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2018

2018 Minutes

2018-12 BOMA Meeting Minutes

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: December 5, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 6:59 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 24 citizens present.

The mayor explained the reason for meeting on a Wednesday was that Alderman Snyder would be unavailable on Thursday, and this is his final BOMA meeting.  Alderman Snyder thanked the Board and staff for rearranging their schedules and then led the prayer and the pledge of allegiance.

There were no citizen comments.

The mayor then moved to approve the minutes from the Board meeting of November 1st, 2018, seconded by Alderman Patrick.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through October 2018, seconded by Alderman Patrick.  Upon a vote, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the November 2018 Planning Commission meeting, action was taken on the following items:
* Architectural revisions to Burkitt Commons Building D, approved
* Minor subdivision final plat 1623 Sunset Road, approved
* Final Plat Burberry Glen Phase 3A, approved
* Final Plat Nolen Mill Phase 2, approved

The Trees and Trails Committee met earlier in the day to review potential updates to Appendix B as part of the Zoning Ordinance update.  Alderman Snyder asked for an update on the McCord Nolen development.  Sitterle replied that the owner of the development met with staff in the office recently to provide landscape updates and that staff was at the site earlier in the day.  The sidewalk connection to the trail was supposed to be poured, but the sidewalk in front of building 2 will be delayed by the TDOT project at the bridge.  The site as-built has not been received.  Alderman Patrick asked whether the recently installed landscape matches the landscape plan, and Alderman Snyder asked what an appropriate time would be to call the bond.  There was a lengthy discussion that included the construction plans for building 1, staging of equipment in the location for building 1, an update on the design of building 1, as-builts, the landscape bonds, and drainage in front of the orthodontist’s office.  Mayor Alexander mentioned that the Zoning Ordinance does not require a site to be completed within a certain amount of time.  Town Engineer Don Swartz also confirmed that the Zoning Ordinance does not require as-builts for commercial sites, only for stormwater detention areas.  Alderman Dugger suggested that commercial sites should be approved in phases to avoid confusion. 

Alderman Patrick and Alderman Dugger mentioned the perception of the general public is that the delay in completion of the project is because the Town has changed the requirements for the developer.

Engineer Don Swartz reported that the Creekside Safe Routes to School project is complete and has been accepted.  TDOT will do a final walk-through and inspection.  Construction on the Stonebrook Safe Routes to School sidewalks is near completion, with signs and markings yet to be installed.  The Sunset Road project will slow a bit during winter months.  There have been conversations with Ragan-Smith regarding savings on the construction engineering and inspections.  Administrator McLawhon mentioned School Board Superintendent Dr. Looney had promised to get back in touch regarding the turn lanes at Sunset Elementary and Middle School in the coming week.  There was some discussion about the recent lane shift on Sunset Road.  Mr. Swartz indicated that the Town was not notified in advance of the lane shift by the construction company, but he has asked for better, more advanced notification in the future.  Swartz indicated that there will be several more traffic shifts before the end of the project next year.

Alderman Felts expressed his appreciation for the striping on Oldham Road.

Fire Chief Brian Moat asked to make a special presentation to Mr. Dean Guin and his parents.  Five-year-old Dean recently donated money that he had saved to the Nolensville Volunteer Fire Department.  With appreciation, the Department named Dean an honorary fire fighter.  Chief Moat presented him with a certificate and a T-shirt, and photos were taken with the Board of Mayor and Aldermen to commemorate the event.  Chief Moat then delivered his monthly report for the Fire Department.  He mentioned he had been working to improve the dispatching process and has also been in communications with the Nolensville College Grove Utility District about timely notifications on water main breaks.  The Fire Department is concerned about street parking in Ballenger Farms and Bent Creek, which has resulted delays in reaching emergency calls.  Administrator McLawhon mentioned that the Town will be attending the upcoming board meeting at NCGUD and would be meeting with Mayor Rogers Anderson about the fire department on December 18th.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  He is hoping to fill the open full-time position in the Department quickly.  Alderman Snyder thanked Chief Parker and the Police Department for assistance with the North Pole Experience.

Mr. Kyle Billingsley reported for the Public Works department.  The department now has six members and has been much more efficient now that they are fully-staffed.  Two thousand eight hundred pounds of blacktop patch were put out in November.  Alderman Snyder thanked the Public Works Department for all the effort and hours setting up and taking down the North Pole Experience. Alderman Snyder mentioned the King Street sign is down, and Alderman Patrick suggested the back of the northern-most Town of Nolensville sign may require maintenance.    

Alderman Dugger reported for the Historic Zoning Commission, which met in November to consider the historic George Morton house.  The project was deferred.

Alderman Snyder reported for the Town Events Committee.  The Veteran’s Day Breakfast and Parade were overwhelmingly successful.  Both the Nolensville Band and Ravenwood Band performed.  The Committee will begin working on the Star-Spangled Celebration in a couple of months.

Ms. Kelley Crummitt reported that the Trees and Trails Committee has had two productive meetings going over Appendix B with regards to the Zoning Ordinance update.  The trails map is close to completion.   

Next, Mayor Alexander moved to approve Resolution 18-31, a resolution to authorize the use of funds and approve a contract amendment with Kimley-Horn and Associates, Incorporated.  Mr. Zachary Dufour of Kimley-Horn represented the contract amendment.  Alderman Felts seconded the motion, which passed unanimously.

Mayor Alexander introduced Resolution 18-32, a resolution awarding a contract to Wright Paving Contractors, Incorporated for construction of the Rocky Fork Road improvement project.  There was some discussion about the boundaries and details of the improvement project.  Alderman Dugger suggested that a repair to the turn lane in front of Whittmore should be incorporated into the scope of work.   Town Engineer Don Swartz indicated that he would assess the outstanding work on the turn lane needed and investigate whether it should be incorporated into the project as an amendment.  The mayor moved to approve the contract with Wright Paving Contractors, Incorporated, seconded by Alderman Patrick and approved unanimously.

OTHER:
Alderman Patrick identified several issues he would like to see addressed by the Board in the near future:
* Consider an increase in property taxes. 
* Consider eliminating the “must-sprinkle ordinance.” Look into replacing the sprinkling with a fire-protection fee.
* Consider locking in the rate on the financing of Town Hall and the Rec Center.  Given the current economy, it may be prudent although there would be some cost to refinance and it would increase our interest rate.
* Consider borrowing additional money for Phase 3 of Sunset Road and/or Clovercroft Road. 
* Consider hiring an information officer.

Alderman Patrick thanked Alderman Snyder for his decade of service and all the hours he has spent behind the scenes.  Mayor Alexander echoed the sentiment and expressed his gratitude for Snyder’s input and impact on the Town.  Alderman Dugger thanked Brian and his wife, Ashley.  He said Nolensville is a better place to live and work because of Brian’s service.  Alderman Felts also said he looks forward to what Snyder is going to do next. 

Alderman Dugger asked why the second reading of the beer ordinance was left off the agenda.  Mayor Alexander confirmed that it was deferred due to the change of the meeting date.  Dugger asked about which Town meetings would be live streamed.  Currently volunteers handle the live-streaming.  Mayor Alexander said the BOMA meetings would continue to be live-streamed. 

Dugger commented on the two-sided entrances at Greenbrook North and said the offices facing Nolensville Road are not aesthetically pleasing.  He also showed photos of the temporary signs at the corners of Sunset Road and Nolensville Road and the intersection of Rocky Fork Road and Nolensville Road. 

Alderman Felts mentioned that the Lion’s Club would hold a turkey shoot on Saturday, December 15th at Sunset Hills Baptist Church from 7:00 a.m. – 2:00 p.m.

Alderman Snyder then thanked his wife Ashley and his daughters for allowing him to serve on the Board for the past 10 years.   He said he was extremely proud to be a part of some of the big decisions and projects in Nolensville like the approvals of Town Hall and the Rec Center.  He said he will always remember the trip to Washington D.C. for the peaceful transition of power and inauguration of President Trump.  Snyder was emotional as he recapped his time on the Board of Mayor and Aldermen.  Photos were taken of the Board and then of Alderman Snyder with his family.

Mayor Alexander once again thanked the entire Board and wished everyone a Merry Christmas and Happy New Year.  He adjourned the meeting at 9:09 p.m.

2018-11 BOMA Meeting Minutes

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: November 1, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 6:58 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Robert Notestine, and Recorder Kali Mogul.  There were 55 citizens present.

Alderman Felts led the prayer and the pledge of allegiance.

Mayor Alexander announced that the meeting was being live-streamed for the very first time.  He then requested to make a change to the agenda by taking Item #6, a Proclamation for the Nolensville Band, out of order.  There were no objections.

Alderman Patrick read a proclamation of the Board of Mayor and Aldermen celebrating the achievements of the Nolensville Band.  Band members and the band directors in attendance were commended on their accomplishments, including a recent appearance at the Dove Awards telecast.  Photos of the Band and the Board members were taken to memorialize the occasion.  

Mr. Derek Adams of 4795 Jobe Trail said he was concerned over the beer ordinance with respect to how it affects Mill Creek Brewing Company.  He requested the Board consider the success of the Tap Room when Item #11 is read—Ordinance 18-12, an ordinance to amend Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption.

Mr. Tyler Spaid of 1383 Creekside Drive in Ballenger Farms addressed the proposed annexation of the three parcels on Rocky Fork Road.  Mr. Spaid asserted that if there is a connection between Creekside Drive in Ballenger Farms to a new development, it will generate new traffic through the neighborhood and serve as a cut-through to Nolensville Road.

Mr. Joel Miller of 8020 Warren Drive requested that the Board defer any final approval of the development known as Kiddie Academy until the residents of Bent Creek can inform themselves about the development.

Ms. Diane Del Chiaro of 1380 Creekside Drive expressed concern about traffic from Rocky Fork Road if the property in the proposed annexation is developed.    

Alderman Dugger then moved to approve the minutes from the Board meeting of October 4th, 2018, seconded by Alderman Felts.  The motion passed unanimously.

Alderman Patrick made a motion to approve the Treasurer’s report through September 2018, seconded by Alderman Dugger.  The motion passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the October Planning Commission meeting, action was taken on the following items:

  • Scales Farmstead Amenity Center Site Plan Revision
  • Scales Farmstead Phase 1 Final Plat Revision
  • Scales Farmstead Phase 2 Final P.U.D. Plan/Preliminary Plat Revision
  • Scales Farmstead Phase 2 Final Plat
  • Hayes/Rioux/Rooker Annexation and Plan of Service
  • Benington II Section 3 Final Plat
  • Whittmore Section 2C Final Plat
  • Kiddie Academy Site Plan

The zoning ordinance update is in draft form.  Committees will be engaged for input on the draft.  Alderman Snyder asked for an update on the McCord Nolen development.  He asked why the developer has not responded to written requests for information.  Alderman Patrick asked about when the Town would receive an as-built.

Engineer Don Swartz reported that the Creekside Safe Routes to School project is complete and has been accepted.  Construction on the Stonebrook Safe Routes to School sidewalks has started.  The Sunset Road project will slow a bit during winter months, but there is still a significant amount of work that can continue, including utility work.  Alderman Snyder requested answers on how information is communicated internally, specifically related to the traffic signal at Rocky Fork Road and Nolensville Road.  Swartz explained the signal was damaged by the developer’s contractor doing work in the area.  Some repairs were made but additional damage was later discovered.  Alderman Snyder asked for additional communication so that residents understand the Town is working on the problem.  Alderman Dugger expressed his thanks for the follow up information on construction engineering costs from Collier Engineering.  

