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2010

Minutes Archive

2010-12 BOMA Special Meeting Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: December 13, 2010, Time 12:30 p.m.
Nolensville Recreation Center
Mayor Beth Lothers opened the meeting at 12:30 p.m. Members present were Mayor Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder. Staff present: Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster. There were no citizens present, other than one media representative and two representatives with American Constructors, Mr. Zach Baldwin and Mr. Harold Brewer.
Town Engineer Don Swartz spoke to the board about the previous bid opening. He noted that there were several submittals although there was only one bid placed on General Trade.
Alderman Alexander inquired to there only being one bid for the General Trade. Engineer Swartz stated that the Town attempted to solicit bids. Five companies were communicated with in regards to the General Trade although only one submitted a bid. There was extensive discussion on the pros and cons of re-bidding this portion.
It was noted that the document given to the Board submitted by American Constructors explained in detail the guaranteed maximum as $3,435,427.00, without the cupola and $3,451,346 with the cupola.
Alderman Dugger inquired about bonding. Mr. Brewer stated that the attorneys would be meeting on that issue and the results could be placed in a change order.
Mr. Brewer said that in order to leave a proper paper trail he recommended that the Board approve the Guaranteed Maximum Price as stated on the document before them that states $3,435,427.00, and with the cupola it would be an addition of $15,919.00. Mr. Swartz stated that it was staff’s recommendation to move forward as the cover letter states.
Mr. Brewer noted that if the Board approves this document all is included and it can be confirmed by a change order. He said in the change order it will be spelled out per the document submitted by American Constructors.
Alderman Alexander made a motion to amend Section 2. Guaranteed Maximum Price of $3,451,346.00, to include Alternate 1, as outlined in the GMP, in resolution #10-22, a resolution authorizing an amendment to the American Constructors contract in regards to the guaranteed maximum bid, as adopted by resolution #10-19. Mayor Lothers seconded and this was approved unanimously. The vote was taken and the resolution was approved unanimously as amended.
Meeting adjourned at 1:25.
Respectfully submitted, Approved,
 
Cindy Lancaster Beth Lothers
Town Recorder Mayor
2010-12 BOMA
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: December 2, 2010, Time 7:00 p.m.
Nolensville Recreation Center
Mayor Beth Lothers opened the meeting at 7:00 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 17 citizens present.
Reverend Alfred Bennett led the prayer and Pledge.
Citizens Input:
Reverend Alfred Bennett, 7181 Nolensville Road, spoke of a recent book he had read by C. S. Lewis, and referred to scripture from Genesis.  He stated to hold your head up high and look at life in a new way.
Alderman Dugger made a motion to approve the regular meeting minutes of November 4, 2010, Alderman Felts seconded.  There were no additions or corrections and the minutes were approved unanimously.
Alderman Snyder made a motion to approve the Beer Board minutes of October 28, 2010, Alderman Alexander seconded.  There were no additions or corrections and the minutes were approved unanimously.
Mayor Lothers made a motion to defer the treasurer’s report of October 2010, due to the timeframe of obtaining the report,  Alderman Alexander seconded the motion.  The vote was taken with unanimous approval to defer this report.
COMMITTEE REPORTS:
Chair Rick Owens reported for the Planning Commission
 
* Site plan for Town Hall was approved
* Bond report was approved with the extension of Haley Industrial Park
Town Planner Henry Laird reported for the Planning Department
* A presentation of the Tennessee Downtown Program, and a presentation by the Trees and Trails Committee will be on next months Planning Commission agenda
* Mandatory training was performed last week by the majority of the Planning Commission, Board of Zoning Appeals and Historic Commissioners
* Updates for the Zoning Ordinance pertaining to signs is ongoing
Town Engineer Don Swartz reported for the Engineering Department
* Numerous bids were received and opened for the Town Hall project
* The Historic District sewer is complete
* Minor repairs are being made to the traffic signal at Rocky Fork and Nolensville Roads
* Sunset and Nolensville Road traffic count was completed.  The count has satisfied the criteria for a signal.  Next step will be to go before the State for approval
* Research has been performed on Hyde and Batey Roads.  These roads were never dedicated to the Town and Engineer Swartz recommends that the Town cease maintaining these roads.
* After research King Street was never dedicated.  Engineer Swartz did not recommend this Street cease maintenance by the Town
Chief Chris Bastin reported for the Volunteer Fire Department
* Distributed written statistics through September to the Board
Chief Paul Rigsby reported for the Police Department
* Recently attended the Chief’s Association Meeting in Nashville
* This month there have been many investigations and court attendance
* The County has been working many break-ins around the Nolensville area
Mayor Lothers stated that there has been a public safety alert placed on the Nolensville web site.  She advised the audience and citizens to be conscious of their personal property. 
Alderman Dugger inquired about tazers that were approved in the budget.  Chief Rigsby stated this is still being reviewed and guidelines will be addressed in memo form in order not to wait on the entire SOP being revamped.  
There was not a report for the Town Events Committee, although Mayor Lothers thanked this Committee for their continued hard work. 
Mayor’s Report:
a. Joe “Rossi” Rositano Presentation
Alderman Larry Felts presented the Rositano family a memorial that will be displayed in the new Town Hall depicting Joe Rosi in his role as a Nolensville Alderman.  Alderman Felts spoke about former Alderman Rositano and honoring his memory.  He noted that the Nolensville Road was a memorial in his honor. 
b. Tennessee Downtown Program
Mayor Lothers presented a 30 page Power Point presentation for the audience and Board.  She distributed the written portion of the application that was submitted to the State.
c. Christmas Tree Lighting
Mayor Lothers announced the Annual Christmas Tree Lighting would be held on Tuesday, December 7, at 6:30 at the Nolensville Public Library.
d. Tourism Launch – March 22, 2011
Mayor Lothers said the official date for the Tourism Launch is March 22, 2011.  She distributed the brochure to the Board noting Nolensville would be on the “Jack Trail”. 
e. Other
Mayor Lothers stated that she had met with the County to discuss the turn lane on Sunset Road.  Also, the sidewalk adjacent to Winterset Woods was discussed. 
Town Engineer Swartz stated that the Town had met with Metro about the sewer installation and the finances were discussed.  Metro is allowing property owners to pay in full by February 10th or they can initiate a payment plan beginning March 1st 2011. 
A Special Board Meeting will be called to read a resolution for the guaranteed maximum amount for American Constructors, the Construction Managing firm for Town Hall.
Second reading of Ordinance #10-04, an ordinance to amend the Municipal Code Title 15, Chapter 6, as it pertains to parking.
Mayor Lothers noted that this was previously approved on first reading.  Since that approval, Planner Laird submitted a memo to the Board amending this ordinance.  Mayor Lothers made a motion to approve Ordinance #10-04, on second reading with the Alternative 1 verbiage as submitted by Planner Laird, Alderman Alexander seconded.  The vote was taken and was approved unanimously as amended.
Second reading of Ordinance #10-07, an ordinance to amend the Municipal Code Title 9, Chapter 1, as it pertains to solicitation.
Mayor Lothers stated that she does not feel that this document is ready to move forward.  Chief Rigsby said that this is what he feels should be in place due to complaints made by residents.  Mayor Lothers recommended that this be deferred so Counsel Notestine can review.  After extensive discussion Alderman Dugger made a motion to defer this ordinance, Alderman Felts seconded and this deferral passed unanimously.
Other:
Alderman Dugger congratulated Mayor-Elect Alexander, Aldermen Lothers and Snyder.  Mayor Lothers thanked Aldermen Dugger for his long-term service.  Alderman Alexander thanked Mayor Lothers for her past four years of service.  Alderman Felts ask that pictures be hung on a wall in the new Town Hall of past Mayors and Board members.
Meeting adjourned at 8:05.

Respectfully submitted,                           Approved,
 
Cindy Lancaster                                   Beth Lothers
Town Recorder                                     Mayor
2010-11 BOMA Special Meeting

Town of Nolensville
Board of Mayor and Aldermen Special Meeting
Date: November 22, 2010, Time 6:30 p.m.
Nolensville Recreation Center

Mayor Beth Lothers opened the meeting at 6:30 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder.  Staff present was Counsel Robert Notestine, and Recorder Cindy Lancaster.  There was one citizen present.

Mayor Lothers led the Pledge of Allegiance and introduced Mr. Chad Jenkins with the Tennessee Municipal League.

Mr. Jenkins addressed the Board noting his position as Deputy Director of the Tennessee Municipal League located at 226 Capital Boulevard, Nashville, Tennessee, with tonight representing the Tennessee Municipal Bond Fund.  He explained to the Board the TML Bond Fund and their roles working with Tennessee Municipalities.

