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2011

Minutes Archive

2011-12 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
December 1, 2011, Time 7:00 p.m.
Nolensville Town Hall

2011-11 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: November 3, 2011, Time 7:00 p.m.
Nolensville Town Hall

2011-10 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: October 6, 2011, Time 7:00 p.m.
Nolensville Recreation Center
 
2011-09 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: September 1, 2011, Time 7:00 p.m.
Nolensville Recreation Center
 
 
 
Mayor Jimmy Alexander opened the meeting at 7:04 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Beth Lothers, Jason Patrick and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, Public Works Director Bob Hayes, and Recorder Cindy Lancaster.  There were 14 citizens present.
Mr. Bob Hayes, Public Works Director, led the prayer and Pledge. 
Citizens Input:
Ms. Terry Mills, Greystone Subdivision resident and Realtor, addressed the sign ordinance and ask that realtor signs be made less strict for the Town.
Alderman Lothers made a motion to approve August 4, 2011, minutes, Mayor Alexander seconded.  Alderman Snyder noted that due to his absence in August he would recuse himself from the vote.  Mayor Alexander noted that the entire Board was in attendance at the meeting tonight.  The vote was taken and the minutes were approved by majority with Mayor Alexander, Aldermen Felts, Lothers, and Patrick for, Alderman Snyder recused.
Alderman Snyder made a motion to approve July 2011 Treasurers report, Mayor Alexander seconded, and this report was approved unanimously.
COMMITTEE REPORTS:
Henry Laird, Town Planner, reported for the Planning Commission
  • Regular meeting on August 9th, Catalina requested a deferral to September meeting
  • Ballenger Farms request to remove maintenance bond was denied
  • Bond report was approved unanimously
  • Special meeting on August 30, to consider Haley Industrial Park, approval of Pinnacle Bank’s a variance on maintenance bond was approved
Town Engineer Don Swartz reported for the Engineering Department 
  • $35,000 rebid was obtained for the sidewalk from the park to the school
  • Currently accepting new proposals for pavement database
  • Pavement of Town Hall is scheduled for tomorrow.  Planned move date is September 22nd and 23rd
  • Stone is disappearing on a small section of  Dortch Lane.  Williamson County Highway Department is reviewing
  • RPM will be performing design work for the signal at Nolensville and Sunset Roads
There was no report for the Nolensville Volunteer Fire Department
Chief Paul Rigsby reported for the Police Department 
  • Written report will be distributed to the Board on Monday
  • Due to hurricane, Officer Lee is on active duty
  • Reviewing purchasing new cars that were approved in budget
Public Works Director Bob Hayes reported for the Public Works Department
  • Fall banners will be replacing Buttercup banners
  • Continuing to water trees
  • Tennessee OSHA performed their annual inspection today
Betty Friedlander reported for the Historic Commission 
  • Due to there being no business before this Commission, there was no report
Alderman Felts reported for the Local Emergency Planning Committee 
  • No report at this time
Brian Snyder reported for the Special Events Committee
  • Broken Wheel Festival will be held on September 10th
  • Lions Club to have Pancake Breakfast at Jenkins Presbyterian Church on 17th 
Ingrid Curry reported for the Trees and Trails Committee
  • Application will be made for two grants
  • A public hearing will be held on September 13th, to meet grant requirements
Second reading of Ordinance 11-05, an ordinance to amend the Zoning Ordinance, as it pertains to changes in uses and non-conforming uses, Mayor Alexander made a motion to approve, Alderman Felts seconded.  The vote was taken, ordinance passed unanimously on second reading. 
Mayor Alexander made a motion to approve second reading of Ordinance 11-06, an ordinance to annex certain territory east of the current corporate boundaries on Kidd Road, Alderman Patrick seconded.  The vote was taken and this ordinance was approved unanimously on second reading.
Mayor Alexander made a motion to approve Resolution #11-23, a resolution to dedicate newly constructed roads within Haley Industrial Park, Alderman Felts seconded.  After explanation the vote was taken and approved unanimously.
Mayor Alexander made a motion to approve Resolution #11-24, a resolution to give authority to Mayor to make application for a Middle Tennessee Tourism Council Grant, Alderman Patrick seconded.  The vote was taken and this resolution was approved unanimously.
Mayor Alexander made a motion to approve Resolution 11-25, a resolution to enter into an agreement with Nolensville/College Grove Utility to provide water services, Alderman Snyder seconded and this was approved unanimously.
Other:
Alderman Felts described to the Board a federal program that disburses surplus equipment via the internet through an auction web-site.
Mayor Alexander invited the public to an Open House for the newly constructed Town Hall on September 19, from 7:00 – 8:30 p.m. 
Alderman Lothers stated that the Post Office will have a location to list lost pets versus placing signs on stop signs and utility poles.
Mayor Alexander adjourned the meeting at 7:49 p.m.
Respectfully submitted,                                                         Approved,
Cindy Lancaster                                                                    Jimmy Alexander
Town Recorder                                                                      Mayor
2011-08 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: August 4, 2011, Time 7:00 p.m.
Nolensville Recreation Center
 
 
 
Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Beth Lothers, and Jason Patrick.  Alderman Brian Snyder was absent.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, Public Works Director Bob Hayes, and Recorder Cindy Lancaster.  There were 20 citizens present.
Mr. Willis Wells led the prayer and Pledge. 

Citizens Input:

There was no citizen input.
Mayor Alexander made a motion to approve July 7, 2011, minutes, Alderman Patrick seconded.  The vote was taken and the minutes were approved unanimously.  .

Mayor Alexander made a motion to approve June 2011 Treasurers report, Alderman Felts seconded, and this report was approved unanimously.