Fire Chief Brian Moat delivered his monthly report for the Nolensville Volunteer Fire Department.  Activity is up about 20%.  The department has doubled in size during Chief Moat’s tenure. There are certainly capacity issues, and Moat asked that the Board commit to meeting with a delegation from the NVFD to discuss the next step in meeting demand.  Alderman Patrick agreed that it is time to have those discussions.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  He mentioned there had been a rash of car break-ins, although the vehicles were unlocked.  There was some discussion about the information gathered by the mobile data terminals.  Alderman Snyder asked Chief Parker about a “Do Not Knock” list.  Alderman Dugger commended the department for community outreach.  Alderman Patrick thanked the Chief and Detective Christine for their help with a recent investigation.

Mr. Kyle Billingsley reported for the Public Works department.  One thousand pounds of blacktop patch were put out in October, with 800 pounds on Sunset Road.  New street signs were purchased to replace those missing or damaged.   Mr. Billingsley answered questions about the damaged red light at Nolensville and Rocky Fork Road and about the newly poured sidewalk sections in Bent Creek that were vandalized. Graphic images, words and names drawn into the sidewalks. He said that the department will assess the sidewalks that remain to be fixed and compare it to the amount left in the budget.  If there is enough money, those vandalized sections in Bent Creek will be repaired.   

Ms. Betty Friedlander reported for the Historic Zoning Commission, which met in October to consider renovations to the building at 7305 Nolensville Road.  The renovations were approved for the building, which will become a med spa. 

Mr. Eric Williams reported for the Town Events Committee.  Nearly 200 people have RSVP’d to the Veteran’s Day Breakfast on November 10th.  The parade will last around one hour.  Alderman Snyder reminded the audience that the North Pole Experience will be held Tuesday, December 4th at the historic Rec Center.  Props and decorations have already been delivered for that event.

Ms. Kelley Crummitt said the Trees and Trails Committee is looking forward to the first annual Lantern Parade on Saturday, November 3rd at 6:00 p.m. starting at the ball fields and ending at the Historic School to celebrate the opening of the trail head.  There was some discussion about fundraising via GoFundMe.  Counsel Notestine mentioned that the State prefers municipalities not collect large donations, and it would be better for the Trees and Trails Committee to partner with a private organization to raise money.  Ms. Crummitt inquired about the progress of the connector from Brittain Downs to the school campus on Sunset Road.  Town Administrator McLawhon stated that he and Counsel Notestine have made several attempts to get in touch with Williamson County Schools on several items including the connector, sidewalks and turn lanes into the school complex. 

Next, Mayor Alexander moved to approve the Consent Agenda, which included Resolution 18-29, a resolution releasing Grove Park Partners, LLC from maintenance bonding for roads and public improvements within Benington Section 8.  Alderman Patrick seconded the motion, which passed unanimously.

The Mayor then opened a public hearing at 7:57 p.m. on Resolution 18-30, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced as Map 57 Parcel 028.02, Map 57 Parcel 028.03 and Map 57 Parcel 028.01 and adjacent right-of-way of Rocky Fork Road at the request of property owners.

Mr. Bob Hayes, a resident at 2384 Rocky Fork Road, is one of the property owners.  He said he and his wife were looking forward to being official residents of the Town of Nolensville. 

With no other citizen comments, Mayor Alexander closed the public hearing at 7:59 p.m.

The Mayor then moved to approve Ordinance 18-11, an ordinance amending Title 15 of the Town of Nolensville municipal code pertaining to speed limits, seconded by Alderman Felts.  This item is a housekeeping issue.  When a vote was taken, the approval passed unanimously.

Mayor Alexander introduced Ordinance 18-12, an amendment to Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption.  This amendment is to allow Mill Creek Brewing Company to continue operating a Tap Room.  The Mayor made a motion to approve Ordinance 18-12 on first reading.  Alderman Patrick seconded the motion, which carried unanimously.

The Mayor made a motion to approve Resolution 18-30, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced as Map 57 Parcel 028.02, Map 57 Parcel 028.03 and Map 57 Parcel 028.01 and adjacent right-of-way of Rocky Fork Road at the request of property owners.  Alderman Patrick seconded the motion.  Alderman Dugger commented that the annexation gives the Town control over how the parcels are developed, and Alderman Patrick noted that he is sensitive to the citizens’ comments from regarding the connection to other subdivisions.  When a vote was taken, the approval passed unanimously.

The Mayor reported that there were 16 residential permits issued in October.  He reminded the audience that the Veteran’s Day Breakfast and Parade will be Saturday November 10th.  Alderman Patrick commented about needing more communication to residents.  He asked the Board to please consider hiring a communications director to push information to the public.

Mayor Alexander adjourned the meeting at 8:12 p.m.

2018-10 BOMA Meeting Minutes

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: October 4th, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Robert Notestine, and Recorder Kali Mogul.  There were 37 citizens present.

Alderman Snyder led the prayer and the pledge of allegiance.

Ms. Kristin Pierson of 9706-B Clovercroft Road introduced Mr. Michael Holland and Benjamin Easley of 1263 Creekside Drive, Band Director at Nolensville High School.  Mr. Easley thanked the Board for participation and involvement.  He gave a history and overview of the Nolensville Band and then introduced some of the band students.  Mr. Easley announced that the band has been invited to perform in the St. Patrick’s Day Parade in Chicago, Illinois.  The band will need financial support from the community to make the trip.  Ms. Pierson outlined an overview of the itinerary and some ideas for fundraising to cover the $90,000 it will take to travel to Chicago.  The e-mail address to contact for information is HelpUsGoChi@gmail.com.     

Mayor Alexander then moved to approve the minutes from the Board meeting of September 6th, 2018, seconded by Alderman Snyder.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through August, 2018, seconded by Alderman Patrick.  The motion passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the September 11, 2018 Planning Commission meeting, action was taken on the following items:

  • 7216 Nolensville Road Site Plan, approved with conditions on a parking revision
  • Greenbrook North Master Sign Plan, approved
  • Scales Farmstead Amenities Center Site Plan Revision, deferred
  • Micah Wood with Volkert & Associates. presented a Zoning Ordinance Update status report

There was discussion about whether staff had received an as-built on the McCord Nolen project, landscaping and trail installation.  Alderman Snyder expressed that he would like to give the developer a deadline for completing the work.  Planner Sitterle responded that staff has asked for a consolidated landscape plan and has also asked for the as-builts.  Alderman Dugger also asked about when the sidewalk and walking trail would be installed.  Trees and Trails chairperson Kelley Crummitt contributed that the trail is a natural mulch trail since it is so close to the flood area.  Engineer Swartz indicated that the as-built for the compensatory cut and fill has been turned in and approved by Neel-Shaffer.

Engineer Don Swartz reported that he completed a walk-through with the contractor on the Safe Routes to School project on Creekside Drive.  The work is complete and that file will be closed.  There is a pre-construction meeting with contractors on the Safe Routes to School project on Stonebrook Boulevard pending on the Board’s action on an agreement with the contractor on the current agenda. That project should begin in about three weeks.  Staff has interviewed two candidates for the open engineering technician position.  An agenda item that was removed from consideration was the Parman Henry Master P.U.D. plan.  Mr. Swartz reported that the preliminary spot safety study conducted by Mr. Blake Turner of T-Square Engineering indicated that the intersection of York and Nolensville Roads satisfies the criteria for traffic signalization by TDOT standards.  This means that the road improvement would be fully funded by TDOT, however, it can take 18-months to two years to get the improvement in the ground. 

Fire Chief Brian Moat delivered his monthly report for the Nolensville Volunteer Fire Department.  October is Fire Prevention month, so the department has been busy.  Activity is up about 10% from last year at this time.  Volunteers served 412 hours the previous month.  Alderman Snyder thanked Moat for his assistance with the fire hydrant issue and contribution on social media.  Chief Moat said the main issue with social media is that there has been misinformation circulating. He reiterated there are contingency plans in place until there is a system in place for testing the hydrants.  The Utility Board meeting, which is public, will be held on October 9th at 9:00 a.m. at the NCGUD headquarters on Johnson Industrial Blvd.

Police Chief Roddy Parker said the Citizens ‘Academy is in its third week.  He presented his monthly report, including criminal activity, stop data and crash totals.  He mentioned construction site burglaries have gone up, but a suspect was arrested earlier in the month on this case.  Chief Parker commended Detective Gillman’s attention and groundwork on a recent missing and endangered child case.  The child was located the next morning in Brentwood, but Detective Gillman stuck with the case until it was resolved.  The department is working with Metro on the recent shots fired in Burkitt Place. 

Public Works Director Bryan Howell was absent but provided a written report for the department.  Director Howell has been in touch with the County about applying hot patch to Sunset Road. 

Alderman Dugger mentioned that the Historic Zoning Commission met on September 20th, regarding certificates of appropriateness for landscaping at Parks and Berry CPA and an awning for Porkbelly Farmhouse. 

On behalf of the Town Events Committee, Alderman Snyder said the Veteran’s Day Parade and Breakfast will be Saturday, November 10th.  The North Pole Experience will be Tuesday, December 4th at the historic Rec Center.  Props and decorations have already been delivered for that event.

Ms. Kelley Crummitt shared that the Trees and Trails Committee will hold a first annual Lantern Parade on Saturday, November 3rd at 6:00 p.m. starting at the Ball fields and ending at the Historic School to celebrate the opening of the trail head.  It also marks the beginning of a fundraising effort to get a flashing crosswalk and sidewalk connection from Nolensville Elementary School to Sherwood Green Estates.  Ms. Crummitt handed out flyers about the Lantern Parade.  She mentioned the total cost of the connection, the sidewalk and flashing sign would be about $150,000.00.  There are regulations set forth by the School District requiring a paved surface for a crosswalk.  The Committee is still working on the trail map for the kiosk at the Trail Head parking lot.

Next, Mayor Alexander opened discussion on Ordinance 18-10, an ordinance to amend article 2.2.13 of Zoning Ordinance #04-09 of the Town of Nolensville, Tennessee pertaining to the commercial regional (CR) district.  The ordinance would remove auto sales from the CR district.  Alderman Dugger said he believes auto sales should also be prohibited in the Commercial Services (CS) district.  Dugger then moved to approve on second reading Ordinance 18-10 with an amendment to remove auto sales from the CR and CS zoning districts.  Mayor Alexander seconded the ordinance as amended.  The motion carried unanimously. 

Mayor Alexander moved to approve on first reading Ordinance 18-11, an ordinance amending Title 15 of the Town of Nolensville municipal code pertaining to speed limits.  This is a housekeeping item to correct the language in Ordinance #15-20 in which the location of the southern speed limit change on Nolensville Road was incorrectly defined.  Alderman Felts seconded the motion.  There was discussion about moving the “reduce speed” sign and the missing speed limit sign at the intersection of Rocky Fork Road and Nolensville Road.  Engineer Swartz said he would check on the missing speed limit sign.  The motion passed unanimously.

The Mayor then moved to approve Resolution 18-27, a resolution awarding a contract to C.D. Steger Construction, Incorporated for construction of the Safe Routes to School Stonebrook Boulevard project.  Alderman Dugger seconded the motion, which passed unanimously. 

Mayor Alexander made a motion to approve Resolution 18-28, a resolution to enter into an agreement with Collier Engineering Company, Incorporated for construction engineering and inspection services for the Rocky Fork Road project.  Alderman Dugger seconded the motion.  There was some discussion of the hours dedicated and cost estimated for inspection.  Dugger asked whether a full-time staff engineer would be able to complete inspections on roadway work.  Engineer Swartz agreed staff might be able to inspect simple, small roadway projects like Rocky Fork Road, but on the other hand, an entire team of engineers would be required to inspect for a large project like Sunset Road.  The scope and detail of the Sunset Road project is far beyond what one person could accomplish.  Mr. Jason Deal with Collier Engineering stated that the estimate of man-hours exceeds the actual time likely to be required to get the project done.  Alderman Dugger requested a comparison of what amount was approved and what was charged for the work on Sam Donald Road, which was also completed by Collier Engineering.   