Mr. Jenkins noted that the Board has two options to choose from, a variable and a fixed rate.  Mr. Jenkins explained the variable rate in length noting that the initial resolution the Board passed several months ago, gave the authorization to borrow up to 4 million dollars.  There is a cost that is based on ratings.  He stated that Nolensville has a “AA” credit rating.  He added that few cities have such a good rating.  He added that there is an administration fee of 15 bases and a $125 per month trustee fee.  Mr. Jenkins said that if funds were obtained today the variable rate would be 1.23, with a one-time cost of approximately $28,000.  He noted that there is not a pre-payment penalty and the Town can refuse the loan within 90 days after signing with no penalty.  Mr. Jenkins noted to his knowledge a city has never refused the loan, although it can be done.  On a variable rate loan the Town can draw the money down for a three-year period.  The Town does not have to obtain the funds until it is needed.  Therefore the Town only pays interest on the funds it is actually using.  Mr. Jenkins advised the Board that the loan is reviewed every seven years with a six-month notice and the rate is adjusted accordingly to the market.

Mr. Jenkins began describing the fixed rate which is the second option.  He stated that there is a one-time cost of 1% of the loan amount, which would be $40,000 for a 4-million dollar loan.  Once the loan is obtained the entire amount would be taken from the loan proceeds, with annual principal payments being made in addition to semi-interest payments.  A fixed rate loan cannot be pre-paid except after seven years. 

Mr. Jenkins noted that amortization schedules were ran on each with the fixed rate resulting in 3.15% and the variable rate averaging 1.9%.  He ask the Board to note that with the economic challenges the variable rate is significantly lower.

Alderman Felts clarified that on a variable rate the Town can draw down funds as needed and on the fixed rate the lump sum must be taken at once.

Mayor Lothers clarified that by resolution the Board must make a decision on whether the loan is going to be a fixed or variable rate.  Previously by resolution the Board had approved the amount of up to 4-million dollars.

Alderman Dugger stated that in the past the Budget Committee had always recommended 5% be set aside for the payment.

Counsel Notestine stated that the next step is the loan agreement, with the final step being submittal of the paperwork to the State Comptroller.  Mr. Jenkins noted that TML has never had a loan denied, although the State Comptroller has denied other loan documents.

Mayor Lothers asked for a motion for resolution #10-20, a resolution authorizing a fixed rate loan.  The resolution died for lack of a motion.

By acclamation the Board agreed to move to agenda item three.

Alderman Alexander made a motion to approve resolution #10-21, a resolution authorizing a variable rate loan pursuant to a loan agreement by the Town of Nolensville, Alderman Snyder seconded, the vote was taken and Resolution #10-21 passed unanimously.

The meeting adjourned at 7:18 p.m. 

Respectfully submitted,                           Approved,

Cindy Lancaster                                   Beth Lothers
Town Recorder                                     Mayor

2010-11 BOMA
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: November 4, 2010, Time 7:00 p.m.
Nolensville Recreation Center
Mayor Beth Lothers opened the meeting at 7:00 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Larry Felts, Brian Snyder, and Tommy Dugger.  Staff present: Counsel Robert Notestine, Engineer Don Swartz, and Recorder Cindy Lancaster.  Town Planner Henry Laird was absent.  There were 19 citizens present.
Providence Baptist Fellowship Church Pastor Joseph Stegall led the prayer and Pledge.
Citizens Input:
An announcement was made that Providence Baptist Church sponsored a food pantry based on family needs.  Food may be picked up at the church Thursdays from 9am until 4pm and the church is available for additional needs.
There was no citizen comment.
Alderman Snyder made a motion to approval the regular meeting minutes of October 7, 2010, Alderman Alexander seconded.  Alderman Dugger stated that due to his absence at the October meeting he would recuse himself from the vote.  The vote was taken and there were no additions or corrections and the minutes were approved by majority, Mayor Lothers, Aldermen Alexander, Felts, and Snyder voted for approval and Alderman Dugger recused.
Mayor Lothers made a motion to approve the treasurer’s report for September 2010, Alderman Felts seconded.  The vote was taken and this report was approved unanimously.
COMMITTEE REPORTS:
Planning Commission Chair Rick Owens reported for the Planning Commission
 
* With extensions the bond report was approved
Town Engineer Don Swartz reported for the Engineering Department
* Construction has begun on the turn lane at Haley Industrial Park
* Traffic count is to be performed by the State at the intersection of Nolensville and Sunset Roads
* Due to complaints, traffic control at Rocky Fork, Covercroft and Nolensville Roads is being reviewed
Chief Chris Bastin reported for the Volunteer Fire Department
* October was Fire Prevention month
* Calls were low for October
* Equipment which services their breathing apparatus had to be replaced at a cost of $24,000
* The Sprinkler Association recognized and honored former Chief Presley Hughes with an award for his hard work and dedication
Chief Paul Rigsby reported for the Police Department
* Halloween was quiet this year
* Currently preparing for Veteran’s Day event
Historic Commission report
* There was no report due to this Commission not meeting last month
Chair Suzie Lindsey reported for the Town Events Committee
* Eight new Veteran’s will be honored this year
* Each attendee will receive a gift, with tickets being sold out for the breakfast
* Parade participation appears to be the largest to date
Mayor Lothers thanked the Committee for their hard work on this event.
Public Works Director Bob Hayes reported for the Public Works Department
* Installation of signs has begun
* Commended the Town Events Committee noting it is an honor to work with this group
Mayor’s Report:
a. Appointments
Mayor Lothers stated that the Town Events Committee has increased by two members in addition to the Trees and Trails Committee.
b. Tennessee Downtowns Program
Mayor Lothers noted that Mr. Bob Haines, Mrs. Betty Mosley, and Mrs. Carla Ediger, Matt Happel and the Mayor have been working hard on the program application. 
c. Christmas Tree Lighting
The Christmas Tree Lighting will be at the Nolensville Library on Tuesday, December 7th, at 6:30 p.m.
 
d. Other
Mayor Lothers thanked everyone for attending the “Safe Route to School” sidewalk official opening.  She added that the Town Engineer, Don Swartz, will be attending a meeting in December and the Town will be able to apply for another grant that can extend the sidewalk to the existing Recreation Center sidewalk.
Mayor Lothers thanked Mr. Bob Haines for his continued willingness to volunteer his services as a photographer for the Town.  Mr. Haines was recognized with a small artist’s sculpture of a photographer from the Board to thank him for his continued assistance.
Second reading of Ordinance #10-06, an ordinance to amend Zoning Ordinance #04-09, as it pertains to off-site parking access.  After little discussion Alderman Dugger made a motion to approve this ordinance on final reading.  Alderman Felts seconded and this ordinance passed unanimously. 
Reading of resolution #10-19, a resolution to enter into an agreement with American Constructors to be the Construction Management for the Town Hall project. 
Engineer Swartz explained the process noting that the Town made a request for proposals for construction management.  Five companies submitted proposals.  Mr. Swartz noted that after review from Town Planner Laird and himself American Constructors was selected by a point system utilized by the Town.
There was extensive discussion on the fee that will be paid to American Constructors.  Mr. Swartz stated that originally they requested 3%, although Planner Laird negotiated and obtained 2.7%.  Alderman Dugger clarified that $5,000 will be paid up front with a guaranteed maximum of 2.7% and 5% with any change orders.  It was also stated that American Constructors would receive 25% for everything under the maximum price.  Engineer Swartz stated that is an incentive to obtain a lower cost.
Alderman Dugger wanted clarification that the Board will have the opportunity to review the guaranteed maximum cost.  After extensive discussion on the contract, Mayor Lothers made a motion to approve resolution #10-19, Alderman Snyder seconded.  The vote was taken and the resolution was approved unanimously.
Other:
Alderman Alexander advised the Board that the Metro Council passed the rezoning request located at Burkitt and Nolensville Roads.  He added that it still must go through the third and final reading.
The meeting adjourned at 7:44 p.m.

Respectfully submitted,                           Approved,
 
Cindy Lancaster                                   Beth Lothers
Town Recorder                                     Mayor
2010-10 BOMA
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: October 7, 2010, Time 7:00 p.m.
Nolensville Recreation Center
 
