is a possibility.
Henry Laird, Town Planner, will research the annexation issue and get back to the Commission.
NEW BUSINESS
1. Annual Organizational Meeting
Mayor Lothers introduced the new Commissioners, Jimmy Reaves and Chase Smith, and reviewed their backgrounds.
Mayor Lothers made a motion to re-elect Rick Owens as Chairman, Jimmy Alexander seconded the motion, which passed unanimously.
Mayor Lothers made a motion to re-elect Bob Haines as Secretary, Chairman Owens seconded the motion, which passed unanimously.
Commissioner Haines made a motion to elect Douglas Radley as Co-Chairman, Chairman Owens seconded the motion, which also passed unanimously.
- G.W. Jones rezoning request to property at 7047 Nolensville Road from SR/ABO to CR (Commercial Regional).
Commissioner Alexander stated that this request is not compatible with the Town’s Land Use Policy, it is contrary to the Interlocal Agreement with Brentwood, and the property is located in the floodplain.
Attorney Bob Notestine stated that the final decision is not for the Planning Commission to decide. The Planning Commission must make a recommendation to the BOMA to either approve or disapprove this request.
Chairman Rick Owens made a motion to approve this Rezoning Request; Commissioner Douglas Radley seconded the motion. Upon a vote being taken, the Motion was denied unanimously, due to three issues: Incompatibility with Nolensville’s Land Use Policy Plan, an inconsistency with the Flood Plain Ordinance, and that it conflicts with the Interlocal Agreement with the City of Brentwood.
OLD BUSINESS
- Report from last BOMA meeting.
BONDS
- Bond Actions –
$13,500.00 for one year.
Chairman Owens made a motion to approve item 4a, above, Commissioner Haines seconded the motion, which passed unanimously.
- Bond Report.
OTHER
- A workshop was to be held on sign regulations dealing with color and design standards for single tenant wall signs after the meeting.
The meeting was adjourned at 7:53 p.m.
Approved,
Bob Haines Date
Planning Commission Secretary