COMMITTEE REPORTS:

Chair Rick Owens reported for the Planning Commission

  • Catalina final plat, phase 2 was approved unanimously with conditions
  • Annexation Plan of Service passed unanimously
  • Bond report was approved unanimously as amended
Town Engineer Don Swartz reported for the Engineering Department 

  • Town Hall construction is progressing with first of September being the anticipated date of turning over to Town
  • Town Planner Laird and Mr. Swartz will review two proposals for a data base and recommendations will be brought to the Board
  • Town will receive additional bids for sidewalks anticipating a cost savings
  • Sewer installation to the Fire Hall is almost complete
 Volunteer Fireman Butch Jenkins reported for the Volunteer Fire Department 

  • There was no report due to contract negotiations
 Chief Paul Rigsby reported for the Police Department

  • Written report was given to the Board
 Public Works Director Bob Hayes reported for the Public Works Department

  • Continuing to strive to keep the Town clean
  • September 1st TOSHA will perform the Town inspection
  • Contact Town Hall if trash is observed so that it may be picked up
 Betty Friedlander reported for the Historic Commission

  • Due to there being no business before this Commission, there was no report
Alderman Felts reported for the Local Emergency Planning Committee

  • No report at this time
Chair Suzie Lindsey reported for the Special Events Committee

  • Work has begun on the Broken Wheel Festival on September 10th
  • An antique appraiser, breakfast sponsored by the Lions Club, various games and entertainment is expected with numerous volunteers
 Trees and Trails Committee

  • There was no report for this Committee
Public hearing of Ordinance 11-05, an ordinance to amend the Zoning Ordinance, as it pertains to changes in uses and non-conforming uses opened at 7:18.  With no comment, the hearing closed at 7:18.

Public hearing of Ordinance 11-06, an ordinance to annex certain territory east of the current corporate boundaries on Kidd Road opened at7:18.  With no comment, the hearing closed at 7:19.

Public hearing to certify the tax rate opened at 7:19.  Mayor Alexander noted that Town’s property tax rate is .15%, the recent reappraisal was .1423%.  This is a hearing to reaffirm the .15%.  With no comment, the hearing closed at 7:20.

Mayor Alexander made a motion to approve Resolution 11-20, a resolution to certify the tax rate for budget fiscal year 2011-2012, Alderman Lothers seconded.  This resolution was approved unanimously.

Public hearing for Resolution 11-21, a Plan of Service for annexation Ordinance #11-06 opened at7:21.  With there being no comments the hearing closed at 7:22.

Mayor Alexander made a motion to approve Resolution 11-21, a resolution to adopt a Plan of Service for annexation of property on Kidd Road and described in Ordinance #11-06, Alderman Felts seconded.  The vote was taken and this Resolution passed unanimously. 

Mayor Alexander made a motion to approve Resolution 11-22, a resolution to approve a change order for the newly constructed Town Hall, Alderman Patrick seconded.  The vote was taken and was approved unanimously.

Other:
Williamson County Fair opens tomorrow night.  Everyone is encouraged to attend.
An open house for the new constructed Town Hall is being planned with invitations to everyone.
The meeting was adjourned by Mayor Alexander at 7:35.

Respectfully submitted,                                                         Approved, 
Cindy Lancaster                                                                     Jimmy Alexander
Town Recorder                                                                       Mayor
2011-07 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: July 7, 2011, Time 7:00 p.m.
Nolensville Recreation Center

Click here for audio recording of meeting
 
Mayor Jimmy Alexander opened the meeting at 7:06 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Beth Lothers, Jason Patrick, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, Public Works Director Bob Hayes, and Recorder Cindy Lancaster.  There were 22 citizens present.
 Pastor Jim Norton with the United Methodist Church led the prayer and Pledge. 
 Citizens Input:
County Commissioner Lew Green, 1016 Waller Road, clarified that joint ventures are common with the County and Municipalities within the County.  He focused on the previously approved Recreation Center.
Mr. Aubrey Short, 803 Rockwood Drive, gave the Board a book for their reference.  He reiterated Roberts Rules of Order.
Mr. Tommy Dugger, 2260 Rolling Hills Drive, asked the Board to consider security and price per linear foot.  Also, the deed on Agenda item number 11 had not been recorder as of this afternoon.
It was noted that in the Police Report portion of the June minutes should reflect “has begun” versus “was being”.  With this correction Alderman Snyder made a motion to approve the minutes, Alderman Lothers seconded.  The vote was taken and the minutes were approved unanimously as amended.
Alderman Felts made a motion to approve May 2011 Treasurers report, Alderman Lothers seconded, and this report was approved unanimously.

COMMITTEE REPORTS:
Chair Rick Owens reported for the Planning Commission
  • Property located at 7223 Nolensville Road zoning was disapproved with a split vote
  • Amendment to the Zoning Ordinance passed unanimously
  • Bond report was approved unanimously as amended
Town Engineer Don Swartz reported for the Engineering Department
Metro Water has initiated construction to the Fire Hall from Rocky Fork Road
  • Town Hall construction is on schedule and anticipated to turn over to the Town at the end of August
Chief Dale Lott reported for the Volunteer Fire Department
  • Thanked Nolensville United Methodist Church for honoring the Department
  • Distributed written statistics to the Board
  • Noted the Town was sent a letter from the Departments attorney
 Officer Troy Buckley reported for the Police Department 
  • Recent 4th of July Celebration went well
  • Annual fire arms training is completed
Betty Friedlander reported for the Historic Commission
  • Due to there being no business before this Commission, there was no report
 Alderman Felts reported for the Local Emergency Planning Committee
  • Mitigation Plan has been completed
  • Dates must be set to complete FEMA courses
Chair Suzie Lindsey reported for the Special Events Committee
  • July 4th Celebration went great with 148 volunteers and money raised for expenses
  • Next week will begin working on the Broken Wheel Festival on September 10th
Trees and Trails Committee was reported by Alderman Lothers
  • There was no report for this Committee
Alderman Felts made a motion to approve second reading of Ordinance #11-04, an ordinance to amend the Municipal Code, Title 11, Chapter 5, an ordinance to adopt Tennessee Code Annotated, 39-17-1702, as it pertains to curfews for minors, Alderman Snyder seconded.  Alderman Lothers made a motion to amend Section (h) to change from “county Mayor” to Town of Nolensville Mayor” Alderman Felts seconded, the amendment was approved unanimously.  The vote was then taken on the ordinance as amended and this was passed unanimously.