Mayor Beth Lothers opened the meeting at 7:00 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Larry Felts, and Brian Snyder.  Alderman Tommy Dugger was absent.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 22 citizens present.
 Ebenezer United Methodist Church Pastor Stacy Cowan led the prayer and Pledge.
 Citizens Input:
 Mr. Bob Haines, 240 Norfolk Lane, shared concerns about unescorted dogs roaming the subdivision.  Another concern is aggressive dogs enclosed by invisible fences, with the possibility of a power/battery failure.
Mrs. Lynda Moses, 6939 Nolensville Road, stated that the county said it would be three to five years before a Recreation Center was built in Nolensville.  She asked the Board why didn’t Town Hall move to this location before sooner? 
Mayor Lothers stated that communication with the County to move to this location had been ongoing since 2007.  This could be verified with Mayor Anderson and Commission Lew Green.  The County being fiscally responsible, utilized this facility, and preempted Town Hall being located in this facility.  Mayor Lothers stated that she was asked specifically to vacate this facility within a year, with the lease reflecting this timeframe. 
Alderman Snyder made a motion to approval the regular meeting minutes of September 2, 2010, Alderman Alexander seconded.  There were no additions or corrections and the minutes were approved unanimously.
Alderman Felts made a motion to approve the treasurer’s report for August 2010, Alderman Snyder seconded the motion.  The vote was taken and this report was approved unanimously.
COMMITTEE REPORTS:
Town Planner Laird reported for the Planning Commission 
  • State Forester attended with a presentation on trees and their uses
  • Bond report was approved with the extension of Brittain Downs Performance Bond
Town Engineer Don Swartz reported for the Engineering Department 
  • Hoover, Incorporated has completed the road work
  • Pinnacle Bank has agreed to fund the entire turning lane project at Haley Industrial.  The Town has continued to work with the Bank on the bond amounts
  • Little John Engineering is currently working on the Town hall Site Plan
  • A variance request for Town Hall will go before BZA next week
Chief Chris Bastin reported for the Volunteer Fire Department 
  • Two firefighters are attending the Fire Academy
  • On September 24, Heroes Week was celebrated at Sunset Elementary
  • October is Fire Prevention month
  • A radio was purchased to allow direct communication with the Nolensville Police Department
  • The Volunteer Fire Department has not always agreed with the Budget Committee.  Chief Bastin disagreed with a current article in the Dispatch written by Mayor Lothers.  He asked that they meet to discuss this further.
Mayor Lothers noted she tries to educate the public through the newspaper.  She further added that she would like to have a meeting to discuss various issues. 
Chief Paul Rigsby reported for the Police Department 
  • Recently notified will not obtain COPS grant
  • An Officer has been on medical leave
  • A police car was recently in an accident
  • A large drug bust was made today
  • Read a letter received from the mother of a child that passed away from SIDS several years ago
 Historic Commission Member Betty Friedlander reported for the Historic Commission. 
  • Mom and Pop Pizza Parlor sign was approved
Chair Suzie Lindsey reported for the Town Events Committee 
  • Invitations for the Veterans breakfast have been sent out
  • Southern Hills Hospital will donate breakfast, Momma Java’s will donate coffee
  • Additional tickets may be purchased for $10 at Town Hall
Public Works Director Bob Hayes reported for the Public Works Department 
  • Trash pick up is continuing
  • Town received a grant for the replacement of 164 signs 
Alderman Snyder reported for the Emergency Planning Committee 
  • Rutherford County Emergency was a guest speaker at the meeting
  • Reviewing the possible purchase of backpacks filled with items for emergencies 
Mayor’s Report:
  1. Meeting with TDOT 
Mayor Lothers stated that she and Town Engineer Don Swartz recently met with Commissioner Gerald Nicely.  Mayor Lothers thanked Mr. Bob Hayes and Mr. Bob Haines for taking photographs that were taken to the meeting showing various repairs needed on Nolensville Road.  She noted that several of these surfaced after the flood in May.  Signalization and a turn lane for Nolensville and Sunset Road were discussed, in addition to a possible crosswalk in the Historic District of Nolensville. 
Mayor Lothers noted that the turn lanes are currently being constructed.  She added that Commissioner Nicely advised that once the repairs were completed the State will perform a traffic count for the signal, before the end of the school year.  Spot repairs would be performed in the spring.  Engineer Swartz added that it is planned to mill and do an overlay from Burkitt Road to Highway 96 in Triune.
 
     2.  Tourism Trail 
Mayor Lothers noted that the Tourism Committee wants to have a larger launch of the Tourism Trail and are looking at March, 2011 for the kick-off of the brochure.  She noted that Jack Daniels is using their Public Relations firm, therefore it is anticipated to be much larger than originally planned.
     3.  Other 
The Trees and Trails Committee has been diligently working on grants.  Application was made for the Trees and Trails grant although was denied.  
Tomorrow is Walk to School day and will officially kick off at 8:00 a.m. 
Mrs. Janice Bobo, Librarian at Nolensville Public Library, recently retired.  She thanked the Board members for their contribution to her gift. 
The Bennett’s recently spoke at a function about the restoration of the Nolen home.  Mayor Lothers thanked the Bennett’s for all they have done for Nolensville 
Public hearing of Ordinance #10-06, an ordinance to amend Zoning Ordinance #04-09, as it pertains to off-site parking access opened at 7:37 p.m. 
Mr. Larry Gardner, 2536 York Road, asked the board what this was all about.  Mayor Lothers stated that she would provide Mr. Gardner with a copy of the ordinance.  Town Planner Laird explained this ordinance, with Counsel Notestine clarifying. 
Mr. Gardner asked if the signs entering Nolensville could be changed from “City” to “Town”. 
The Public Hearing closed at 7:41 p.m. 
Second reading of Ordinance #10-05, an ordinance to amend Zoning Ordinance #04-09, as it pertains to sign regulations.  Mayor Lothers noted that at the public hearing there were various signs discussed with one recommendation being to change the “City Limits”, “City of Nolensville”, to “Town Limits” and/or “Town of Nolensville”.  
She added that at the Public Hearing yard signs for yard sales were mentioned.  It was noted that this ordinance has been on the books since 1998.  
Planner Henry Laird submitted a memo to the Board explaining this ordinance with recommended changes.  
Alderman Felts discussed at length amending Section 1.7.3, Subsection E, “2.) the number of message changes are limited to one per hour”.  He felt it should be “one per ninety-seconds”. 
Mayor Lothers made a motion to approve the ordinance with Planner Lairds recommended changes, Alderman Alexander seconded.  The vote was taken and this ordinance passed unanimously as amended. 
Reading of Resolution #10-18, a resolution in support of an application for the Tennessee Downtowns Program.  Alderman Snyder read the resolution in it’s entirety.  Alderman Felts made a motion to approve this resolution, Alderman Snyder seconded and the resolution passed unananimously.  
 Other:
 Mayor Lothers read a plaque about communities.
 The meeting adjourned at 8:08 p.m.
 Respectfully submitted,                                                          Approved,
 
Cindy Lancaster                                                                      Beth Lothers
Town Recorder                                                                       Mayor
2010-09 BOMA
 

 

 

 

 

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: September 2, 2010, Time 7:00 p.m.
Nolensville Recreation Center

 
Mayor Beth Lothers opened the meeting at 7:03 p.m.  Members present were Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Town Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 26 citizens present.

Pastor Jim Norton with the Nolensville United Methodist Church led the Prayer and Pledge.

Citizens Input:

Reverend Alfred Bennett, 7286 Nolensville Road, stated that Nolensville has a choice in regards to the appearance of the Town.  He noted that it is a matter of good taste.  He further referred to other cities that did not have good taste.

 Alderman Dugger made a motion to approve the minutes from the Regular Meeting on August 5, 2010, Alderman Alexander seconded.  The minutes were approved unanimously.
 
Alderman Felts made a motion to approve the minutes from the Special Meeting on August 23, 2010, Alderman Snyder seconded.  The minutes were approved unanimously.
 
Mayor Lothers made a motion to approve the treasurer’s report for July 2010, Alderman Dugger seconded the motion.  The report was approved unanimously.

The Board presented a Proclamation to Breast Cancer Survivors Mrs. Raylene King and Mrs. Toni Crosby, in honor of Susan G. Komen for the Cure.   They thanked the Board and shared with the audience the upcoming events.

COMMITTEE REPORTS:

Town Planner Henry Laird reported for the Planning Commission. 
* Off site parking standards were approved
* A presentation on street trees were rescheduled
* Monthly bond report was approved

 Town Engineer Don Swartz reported for the Engineering Department 
* Town Hall project has officially started
* Hoover Incorporated has begun work on repairing Johnson Industrial Boulevard
* The State has reviewed signalization at Nolensville and Sunset Roads.  This intersection does not meet State criteria for a signal. 
* The contractor for the Nolensville downtown sewer project has been contacted to repair the roughness that is on Nolensville Road
* There are two outstanding bonds for the turn lane at Haley Industrial Park.  The bonds total $214,000 with repair estimates higher.  The Bank that is in possession of Haley Industrial is currently reviewing their options and will report back to the Town.
 Mayor Lothers stated that the Town Engineer and she will be meeting with TDOT Commissioner Nicely to ask if they would perform another warrant study and if not request if Nolensville could perform its own study for the Nolensville and Sunset Roads intersection signalization.  Other issues will be discussed.

Fire Chief Chris Bastin reported for the Nolensville Volunteer Fire Department. 
* 911 Firefighters will be honored
* Two Firefighters will be attending the Academy this month
* Mr. Jim Finley was recommended for the Fire Marshal position
Mayor Lothers noted that in the Nolensville Life Safety Code and the Sprinkler Ordinance, a Fire Marshal must be confirmed by the Board of Mayor and Aldermen.  Alderman Dugger made a motion to confirm Mr. Jim Finley as the Nolensville Marshal, Alderman Felts seconded and this position was approved by acclamation.