The Mayor reported that there were 28 residential permits issued in September.  Alderman Dugger thanked the Police Chief for the Nolensville Police badge pin.  Alderman Felts mentioned the Lion’s Club pancake breakfast would be held October 27th at 7:00 a.m. at the First United Methodist Church in Nolensville.  The Mayor adjourned the meeting at 8:09 p.m.

2018-09 BOMA Meeting Minutes

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: September 6th, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Town Planner Sarah Sitterle, Counsel Robert Notestine, and Recorder Kali Mogul.  There were 51 citizens present.

Mayor Alexander introduced his neighbor, Mr. Rob Ames, who addressed the Board and the audience.  He has been a teacher in Williamson County for 10 years at both Sunset and at Mill Creek.  He has recently accepted a position to teach and serve in Uganda, Africa, so he and his family will be moving there for a period of two years. Mr. Ames said his experience in Williamson County has been excellent training for his new position. Mr. Ames then led the prayer and pledge of allegiance.

There were no citizen comments. 

The Mayor invited the political candidates running for office to address the audience and introduce their platforms.  Mr. Derek Adams of 4795 Jobe Trail is running for Alderman.  Mr. Steve Cody of 194 Lodge Hall Road is running for Alderman.  Alderman Tommy Dugger is running for re-election as an Alderman.  Mr. Russell Gill of 1528 Pumpkin Ridge Court is running for Mayor as a write-in candidate.  Finally, Mayor Alexander is running for re-election and concluded with a recap of accomplishments under his leadership.

Alderman Snyder then moved to approve the minutes from the Board meeting of August 2nd, 2018, seconded by Alderman Felts.  The motion passed unanimously.

Alderman Dugger made a motion to approve the Treasurer’s report through July, 2018, seconded by Alderman Patrick.  The motion passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the August 14, 2018 Planning Commission meeting, action was taken on the following items:

  • Scales Amenity Center site plan revision was deferred
  • Summerlyn Section 7 final plat, approved
  • Greenbrook North master sign plan was deferred
  • Burkitt Commons master sign plan, approved
  • Scales Farmstead P.U.D. concept plan revision, approved
  • Scales Farmstead Phase 2 preliminary plat/final P.U.D. revision, approved
  • Sunset Elementary School Auditorium site plan, approved
  • 7216 Nolensville Road site plan, approved with conditions

Ms. Sitterle noted that a representative from Volkert & Associates will attend the September meeting to present an update of the zoning ordinance diagnosis and next steps.

There was a brief discussion updating the Board on the Scales Amenity Center site plan revision.  Planner Sitterle said the pool committee had been in discussions with the developer.  A revised plan was to be presented to all residents in the coming week.  A sketch and details have been sent for inclusion in the Planning Commission’s packet for consideration. 

Alderman Snyder asked about whether staff had received an as-built on the McCord Nolen project.  Alderman Dugger also asked about when the sidewalk and walking trail would be installed.  Ms. Sitterle responded that she would check on the latest as-built and the timing of the installation. 

Engineer Don Swartz was absent, but Ms. Sitterle read a written statement from him regarding three items:  (1) The Creekside Safe Routes to School project is nearing completion; (2) The bids were opened for the Stonebrook Safe Routes to School project.  There were four bids with a wide range of quotes.  The apparent low bidder was C.D. Steger Construction, but an arithmetic error was noted in the bid book.  TDOT will make the final decision on whether to accept C.D. Steger as the low bid; (3) The Sunset Road improvement project is underway.  There are two unresolved right-of-way acquisitions remaining.  One may be resolved with a minor design change.  The second is being handled by the Town Attorney with the Williamson County Board of Education.

There was a question about the funds obligated by Williamson County Schools for the turn lane on Sunset Road.  Counsel Notestine is working with the Associate Superintendent to coordinate a meeting on this and other items.  The easement for Sunset Road has been received.

Alderman Snyder updated the Board regarding the crosswalk on York Road from the Telfair development to the Mill Creek Elementary and Middle School complex.  The developer is required to construct the crosswalk, which should be installed in December or January.  Alderman Felts had a question about the traffic light on Nolensville Road at Williams and York Road.  Mayor Alexander commented that he attended the most recent Williamson County Highway Commission meeting.  Mayor Alexander relayed to the members that there are two existing traffic studies recommending a traffic signal at that location.  The Commission requested results from a spot safety study, which is currently being conducted by Blake Turner.  When those results are available, the Mayor will return to the County to present the details.  The developer of Summerlyn and the developer for Telfair and the Henry Property have already committed to help finance the traffic light, but additional financial assistance is needed.  Given the location on the state route and proximity to the schools, the Town plans to request help from the State of Tennessee and Williamson County.

Fire Chief Brian Moat delivered his monthly report for the Nolensville Volunteer Fire Department.  Activity is up about 15% from last year.  The department is planning their public education schedule and will work to reach as many groups as possible based on their staff.  Moat said he has reached a standstill on the fire hydrant maintenance issue.  He has been trying for weeks just to get a map with locations of all the hydrants so he can evaluate what it will take to provide testing and maintenance.  The water department has not provided such a map.  Administrator McLawhon replied that the Town would communicate with NCGUD, but that historically they have been slow to respond.  Alderman Patrick expressed his frustration with the progress on this issue.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  All details are on the Town website under the Police Department tab.  Traffic stops and citations went up in August.  Following his report, Chief Parker introduced reserve officer Ali Hemyari, who has eight years of experience as a reserve officer.  He operates his own business called Nashville K-9 and will be doing K-9 demonstrations for various groups.  Cops and Coffee will be held on September 25th at Mama’s Java at around 8:00 a.m.  Parker also mentioned detective Christine Gillman’s bilingual skills have been highly beneficial on recent cases, and she was recently covered on a local newscast.

Public Works Director Bryan Howell presented his monthly report.  A tractor leak caused soil contamination, requiring mitigation by an outside company.  This service increased supply costs for the month, but staff was able to repair the tractor at minimal expense.  Howell also mentioned he understood that Nolensville College Grove Utility District was obligated to pay for a road repair at Summerlyn and Nolensville which was the result of damage from a water leak.  Public Works has been mowing the right of way on Nolensville Road, and a company has been hired to clear drains.  Collier Engineering is working on getting a quote for repairing Rocky Fork Road.  The department has recently hired a new full-time employee.  

Alderman Dugger mentioned that the Historic Zoning Commission met on August 30th, regarding some revisions to the exterior of the E&B Coffee Roasters. 

On behalf of the Town Events Committee, Alderman Snyder said the Veteran’s Day Parade and Breakfast will be Saturday, November 10th.  The North Pole Experience will be Tuesday, December 4th at the the historic Rec Center.

There was no report for the Trees and Trails Committee.

Next, Mayor Alexander introduced the consent agenda, consisting of Resolution 18-24, a resolution releasing The Jones Company of Tennessee from maintenance bonding for roads and public improvements within Whitney Park Phase 1.  Mayor Alexander moved to approve the consent agenda, seconded by Alderman Snyder. 

At 8:12 p.m., Mayor Alexander opened a public hearing on Ordinance 18-10, an ordinance to amend article 2.2.13 of Zoning Ordinance #04-09 of the Town of Nolensville, Tennessee pertaining to the commercial regional (CR) district.  The Mayor mentioned there had been discussion on first reading about revisions to the ordinance at the second reading.  There were no public comments, so the hearing was closed at 8:12 p.m.

Mayor Alexander commented on Resolution 18-25, a resolution accepting partial funding of a Nashville Area Metropolitan Active Transportation Program grant funding preliminary engineering and design work for the historic district street improvement project in Nolensville, Tennessee.  The project would begin at Old Clovercroft Road and extend north.  The State of Tennessee has notified the Town that they are planning to widen the bridge at Stonebrook Boulevard and install a sidewalk, so there is a good possibility that the improvements with the grant could extend north to Stonebrook.  Ms. Anna Emerson of the Nashville Area Metropolitan Planning Organization (MPO) provided some details on the grant funding and took questions regarding the termini.  The MPO will work with the Town to get the best results possible for the available funding.  The current grant, however, is for design and preliminary engineering only.  Administrator McLawhon clarified that the local match of $125,000.00 would be accounted for with a budget amendment.  Mayor Alexander moved to approve Resolution 18-25, seconded by Alderman Snyder.  Upon a vote, the approval passed unanimously.

The Mayor then moved to approve Resolution 18-26, a resolution adopting a consultant selection policy for projects funded in whole or in part with funds provided by the Federal Highway Administration or the Tennessee Department of Transportation.  Alderman Felts seconded the motion.  Town Planner Sitterle explained this is a housekeeping procedure required by the State of Tennessee.  The motion passed by unanimous vote.

The Mayor adjourned the meeting at 8:23 p.m.

2018-08 BOMA Meeting Minutes


Town of Nolensville

Board of Mayor and Aldermen Meeting
Date: August 2nd, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Engineer Swartz, Town Planner Sarah Sitterle, Counsel Robert Notestine, and Recorder Kali Mogul.  There were 47 citizens present.

Alderman Dugger said the prayer and led the Pledge of Allegiance.

There were no citizen comments. 

Mayor Alexander then moved to approve the minutes from the Board meeting of July 5th, 2018, seconded by Alderman Dugger.  The motion passed unanimously.

Alderman Dugger made a motion to approve the minutes from the Beer Board meeting of July 5th, 2018, seconded by Alderman Felts.  Upon a vote, the approval passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through June, 2018, seconded by Alderman Patrick.  The motion passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the July 10, 2018 Planning Commission meeting, action was taken on the following items:

  • Final plats for Burkitt Commons Buildings A and F, approved
  • Nolen Meade preliminary plat/final PUD plan revision, approved
  • Final plat Benington II Section 2B, approved
  • Final plat for Summerlyn Section 7, deferred
  • Scales Amenity Center site plan revision, deferred
  • Brentwood Baptist Church Nolensville campus site plan, approved
  • Crossroads Veterinary Clinic site plan, approved
  • Zoning Ordinance text amendment for Article 2.2.13 pertaining to auto/vehicle sales in the CR district, approved

Alderman Snyder requested additional details on the McCord Nolen project.  There was a lengthy discussion about information flow between staff and the Board of Mayor and Aldermen.  Alderman Snyder requested clarification on whether staff was asked not to respond to e-mails.  Administrator McLawhon and Mayor Alexander both stated they have made no such request.  Alderman Snyder requested more transparency and prompt responses when questions are asked.  After additional debate, Administrator McLawhon committed to adding exhibits for all meetings onto the Town website for consistency.

Engineer Don Swartz announced that construction on the Safe Routes to School Creekside project will begin on August 13th.  Advertising for the Safe Routes to School project on Stonebrook has been placed, and several bidders are expected.  Swartz has discussed with Kevin Fortney of Williamson County Schools the possibility of installing the connector from Brittain Downs to the Sunset Schools campus as part of their upcoming auditorium addition, with reimbursement from the Town.  Mr. Fortney has agreed to this solution.   Sunset Road is under construction.  Alderman Dugger asked about whether the school system was going to reimburse the Town for the Sunset Road turn lane in front of Sunset School.  There was some discussion about how to collect this cost.  Alderman Dugger suggested that someone needs to reach out to the School Board in an effort to collect the money they committed in lieu of the construction of a turn lane.  Dugger also asked for an update on Rocky Fork Road.  Williamson County agreed to do complete the road work since they can do it at cost.  However, representatives recently informed the Town that they are backed up with work in the County until June, 2019.  To get it done sooner, the project could be put out to bid.  Engineer Swartz stated he requested Collier Engineering to provide a quote.  The repair, repaving and restriping of Rocky Fork Road was budgeted for the current fiscal year.  Alderman Dugger also commented that Old Clovercroft Road was repaired two years ago but is in very bad shape.  Public Works Director Bryan Howell said that it has been repaired twice.  There was a water leak that was not fixed promptly. 