Mayor Alexander made a motion to approve first reading of Ordinance #11-05, an ordinance to amend the Zoning Ordinance as it pertains to changes in uses and non-conforming uses, Alderman Lothers seconded.  The vote was taken and this ordinance was approved unanimously.
Mayor Alexander made a motion to approve first reading of Ordinance #11-06, an ordinance to annex certain territory east of the current corporate boundaries on Kidd Road, Alderman Felts seconded.  The vote was taken and this ordinance was approved unanimously.

Alderman Patrick made a motion to approve Resolution #11-18, a resolution to award a bid for Medical Insurance for Town Hall employees, Alderman Snyder seconded.  The vote was taken and the resolution passed unanimously. 
Alderman Lothers made a motion to approve Resolution #11-19, a resolution to amend resolution #10-15, a resolution to increase funding for the sidewalk from Nolensville Elementary School, Mayor Alexander seconded, after discussion the resolution was passed unanimously.

Other:
Mayor Alexander made a motion to adjourn at 8:02, Alderman Patrick seconded and the meeting was adjourned.

Respectfully submitted,                                                           Approved,
Cindy Lancaster                                                                     Jimmy Alexander
Town Recorder                                                                       Mayor
2011-06 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: June 2, 2011, Time 7:00 p.m.
Nolensville Recreation Center


Mayor Jimmy Alexander opened the meeting at 7:06 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Beth Lothers, Jason Patrick, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, Public Works Staff John Strasser, and Recorder Cindy Lancaster.  There were 27 citizens present.

Alderman Brian Snyder led the prayer and Pledge. 

Citizens Input:

Mr. Aubrey Short, 803 Rockwood Drive, expressed his disappointment with the Board in regard to Nolensville Volunteer Fire Department member Presley Hughes comments.  He asks that ordinances be placed on the internet for review prior to the meeting.  Additionally, he discussed Roberts Rules of Order.

Mayor Alexander made a motion to approve the minutes of the meeting on May 5, 2011, with amendments to the Planning Commission report to reflect, “Approved final flood plan for Bent Creek” to “Approved final PUD plan for Bent Creek” and add wording for clarification within the Engineer Report to reflect, “placed for sidewalk construction and road paving” to “placed for sidewalk construction on Newsome Lane and road paving”, Alderman Lothers the seconded the amendment.  The amendment was approved unanimously.  Mayor Alexander made a motion to approve the minutes as amended and Alderman Patrick seconded.  The minutes were approved unanimously as amended.

Mayor Alexander made a motion to approve April 2011 Treasurers report, Alderman Snyder seconded, and this report was approved unanimously.

COMMITTEE REPORTS:

Town Planner Henry Laird reported for the Planning Commission

  • Bond report was approved unanimously, with several amendments and actions

Town Engineer Don Swartz reported for the Engineering Department

  • There has been a change in staff with American Construction at the construction site of Town Hall.  It appears that Town Hall construction is on schedule
  • Bid opening for sidewalk construction on Newsome Lane will be tomorrow
  • Currently obtaining a good response for the “Request for Proposals” pertaining to the Paving Maintenance Program

Chief Chris Bastin reported for the Volunteer Fire Department

  • Paper work has been signed for the fireworks display in July
  • Members have completed the State Responders Class, and one member is attending
  • Ask that the Town review the area located near Coast In Market and Burkitt Place Subdivision for possible guardrail due to a recent incident

Chief Paul Rigsby reported for the Police Department

  • Officer has returned from medical leave
  • Written statistics were distributed
  • Annual firing/gun range training was being

Betty Friedlander reported for the Historic Commission

  • Due to there being no business before this Commission, there was no report

Alderman Felts reported for the Local Emergency Planning Committee

  • There was no report for this Committee

Chair Suzie Lindsey reported for the Special Events Committee

  • July 4th Celebration moving forward with food court opening at 5:00 with various entertainment participating, a pie bake-off, and inflatables
  • Antique Appraiser will be participating in the upcoming Broken Wheel Festival on September 10th

Trees and Trails Committee was reported by Alderman Lothers

  • There was no report for this Committee

Mayor Alexander made a motion to approve second reading of Ordinance #11-02, an ordinance to adopt a budget for the fiscal year July 1, 2011 – June 30, 2012, Alderman Felts seconded.  Alderman Patrick made a motion to amend the Fire Department line item to increase from $90,000 to $100,000, Alderman Felts seconded the amendment.  Alderman Lothers made a motion to remove $125,000 from the line item within the Public Safety line item within the Adequate Facilities Tax Fund, Alderman Snyder seconded.  After extensive discussion, Alderman Lothers withdrew her motion, Alderman Snyder withdrew his second.  Alderman Lothers made a motion for clarification to apply the $125,000 within the Adequate Facilities Tax Fund in the Public Safety expenditure line to be applied toward public safety as intended, although property or equipment purchased with this funding be designated as a Town of Nolensville asset with ownership in the item purchased with this funding, Alderman Snyder seconded.  The vote was taken and Mayor Alexander, Aldermen Lothers, Patrick and Snyder for, and Alderman Felts against.  The vote was taken on the ordinance as amended and was approved unanimously.