Police Chief Paul Rigsby reported for the Police Department. 
* Purchase of new Police Car has been completed
* The Police Car on Gov Deals was sold for $926
* The SOP continues to be worked on
* An American Flag that flew over the Base in Iraq was received in honor of Officer Ken Lee and his return from active duty

 Betty Friedlander reported for the Historic Commission 
* Sign for Roses and Rustics was approved
* Nolensville Auction Barn sign was approved

 Alderman Brian Snyder reported for the Town Events Committee 
* Currently working on the Veterans Day Parade
* There are 132 veterans

 Mr. Bob Hayes reported for the Public Works Department 
* With the flood in May and several unexpected repairs on the Tractor, grass mowing has gotten behind and is now being mowed in a more timely manner
* Trash and litter continue to be a big issue
* New signs will be installed in the near future

 Alderman Snyder reported for the Emergency Planning Committee 
* Met in June
* A trailer is being donated to be used in emergency situations

 Mayor’s Report: 
      1. Safe Routes to School Grant
 Mayor Lothers stated that October 8th, at 8:00 a.m. has been tentatively scheduled for the sidewalk ribbon cutting.  She noted that Nolensville is the only municipality that has completed the grant process.
      2.  Tourism Trail
 Mayor Lothers distributed brochures to the Board.  She noted that the State is doing an incredible job on trails and Nolensville will be on the “Jack Trail”.  The trail will begin at Jack Daniels Brewery and end in Nolensville at Martin’s Bar-b-que with the launch being on November 12th.  Also, Nolensville is now highlighted on the new Williamson County Tourism map.
      3.  Tennessee Downtowns Program
Mayor Lothers stated that she had met with Mr. Shore and a Tennessee Downtown Program is being initiated.  Mayor Lothers stated that a resolution will be forthcoming to participate in the program.
      4.   Other
 Mr. Chase Smith’s biography was distributed with Mayor Lothers moving for approval to fill the vacancy on the Board of Zoning Appeals.  The Board unanimously approved this position. 
 Mayor Lothers thanked Alderman Alexander for participating in the Mayors “Pig Race” at the Williamson County Fair.

 Mayor Lothers announced that the Trees and Trails Committee will be meeting Monday at the Nolensville United Methodist Church.

Public hearing of ordinance #10-05, an ordinance to amend Zoning Ordinance #04-09, pertaining to sign regulations opened at 7:41.  Mayor Lothers read a memo from Planner Laird that was submitted to the Board.

 Mr. and Mrs. Leon Cravens, Managers of A Plus Storage on Johnson Industrial Boulevard, requested a monument sign so that it could be seen from North and South. 
Planner Laird stated that the Town is reviewing an informational type sign at both Industrial Parks.  He said that a monument sign is different.  It has to be taken into consideration whose property it is on, in addition to a sign easement being obtained.
Mr. Aubrey Short, 803 Rockwood Drive, said that when you enter into the Town Limits the sign says “city” limits.  He asked that the Board change this to “Town”.  He ask that citizens of Nolensville visit Newt McCord who is in a nursing home.
Lynda Moses, 2230 Rock Springs Road, stated that she agrees with Mr. Bennett and this ordinance.  Mrs. Moses added that she is opposed to businesses coming to Town Hall to have a garage sale, or permission to place a sign in someone’s yard.
Planner Laird noted that there has to be some control over signs or signs would be everywhere.

 Public hearing closed at 7:54 p.m.

Alderman Felts made a motion to approve on first reading ordinance #10-06, an ordinance to amend the Zoning Ordinance #04-09, as it pertains to off-site parking access, Mayor Lothers seconded.

 Planner Laird explained this ordinance and noted that this was a request by Uncle Bud’s Catfish and the adjacent property owner, Mrs. Mary Cho.  Mayor Lothers read the portion of the amended ordinance.

 Alderman Alexander stated that he has never been in favor of text amendments, although, in this situation it will improve the appearance of the property and improve the safety.

 Alderman Dugger said that he agreed with Alderman Alexander, he was not in favor of text changes, although the town is about to build a Town Hall across the street and that a larger apron may be needed.  Alderman Dugger made a motion to amend this ordinance by changing “may” to (from public streets) to “shall” be required on page 2, Alderman Snyder seconded.  This was approved unanimously.  The vote was taken and was approved unanimously, as amended. 
 
Mayor Lothers made a motion to approve Resolution 10-15, a resolution to authorize an allocation from the Williamson County 30% Tax Account for sidewalk connection, Alderman Alexander seconded.

 Engineer Swartz described at length this resolution.  He stated that he has spoken to TDEC and if the Town works adjacent to the wetland a permit would not be required.  He noted that the total estimated cost will be less than $45,000.
Alderman Dugger inquired about a possible easement being needed.  Mayor Lothers stated that the Town had met with Mr. Vernon Williams, the property owner, and he was very positive about utilizing his property.  Alderman Dugger additionally inquired if the Town had reviewed taking the sidewalk down Newsome Lane and down Ball Park Road.  

 Mayor Lothers noted that the Walking Trails Grant takes it from the proposed location to the Park.  She noted that Florence and Hutcheson did several designs.  Mayor Lothers stated that the property owner will be installing lights.
The vote was taken and the resolution was approved by majority, Aldermen Alexander, Felts, and Snyder, and Mayor Lothers voted for approval.  Alderman Dugger voted against.
Alderman Dugger made a motion to approve Resolution #10-16, a resolution to establish a responsibility of carrying out an investment policy, Alderman Alexander seconded.  Alderman Dugger noted that an RFP was sent to the local banks.  Fifth Third, First Tennessee, and Peoples State Bank submitted proposals.  Peoples State Bank was the lowest bid and is the Budget Committee’s recommendation.  The vote was taken and this resolution was approved unanimously.

 Reading of Resolution #10-17, a resolution to amend the contract with Hoover, Incorporated to repair various roads within the Town of Nolensville.  Engineer Swartz discussed this briefly, noting this is an addendum to the previously submitted and approved contract.  Since this approval there have been three locations that have come to the town’s attention that need to be repaired.  He noted that the majority of the cost was from a turn lane on Sunset Road.  The Developer was responsible for performing this repair, and after extensive discussion with the Developer an agreement of $500 per lot that is permitted will be paid to cover the cost of this repair.  Approximately $13,000 of this amendment will be reimbursed to the Town.

 Alderman Dugger asked for clarification and noted that he felt there was typographical error.  He noted that “C” should be part of “B”.  Alderman Dugger made a made a motion to approve this resolution with the amendment to correct the item lettering, Alderman Felts seconded.  The resolution was approved as amended unanimously.

 The meeting adjourned at 8:38 p.m.


Respectfully submitted,                           Approved,

Cindy Lancaster                                   Beth Lothers
Town Recorder                                     Mayor

2010-08 BOMA Special Meeting
Town of Nolensville
Board of Mayor and Aldermen Special Meeting
Date: August 23, 2010, Time 11:00 a.m.
Nolensville Recreation Center
Mayor Beth Lothers opened the meeting at 11:03 a.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Tommy Dugger, and Brian Snyder.  Alderman Larry Felts was absent.  Staff present was Counsel Robert Notestine, Town Planner Henry Laird, Town Engineer Don Swartz and Recorder Cindy Lancaster.  There were seven citizens present.
 Alderman Dugger led the prayer and Pledge.
 Reading of Resolution #10-14, a resolution to enter into an agreement for the site engineering and landscape design for Town Hall for the Town of Nolensville.  Mayor Lothers read the resolution in its entirety.  Engineer Swartz went over the selection process noting six proposals were submitted to the Town.  A rating system was utilized in the selection process.  Mayor Lothers noted that proposals came in significantly lower than anticipated.  Engineer Swartz confirmed the Mayors statement in addition to submitting to the Board a written time line that was given to the Town by American Constructors.  He added that Mr. Brian Murdock with American Constructors and Mr. Phillip Piercy with Little John Engineering was in attendance for any questions the Board may have pertaining to their duties. 
 Counsel Notestine updated the Board stating that there was a “dry closing”.  He noted there are some restrictions that were placed on the property by prior owners with First Tennessee Bank.  Currently First Tennessee Bank is reviewing the restrictions and must agree to have this removed prior to the closing on the property becoming final.  Counsel Notestine felt confident this would move forward with no problems. 
Mayor Lothers made a motion to approve this resolution contingent upon the closing of the property, Alderman Alexander seconded.  The motion was approved unanimously.
 The meeting adjourned at 11:21 a.m. 
Respectfully submitted,                                                          Approved,
 Cindy Lancaster                                                                      Beth Lothers
Town Recorder                                                                       Mayor
2010-08 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: August 5, 2010, Time 7:00 p.m.
Nolensville Recreation Center
 