Fire Chief Brian Moat delivered his monthly report for the Nolensville Volunteer Fire Department.  Moat is still working with the Water Board to come up with a plan for fire hydrant maintenance.  Volunteers are increasing—50% of the last recruitment class was in Nolensville.  The NVFD has renewed the administrative captain position for the new fiscal year, but Captain Joaquin is moving to a training position with the County.  The position will need to be filled.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  Judge Petersen has decided to go back to holding two traffic court dates per month.  Parker provided details on two serious incidents in Town.  The department has had a college intern for the past couple of months, and he has been working on a project that will culminate with clearing out the evidence room. Detective Gillman has been handling bilingual duties interviewing witnesses, working “on loan” with other local departments and also with the ATF Task Force.  Alderman Snyder congratulated Chief Parker for his 40-year anniversary in law enforcement.

Public Works Director Bryan Howell presented his monthly report.  53 sections of sidewalk have been replaced and four ADA ramps have been repaired.  Mayor Alexander expressed his appreciation to the Public Works Department for their efforts—despite having a disabled tractor—to get the right-of-ways on Nolensville Road cut, even though it is a State road. 

Ms. Betty Friedlander reported on the Historic Zoning Commission meeting from July 26, when the McCord Nolen development was considered.  Certain architectural items needed to be reconciled.  The Commission voted to approve the application for Certificate of Appropriateness with several conditions.

On behalf of the Town Events Committee, Alderman Snyder said the Committee will move the North Pole Experience to the old school with an entirely new set-up.  He also read a letter of commendation for Mr. Frank Baird, professor at MTSU, who has partnered with the Town on the Star Spangled Celebration for several years.  He is using the event as part of his curriculum, with students earning credits in event safety at the university.  Photos of the Board with Mr. Baird were taken to memorialize the event.

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  There has been interest in volunteering with the Committee.  They would like to institute a quarterly trail map update. There have been questions about why there is no crosswalk from Sherwood Green to Nolensville Elementary.  Ms. Crummitt has opened dialogue with the school PTO about obtaining some property for a path on the school lot so that a crosswalk and flashing light might be installed.   

Next, Mayor Alexander introduced Resolution 18-19, a resolution accepting a donation to the Nolensville Police Department from local Girl Scout Troop #1785 of Nolensville, Tennessee.  Chief Parker invited the Girl Scouts to join him at the lectern.  As part of a service project, the troop painted the department and provided flooring, furniture, and décor.  The members of the troop introduced themselves.  Photos of the troop members and leader were taken with the Board of Mayor and Aldermen and Chief Parker to commemorate the event.

Mayor Alexander then delivered the first reading of Ordinance 18-10, an ordinance to amend Article 2.2.13 of Zoning Ordinance #04-09 of the Town of Nolensville, Tennessee pertaining to the Commercial Regional (CR) District.  The Mayor moved to approve on first reading Ordinance 18-10, seconded by Alderman Patrick.  Alderman Dugger pointed out that auto sales are also permitted with conditions in the Commercial Services district and should be removed in that district.  Counsel Notestine indicated that the ordinance could be amended on second reading.  Alderman Felts said he felt that used tire sales should also be prohibited.  When a vote was called, the approval passed unanimously.

Next the Mayor called the applicant representing Resolution 18-20, a resolution granting a certificate of compliance to Ashneha, LLC for a retail package liquor store at 7175 Nolensville Road in Nolensville for a period of two years.  Mr. Jagdish Dadlani of Ashneha, LLC and his attorney Ginna Winfree represented the agenda item.  Mr. Dadlani has negotiated a purchase of the existing R&B Liquors and is seeking approval of the certificate of compliance from the Town.  Mr. Dadlani, who resides in Franklin, expressed appreciation to the Board for hearing the request.  The Board members discussed his ownership and operation experience in the industry, references and background check.  Mayor Alexander moved to approve Resolution 18-20, seconded by Alderman Patrick.  The motion passed unanimously.

The Mayor then called the applicants representing Resolution 18-21, a resolution granting a certificate of compliance to Bourbon Brothers, LLC d/b/a Barrels & Brews for a retail package liquor store at 200 Burkitt Commons Avenue in Nolensville for a period of two years.  Attorney Rob Pinson, Justin Wilson, of Spring Hill, James Davenport, of Mt. Juliet, Vrushank Surati of Franklin, Hemel Surati of Gallatin, and Patrick Poling of Nolensville represented the agenda item.  Counsel Pinson gave a background on the LLC and the plans for their store in the new development in Town.  The applicants handed out graphic renderings of the store’s interior.  Mr. Wilson and Mr. Davenport will be managing and operating the store.  They offered plans for building clientele and opportunities like tastings and education for the public.  The Suratis own Carothers Wine and Spirits.  Mr. Pinson mentioned that the LLC will be updated to include all eight members.  There was a lengthy discussion about staffing, training, references and criminal histories.  Specific conversation included consideration of individuals with some criminal convictions.  Mayor Alexander and Alderman Patrick stressed the Board has a duty to ensure that the ownership of a retail package liquor store is in good standing with the law and has learned from past mistakes.  Attorney Pinson stated that their law firm has worked with some members of the group for many years.  As a housekeeping note, Alderman Patrick commented that the application form itself should be revised so that references are not associated with the LLCs.  Counsel Notestine clarified that the LLC filed the application with the TABC on April 12th to qualify for ABC approval prior to the moratorium.  Mr. Pinson confirmed that they have written communication from the TABC on the filing. 

With that Mayor Alexander moved to approve Resolution 18-21, seconded by Alderman Patrick.  Alderman Patrick mentioned that signage must be approved by the Town.  When the vote was taken, the approval passed unanimously. 

Then, the Mayor introduced Resolution 18-22, a resolution revising the contract with Jarrett Builders, Incorporated, as amended, for construction of a portion of the Sunset Road improvement project.  Engineer Swartz explained this amendment will bring the contract back to the original design of the bridge on Sunset Road, which was removed from the original agreement.  After a cost analysis and detailed review of the variables with a standalone bridge.  Mr. Scott Niesen, of Ragan-Smith Associates confirmed that the unknowns could actually result in a longer construction period and cost the Town an additional amount.  After a short discussion, the Mayor made a motion to approve Resolution 18-22.  Alderman Snyder seconded the motion, which passed unanimously.

The mayor made a motion to approve Resolution 18-23, a resolution to approve the use of funds for acquisition of right-of-way associated with the Sunset Road improvement project.  Alderman Patrick seconded the motion.  There was a typo on the amount listed on the resolution, so Mayor Alexander moved to amend section 2 of the resolution to correct the offer amount to $13,002.00, seconded by Alderman Patrick.  The motion, as amended, passed unanimously.

There were 32 residential dwelling permits issued in July.  The Mayor adjourned the meeting at 9:15 p.m.

2018-07 BOMA Minutes

Click here for audio

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: July 5th, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 43 citizens present.

Alderman Felts said the prayer and led the Pledge of Allegiance.

Mayor Alexander stated that candidates for elected office will be invited to speak at the September BOMA meeting. 

Ms. Joyce Powers of 1023 Bitticks Creek encouraged the Board to institute a fireworks ordinance.

Mayor Alexander then moved to approve the minutes from the Board meeting of June 7th, 2018, seconded by Alderman Dugger.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through May, 2018, seconded by Alderman Snyder.  Upon a vote, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the June 12, 2018 Planning Commission meeting, action was taken on the following:

  • Final plats for Burkitt Commons Buildings A and F, deferred
  • Final plat for Burkitt Village Addition Phase 1, approved
  • Revision to preliminary plat Benington II Section 2B, approved
  • Final plat for Summerlyn Section 6, approved
  • Site plan for Wheeler’s Raid Distillery, approved
  • Site plan for 37135 Car Wash, approved

The zoning ordinance update is a work in progress with a planned introduction in September.  There was a discussion about the McCord Nolen site plan.  Revised architectural elevations have been submitted for a July 26th Historic Zoning Commission meeting.  A meeting was recently held with the developer Mr. McCanless and his attorney on development progress and remediation of problems.  Alderman Snyder asked for a written update on the project.

There was no official Engineering report, but Alderman Patrick read an e-mail update from Don Swartz on the Sunset Road improvement project.  Mayor Alexander mentioned that he met with TDOT on June 26th along with Administrator McLawhon and Engineer Swartz.  They discussed the alternate route for Nolensville Road around the Historic District.  The TDOT officials indicated further opportunity to move up on the TDOT priority list would be available after the upcoming gubernatorial election.

Fire Chief Brian Moat offered a briefing on fire hydrant maintenance.  He is working with the Nolensville College Grove Utility District to come up with a long-term plan, as State law does not require water utility boards to maintain hydrants.  Moat delivered his monthly report for the Nolensville Volunteer Fire Department and gave a status on volunteer recruitment.  The NVFD will renew the administrative captain position for the new fiscal year.  There are also mutual aid agreements in place with neighboring fire departments to cover outlying areas.  Alderman Snyder voiced appreciation to the fire department for their assistance with the Star Spangled Celebration.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  Chief Parker thanked the Williamson County Sherriff’s Office for support on various missing person incidents and noted a recent incident involving an individual who had cloned credit cards in his possession.  Alderman Snyder expressed his appreciation to the police department and Public Works department for their help with the Star Spangled Celebration.

There was no official report for the Public Works Department. 

On behalf of the Town Events Committee, Alderman Snyder reported that one of the partners for the Star Spangled Celebration, MTSU, has led the charge on event production safety classes following the Las Vegas event shooting.  The entire MTSU production team received full college credit in the field for the Town’s Star Spangled event. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  The committee is looking for a map for the trail head kiosk.  They are still interested in holding a workshop and are still looking for volunteers. 

Next, Mayor Alexander introduced the consent agenda, which included Resolution 18-17, a resolution to declare certain property of the Town of Nolensville surplus and provide the authority to the Mayor to dispose of said surplus inventory.  Alderman Dugger moved to approve the consent agenda, seconded by Alderman Felts.  The motion passed unanimously.

At 7:44 p.m. Mayor Alexander opened a public hearing on Ordinance 18-08, an ordinance to approve a master concept P.U.D. plan and rezone the Parman Henry property between Rocky Fork Road and York Road from estate residential (ER) to suburban residential with a planned unit development (SR/P.U.D.) overlay.  Mr. Bill Highsmith of 2604 York Road listed his concerns over the buffer, drainage, and surveying of the property, which is adjacent to his. 

Mr. TJ Angeleno of Silver Stream commented about the connection and traffic to the proposed development through Silver Stream.  He asked about speed bumps and lighting.

Ms. Christa Tidwell of 1505 Halsey Drive commented that the intersection of York Road and Nolensville Road is already dangerous and asked whether there were any plans for traffic signal or realignment.

Mr. Chris Nagy of 2517 Benington noted he did not see any road improvements on Rocky Fork Road indicated on the plans. 

Mr. John Gordon of 2540 Carmine Street asked for the 20-foot buffer to be clearly labeled.  He wants to make sure the buffer is well-delineated on the plan.

With no other comments, the Mayor closed the public hearing at 7:54 p.m.