Alderman Felts made a motion to approve first reading of Ordinance #11-04, an ordinance to amend the Municipal Code, Title 11, Chapter 5, an ordinance to adopt Tennessee Code Annotated, 39-17-1702, as it pertains to curfews for minors, Alderman Patrick seconded.  Alderman Felts made a motion to amend Section 501, Sub-sections (A) and (B), to replace “county” to “Town of Nolensville”, Alderman Lothers seconded.  The vote was taken and the amendment passed unanimously.  The vote was then taken on the ordinance as amended and this was passed unanimously.

Alderman Snyder made a motion to approve Resolution #11-16, a resolution authorizing the Mayor to enter into an agreement with PyroShows and WAKM for the 4th of July fireworks presentation, Mayor Alexander seconded.  The vote was taken and the resolution passed unanimously. 

Mayor Alexander made a motion to approve Resolution #11-17, a resolution authorizing the Mayor to enter into an agreement with the Nolensville Volunteer Fire Department, Alderman Patrick seconded.  After discussion the resolution was passed unanimously.

Other:

Mayor Alexander made a motion to adjourn at 9:00, Alderman Lothers seconded, and the meeting was adjourned at 9:00.

Respectfully submitted,                                                         Approved,

Cindy Lancaster                                                                     Jimmy Alexander
Town Recorder                                                                       Mayor

2011-05 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: May 5, 2011, Time 7:00 p.m.
Nolensville Recreation Center
 
2011-04 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: April 7, 2011, Time 7:00 p.m.
Nolensville Recreation Center
 

Mayor Jimmy Alexander opened the meeting at 7:02 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Beth Lothers, Jason Patrick, and Brian Snyder.  Staff present: Counsel Robert Notestine, Engineer Don Swartz, and Recorder Cindy Lancaster.  Town Planner Henry Laird was absent.  There were 22 citizens present.

Pastor Dan Gilbert with Nolensville Church of Christ led the prayer and Pledge.

Citizens Input:

There were no citizen comments.

Alderman Lothers made a motion to approve the minutes of the meeting on March 3, 2011, Mayor Alexander seconded.

Mayor Alexander made a motion to amend the minutes on page 2, under “Mayor’s Comments”, by replacing the word “sponsorship” to “hosting” and replace “Sunset and Nolensville Road” to “Haley Industrial and Nolensville Road.”  Alderman Lothers seconded the amendment.  The amendment was approved unanimously.  The vote was then taken on the minutes as amended and passed unanimously.

Mayor Alexander made a motion to approve the minutes from the Special Meeting on March 14, 2011, Alderman Felts seconded.  The vote was taken and was passed by majority, with Alderman Lothers recused, Mayor Alexander, and Aldermen Felts, Patrick, and Snyder for approval.

Mayor Alexander made a motion to approve Beer Board minutes from March 14, 2011, Alderman Patrick seconded.  The vote was taken and was passed by majority, with Alderman Lothers recused, Mayor Alexander, and Aldermen Felts, Patrick, and Snyder for approval.

Mayor Alexander made a motion to approve the minutes from the Special Meeting on March 30, 2011, Alderman Patrick seconded.  The vote was taken the minutes were approved unanimously.

Alderman Lothers made a motion to approve the February 2011 Treasurers report, Alderman Felts seconded and this report was approved unanimously.

COMMITTEE REPORTS:

Chair Rick Owens reported for the Planning Commission
 
* Uncle Buds Site Plan for Parking was approved with conditions
* Bent Creek, Phase IV, was approved with conditions
* Bond Report was approved unanimously as amended

Town Engineer Don Swartz reported for the Engineering Department

* Town Hall construction is ongoing
* Obtaining easements for pathways from the School to Park is ongoing
* A paving management inventory and assessment of roadways within Nolensville is being performed

Chief Chris Bastin reported for the Volunteer Fire Department

* Distributed written statistics for first quarter
* Requested amount of Fire Department allocation from Town budget
* Extensive discussion on budget

Chief Paul Rigsby reported for the Police Department

* Written statistics were distributed
* Department will have a booth at the Buttercup Festival
* Taser class scheduled next week

There was no report for the Historic Commission

Alderman Felts reported for the Emergency Planning Committee

* Two Volunteer Firemen are assisting in the Committee
* On-going work with the County Emergency Management Department

Chair Suzie Lindsey reported for the Special Events Committee

* $11,000 has been raised to date for the 4th of July Celebration
* Bands are auditioning
* Partnering with several churches to assist in staffing this event
* September 10th is the tentative date set for the Broken Wheel Festival

Mayor Alexander stated that application for the Safe Route to School grant was completed and Arbor Day Celebration would be this Saturday.

First reading of Ordinance #11-02, an ordinance to adopt a budget for the fiscal year July 1, 2011 – June 30, 2012 sponsored by Mayor Alexander

Mayor Alexander thanked the Budget Committee.  Chairman David Rowland presented the Board with the Committee’s recommendation in Ordinance 11-02.

After extensive discussion Alderman Lothers made a motion to approve the ordinance, Mayor Alexander seconded.  The vote was taken and passed unanimously on first reading.