Vice-Mayor Tommy Dugger opened the meeting at 7:03 p.m.  Members present were Vice-Mayor Dugger, Aldermen Jimmy Alexander, Larry Felts, and Brian Snyder.  Mayor Beth Lothers was absent.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 13 citizens present.
Alderman Brian Snyder led the prayer and Pledge.
Citizens Input:
There was no public comment.
Alderman Felts made a motion to approve the regular meeting minutes of July 1, 2010, Alderman Snyder seconded.  With no additions or corrections, the minutes were approved unanimously. 
Alderman Snyder made a motion to approve the special meeting minutes of July 8, 2010, Alderman Alexander seconded.  With no additions or corrections, the minutes were approved unanimously. 
Alderman Alexander made a motion to approve the treasurer’s report for June 2010, Alderman Felts seconded the motion.  Vice-Mayor Dugger stated that this was the Treasurer’s Report for year-end.  He noted that the year had ended in the black.  The vote was taken and this report was approved unanimously.
  • COMMITTEE REPORTS:
Planner Henry Laird reported for the Planning Commission 
  • The final plat for Dollar General was approved
  • Sign regulation amendments were approved and they are before the Board tonight
  • Outside sales restrictions were tabled
  • Bond Report was approved 
 Mr. Don Swartz, Town Engineer, reported for the Engineering Department 
  • Safe Route to School project is complete
  • Request for proposals have been submitted and a tight schedule has been set for Town Hall construction
  • Roads in Bennington should be cleared up within a week
Chief Chris Bastin reported for the Nolensville Volunteer Fire Department 
  • Two members have resigned, and four joined the Department as probationary members
  • Effective August 1st officers for the Board were elected
Chief Paul Rigsby reported for the Police Department 
  • Written statistics will be forthcoming due to the first being today
  • Officer Ken Lee has returned from Iraq and will begin duty at the end of August
  • The surplus police vehicle is on the dot gov auction web-site
  • Investigations have been steady this month
Historic Commission Member Bob Crigger reported for the Historic Commission. 
  • Announced there was not a meeting this past month, therefore no report
Alderman Snyder reported for the Town Events Committee 
  • Met to review the recent event
Mayor’s Report:
Appointments 
Vice-Mayor Dugger stated that Mayor Lothers had submitted Mrs. Charissa Mishu resume and biography to the board so that she could be considered for the recent vacancy on the Planning Commission.  The Board voted and approved Mrs. Mishu’s position by acclamation. 
Notification of Banking Request for Proposals
Vice-Mayor Dugger announced that the Town is initiating a Request for Proposals for banking services for the Town.  He noted that due to fees increasing, the Town is in hopes of reducing these cost in addition to increasing the interest rates.
Other
There were no further updates.
 First reading of Ordinance #10-10, an ordinance to amend the Zoning Ordinance #04-09, as it pertains to sign regulations, Alderman Snyder made a motion to approve this ordinance, and Alderman Alexander seconded.
Vice-Mayor Dugger noted that the Planning Commission has put extensive time into this document.  Town Planner Henry Laird addressed the Board with several sign demonstrations on a PowerPoint presentation.  There was clarification and interpretation discussion.  Counsel Notestine stated that defining the words “site” and “property”, in the definition section of the ordinance, might clear up clarification to the concerns.  He further added that this could be done prior to final reading of this ordinance.
 Planner Laird advised the Board on the ordinance further noting the current zoning ordinance does not address awning signs.
Alderman Felts was concerned with Page 6, item “e”.  He was not in favor of advertising one item per hour.  Vice-Mayor Dugger noted that a meeting was attended in Murfreesboro addressing this issue, and this ordinance is implementing that suggestion.  
 Counsel Notestine suggested moving forward, listen to pubic input next month and official amendments could be made prior to final reading.
 The vote was taken and passed unanimously on first reading.
Reading of Resolution #10-11, a resolution to retain the Municipal Technical Advisory Service to revise the Nolensville Municipal Code.  Counsel Notestine noted that this is a housekeeping resolution, with the initial Municipal Code being prepared by MTAS in 2002, and updated in 2006.  Alderman Felts made a motion to approve this resolution, Alderman Snyder seconded, and this passed unanimously. 
 Reading of Resolution #10-12, a resolution to authorize the Mayor to enter into a contract with Hoover, Incorporated to repair various roads within the Town of Nolensville.  Alderman Snyder made a motion to approve this resolution, and Alderman Alexander seconded.  Engineer Don Swartz advised the Board that due to the County having an interlocal agreement with the Town to perform roadwork, they reviewed the roads described within this resolution.  After the review, the county advised the town that due to their workload with the road damage created by the recent flood, they would not be able to perform the repairs in a timely manner.  Advertisements were placed for road repair bids.  Hoover, Incorporated was the lowest bidder.  Engineer Swartz stated that he is recommending that the town enter into an agreement with Hoover, Incorporated, to perform the road repairs.  The vote was taken and the resolution was approved unanimously.
Reading of Resolution #10-13, a resolution supporting Williamson County for a prorated property assessment on properties affected by the recent flood.  Alderman Felts made a motion to approve this resolution, Alderman Snyder seconded.  Counsel Notestine addressed this resolution noting that due to the flood damage in May the Governor devised a pro-rated tax relief for property.  Local governments must vote to participate in this relief, with the property owners having until September 1st, to apply with Williamson County for this relief.  This resolution was approved unanimously.
 Other:
 Alderman Alexander announced that there would be a Nashville Metro Planning Commission Meeting on August 12th, at 4:00 p.m.  He stated that this was for the rezoning request for large commercial retail.  Alderman Alexander noted that this could be instrumental in jump-starting commercial in that area.  He and Mayor Lothers plan to attend.
The meeting was adjourned at 7:54 p.m.
 
Respectfully submitted,                                                          Approved,
  
Cindy Lancaster                                                                      Beth Lothers
Town Recorder                                                                       Mayor
2010-07 Special BOMA Meeting
Town of Nolensville
Board of Mayor and Aldermen Special Meeting
Date: July 8, 2010, Time 12:00 noon
Nolensville Recreation Center
 
Mayor Beth Lothers opened the meeting at 12:05 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder.  Staff present was Town Planner Henry Laird and Town Engineer Don Swartz.  Counsel Bob Notestine and Town Recorder Cindy Lancaster were absent.  There were two citizens present.
 
Mayor Lothers led the Prayer and Pledge.
Mayor Lothers noted that this Special Meeting was called due to the consideration of reviewing the recent contract that was before the Regular Meeting of the Board of Mayor and Aldermen on July 1st, in Resolution 10-10.  She stated that the property owner felt that in good faith by reducing the price by $120,000, that was a firm price.
Mayor Lothers said that it was her understanding the boundary survey would cost approximately $1,200, the Environmental Survey could be done in house, and the Engineering Firm could perform the Topographic.  Engineer Swartz clarified that the Engineering firm would need a digital copy of the Topographical Survey.  He also said that he felt it was not his area of expertise, although the Level One Environmental Study had been 70-80% completed prior to July 1st, in due diligence on the Town’s part.  He added that any environmental and land use limitations should be revealed when Counsel Notestine performs the title search for closing. 
 Mayor Lothers said that Counsel Notestine has highlighted the items that the seller agreed to amend and the Board has a copy of those changes.  Alderman Alexander noted that the only change in the contract from the previous Board meeting is that the seller does not want to incur the cost of the Environmental Study and Surveys.  He added that these would be performed at the Town’s cost. 
Alderman Snyder made a motion to accept the amended contract as highlighted and before the Board, Alderman Alexander seconded. 
 Alderman Dugger asked if there was a timeline for construction, noting that the sewer cost was contingent on the Dollar General construction.  Mayor Lothers said that the ball would keep rolling once the contract is signed.  American Constructors will move forward on the project. 
The vote was taken and passed unanimously.
The meeting adjourned at 12:15 p.m.
Respectfully submitted, (via recording)                                 Approved,
 
Cindy Lancaster                                                                      Beth Lothers
Town Recorder                                                                       Mayor
2010-07 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Special Meeting
Date: July 8, 2010, Time 12:00 noon
Nolensville Recreation Center
 
Mayor Beth Lothers opened the meeting at 12:05 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder.  Staff present was Town Planner Henry Laird and Town Engineer Don Swartz.  Counsel Bob Notestine and Town Recorder Cindy Lancaster were absent.  There were two citizens present.
 
Mayor Lothers led the Prayer and Pledge.
Mayor Lothers noted that this Special Meeting was called due to the consideration of reviewing the recent contract that was before the Regular Meeting of the Board of Mayor and Aldermen on July 1st, in Resolution 10-10.  She stated that the property owner felt that in good faith by reducing the price by $120,000, that was a firm price.
Mayor Lothers said that it was her understanding the boundary survey would cost approximately $1,200, the Environmental Survey could be done in house, and the Engineering Firm could perform the Topographic.  Engineer Swartz clarified that the Engineering firm would need a digital copy of the Topographical Survey.  He also said that he felt it was not his area of expertise, although the Level One Environmental Study had been 70-80% completed prior to July 1st, in due diligence on the Town’s part.  He added that any environmental and land use limitations should be revealed when Counsel Notestine performs the title search for closing. 
 Mayor Lothers said that Counsel Notestine has highlighted the items that the seller agreed to amend and the Board has a copy of those changes.  Alderman Alexander noted that the only change in the contract from the previous Board meeting is that the seller does not want to incur the cost of the Environmental Study and Surveys.  He added that these would be performed at the Town’s cost. 
Alderman Snyder made a motion to accept the amended contract as highlighted and before the Board, Alderman Alexander seconded. 
 Alderman Dugger asked if there was a timeline for construction, noting that the sewer cost was contingent on the Dollar General construction.  Mayor Lothers said that the ball would keep rolling once the contract is signed.  American Constructors will move forward on the project. 
The vote was taken and passed unanimously.
The meeting adjourned at 12:15 p.m.
Respectfully submitted, (via recording)                                 Approved,
 