Mayor Alexander moved to approve on second reading of Ordinance 18-06, an ordinance to rezone a portion of 7150 Nolensville Road from commercial services with a commercial corridor overlay (CS/CCO) to office industrial (OI).  Alderman Felts seconded the motion.  Alderman Dugger stated he would like to know the exact depth of the rezoning.  After a short debate, the Mayor called for a vote.  The approval passed unanimously.

Then, the mayor made a motion to approve Resolution 18-18, a resolution awarding a contract to NSITE, Incorporated for construction of the Safe Routes to School Creekside Drive project.  Alderman Patrick seconded the motion, which passed unanimously.

There were 25 residential dwelling permits pulled in June.  The Historic Zoning Commission meeting will be July 26, 2018.

2018-06 BOMA Minutes

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: June 7th, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 36 citizens present.

Alderman Patrick said the prayer and led the Pledge of Allegiance.

Mr. Ronald Reed of 2271 Rocky Springs Road inquired about the proposed P.U.D. plan located on the Parman Henry property.  He wanted to know what the road plans would be surrounding the neighborhood and indicated he is opposed to so much development.  Mr. Reed suggested putting more green space at the front of developments so there would be room to widen the roads.

Mayor Alexander then moved to approve the minutes from the Board meeting of May 3rd, 2018, seconded by Alderman Snyder.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through April, 2018, seconded by Alderman Felts.  Upon a vote, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the May 8th Planning Commission meeting, action was taken on the following:

  • McCord Nolen Site Plan amendment, deferred
  • Ace Hardware Site Plan, approved with conditions

There was a brief discussion about the landscaping at FNB Bank.  There are some missing shrubs.  There was also a question about the progress on the Market Square plan.  Counsel Notestine indicated that with the vested rights law, the developer has between three and ten years to move forward.

Town Engineer Don Swartz reported on the following items:

  • Item #14 on the agenda, concerning a contract with a low bidder for the Creekside Safe Routes to School project, has been struck from the agenda.  The apparent low bidder was rejected by TDOT.
  • The Stonebrook Safe Routes to School has not yet been released by TDOT.

Fire Chief Brian Moat offered his monthly report for the Nolensville Volunteer Fire Department.  He discussed the house fire on Stonebrook Boulevard, which affected multiple houses.  He pointed out the difference between dollars lost and dollars saved: while the middle house was a total loss, the two adjacent houses were saved and sustained minor damage.  Following the operational report, Chief Moat and the NVFD donated fire extinguishers and defibrillators to Chief Parker and the Police Department for patrol cars.  Photos were taken with Chief Parker and the Board.  Finally, it was revealed that one of the fire hydrants malfunctioned at the scene of the house fire.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  He explained that the newly installed MDTs log the location of patrol cars by GPS as they enter the subdivision.  The Police Department also now has a partnership with the schools to be able to connect directly with them via the MDTs in the event of a crisis. This functionality will be up and running in the Fall. 

Mr. Kyle Billingsley represented the Public Works Department and detailed the monthly written report.  He noted 1500 pounds of blacktop were laid in May.  The major project in the department currently is sidewalk removal and repair in Ballenger Farms.  35 sections are under repair.  Public Works noted inconsistencies in sidewalk construction.  

Alderman Tommy Dugger reported for the Historic Zoning Commission.  Two certificates of appropriateness were issued. The Tanner House received approval for the roof and exterior changes.  Glitz by Rae received approval for removal of trees and repainting the front of the building. 

Alderman Brian Snyder provided a brief report for the Town Events Committee.  The Star Spangled Celebration will be June 30th.  There is also a meeting on Monday regarding new features for the North Pole Experience.  Thanks to the Police Department and Fire Department for pitching in on the fireworks and activities at the Star Spangled Celebration. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  The bridges connecting the Sherwood Green Subdivision to the Summerlyn Subdivision and the Nolen Meade Subdivision to the Nolensville High School campus have been installed.  When the trail connections are complete, students will be able to walk to school from Sherwood Green and Silver Stream/Nolen Meade.  The Committee does not have the manpower to complete a tree grant application at this time but will consider it again next year and may come forward with a request to do so.  Committee members Joyce Powers and Charles Barnett met with an Urban Forester recently.  The printed report was distributed to the Board.  One of the findings was that the trees identified to have caused root issues under sidewalks are not on the current tree list.  Some of the sidewalk issues have occurred where there are no trees planted.  Ms. Crummitt recommended that the Town set a policy to deal with tree roots that have been cut, since those roots will grow back and could create hazards in the future.  Mayor Alexander commented on the new kiosk at the trail head.  Finally, Crummitt said they learned that there may be poisonous snakes in the creek.  There was a brief discussion about having an on-call landscape architect to assist the Committee and Planning Department.

Next, Mayor Alexander introduced Resolution 18-11, a resolution awarding a contract, as amended, to Jarrett Builders, Incorporated for construction of a portion of the Sunset Road improvement project.  Scott Niesen with Ragan-Smith Associates offered clarification on the bid form and savings achieved through value engineering with Jarrett Builders, which are reflected in the contract amendment.  Niesen explained that the bridge and accompanying piece parts have been temporarily removed from the project while negotiations continue with Jarrett.  This will allow the remainder of the project to move forward with construction.  The items pulled out would preclude the contractor from building the bridge until an agreement is reached.  There was discussion of the details on the amendment and the construction costs, which were 35% higher than the original engineer’s estimates for the project in its totality.  Niesen said contractors are booked up, and most projects around the state are coming in around 30% higher than engineer estimates.  Mayor Alexander moved to approve Resolution 18-11, as amended, seconded by Alderman Patrick. 

Debate continued about the cost of Phases 1 and 2 of Sunset Road.  There was a question about widening the bridge.  Engineer Swartz clarified that the project does not assume extra traffic will travel across the bridge.  Niesen concurred that the improvements have always been designed for two lanes over the bridge.  Additional vehicular storage will be accommodated beyond the bridge.  After continued debate, the Mayor called for a vote, and the approval passed unanimously.

The mayor made a motion to approve Resolution 18-12, a resolution to authorize the use of funds and enter into an agreement with Ragan-Smith Associates, Incorporated for construction engineering, inspection, and pre-bid tasks for the Sunset Road improvement project.  The motion was seconded by Alderman Felts.  There was considerable discussion about the amount proposed for construction engineering and inspection.  Niesen stated that they had narrowed the contract time frame and reduced the employee hours, bringing the cost down as much as possible.  The motion passed unanimously, but there was confusion about the cost noted in the resolution, which is different than the cost in the contract.  Counsel Notestine indicated that the resolution would have to be reconsidered since it had just been approved.  Mayor Alexander moved to reconsider and correct Resolution 18-12 by amending the dollar amount.  Alderman Patrick seconded the motion to reconsider, which passed unanimously.  Alderman Patrick then moved to approve Resolution 18-12, as amended, seconded by Alderman Felts.  The motion passed unanimously. 

Next, the Mayor opened a public hearing at 8:44 p.m. on Ordinance 18-06, an ordinance to rezone a portion of 7150 Nolensville Road from commercial services with a commercial corridor overlay (CS/CCO) to office industrial (OI).  With no citizens coming forward to comment, Mayor Alexander closed the public hearing at 8:45 p.m.

The Mayor moved to approve on second reading Ordinance 18-05, an ordinance of the Town of Nolensville, Tennessee adopting a budget for fiscal year July 1, 2018 - June 30, 2019.  Alderman Patrick seconded the motion.  The Mayor pointed out that the BOMA has not increased the tax rate since 2009 – 2010.  Alderman Dugger replied that the Town cannot continue the trend of increasing expenditures faster than revenues.  The Mayor commented that a substantial amount of commercial activity is coming out of the ground or in the pipeline.  The special census also increases our revenue by about $300,000 per year.  Alderman Patrick stated the major problem currently is the condition of the roads, and although other revenue streams have been tapped, solving the problem may require a property tax increase in the future. There was additional discussion about the police department take-home car program in the budget.  Alderman Dugger requested information on how the maintenance and mileage would be tracked.  Chief Parker indicated he does not have precise details because the program has not yet been implemented.  Parker stated he would provide monthly or quarterly reports on the take-home cars to account for variances on mileage.  There were additional questions about the auditing process and the possibility of an “agreed upon procedures” audit.  Finance director Julie Wilson clarified a budget amendment would be needed to hire an outside firm to perform a separate audit.  At the conclusion of the discussion, the motion passed unanimously.

The mayor then moved to approve on second reading second reading Ordinance 18-07, an ordinance to amend budget ordinance 17-06 for fiscal year July 1, 2017 – June 30, 2018.  Alderman Patrick seconded the motion.  When the vote was taken, the approval passed unanimously.

Mayor Alexander moved to approve on second reading Ordinance 18-09, an ordinance to amend Title 15 Chapter 6 of the Nolensville Municipal Code pertaining to parking.  Alderman Snyder seconded the motion, which passed unanimously.

Alderman Snyder gave a short synopsis of Resolution 18-13, a resolution to authorize the use of funds and enter into an agreement with WAKM Radio/Heritage Broadcast Associates, LLC for a fireworks display and radio promotion of Nolensville’s Star Spangled Celebration.  Mayor Alexander moved to approve the resolution, seconded by Alderman Snyder.  When the vote was called, the approval passed unanimously.

Agenda item #14, Resolution 18-14, a resolution awarding a contract to Brindley and Sons Construction, Incorporated for construction of the Safe Routes to School Creekside Drive project, was withdrawn from consideration.

Next, Mayor Alexander made a motion to approve Resolution 18-15, a resolution to enter into an agreement with Middle Tennessee Electric Membership Corporation for the relocation of electric equipment outside the right-of-way along a portion of Sunset Road, seconded by Alderman Snyder.  Engineer Don Swartz explained that a contractor would perform the work on behalf of Middle Tennessee Electric.  After a brief discussion, the motion passed unanimously.

Mayor Alexander moved to approve Resolution 18-16, a resolution to release CK Development, LLC from maintenance bonding for roads and public improvements within Bent Creek Phase 6 Section 2C.  Alderman Felts seconded the motion, which passed by unanimous vote.

Mayor Alexander reminded the audience about the Star Spangled Celebration on June 30th.  The TML Conference starts Saturday in Knoxville.  There were 31 residential permits issued in May.    With no other business or comments, he adjourned the meeting at 9:27 p.m.

2018-05 BOMA Minutes

Click here for audio #1 of 1

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: May 3rd, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Brian Snyder.  Alderman Jason Patrick joined the meeting at 7:05 p.m.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 24 citizens present.

Alderman Brian Snyder said the prayer and led the Pledge of Allegiance.

Mrs. Jana Truman of 3232 Locust Hollow asked that the Board consider emergency services and emergency vehicle turning when discussing Ordinance 18-08, a master concept P.U.D. plan and rezoning of property between Rocky Fork and York Road.

Mayor Alexander then moved to approve the minutes from the Board meeting of April 5th, 2018, seconded by Alderman Snyder.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through March, 2018, seconded by Alderman Felts.  Upon a vote, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the April 10th Planning Commission meeting, action was taken on the following:

  • Woods at Burberry Glen Phase 2 final plat, approved
  • Scales Phase 2 Preliminary Plat/Final P.U.D., approved
  • Parman Henry Concept P.U.D. plan and rezoning, approved
  • Willis Wells rezoning, approved

The first stage of the Zoning Ordinance update is underway.  There was some discussion about process for PUD plan approval, the FNB Bank landscape plan, and the McCord Nolen site plan.