First reading of Ordinance #11-03, an ordinance to amend ordinance #10-03, for fiscal budget year July 1, 2010 – June 30, 2011 sponsored by Mayor Alexander

Town Recorder Lancaster addressed the Board discussing this ordinance.
Mayor Alexander made a motion to approve this ordinance on first reading, Alderman Snyder seconded.  The vote was taken and was approved unanimously.

Reading of Resolution #11-08, a resolution to authorize the Police Chief to apply for funding with the Tennessee Highway Safety Grant Program sponsored by Mayor Alexander

Mayor Alexander made a motion to approve this resolution, Alderman Felts seconded.  The vote was taken and passed unanimously.

Reading of Resolution 11-09, a resolution to adopt the Williamson County Animal Control regulations sponsored by Mayor Alexander.

Mayor Alexander made a motion to approve this resolution, Alderman Lothers seconded.  The vote was taken and passed unanimously.

Other:

Community events:

Mayor Alexander stated that the Jack Trail event was a great success with good publicity.

Mayor Alexander adjourned the meeting adjourned at 8:27. 

Respectfully submitted,                                  Approved,


Cindy Lancaster                                            Jimmy Alexander
Town Recorder                                              Mayor

2011-03 BOMA Special Meeting Minutes

Town of Nolensville
Board of Mayor and Aldermen Special Meeting
Date: March 14, 2011, Time: Immediately following 6:00 p.m. Beer Board
Nolensville Recreation Center

Mayor Jimmy Alexander opened the meeting at 6:18 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Jason Patrick, and Brian Snyder.  Alderman Beth Lothers was absent.  Staff present: Audio Operator John Strasser and Recorder Cindy Lancaster.  There were no citizens present.

Reading of Resolution #11-06, a resolution to authorize the Mayor to enter into an agreement with Middle Tennessee Electric to provide electricity to the newly constructed Town Hall.

Alderman Felts made a motion to approve this resolution, Alderman Snyder seconded.  The vote was taken and unanimously approved.

Mayor Alexander made a motion to adjourn, Alderman Patrick seconded, the meeting adjourned at 6:26.

Respectfully submitted,                           Approved,

Cindy Lancaster                                   Jimmy Alexander
Town Recorder                                     Mayor

2011-03 BOMA Minutes

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: March 3, 2011, Time 7:00 p.m.
Nolensville Recreation Center

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Beth Lothers, Jason Patrick, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 15 citizens present.

Pastor Jonathan Watson with Jenkins Cumberland Presbyterian Church led the prayer and Pledge.

Citizens Input:

There were no citizen comments.

Alderman Felts made a motion to approve the minutes of the meeting on February 3, 2011, Alderman Lothers seconded.

Alderman Patrick made a motion to amend page four by removing the following sentence, “Counsel Notestine clarified that his interpretation is each of those acts must be performed prior to using the taser.”, and replace with “Counsel Notestine clarified that it was his interpretation that it was at the discretion of the officer prior to using the taser.”

On page two,  “Mayor Alexander noted that there would be a review for possible State Spot funding for the traffic signal on Nolensville and Sunset Road.”  Should read, “Mayor Alexander noted that there was a review for possible State Spot funding for the traffic signal on Nolensville and Sunset Road, the proposed was approved by the State Spot funding.”  Alderman Lothers seconded.

The proposed amendments were approved by majority with Mayor Alexander, Aldermen, Felts, Lothers and Patrick for, Alderman Snyder recused himself, due to not being in attendance at this meeting.  The vote was taken on the minutes as amended and approved by majority, with Mayor Alexander, Aldermen, Felts, Lothers and Patrick for, Alderman Snyder recused.
 
Alderman Lothers made a motion to approve the January 2011 Treasurers report, Mayor Alexander seconded and this report was approved unanimously.

COMMITTEE REPORTS:

Chair Rick Owens reported for the Planning Commission
 
* Town Hall Center
* Bond Report was approved unanimously

There was no report for the Planning Department

 Town Engineer Don Swartz reported for the Engineering Department

* Town Hall construction is ongoing

Chief Chris Bastin reported for the Volunteer Fire Department

* Met with MTAS Consultant
* Fund drive request letters mailed

Chief Paul Rigsby reported for the Police Department

* Taser class scheduled next week
* Written statistics were distributed

There was no report for the Historic Commission

Alderman Felts and Alderman Snyder reported for the Emergency Planning Committee

* New member is Mr. Don Caldwell

Mayor Alexander and Alderman Lothers reported for Trees and Trails Committee

* Arbor Day  will be celebrated this Saturday

Chair Suzie Lindsey reported for the Special Events Committee

* $14,000 will be raised and spent for the 4th of July Celebration
* Discussions underway with Chamber to revive Broken Wheel Festival

Mayor’s Report:
a. Alderman Lothers updated Board on Jack Trail Launch

b. Other

Mayor Alexander announcements:

* Hosting of Williamson County Economic Development meeting March 24, at 1:30 p.m.
* Special Beer Board meeting March 14, at 6:00 p.m.
* Buttercup Festival will be held April 2nd
* Directional signs have been installed at Johnson Industrial/Stonebrook Boulevard and Nolensville Road, and Haley Industrial Park and Nolensville Road

Second reading of Ordinance #11-01, an ordinance to amend Title 9, Chapter 1, of the Municipal Code in regards to solicitation permit sponsored by Alderman Lothers

Alderman Felts made a motion to approve the ordinance, Mayor Alexander seconded.

Alderman Lothers made a motion to amend Section 9-104, add sub-section 13.  Each applicant that has obtained a Transient Vendor permit issued by Williamson County shall provide a true and exact copy of the permit to the Town of Nolensville at the time of application showing said permit to be in effect.  Alderman Patrick seconded.  The amendment was approved unanimously.