Cindy Lancaster                                                                      Beth Lothers
Town Recorder                                                                       Mayor
2010-06 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: June 3, 2010, Time 7:00 p.m.
Nolensville Recreation Center
 
Mayor Beth Lothers opened the meeting at 7:02 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Larry Felts, Tommy Dugger, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 28 citizens present. 
First United Methodist Church Pastor Sandy Shawhan led the prayer and Pledge. 
Citizens Input: 
Mr. Charles Lawson, 2531 York Road, spoke in opposition of Ordinance #10-04.  He stated that he was opposed to this ordinance.  He added that the Town is becoming too strict on guidelines and that is how Hitler started. 
Mr. Bill Kottas stated that he owned property in Bent Creek and Benington subdivisions in Nolensville.  He noted that the Town Hall Committee would be reporting to the Board tonight and he wanted to emphasize his property, which was previously submitted to the Committee.  This property is located off of Sam Donald Road. 
Mr. Richard Stewart, with Turner and Associates, stated that his company had presented an option to the Town Hall Committee also.  Mr. Stewart shared with the Board the benefits for this property. 
Alderman Dugger made a motion to approve the regular meeting minutes of May 6, 2010, Alderman Snyder seconded.   With no additions or corrections, the minutes were approved unanimously.  
Alderman Felts made a motion to approve the beer board minutes of May 11, 2010, Alderman Snyder seconded.   With no additions or corrections, the minutes were approved unanimously 
Alderman Dugger made a motion to approve the treasurer’s report for April 2010, Alderman Alexander seconded the motion.  The vote was taken and this report was approved unanimously. 
COMMITTEE REPORTS: 
Chair Rick Owens reported for the Planning Commission 
  • Ballenger Farms, Final Phase, was approved with conditions
  • Brittain Plaza proposed parking, option two, was unanimously supported
  • Sweet Baby Enrichment Center was deferred by the applicant
  • Bent Creek, Final Plat, was approved with conditions
  • Zoning amendments in regards to restricting outside displays was deferred
  • Bond Report was approved   
Mr. Don Swartz, Town Engineer, reported for the Engineering Department 
  • Sidewalk with the Safe Route to School grant funding is 50% completed, with June 25th being the target date for completion
  • Roadway damage associated with flood in the process of placing an ad for bids to repair
  • Due to the backlog within Williamson County Road Department, they are unable to perform the repairs 
Chief Presley Hughes reported for the Nolensville Volunteer Fire Department 
  • Explorers competed in statewide competition and came in Third Place 
Mayor Lothers clarified that Chief Hughes was retiring as Chief, but not from the Department. 
Chief Paul Rigsby reported for the Police Department 
  • Attended the Chief Association meeting
  • Officer Howell obtained certification in Child Safety Seat
  • Officer Lee who is currently on active duty may return earlier than expected 
Alderman Dugger inquired to the number of Officers that will be trained on the tasers.  Chief Rigsby stated that it is about half of the Department. 
Historic Commission Member Betty Friedlander reported for the Historic Commission. 
  • McCord-Nolen Commercial Office development was approved for Certificate of Appropriateness with conditions that the Planning Commission and the Design Review Committee review and make their comments. 
  • Reviewed sign regulations, but will be reviewing further 
Chair Suzie Lindsey reported for the Town Events Committee 
  • Progressing in the event preparation
  • Music is lined up with partner Nolensville United Methodist Church
  • Dr. Clark will have a live broadcast from his office to publicize the event 
Town Hall Site Committee 
Town Attorney Bob Notestine updated the board noting that in March the board voted to terminate the contract if financing was not received by June 1st.  There was no evidence of financing and the Town sent notice that the contract was being terminated.  He noted that the Site Committee has been reviewing sites in case the financing did not occur. 
Alderman Alexander, Chairman of the Committee, introduced Members Mr. Douglas Radley, and Ms. Carla Ediger. He noted that Member Mr. Jeff Hepler was unable to attend.  Mr. Radley and Ms. Ediger reported to the Board. 
Ms. Ediger addressed the Board noting the criteria and objectives that were used in reviewing the sites.  A few of the items taken into consideration was the Land Use Policy, Comprehensive Plan, was the site large enough and does it have characteristics, visibility, accessibility and not in the flood plain. 
Mr. Radley stated all properties that were brought to the Town or Committee was considered.  After extensive discussion and the review of twelve different properties the Committee recommended property located at 7218 Nolensville Road, known as the Radio Network International property. 
Alderman Snyder inquired to the property that was presented by Mr. Stewart tonight in the Citizens Comments portion.  Alderman Alexander stated that the Committee had no knowledge of the property behind Dollar General until tonight.  It was clarified that the lot would share the acreage with Dollar General that is less that two acres. 
Alderman Dugger inquired to Mr. Kottas’ property and questioned the Committee on this property versus the property that was selected. 
Mayor Lothers noted that further deliberation could be done during the reading of the resolution. 
Mayor’s Report:
  1. Appointments 
Mayor Lothers noted that appointments would be made at this time. 
  1.  Emergency Planning Committee 
Mayor Lothers asked Alderman Snyder to Chair the Emergency Planning Committee.  Alderman Felts said that if he needed any help he would be willing to assist.  
  1.  Safe Routes to School Grant Update 
Mayor Lothers noted that Town Engineer Swartz addressed this within his report earlier 
  1.  Other 
Mayor Lothers noted that there would be a FEMA meeting tomorrow.  The Town has been notified that it will be reimbursed 75% by FEMA and 12.5% by the State from the flood destruction.  The Town must provide the remaining 12.5% of the cost.  Mrs. Julia Buckley is chairing the Humanitarian Committee to address those in need from the flood. 
Mayor Lothers noted that the relocation of Town Hall to the Recreation Center is forthcoming. 
Mayor Lothers addressed the new official Town Web-Site, stating that it would be live tonight. 
Mayor Lothers updated the Board that Mr. Ray Crouch, Fire Consultant with MTAS, would be in Nolensville on June 22nd and 23rd to initiate Nolensville’s Fire review.
Second reading of Ordinance 10-03, an ordinance to adopt a budget for fiscal year July 1, 2010 – June 30, 2011. 
There was brief discussion, and Alderman Dugger made a motion to amend the budget to include the purchase of three tasers to come out of the Drug Fund budget at a total cost of  $2,400, Alderman Felts seconded.   After discussion of the cost of each taser, Alderman Dugger withdrew his motion and Alderman Felts withdrew his second.  Alderman Dugger then restated his motion to amend the budget to include the purchase of three tasers at $2,600 to be expensed in the Drug Fund, Alderman Felts seconded and the amendment passed unanimously. 
Alderman Dugger made a motion to approve the budget as amended, Alderman Alexander seconded and the budget ordinance passed unanimously on second reading. 
Second reading of Ordinance 10-04, an ordinance to amend Title 15, Chapter 6, of the Municipal Code in regards to parking. 
After much discussion on this ordinance, Alderman Felts made a motion to defer this ordinance for further study, Alderman Alexander seconded and the deferral of this ordinance was unanimous. 
Reading of Resolution #10-08, a resolution to grant the Mayor the authority to temporarily waive building permit fees for flood disaster victims.  Alderman Felts made a motion to approve this resolution, Alderman Snyder seconded. 
Mayor Lothers made a motion to amend this resolution to read “the Mayor, or her designee”, and add “the flood of May 1st and 2nd, 2010,” Alderman Felts seconded.  This amendment passed unanimously.  The vote was taken and Resolution #10-08 was approved unanimously as amended. 
Reading of Resolution #10-09, a resolution to review the Site Selection Committee’s recommendation for an alternate Town Hall site. 
After discussion and deliberation, Mayor Lothers made a motion to approve this resolution with the Site Selection Committee’s recommendation, Alderman Alexander seconded. 
Alderman Dugger wanted to remind the Board that Dollar General had not completed their transaction and the Town may incur utility cost.  Additionally, he added that he liked the site rendering, but we may consider putting the drive on the other side in order to capture as much green space as possible.  The vote was taken and the resolution was approved unanimously. 
Other: 
The meeting adjourned at 8:59 p.m.
 