Town Engineer Don Swartz reported on the following items:

  • The Safe Routes to School Creekside project has been advertised for contractor bids; bids will be opened May 17th
  • TDOT is awaiting information from the MPO on the Safe Routes to School Stonebrook project
  • There is a resolution on the agenda to authorize negotiation on the low bid contract for Sunset Road

Fire Chief Brian Moat offered his monthly report for the Nolensville Volunteer Fire Department.  Hours of service have increased significantly, in Moat’s opinion, because of a larger and aging population.  The department has also purchased a multi-use vehicle.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals and announced the PD is now fully staffed.  Parker introduced new Officer Tim Pickel and volunteer reserve officer Rob Hays.  Parker also added that they are starting a volunteer chaplain program to help citizens and officers deal with the emotional toll of tragic events.

Mr. Kyle Billingsley represented the Public Works Department and detailed the monthly written report.  He noted 22,900 pounds of blacktop had been laid so far this year and 120 pounds of trash were picked up in the month of April.  Nearly $1,000.00 in vehicle maintenance was completed, but most of the labor was done in-house to save money.

There was no report from the Historic Zoning Commission, as they did not meet. 

Alderman Brian Snyder provided a brief report for the Town Events Committee, saying the team will meet next week to go over additional details on the Star Spangled Celebration.  The fireworks show will last around 20 minutes. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  A representative from the state forestry commission recently toured Nolensville’s subdivisions with Committee members Joyce Powers and Charles Barnett.  A report will be provided to the Board next month.  An event will be hosted by the Cumberland River Compact Saturday, May 5th from 10:00 a.m. to 11:30 a.m. at Nolensville High School.  The committee has also made aware of a grant available for trees.

After one point was clarified on the consent agenda, Mayor Alexander moved to approve the consent agenda, including Resolution 18-07, a resolution to release Turnberry Homes, LLC from maintenance bonding for roads and public improvements within Catalina Phase 4; Resolution 18-08, a resolution to release CK Development from maintenance bonding for roads and public improvements within Bent Creek Phase 4 Section 1C; Resolution 18-09, a resolution by the Board of Mayor and Aldermen to hold a municipal election in the Town of Nolensville in conjunction with the State of Tennessee General Election on November 6, 2018; and Resolution 18-10, a resolution of the Board of Mayor and Aldermen to authorize negotiation of a contract on a road improvement project bid.  Alderman Snyder seconded the motion, which passed unanimously.

The Mayor opened a public hearing at 7:34 p.m. on Ordinance 18-05, an ordinance of the Town of Nolensville, Tennessee adopting a budget for fiscal year July 1, 2018 - June 30, 2019.  Mr. Aubrey Short of 803 Rockwood Drive asked about the amount budgeted for road paving and said $225,000 is not enough.  With no other comments, Mayor Alexander closed the public hearing at 7:40 p.m.

Mayor Alexander moved to approve on second and final reading Ordinance 18-04, an ordinance amending Title 18, Chapter 1 of the Nolensville Municipal Code updating storm water management regulations, seconded by Alderman Felts.  The motion passed unanimously.   

Next, the mayor moved to approve on first reading Ordinance 18-06, an ordinance to rezone a portion of 7150 Nolensville Road from commercial services with a commercial corridor overlay (CS/CCO) to office industrial (OI).  Alderman Patrick seconded the motion.  When the vote was taken, the approval passed unanimously.

Mayor Alexander then made a motion to approve on first reading Ordinance 18-07, an ordinance to amend budget ordinance 17-06 for fiscal year July 1, 2017 – June 30, 2018.  Alderman Patrick clarified that this ordinance is not to spend additional money but simply to shift it to the appropriate accounts for record-keeping purposes.  Alderman Felts seconded the motion, which passed unanimously.

There was some discussion about Ordinance 18-08, an ordinance to approve a master concept P.U.D. plan and rezone the Parman Henry property between Rocky Fork Road and York Road from estate residential (ER) to suburban residential with a planned unit development (SR/P.U.D.) overlay.  Some of the items considered were the traffic calming circles added to the plan, right of way reservation, forthcoming traffic study, updated streetscape and availability of sewer.  Mayor Alexander then moved to approve Ordinance 18-08 on first reading, seconded by Alderman Patrick.  Upon a vote, the approval passed unanimously.

After a brief discussion, Mayor Alexander moved to approve on first reading Ordinance 18-09, an ordinance to amend Title 15 Chapter 6 of the Nolensville Municipal Code pertaining to parking.  Alderman Snyder seconded the motion, which passed unanimously.

Mayor Alexander reported that there were 39 residential permits issued in April.  Alderman Patrick inquired about having an independent auditor to review the books, procedures, and processes.  Finance Director Julie Wilson explained that it may be too late to approve an official auditor for the coming year, but she suggested a review of “agreed upon procedures” that produces a report instead of a formal audit opinion. 

With no other business or comments, he adjourned the meeting at 8:15 p.m.

2018-04 BOMA Minutes

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: April 5th, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:04 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts.  Aldermen Jason Patrick and Brian Snyder joined the meeting at 7:07 p.m.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 23 citizens present.

Alderman Larry Felts said the prayer and led the Pledge of Allegiance.

There were no citizen comments.

Mayor Alexander moved to approve the minutes from the Board meeting of March 1st, 2018, seconded by Alderman Dugger.  The motion passed unanimously.

Alderman Dugger then made a motion to approve the Treasurer’s report through February, 2018, seconded by Alderman Felts.  Upon a vote, the approval passed unanimously.

At the request of Mayor Alexander, Recorder Kali Mogul read a proclamation of the Board naming April 16 – 22, 2018 “Earth Week” in Nolensville, Tennessee.  The proclamation was presented to Miss Maddie Bumgarner, a second grader at Nolensville Elementary School who made a written request to the Mayor. Photos of the Board were taken with Maddie to memorialize the proclamation.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the March 13th Planning Commission meeting, action was taken on the following:
* Catalina Phase 6 final plat, approved
* Site Plan and Change of Use for 7153 Nolensville Road, approved
* Telfair Phase 3 final PUD and preliminary plat, approved

A kickoff meeting for the zoning ordinance and subdivision regulations updates will be held next week.

Town Engineer Don Swartz reported on the following items:
* The Town is very close to completion of the right-of-way acquisition on Sunset Road; bids on construction will be opened Tuesday, April 10th, and the Town anticipates beginning construction at the end of May
* The Small Town Connections trail work is basically complete, but final seeding and stabilization has been delayed by the excessive rain
* Bid documents have been reviewed for the Safe Routes to School Creekside Drive project and should be advertised in the next few weeks
* The Safe Routes to School Stonebrook Blvd. project is still tied up with TDOT but should be back on track shortly; Mr. Swartz expects to have all three projects—Sunset Road, SRTS Creekside and SRTS Stonebrook—underway this summer

Fire Chief Brian Moat offered his monthly report for the Nolensville Volunteer Fire Department.  There have been seven new members added in the last month.  Moat also described the ISO 4 rating for the Town of Nolensville and also spoke about converting the banquet room to an interactive training room.  Mayor Alexander thanked Chief Moat for attending the plans review meeting for upcoming Planning Commission items.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  The department has partnered with Meals on Wheels to deliver food to seniors a couple of times a month.  They have also started extra patrol requests for residents who need them.  Mayor Alexander mentioned he had received positive comments from local business owners and commended Chief Parker and his staff for safety checks and communication with the public. 

Mr. Kyle Billingsley represented the Public Works Department and detailed the monthly written report.  He said the sidewalk repair project has been a learning process with room for improvement.  Parkers Professional Concrete was the vendor, and they did a great job.  The department would like to keep residents better informed.  Potholes, ponding and dips on Nolensville Road have been discussed with TDOT representatives.  Alderman Snyder requested information about the stop sign at Nolensville and York Road, which appears to be too low.  It should be at six-feet for visibility.

Ms. Betty Friedlander updated the Board on the Historic Zoning Commission meeting on March 29th.  E&B Coffee Roasters’ revised façade was approved. The submittal for the Tanner House revised roof plan was not represented and was therefore deferred. 

Alderman Brian Snyder reported for the Town Events Committee.  Band Universal Crush has been secured for the Fourth of July.  The committee is working on some upgraded sound system features and is working on a partnership with Mill Creek Brewery.  Snyder thanked Chief Parker for his help securing radios for staff to use.  New components are already being procured for the North Pole Experience. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  Ms. Joyce Powers has stepped down as co-chair but will remain as a contributing member of the committee.  Ms. Jana Truman will represent Trees and Trails at Planning Commission meetings.  The monthly review meeting was productive, and some new individuals have expressed interest in joining.  Ms. Crummitt mentioned that cars are regularly parking on the path from Stonebrook Boulevard behind the Rec Center to the ball fields.  Engineer Swartz said Public Works has ordered “No Parking” signs to be installed on the fence.  He also mentioned the possibility of public parking notices for the Trail Head parking lot.

Mayor Alexander next moved to approve Resolution 18-05, a resolution accepting a cash donation to the Nolensville Police Department from the Historic Nolensville Merchants Committee, seconded by Alderman Felts.  The motion was approved unanimously.

Mayor Alexander then made a motion to approve on second reading Ordinance 18-03, an ordinance to amend the zoning map of Nolensville, Tennessee to rezone 7186 Nolensville Road from Estate Residential (ER) to Commercial Services (CS).  Alderman Snyder seconded, while Alderman Dugger recused himself from the vote.  The approval passed by vote of 4 – 0 with one abstention.

Mayor Alexander moved to approve Ordinance 18-04, an ordinance amending Title 18, Chapter 1 of the Nolensville Municipal Code updating storm water management regulations, seconded by Alderman Snyder.  The motion passed unanimously.   

Town Administrator Ken McLawhon gave an introduction to the annual budget and thanked the budget committee.  He gave an overview of the expected revenues and expenses.  There will be another budget committee workshop scheduled soon.  Mayor Alexander made a motion to approve on first reading Ordinance 18-05, an ordinance adopting a budget for fiscal year July 1, 2018 – June 30, 2018.  Alderman Patrick seconded the motion, which passed by unanimous vote.

After a brief description by Town Engineer Don Swartz, Mayor Alexander moved to approve Resolution 18-06 accepting a change order to the existing agreement with Adams Contracting, LLC on the Small Town Connections Greenway Project.  Alderman Patrick seconded the motion.  Swartz confirmed that the work in the change order had already been completed but must be memorialized with this agreement.  The cost is still within the approved 80/20 grant approved by the State of Tennessee.  In conjunction with the liquidated damages against the contractor, there should be minimal financial impact to the Town, if any, although the final amounts are yet to be determined.

Mayor Alexander reported that there were 31 residential permits issued in March.  With no other business or comments, he adjourned the meeting at 8:18 p.m.

2018-03 BOMA Minutes

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: March 1st, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:03 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 31 citizens present.

Alderman Brian Snyder said the prayer.  Girl Scouts Brooke Spain and Alice Beattie of Troop #1591 led the Pledge of Allegiance.

Ms. Joyce Powers of 1023 Bitticks Creek and the Trees and Trails Committee commented on the passing of Ms. Evelyn Hyde Bennett.  She mentioned Ms. Bennett’s role in securing the location of the trail head.

Alderman Tommy Dugger moved to approve the minutes from the Board meeting of February 1st, 2018, seconded by Alderman Snyder.  Alderman Felts recused himself due to his absence in February.  The motion passed unanimously.

Mayor Alexander then made a motion to approve the Treasurer’s report through January, 2018, seconded by Alderman Patrick. 