The vote was taken on Ordinance 11-01 as amended and was approved unanimously.

Reading of Resolution #11-03, a resolution to authorize the Police Department to apply for funding with the U.S. Department of Justice, Bureau of Justice Assistance under the BVP Program sponsored by Mayor Alexander

Alderman Felts made a motion to approve this resolution, Alderman Snyder seconded.  The vote was taken and passed unanimously.

Reading of Resolution 11-04, a resolution to approve a Bullet Proof Vest Mandatory Wearing Policy into the Nolensville Police Departments Standard Operating Procedure Manual sponsored by Mayor Alexander.

Alderman Lothers made a motion to approve this resolution, Mayor Alexander seconded.  The vote was taken and passed unanimously.

Reading of Resolution #11-05, a resolution to approve the recommendation to release maintenance bonds and acceptance of various streets for portions of the Bennington Subdivision sponsored by Mayor Alexander

Alderman Snyder made a motion to approve this resolution, Mayor Alexander seconded.  The vote was taken and passed unanimously.

Other:

Various community event dates announced:

Mayor Alexander made a motion to adjourn, Alderman Lothers seconded, the meeting adjourned at 7:47. 

Respectfully submitted,                             Approved,

Cindy Lancaster                                       Jimmy Alexander
Town Recorder                                         Mayor

2011-02 BOMA Minutes

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: February 3, 2011, Time 7:00 p.m.
Nolensville Recreation Center

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Beth Lothers, and Jason Patrick.  Alderman Brian Snyder was absent.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, Public Works Supervisor Bob Hayes, and Recorder Cindy Lancaster.  There were 14 citizens present.

Pastor Matt Ballard with Southpointe Community Church led the prayer and Pledge.

Mayor Alexander ask that everyone keep the Bennett’s in your prayers.

Citizens Input:

With there being no Citizen Comment the meeting moved forward.

Alderman Felts made a motion to approve the minutes of the meeting on January 6, 2011, Mayor Alexander seconded.

Mayor Alexander stated that next to the last sentence on the first page of the minutes in the first paragraph under the portion of Vacancy Appointment, “Alderman Lothers welcomed Mr. Patrick to the Board.”  This was before the vote was taken, therefore would ask that this sentence be deleted.  Mayor Alexander asked for any other comments or corrections.  Alderman Lothers stated that she just gave the Board a sentence on the very last paragraph of page one,  where it talks about the clarification she had inquired to the Town Attorney if the Charter would allow for the Vice-Mayor position to be an annual position in case others could be considered in the future.  She added that was the only clarification that she had to be considered.  Mayor Alexander clarified with Alderman Lothers if she wanted to replace that sentence.  She stated yes, and read the correction as follows: “Alderman Lothers inquired of the Town Attorney if the Charter would allow the Vice-Mayor position to be an annual position in case others could be considered in the future.” 

Mayor Alexander noted that one other minor change on page one where it states, “Mayor Alexander stated that he plans to alternate this position and will do it a year from now.”  Mayor Alexander stated that he would like to change this to consider this position a year from now.  He noted that his purpose was a year from now he would like to consider someone else to be the Vice Mayor.  

Alderman Lothers made a motion to amend with the changes as presented, Mayor Alexander seconded, and the minutes were approved as amended. 

Alderman Lothers made a motion to approve the December 2010 Treasurers report, Mayor Alexander seconded and this report was approved unanimously.

COMMITTEE REPORTS:

Chair Rick Owens reported for the Planning Commission
 
* Officers were elected and approved as Chairman Rick Owens, Vice-Chairman Douglas Radley and Secretary Bob Haines
* Benington Phase IV, approved to be reduced to a Maintenance Bond, with Ballenger Farms Phase IV, Section 1, approved for a one-year extension and a reduction $9,572.50, with these changes the Bond Report was approved unanimously

Town Planner Henry Laird reported for the Planning Department

* Next Tuesday there will be meeting on a rendering of Town Hall

 Town Engineer Don Swartz reported for the Engineering Department

* Engineer Swartz noted there was no updates

Chief Chris Bastin reported for the Volunteer Fire Department

* The fund drive is on-going

Chief Paul Rigsby reported for the Police Department

* Attended Chief’s Association meeting
* Residential burglaries are on-going
* No written statistics were distributed, although would be forthcoming

Betty Friedlander reported for the Historic Commission

* Due to there being no business before this Commission, there was no report

Alderman Felts reported for the Emergency Planning Committee

* A meeting would be held in the next couple of weeks and a report would follow

Chair Suzie Lindsey reported for the Special Events Committee

* A meeting will be conducted at the end of this month in further preparation of the 4th of July Celebration
* Currently composing a budget to submit to Budget Committee

Mayor’s Report:
a. Miscellaneous Appointments

Mayor Alexander stated that appointments and placements are being reviewed and nominations will be made in the near future.

b. Other

Mayor Alexander noted that State Spot funding was approved for the proposed traffic signal on Nolensville and Sunset Road.

Mayor Alexander updated the Board stating that a meeting was held on January 27th, with Metro Water and Sewer, the Nolensville Board and residents in the Nolensville Historic area.  It produced a successful question and answer session.  He further stated that this has been an ongoing 3-year project and previous Mayor Beth Lothers should be commended on her hard work.

Mayor Alexander advised that there would be a Budget Committee meeting at 6:00 p.m. this Thursday, February 10th.