Respectfully submitted,                                                          Approved, 
Cindy Lancaster                                                                      Beth Lothers
Town Recorder                                                                       Mayor
2010-05 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: May 6, 2010, Time 7:00 p.m.
Nolensville Elementary School, Room E200
 
Mayor Beth Lothers opened the meeting at 7:05 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Jimmy Alexander, Tommy Dugger, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, and Recorder Cindy Lancaster.  There were 31 citizens present. 
Church of Christ Pastor Dan Gilbert led the prayer and Pledge. 
Citizens Input: 
Mr. Joe Curtsinger, 7380 Nolensville Road, addressed the Board while distributing a written hand out.  He noted that this is addressing an issue of previously not requiring a building permit for a barn and now requesting a permit to be issued and thought the board should address it. 
Mayor Lothers clarified that she had apologized to Mr. Curtsinger in that he was told something initially by a staff member that upon further research was partially correct.  Codes Specialist Troy Buckley shared that with the agricultural use, there is no permit fee but that the structure does require inspection according to the Code. 
Ms. Lynda Moses, Rocky Fork Road, reported on the Buttercup Festival. With excessive funds from this event trash receptacles will be purchased for the Festival’s use next year.  Books were recently donated from Nolensville Elementary School to the Historical Society Committee. 
Alderman Dugger made a motion to approval the regular meeting minutes of April 1, 2010, Alderman Alexander seconded.   There were no additions or corrections and the minutes were approved by majority.  Mayor Lothers recused herself due to not being in attendance last month. 
Alderman Felts made a motion to approve the treasurer’s report for March 2010, Alderman Snyder seconded the motion.  The vote was taken and this report was approved unanimously. 
COMMITTEE REPORTS: 
Mayor Lothers presented Nolensville insignia pins to Trees and Trails Committee Members and Economic Development Committee members present to show appreciation for their hard work. 
Chair Rick Owens reported for the Planning Commission 
  • Dollar General Store Concept Plan and Preliminary Plat was unanimously approved
  • Dollar General Store Site Plan was approved with conditions
  • Site Plan revisions for Martin’s Barbeque was approved
  • Sign Regulation changes were partially reviewed to be continued at next PC meeting
  • Haley Industrial within the Bond Report was deferred
  • Burkitt Place and Bent Creek within the Bond Report was amended, with the remaining report being approved with the amendments  
The Volunteer Fire Department report was delayed due to an emergency call 
Chief Paul Rigsby reported for the Police Department 
  • Written statistics were submitted to the Board
  • Noted the Department worked hard with the recent large flood
  • Department has received new badges and patches for their uniforms 
Chief Rigsby noted that he wanted to request approval for a vehicle trade with another department, although is being postponed, due to the other party needing more time.  Chief Rigsby did request that the 2000 Ford, previously donated by Berry Hill be placed into surplus, so that he may sell this car.  He added that another department has shown interest in this car and he would like to sell it for $500.  He noted that in the past if Town property is sold to an individual it must be sold through the property process of Gov dot Deals.  Alderman Felts made motion to allow Chief Rigsby to dispose of this vehicle and place into surplus, Alderman Alexander seconded, passing unanimously. 
Chief Rigsby advised the Board that TBI will be releasing official statistics at 9:00 a.m. in the morning.  
Mayor Lothers praised the Police Department for their hard work over the weekend during the flood as well as the Nolensville Volunteer Fire Department and community volunteers. 
Historic Commission Member Betty Friedlander reported for the Historic Commission. 
  • Two applications were approved for Certificate of Appropriateness
  • Officers have been elected 
Chair Jason Patrick reported for the Economic Development 
Economic Development Chair Jason Patrick performed an extensive presentation of the new Town Web-Site to the audience and Board.   The site was demonstrated in great detail using the technology available at NES.  It was noted that is not public yet, although are in hopes to have the new site on line soon.  Mr. Patrick thanked Committee Members for their hard work including Bob Haines and Betty Friedlander.  Chair Patrick noted that extensive hours have been donated by Members Jana Truman and Pankaj Soni.  Web designer Jana Truman added that if anyone would like to donate photos please contact her. 
Mayor Lothers asked the Board if the Town Events Committee could report at this time and board agreed. 
Chair Suzie Lindsey reported for the Town Events Committee
  • All Sponsors are in place
  • New members have joined the Committee
  • As in the past there will be a 20-minute firework display performed by the same company
  • The pie baking contest will be more defined for contestants
Chair Suzie Lindsey advised the Board that games, including inflatables would be directed by Providence  Baptist Church, bands and restaurants have been reserved.  The 4th is on a Sunday this year and the event will be held on that Sunday. 
Mrs. Jana Truman reported for the Trees and Trails Committee 
  • Tree planting in conjunction with the Urban Forestry grant received by the town was a success with numerous volunteers
  • Pictures were shown of the tree plantings with volunteers 
The Fire Department returned from their emergency call and Chief Presley Hughes reported this Department 
  • The Department worked a structure fire on Saturday
  • With the flood disaster, the Department was continuously manned over the entire weekend
  • Martin’s Barbeque and Uncle Buds were thanked for donating food to the volunteers during the flood
  • Stated that official notice has been submitted in writing that the contract that is currently being worked under with the Town of Nolensville will be re-written 
Mayor Lothers thanked the Nolensville Volunteer Fire Department for their hard work.  Chief Hughes advised the Board that he is retiring in June as NVFD Chief. 
Mayor’s Report:
  1. Other 
The Board was updated during the recent flooding, and they worked hard assisting in this disaster.  The Town Engineer submitted a written report due to being out of town addressing issues resulting from the flood.  Mayor Lothers had Florence & Hutcheson, Consulting Engineers, in Nolensville that Monday to assess the damage and inspect bridges. F & H’s draft report that was given to the board. 
During the floods the bridge on Brittain Lane was periodically closed, although it has been reopened with further repairs required.  Sunset Road is currently being repaired where the road was undercut. 
Mayor Lothers praised Officer Troy Buckley who previously worked with Williamson County Emergency Management and done a great job as the emergency management officer for Nolensville with this flood event.  She added that there were 15 community volunteers who assisted in surveying flood victim’s property damage door to door.  She further asked that Officer Buckley update the Board on the events. 
Officer Troy Buckley addressed the Board, noting that information must be obtained to determine if the victim is a property owner or renter.  This information is currently being obtained, in addition to other valuable needed data.  A meeting will be held tomorrow at the County level that he will attend with the Mayor for further instructions.  Officer Buckley added that if anyone needs any assistance please contact the Mayor or himself. 
 He advised the audience that the Town has to be very careful and cannot perform work on private property, although can assist by forwarding victims to organizations that can assist.  Mayor Lothers added that the Town is in need of a volunteer to coordinator for the humanitarian effort and that a fund for Nolensville flood victims has been set up at People’s Bank of Commerce. 
Mayor Lothers advised that water conservation measures are encouraged during this time, but that according to the Nolensville College Grove Utility District, Nolensville is not under specific water restrictions.  The Town Hall web-site further discusses these and other flood related issues. 
Hazardous Waste collection will be held this Saturday. 
Alderman Dugger asked if the Town will be reimbursed by FEMA.  Officer Buckley stated that documentation is currently being compiled for submittal. 
Alderman Alexander reported for the Town Hall Site Committee.  He noted that currently ten sites are being reviewed with four members on the Committee.  Alderman Alexander stated that each potential site is being evaluated, and a recommendation to the Board is anticipated by the June Board meeting.  Alderman Alexander noted that various items are being considered in addition to the Land Use Policy being followed, and the cost of the items that will be needed to make the property usable and proximity to the flood plain. 
Public hearing of Ordinance 10-03, an ordinance to adopt a budget for fiscal year July 1, 2010 – June 30, 2011, opened at 8:29. 
Mr. Aubrey Short, 803 Rockwood Drive, inquired about the employee benefits line items increasing in several departments, although being decreased to zero in the Codes Department.  He asked the Board to look at State Street Aid if an amendment would be needed due to flood damage. 
The public hearing closed at 8:31 pm. 
First reading of Ordinance 10-04, an ordinance to amend Title 15, Chapter 6, of the Municipal Code in regards to parking on non-established lots, like grass in the commercial area. 
Planner Henry Laird went over this ordinance briefly.  Counsel Notestine said that he has reviewed this ordinance and it is a very short amendment.  The Board discussed this ordinance extensively and how it would apply in terms of use and zoning. 
Alderman Snyder made a motion to approve this ordinance and move forward with possible amendments being addressed at the next meeting, Alderman Felts seconded, and this was approved unanimously. 
Mayor Lothers asked that the Board perform research on other municipalities approach to this issue.  She asked that Alderman Alexander research Metro, Alderman Dugger to research Spring Hill, Alderman Felts to review Thompson Station and Aldermen Snyder contacting Franklin and Brentwood. 
Reading of resolution #10-07, a resolution to authorize the Mayor to enter into an interlocal agreement to lease town hall office space at the Williamson County Recreation Center.  Mayor Lothers distributed a map of the facility to the Board for their review.  Counsel Notestine addressed this resolution.  Alderman Felts made a motion to approve this resolution, Mayor Lothers seconded and this passed unanimously. 
Other: 
Congratulations were extended to Alderman Dugger at the birth of his grandson, Walter Thomas Dugger, V. 
The meeting adjourned at 8:53 p.m. 
Respectfully submitted,                                                          Approved, 
Cindy Lancaster                                                                      Beth Lothers
Town Recorder                                                                       Mayor
2010-04 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: April 1, 2010, Time 7:00 p.m.
Nolensville Recreation Center
Vice-Mayor Tommy Dugger opened the meeting at 7:00 p.m.  Members present were Vice-Mayor Dugger, Aldermen Jimmy Alexander, Larry Felts, and Brian Snyder.  Mayor Beth Lothers was absent.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Town Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 36 citizens present.
Mr. Willis Wells led the Prayer.
Ethan Carlson with Boy Scout Troop 298 led the Pledge.
Citizens Input:
Mr. Alfred Bennett, 7181 Nolensville Road, complimented the Leipers Fork Community, in addition to the Nolensville Administration.  He reminded the Board that April 10th was the Butter Cup Festival.
Alderman Snyder made a motion to approve the minutes from the Regular Meeting on March 4, 2010.  Alderman Alexander seconded.  With no discussion the minutes were approved unanimously.
Alderman Felts made a motion to approve the minutes from the Special Meeting on March 9, 2010, Alderman Snyder seconded.  With no amendments the minutes were approved unanimously.
Alderman Felts made a motion to approve the Treasurer’s Report for February 2010, Alderman Dugger seconded the motion.  The report was approved unanimously.
COMMITTEE REPORTS:
Chair Rick Owens reported for the Planning Commission.
* Life Community Church Plan was approved
* Martins Barbeque was deferred and forwarded to the Design Review Committee
* Monthly bond report was approved unanimously
Fire Chief Presley Hughes reported for the Nolensville Volunteer Fire Department.
* Submitted written report
* Currently the NVFD is presenting budget requests to the Town and the County
* Awards Dinner will be held this Saturday
Mr. Don Swartz, Town Engineer, reported for the Engineering Department.
* Written bid record for Safe Route To School Grant was submitted to Board
* McAlco was lowest bid and recommended by Town Engineer
* By acclamation the Board awarded McAlco the bid for the Grant
 Police Chief Paul Rigsby reported for the Police Department.
* The new Police Car is being outfitted with a video and stripping
* Nolensville Police Department will have a booth at the Buttercup Festival this weekend
Vice-Mayor Dugger inquired about taser guns.  Chief Rigsby said that he is currently composing a policy for this device and wants that in place prior to implementing this weapon.
The Historic Commission did not meet therefore there was not a report.
Alderman Alexander reported for the Economic Development Committee
* Continued work is being performed on the web-site with hopes of demonstrating it next month
The Trees and Trails Committee did not have a report.
Alderman Snyder reported for the Town Events Committee
* Looking for additional vendors for the July 4th Celebration
* The Committee has raised $6,000 of the $8,000 goal
Mayor’s Report:
a. Appointments
Vice-Mayor Dugger noted that Mayor Lothers had sent Mr. Ron Randell’s bio information to the Board to serve on the Board of Zoning Appeals.  By acclamation the Board approved Mr. Randell for the BZA.
c.   Other
Alderman Snyder reported that the paper work and application was submitted to Google for the “Model Your Town Contest”.  He added that Spring Hill had submitted an application also.
Alderman Felts made a motion to approve on first reading Ordinance 10-03, an ordinance to adopt a budget for fiscal year July 1, 2010 – June 30, 2011, Alderman Alexander seconded.
Mr. David Rowland, Chairman of the Budget Committee, addressed the Board going over the budget extensively.  He went over each category briefly explaining the line items and funds.
Vice-Mayor Dugger thanked Mr. Rowland and Carla Ediger for their hard work and serving on this Committee.  The vote was taken and this ordinance was approved on first reading unanimously.
Vice-Mayor Dugger made a motion to approve resolution 10-05, a resolution to release CK Development from a Maintenance Bond in various Phases of Bent Creek Subdivision, Alderman Alexander seconded.  After brief discussion the vote was taken and this resolution was approved unanimously.
Vice-Mayor Dugger made a motion to adjourn, Alderman Felts seconded and the meeting was adjourned at 7:36.
Respectfully submitted,                                                             Approved,
 