Alderman Felts read a proclamation naming Saturday, March 3rd, 2018 Arbor Day in Nolensville, Tennessee.  The proclamation was presented to Ms. Joyce Powers of the Trees and Trails Committee.  Girl Scouts Brooke and Alice have volunteered to plant trees at the new trail with other participating residents.  Photos were taken to memorialize the proclamation.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the February 13th Planning Commission meeting, action was taken on the following:

  • Nolen Mill monument sign site plan, approved
  • Asher 2-lot final plat, approved
  • Catalina Phase 6 final plat, deferred
  • Whittmore Phase 2B final plat, approved
  • All God’s Children site plan amendment, approved
  • Haley Industrial Lot 21 site plan amendment parking lot material and landscape plan, approved

A workshop was held after the February 13th Planning Commission meeting on P.U.D. regulations and staff procedures and will be continued.  A zoning ordinance update will soon get underway.

Town Engineer Don Swartz reported on the following items:

  • The Town is very close to advertising for construction bids for the improvements on Sunset Road; construction should begin this summer
  • A notice to proceed with construction on the Stonebrook Safe Routes to School project should be received within a week or so;  a notice to proceed on the Creekside Safe Routes to School is in-hand; bid documents are being prepared; both projects should be under construction this summer
  • The Small Town Connections trail is basically complete, but there are some minor issues to be resolved, like final seeding and removal of erosion control materials; one of the grass islands has been driven over; landscaping has been suggested

Fire Chief Brian Moat offered his monthly report for the Nolensville Volunteer Fire Department and spoke about the new patch and uniforms. 

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  He introduced new staff members:  Ms. Juli Dickenson is on-board as records clerk and administrative assistant for the Police Department; Officers Chris Pearcy and Ben Cunningham have started full-time with the department.  Nick Wolkonsky has joined the department as a reserve volunteer officer.  He will serve at Town meetings and events.     

Mr. Bryan Howell represented the Public Works Department and detailed the monthly written report.  The department has been busy filling pot holes with patch.  Trash is still a problem—in four hours, 125 pounds of trash was picked up on Sunset Road.  Upon request, Director Howell updated the Board about the sidewalk repairs in Bent Creek and Catalina.  Some of the sidewalk forms were not placed correctly.  Street signs for Sheldon Valley and other areas are on order.  There was a question about tree health on Rocky Fork Road.  Some of the trees will be moved due to the installation of overhead power lines. Regarding Rocky Fork Road, a check was received for the repair to damage caused by the dump truck, and a search for a contractor is underway.  

Ms. Betty Friedlander updated the Board on the Historic Zoning Commission meeting on February 22.  A certificate of appropriateness for a new roof at The Tanner House was approved.  A certificate of appropriateness for demolition of the historic home at 7186 Nolensville Road was denied.

Alderman Brian Snyder reported for the Town Events Committee.  Fourth of July planning is in full swing.  The committee is looking for more interactive features for the Star Spangled Celebration, and some sponsors have already committed and are also interested in the Veterans Day parade and breakfast.  The Committee is also looking at new décor items for the North Pole Experience.  There was some discussion about the date of the Star Spangled Celebration. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  The committee is looking for volunteers to join.  Work continues on the riparian buffer proposal.  Ms. Joyce Powers presented information on a tree study conducted in relation to the sidewalk heaving.  The trees in the repaired areas are no longer on the approved street tree list.  A State Forester is coming to meet with Ms. Powers to look at and provide guidance on subdivision trees, but there is no guarantee that the sidewalk repairs are permanent if the “problem trees” remain in place.  Following Ms. Powers’ comments, Ms. Crummitt added that the bridges at the Small Town Connection will need to be sealed, and the committee and would like to be sure the expense is budgeted.  Director Howell estimated this cost at between $10,000 and $20,000.

Mr. Scott Arata of Lakeland, Tennessee and Mr. Ross Arata of Murfreesboro, Tennessee represented Resolution 18-03, a resolution granting a certificate of compliance to United Investments, LLC d.b.a. Smoke N’ Barrels for a retail package liquor store at 7175 Nolensville Road in Nolensville for a period of two years.  There was a lengthy conversation about the application, the references and the details provided.  Mr. Arata acknowledged that some of the references were furnished to him by his broker, so he is not personally familiar with some of the individuals on the list.  Misspellings and incorrect addresses were pointed out.  The business plan was also discussed.  After continued conversation, Alderman Patrick moved to deny the certificate of compliance to United Investments, LLC d.b.a. Smoke N’ Barrels.  Alderman Snyder seconded the motion, which passed unanimously.

At 8:15 p.m. the Mayor opened a public hearing of Ordinance 18-03, an ordinance to amend the zoning map of Nolensville, Tennessee to rezone 7186 Nolensville Road from Estate Residential (ER) to Commercial Services (CS).  There were no comments, so the public hearing was closed at 8:16 p.m.

Mayor Alexander then moved to approve Ordinance 18-02, an ordinance to amend Article 1 of Zoning Ordinance 04-09 adding section 1.14.0, single family dwellings, seconded by Alderman Felts.  There was extensive conversation about the purpose of the ordinance and the impact on Air BnB opportunities.  There was lively debate over the positive and negative aspects of short-term rentals, the potential legislation by the State of Tennessee, and the definitions in the ordinance.  After continued discussion, Mayor Alexander then moved to defer Ordinance 18-02 seconded by Alderman Felts.  The motion failed by vote of 2 – 3, with Mayor Alexander and Alderman Felts in favor; Aldermen Dugger, Patrick and Snyder were opposed.  Mayor Alexander restated his motion to approve Ordinance 18-02 on second reading.  Alderman Felts seconded the motion.  When the vote was called, the motion failed by vote of 2 – 3, with Mayor Alexander and Alderman Felts in favor and Aldermen Dugger, Patrick and Snyder opposed.

Mayor Alexander introduced Resolution 18-04, a resolution to approve the use of funds for acquisition of right-of-way associated with the Sunset Road improvement project.  Mr. Ted Boozer, appraiser, and Mr. Dominick Romano of Ragan Smith answered various questions about on the properties listed in the resolution including the stacked stone wall at 1670 Sunset Road, the alignment of Sunset Road, environmental issues, and properties adjacent to the Benington open space. He also distinguished between compensation for right-of-way and improvements on the subject properties.  After further detailed conversation, Mayor Alexander made a motion to approve Resolution 18-04, seconded by Alderman Patrick.  Upon a vote, the approval passed unanimously.   

The Mayor announced there were 27 residential permits issued in February.  Alderman Dugger proposed having a single workshop to cover all the topics rather than short discussions after each Planning Commission meeting.  Alderman Felts remarked that the Lions Club pancake breakfast is scheduled for March 24th.   Administrator McLawhon mentioned the unofficial special census results show 11,097 residents in Nolensville.  He also noted the next budget committee workshop is scheduled for Wednesday, March 14th at 6:00 p.m. in the 2nd floor meeting room.  Alderman Snyder mentioned that the Nolensville Community Kids Marathon would be held on April 21 at 4:00 p.m. starting at Mill Creek Elementary School and finishing at the Nolensville High School track.  All three Nolensville area elementary schools will benefit from the proceeds.  Mayor Alexander reminded the audience and Board about the Arbor Day planting at the Trail on Saturday at 11:00 a.m.

The Mayor adjourned the meeting at 9:33 p.m.

2018-02 BOMA Meeting

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: February 1st, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  Alderman Larry Felts was absent.  There were 25 citizens present.

Alderman Jason Patrick said the prayer and led the Pledge of Allegiance. 

Ms. Kim Steinle and her daughter Miss Ali Steinle of 3380 Redmon Hill shared information about a fundraiser they are starting in Nolensville in conjunction with the American Foundation for Suicide Prevention called “Out of the Darkness Walk.”  Ms. Steinle provided statistics on mental health and suicide rates in young adults.  She said they would like the walk to start from Town Hall at 3:00 p.m. on April 22nd. She asked the Board members to support the walk and participate if they are able.

Ms. Christa Tidwell of 1505 Halsey Drive indicated she is in favor of reducing the speed limit in the Summerlyn subdivision to 20 miles per hour.  She said that Summerlyn has a lot of traffic because of the schools.  Ms. Tidwell’s opinion is that 30 miles per hour is too fast when kids are playing outside and because the high school track team runs through the Summerlyn neighborhood.

Ms. Karen Hofer of 408 Ramblewood Lane opposed reducing the speed limit.  She said if there are speeders, the drivers should be ticketed.  In Ms. Hofer’s opinion, the Greystone subdivision needs street lights. 

Mayor Alexander moved to approve the minutes from the Board meeting of January 4th, 2018, seconded by Alderman Snyder.  The motion passed unanimously.

Mayor Alexander then made a motion to approve the Treasurer’s report through December, 2017, seconded by Alderman Patrick.  There was a question about the interest rates.  Finance director Julie Wilson explained that the rate is variable.  FNB Bank has confirmed that the interest rates will never fall below what is currently shown.  When the vote was taken on the Treasurer’s Report, the approval passed unanimously.  Town Administrator Ken McLawhon mentioned that department heads will turn in their initial budgets on February 2nd.  Preliminary meetings with department heads will be held in-house in the next week or so prior to presenting the first draft to the mayor and the budget committee.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the January 9th Planning Commission meeting, action was taken on the following:

  • Asher subdivision entrance sign site plan, approved
  • Nolen Mill phase 1 final plat, approved
  • Rezoning of 7186 Nolensville Road from estate residential (ER) to commercial services (CS), approved and recommended to BOMA
  • Mill Creek Brewing Company silo site plan, approved
  • A workshop was held after the January 9th Planning Commission meeting on P.U.D. regulations and staff procedures and will be continued after the February 13th Planning Commission meeting

Alderman Snyder noted that the landscaping was removed from the FNB Bank site. There was a short discussion about the requirements for replacement landscaping, which include submission of a plan to Town staff.

With regard to speed limits, Town Engineer Don Swartz commented that a new speed measurement device was purchased earlier in the year, and speed studies have been conducted in a number of spots.  He gave some details about standard speed limits and analysis. 

Swartz also delivered updates on the following:

  • The Small Town Connections project is quickly being wrapped up;  Contractors and subcontractors are working on a final punch list
  • The environmental study for the Stonebrook Safe Routes to School project must be recertified in order to proceed; an application for recertification has been filed

Swartz provided confirmation that the data collected by the speed devices can be shared with Homeowners’ Associations.

Mr. McLawhon said he anticipates bid documents for Sunset Road soon. Mr. Swartz clarified that the Town is still in the right-of-way acquisition phase, which is progressing as expected.  Counsel Notestine indicated that three of the right-of-ways have closed, with another scheduled to close on February 2nd.

There was no report for the Fire Department.  Keith Rosenbery has resigned as fire chief.  A new chief will be elected.

Police Chief Roddy Parker presented his monthly report.  He concurred with Mr. Swartz’s explanation on speeding.  He said the best way to combat speeding is with constant police presence or a traffic calming device.  Parker said they are continuing to investigate a string of vehicle break-ins in the Stonebrook subdivision.  Unfortunately, all of the vehicles burglarized were left unlocked.  Two more officers will start in February, and Juli Dickerson recently started as administrative assistant/records clerk in the Police Department.  The Chief confirmed to Alderman Snyder that the Nixle app will remain active.   

Mr. Kyle Billingsley represented the Public Works Department.  He detailed the monthly written report.  The department recently purchased a scale and determined they collected 380 pounds of trash during the month.  The department has been frustrated with the contractor hired to repair sidewalks in Bent Creek and Catalina.  That particular contractor was terminated, but two new potential vendors have been identified.  The street sign for the Sheldon Valley subdivision will be replaced.

There was no report for the Historic Zoning Commission.  Alderman Snyder noted that the Town Events Committee will meet next week.

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  The committee is conducting a study on the trees in Bent Creek to determine which species may have created problems with the sidewalks.