Alderman Patrick stated that the Economic Development Committee would meet at 4:30 p.m. tomorrow at Town Hall.  Lacey Beasley with the Shopping Center Group, who works with cities to assist in “shopping” themselves to businesses.  She will have a presentation for this Committee.  

First reading of Ordinance #11-01, an ordinance to amend Title 9, Chapter 1, of the Municipal Code in regards to solicitation permit

Alderman Lothers addressed the Board noting that she had submitted the changes that were discussed by the Board at last months meeting in a document with the staff and previous ordinance changes highlighted in different colors for easier reading and understanding.  She noted that the City of Franklin ordinance is very similar to this ordinance, although there are a few differences including one where they require a bond.  Alderman Lothers added that it appears that the City of Brentwood only permits charitable organizations to solicit and it appears that they require $1,000 bond.

Counsel Notestine addressed the question of solicitation being disallowed in the Town.  He stated that due to the County already permitting Transient Vendor’s it probably could not be disallowed.  He added that he was unaware of a city that did not allow solicitation.  Counsel Notestine added that the county currently has in place a system to perform background checks on solicitors and transient vendors.  Chief Rigsby stated that if the Town follows the county guidelines, he ask that to continue to require that they obtain a permit from Town Hall.

Alderman Felts stated that he was concerned about the 9-101 (3) a cost to the purchaser in excess of $10.

The physical description within Section 9-104, Sub-sections (1) through (12) was discussed at length with Chief Rigsby and the Board. 

Alderman Lothers made a motion to amend the following Sections within the ordinance:
Delete the following portion of Section 9-101 (3):

“and who does not sell or offer to sell any single item at a cost to the purchaser in excess of ten dollars ($10.00).”

Amend at the bottom of page 2 the Tennessee Code Annotation from 67-4-709 to 67-4-710

Amend Section 9-104. Application for permit.

Subsection (1) to read: Physical description of applicant.
Subsection (2) Complete name, permanent home address and local address of the applicant and permanent address of the business or organization the applicant represents.  In the case of transient merchants, the local address from which proposed sales will be made.

(7) A copy of a valid driver's license or state issued identification, including a government issued photo identification from each person who will be working or soliciting on behalf of the applicant within the corporate limits of the Town.

(9) At a minimum of the last city or town where applicant carried on business immediately preceding the date of application.

Mayor Alexander seconded.  The vote was taken on the amendment, and passed unanimously.

Alderman Felts made a motion to pass this ordinance as amended, Mayor Alexander seconded, and this was passed as amended unanimously.

Reading of Resolution 11-02, a resolution to approve a Taser Policy into the Nolensville Police Departments Standard Operating Procedure Manual

Alderman Patrick asked for clarification on Section 2 of the policy.  He stated that when he read the word “or” it implies that the Town doesn’t have to necessarily use other tactics before using the taser.  Counsel Notestine clarified that his interpretation is each of those acts the Officer will use their discretion.  It is at the Officers discretion when using the tazer.

After lengthy discussion Alderman Lothers made a motion to remove section (f) per Chief Rigsby recommendation, Alderman Felts seconded.  The vote was taken on the amendment and passed unanimously.

Alderman Felts made a motion to approve this resolution as amended, Mayor Alexander seconded, and this passed unanimously.

Other:

Alderman Lothers stated that she would like to bring a resolution before the Board that addresses floodplain issues; she added that is in process.

Alderman Patrick made a motion to adjourn, Alderman Felts seconded, the meeting adjourned at 8:23.

Respectfully submitted,                                  Approved,

 


Cindy Lancaster                                            Jimmy Alexander
Town Recorder                                              Mayor

2011-01 BOMA Minutes

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: January 6, 2011, Time 7:00 p.m.
Nolensville Recreation Center

Mayor Jimmy Alexander opened the meeting at 7:02 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Beth Lothers, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 61 citizens present.

Reverend Steve Durham with Sunset Hills Baptist Church led the prayer and Pledge.

Williamson County Mayor Rogers Anderson administered the Oath of Office to Mayor Elect Jimmy Alexander.  Town Attorney Bob Notestine administered the Oath of Office to the newly elected Aldermen Beth Lothers and Brian Snyder.

Appointment of Vacancy

Due to the recent election, Mayor Alexander’s Alderman seat became vacant.  Mayor Alexander made a motion to nominate Mr. Jason Patrick to fill this position.  Alderman Lothers seconded.  Mayor Alexander described Mr. Patrick stating that he was instrumental in obtaining the liquor by the drink referendum for Nolensville.  He further noted the numerous accomplishments and his hard worker on the new web site, in addition to his work on the Economic Development Committee.  Alderman Snyder supported and commended the Mayors nomination.  Alderman Felts said that he welcomed the opportunity to work with Mr. Patrick, and mentioned the hard work of past Alderman Dugger for the previous 14 years and ask that if anything came forward to utilize his abilities.  Alderman Lothers welcomed Mr. Patrick to the Board.  The vote was taken and the nomination was passed unanimously.  Town Attorney Bob Notestine swore Jason Patrick into the position of Alderman.

Appointment of Vice-Mayor

Alderman Snyder nominated Alderman Lothers as Vice-Mayor, Mayor Alexander seconded.  Alderman Felts noted that he has been on the Board for 8 years and inquired why he was not considered.  Alderman Snyder said that due to Alderman Lothers recent position as Mayor, she was familiar with the position and knowledgeable about the issues that faced the Town.  He affirmed that it was certainly no reflection on Alderman Felts, but she appeared to be the practical decision.

Mayor Alexander stated that he had thought about changing this position annually if that complied with the Nolensville Charter.  Counsel stated that to his knowledge this could be done.  Mayor Alexander stated that he plans to alternate this position and will do it a year from now.  The vote was taken and approval of Alderman Lothers holding the Vice-Mayor position was passed unanimously

Citizens Input:

Mr. Jason Lukawitz, 2213 Steel Court, congratulated the Board on the recent election and encouraged the Board to seek God for guidance.  He ask the Board to please address the trash debris on Sunset Road.  He ask for a specific solution to be if vehicles disburse trash they obtain a warning from the Police.  A second violation would require the offender to perform community service.

Recorder Lancaster submitted written minute corrections to the Board.  Alderman Felts made a motion to approve the regular meeting minutes of December 2, 2010, with the changes that were submitted by the Town Recorder.  Alderman Snyder seconded.  The minutes were approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused. 

Alderman Snyder made a motion to approve the Special Meeting minutes of December 13, 2010, Alderman Lothers seconded.  Mayor Alexander noted that there have been several articles in the paper recently stating that it was undecided if the cupola would be included on the new Town Hall.  He stated that this is incorrect.  The cupola was approved by the Board and will be on the building.  The vote was then taken and with no additions or corrections the minutes were approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused.

Alderman Felts made a motion to approve the Special Meeting minutes of November 22, 2010, with the changes that were submitted by the Town Recorder.  Mayor Alexander seconded.  The minutes were approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused.

Mayor Alexander noted that last month the October Treasurers report was submitted late and therefore it is being reviewed at this meeting.  Alderman Lothers made a motion to approve the treasurer’s report of October 2010.  Mayor Alexander seconded the motion.  The vote was taken and approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused.

Mayor Alexander made a motion to approve the treasurer’s report of November 2010.  Alderman Felts seconded the motion.  The vote was taken and approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused.

COMMITTEE REPORTS:

Chair Rick Owens reported for the Planning Commission
 
* Tennessee Downtown Program was presented by Alderman Lothers
* The Master Plan Greenway system for the Town was discussed
* A Bond extension for Bent Creek and Burkitt Place was approved. Winterset Woods request for release was approved unanimously

Town Engineer Don Swartz reported for the Engineering Department

* Town Hall activity is ongoing with American Constructors with anticipated completion date August 31, 2011
* Park connection to school is ongoing.  The estimate is approximately $31,000.  The approval was for over forty thousand dollars

Chief Chris Bastin reported for the Volunteer Fire Department

* Distributed written statistics for the year 2010, noting the calls that were made in the Town limits.
* The sewer project is complete and the Fire Hall is addressing their cost for sewer to be provided to their facility

Chief Paul Rigsby reported for the Police Department

* Distributed written statistics for the year 2010
* Burglaries have ceased
* The Taser Policy has been submitted to the Town Attorney and TML
* Police reviews were completed today
* Meetings have been ongoing with subdivision residents and will continue to meet with each subdivision so that concerns may be shared
* Soft ware has been evaluated that will work with the State

Mayor’s Report:
a. Planning Commission Appointments

Mayor Alexander stated that a member of this Board must be appointed to the Planning Commission.  He added that like the Vice-Mayor position this appointment would be reviewed after one year.  Alderman Snyder nominated Alderman Larry Felts to fill this position, Mayor Alexander seconded and this appointment passed unanimously.

b. Other

There was no “Other” comments

Discussion of an ordinance to amend Title 9, Chapter 1, of the Municipal Code in regards to solicitation permits within the Town limits.  Alderman Lothers said that this ordinance was initiated due to citizen’s complaints and is an attempt to strengthen the ordinance that is now in place.  Counsel stated that he had researched and provided an ordinance for Oak Hill.  The Board had a copy of this document for their review.  He noted that Chief Rigsby had requested that a background check be performed on each applicant.  Counsel Notestine stated that the Board might want to consider the cost in performing this check and include it in the document.

Chief Rigsby stated that the applicant might have a record from out of state.  He stated that they have found that some have active warrants and lengthy rap sheets.

Alderman Patrick inquired about Section 9–108, noting that it states no one should enter if there is a sign stating otherwise.  Chief Rigsby said that the trespassing law in Tennessee makes it difficult to prosecute.  Counsel Notestine added that a sign would have to be on each property.  He added that in Section 106 from Oak Hill timeframes are outlined.  This is something Nolensville may want to incorporate into their ordinance.

Alderman Felts asked if Boy Scouts, or non-profit organizations have to pay for their permit.  Recorder Lancaster stated that they do not, although they must get a permit.  Chief Rigsby added that a lot of towns have separate ordinances for charitable organizations and “for profit” organizations. 

Mayor Jimmy Alexander asked for Alderman Lothers thoughts on meshing these documents.   She stated that she is willing to mesh them and bring before the board.  Alderman Lothers noted that this has been good dialog and will plan to have on the agenda next month for first reading.

Reading of Resolution #11-01, a resolution to approve the recommendation to release maintenance bonds for portions of Winterset Woods Subdivision.  Alderman Lothers made a motion to approve this resolution, Alderman Snyder seconded.  Mayor Alexander asked for the approximate length of time the Town can expect for the road to last.  Engineer Swartz said that if it is done properly a road should last about 25 years.  The vote was taken and this resolution was approved unanimously.

Other:

Mayor Alexander commended Nolensville for the turn out at Vanderbilt recently.  There were approximately 50 in attendance for Nolensville Day at Vanderbilt University Basketball Game.  The Nolensville Recreation Basketball Program was allowed on the floor to greet the “Vandy” Basketball team. 

Meeting adjourned at 8:11.


Respectfully submitted,                               Approved,

 

Cindy Lancaster                                        Jimmy Alexander
Town Recorder                                          Mayor