Mr. Scott Arata of Lakeland and Mr. Ross Arata of Murfreesboro represented Resolution 18-03, a resolution granting a certificate of compliance to United Investments, LLC d.b.a. Smoke N’ Barrels for a retail package liquor store at 7175 Nolensville Road in Nolensville for a period of two years.  There were a number of questions about the application regarding the structure and ownership of the LLC, their references, and work experience of the two applicants.  Mr. Arata discussed some of the plans they have for the store if they are granted the certificate of compliance.  There was also a discussion about the involvement of the two partners, who would manage and work at the store. 

Mr. Scott Arata asked about the size restriction of a liquor store as written in the municipal code.  The applicants are interested in adding a humidor.  Counsel Notestine recalled that the code was written to prohibit single purpose supermarket-style stores, and that legislators at the time desired a small store. Mr. Arata said he would be interested in expanding the size of the current store.

After continued discussion, Alderman Patrick moved to defer the item for one month so the applicant might provide a more complete submittal.  Mayor Alexander seconded the motion.  Alderman Patrick clarified that the Board does not have plans at this time to amend the code to allow larger retail package liquor stores.  In discussing future plans, Mr. Arata stated he would like to increase the performance of the store by using social media and other advertising outlets, installing a humidor, and becoming involved in the community.  When the vote was taken, the deferral passed unanimously. 

At 8:37 p.m. the Mayor opened a public hearing of Ordinance 18-02, an ordinance to amend Article 1 of Zoning Ordinance 04-09 adding section 1.14.0, single family dwellings.  There were no comments, so the public hearing was closed at 8:37 p.m.

Mayor Alexander then moved to approve Ordinance 18-03, an ordinance to amend the zoning map of Nolensville, Tennessee to rezone 7186 Nolensville Road from Estate Residential (ER) to Commercial Services (CS).  Alderman Patrick seconded the motion.  Alderman Dugger recused himself from the vote.  Alderman Patrick asked for clarification on why the parcel would not have the Commercial Corridor Overlay (CCO).  Town Planner Sarah Sitterle said there is no requirement in the Zoning Ordinance to automatically apply the overlay.  Dugger commented that he also thought a rezoning in this area would require the overlay.  Mayor Alexander said that this parcel has been purchased by the owner of Hillside Center and would become part of that site.  The right-of-ways will be identical to those at Hillside Center, and any plan brought forward will need Town approval.  Upon a vote, the motion passed 3 – 0 on first reading.

Mayor Alexander introduced Resolution 18-04, a resolution to approve the use of funds for acquisition of right-of-way associated with the Sunset Road improvement project.  Mayor Alexander made a motion to approve, seconded by Alderman Patrick.  There was extensive discussion on the appraised value of Tract 35, especially regarding the rock wall and landscaping.  There were also concerns regarding the right-of-way at Providence Baptist Church and the negotiations with Winterset Woods and Benington Homeowners’ Associations. The appraiser was not present to answer questions from the Board, so Mayor Alexander rescinded his motion to approve, and Alderman Patrick rescinded his second.  The Mayor then moved to defer action on Resolution 18-04 for one month.  Alderman Patrick seconded, and the motion passed unanimously.

The Mayor acknowledged the annual food and beer sales report as provided to the Board.  The workshop on P.U.D. regulations and staff processes will be continued after the February 13th Planning Commission meeting.

The Mayor adjourned the meeting at 9:03 p.m.

2018-01 BOMA Meeting

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: January 4, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 23 citizens present.

Alderman Tommy Dugger said the prayer and led the Pledge of Allegiance. 

Ms. Kelley Crummitt of 400 Ramblewood Lane stated that she appreciated the thoughtfulness of the Board of Mayor and Aldermen when considering changes to the Municipal Code.

Mr. Rick Owens of 313 Baronswood Drive said he is in favor of Air BnB and would like the Board to take a hard look at the ordinance on the agenda. He gave a summary of his thoughts on the subject and requested a workshop. He said people would not come to Nolensville for Air BnB unless they can’t stay in Nashville.

Alderman Dugger moved to approve the minutes from the Board meeting of December 7, 2017, seconded by Alderman Felts.  Alderman Snyder recused himself due to absence in December.  The motion passed 4 - 0.

Alderman Patrick then made a motion to approve the Treasurer’s report through November, 2017, seconded by Mayor Alexander.  When the vote was taken, the approval passed unanimously.

Mayor Alexander nominated Ms. Jeanne Boutilier of 1000 Brittain Downs Drive to sit on the Historic Zoning Commission.  Ms. Boutilier introduced herself to the Board and the audience.  The Board agreed unanimously to approve Ms. Boutilier’s nomination.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 

  • At the December 12th Planning Commission meeting, a public hearing was held and action taken to approve the Comprehensive Plan
  • Nolen McCord site plan amendment for awnings and parking, approved
  • Hillside Center site plan amendment and final plat, approved
  • Two Zoning Ordinance text amendments were approved and recommended to BOMA
  • A workshop will be held after the January 9th Planning Commission meeting on P.U.D. regulations and staff procedures and processes 

Town Engineer Don Swartz provided updates on the following:

  • There was an update from Ragan-Smith on the Sunset Road improvement project
  • There is an upcoming item on the agenda regarding additional spending for the Small Town Connections trail and bridge project
  • Construction bid documents are being prepared for the Creekside Safe Routes to School project
  • The environmental study for the Stonebrook Safe Routes to School project must be recertified in order to proceed

Counsel Notestine mentioned the damage caused by the dump truck on Rocky Fork Road is still being evaluated by an insurance adjuster.  Representatives from Williamson County will be in town Friday to provide an estimate on this and some additional repairs.

Counsel Notestine also commented that several Sunset Road right-of-way acquisition closings would be scheduled soon.

Chief Keith Rosenberry reported for the Fire Department.  He noted the winter weather has increased the volume of sprinkler calls received by the department.  Mayor Alexander thanked Chief Rosenberry for the quick, professional response by the Fire Department when needed.

Police Chief Roddy Parker announced that the department is now being staffed by the Town 24/7.  Officers Christine Gillman and Cody Phillips were introduced as new hires to the police department.  Greg Moore was in the audience and starts in the department on Monday.  Photos were taken of the new staff with the Board members.

Chief Parker then presented his monthly report.  He mentioned the THSO had approved the purchase of the mobile data terminals, and a test model is at the Williamson County IT department.  Chief Parker provided an update on the rash of summer car burglaries, saying that some of the items stolen in Nolensville were recovered in Seattle, Washington.  Alderman Snyder thanked Chief Parker for his help securing portable power from Saunders Electric for the North Pole Experience.    

Mr. Bryan Howell reported on behalf of the Public Works Department.  The crew is working on pothole maintenance and preparing for the upcoming mowing season.  Alderman Snyder thanked Public Works for their help on the North Pole Experience.  There was also some discussion about sidewalk repairs in Bent Creek, which are incomplete.  Director Howell indicated that it has been extremely difficult to secure a contractor to complete the sidewalk repairs due to the relatively small scope of the job. 

There was no report for the Historic Zoning Commission.  Alderman Snyder noted that the Town Events Committee will reconvene in February for preliminary preparations on the Star Spangled Celebration.

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  In addition to meeting on monthly submittals, they are working on a riparian buffer ordinance.  The committee proposes an Arbor Day celebration on Saturday March 3, 2018. They are also looking at dates for a workshop.  Mayor Alexander mentioned the grand opening of the trail and bridge is planned for Tuesday, January 16th at 10:00 a.m.

Mayor Alexander gave brief update on the special census and encouraged everyone to complete a census form.  Alderman Patrick explained the importance of the special census to receipts of state-shared revenue.  There was some discussion about incentivizing residents and how to spread the word about the census.

Mayor Alexander made a motion to approve on second reading Ordinance 17-13, an ordinance to amend Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption.  Alderman Patrick seconded the motion and pointed out that the ordinance was approved as an exception to established on-premise beer consumption laws in Nolensville.  There was a lengthy discussion about whether the Mill Creek Brewing Company was in compliance on food preparation, ventilation and other life safety issues.  Administrator McLawhon clarified that fire suppression issues and some other life safety codes for proper on-site food preparation have not yet been met.  Mr. Chris Going of Mill Creek Brewing Company attested that food is being catered in with no food prepared on-site.  There was further clarification that the life safety issues for the building itself have been addressed, but the RV/food truck shall not be used to cook or prepare food.  Mr. Going confirmed that he would continue to have food catered until a solution is achieved for code-compliant on-site food preparation.

After continued discussion, a vote was taken.  Approval for Ordinance 17-13 passed by a vote of 3 – 2, with Mayor Alexander and Aldermen Felts and Patrick in favor and Aldermen Dugger and Snyder were opposed.

The Mayor then moved to approve on first reading Ordinance 18-01, an ordinance to amend Appendix B Section 1.3.2 of Zoning Ordinance 04-09 pertaining to street tree requirements.  Alderman Patrick seconded the motion.  Ms. Joyce Powers of the Trees and Trails Committee indicated that the Committee would like to be permitted to study the street tree list and conduct a survey to determine whether the approved trees are causing the problem with sidewalks.  She felt more information was needed.  Mr. EJ Kerr of Bent Creek interjected that he opposed removing street trees from the grass strip.  In his opinion tree lined streets have more character.   After some discussion, the Mayor withdrew his motion, and Alderman Patrick withdrew his second.  Mayor Alexander then moved to defer Ordinance 18-01 indefinitely until more information can be gathered.  Alderman Patrick seconded.  Upon a vote, the motion passed unanimously.

Mayor Alexander moved to approve Ordinance 18-02, an ordinance to amend Article 1 of Zoning Ordinance 04-09 adding section 1.14.0, single family dwellings.  He noted the ordinance provides a clear definition of the term “single family dwelling.”  Alderman Dugger seconded the motion but pointed out sections of the ordinance requiring more explanation.  Counsel Notestine clarified that the ordinance does not restrict roommates but rather identifies characteristics of single family dwellings.  There was a lengthy conversation about short-term-rentals, accessory dwellings and compliance with the zoning ordinance.  Alderman Patrick summarized that the definition of a single family dwelling would be a key component in regulating short term rentals. 

Town Engineer Swartz clarified that Ordinance 18-02 does not involve permitting at all.  It simply determines what a single family dwelling is so that if the Town does decide in the future to legalize short term rentals they could then be differentiated from single family dwellings.  Framework for rules on permitting, regulation and enforcement would require a separate ordinance.  After continued discussion, a vote was taken.  The motion passed first reading by a vote of 3 – 2, with Mayor Alexander and Aldermen Felts and Patrick in favor. Aldermen Dugger and Snyder were opposed.  A public hearing is to be held at the next Board meeting on February 1st.

Alderman Patrick then moved to approve Resolution 18-01, a resolution to enter into an interlocal agreement with Williamson County, Tennessee for law enforcement assistance and joint training.  Alderman Felts seconded the motion, which passed unanimously.

Mr. Zachary Dufour, spoke on behalf of Resolution 18-02, a resolution to authorize the use of funds and approve a contract amendment with Kimley-Horn and Associates, Incorporated.  Mr. Dufour indicated the work listed in the amendment had already been completed.  Mr. Dufour further explained there was a potential for an additional expenditure, which requires Board approval. Mayor Alexander made a motion to approve Resolution 18-02, seconded by Alderman Patrick. The motion passed unanimously.

The Mayor announced there were 13 residential permits issued in December.  The bridge dedication is scheduled for January 16th at 10:00 a.m.  Mayor Alexander reminded the Board about the workshop scheduled for January 9th after the Planning Commission meeting.

The Mayor adjourned the meeting at 10:01 p.m.