Cindy Lancaster                                                                       Tommy Dugger
Town Recorder                                                                         Vice-Mayor
2010-03 BOMA Special Meeting Minutes
Town of Nolensville
Board of Mayor and Aldermen Special Meeting
Date: March 9, 2010, Time 6:30 p.m.
Nolensville Recreation Center
 
Mayor Beth Lothers opened the meeting at 6:30 p.m. Members present were Mayor Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder. Staff present was Counsel Robert Notestine, and Recorder Cindy Lancaster. There were three citizens present.
 
Mayor Lothers noted that this Special Meeting was called due to the consideration of reviewing an appeal for the recent decision in the Circuit Court suit of C. K. Development versus the Town of Nolensville.
 
Counsel Notestine noted that a memo was distributed. He added that his recommendation is to appeal the recent Circuit Courts ruling, although not to shut down the line of communication between the party, C.K. Development. Counsel Notestine added that an appeal could take two to three years and has invited their attorney, Mr. Jim Murphy, to contact Nolensville’s attorney for further dialog. Counsel Notestine stated that contact at this time has not be initiated. Attorney Bill Bates also requested that Mr. Cates not contact any Board member in regards to this case.
 
Counsel Notestine said that he was in agreement with TML Attorney Bill Bates to move forward in an appeal.
 
Alderman Felts made a motion to move forward with an appeal, Mayor Lothers seconded. The vote was taken and this passed unanimously.
 
The meeting adjourned at 6:38 p.m. and convened into Executive Session with an attorney client privilege meeting.
 
Respectfully submitted, Approved,
 
 
 
Cindy Lancaster Beth Lothers
Town Recorder Mayor
2010-03 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: March 4, 2010, Time 7:00 p.m.
Nolensville Recreation Center
 
Due to the Board meeting in Executive Session prior to the Regular Meeting, Mayor Beth Lothers opened the meeting at 7:16 p.m. Members present were Mayor Beth Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder. Staff present was Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster. There were 31 citizens present. There was a computer malfunction and the Town Recorder left prior to the meeting and returned at 7:28. A tape recording of the meeting was used to obtain the meeting minutes from 7:16 until 7:28.
 
Pastor Rick Jenkins with Radnor Baptist Church led the prayer and pledge.
 
Citizens Input:
 
Mr. Gray Shotwell, 2356 Rocky Fork Road, a member of the Historical Society noted there 5 more books for sale on Nolensville.
 
Mr. Joe Curtsinger, 7380 Nolensville Road, spoke in regards to the construction of Town Hall stating that the Town should move forward with another plan. Mr. Curtsinger added that there was low Town morale.
 
Alderman Snyder made a motion to approve the minutes from the Regular Meeting of February 4, 2010, Alderman Dugger seconded with comment. Alderman Dugger made a motion to amend the minutes with the following changes. He noted that on page two it states that Alderman Snyder with the Economic Development Committee states that the web-site will be $30,000, it should read, “the project is estimated to be worth $30,000”, he added that due to the Town not paying this fee the minutes should reflect the word “worth”. Alderman Dugger noted that on page three Mr. Tisano said 60% against, the minutes reflect 40% against, and it should be 40% for and 60% against. Alderman Dugger further stated that the last line of the minutes state the meeting was adjourned by acclamation. Mayor Lothers stated that she sent an email to the Board members apologizing for ending the meeting abruptly. The last page should read Mayor Lothers adjourned the meeting. Mayor Lothers seconded the motion to amend the minutes. The vote was taken and the minutes were approved unanimously as amended.
 
Alderman Felts made a motion to approval the Beer Board meeting minutes of February 9, 2010, Mayor Lothers seconded. Aldermen Dugger and Snyder recused themselves from this vote due to not attending this meeting. There were no additions or corrections and the minutes were approved by majority with Mayor Lothers, Aldermen Alexander, and Felts voting for approval and Aldermen Dugger and Snyder recused.
 
Mayor Lothers made a motion to approval the Special Meeting minutes of February 9, 2010, Alderman Alexander seconded. Aldermen Dugger and Snyder recused themselves from this vote due to not attending this meeting. There were no additions or corrections and the minutes were approved by majority with Mayor Lothers, Aldermen Alexander, and Felts voting for approval and Aldermen Dugger and Snyder recused.
 
Alderman Dugger made a motion to approve the treasurer’s report for January 2010, Alderman Alexander seconded the motion. The vote was taken and this report was approved unanimously.
 
COMMITTEE REPORTS:
 
Chair Rick Owens reported for the Planning Commission.
 
  • Variance request from the Subdivision Regulations was made on a driveway and was approved unanimously
  • A request from Middle Tennessee Electric to require a signature block on Subdivision Plats, with some revisions this was approved
  • Monthly bond report was approved unanimously
 
Fire Chief Presley Hughes reported for the Nolensville Volunteer Fire Department.
 
  • Went over the percentages of the Town and Williamson County calls
  • Monday the Fire Department Board met with the Budget Committee
  • Two members recently completed a fire course
 
In Engineer Don Swartz’s absence a written report was submitted for the Engineering Department
 
  • Sunset Road repaving in front of Sunset Park is being pursued to be completed by the developer
  • Reviewing directional signs to be place in the Industrial Park areas
  • Haley Industrial turn lane bond is being reviewed
 
Police Chief Paul Rigsby reported for the Police Department.
 
  • Commended newly hired Officer Hazlett
  • Police car was purchased from a Florida Police Department with Drug Fund money
 
Historic Commission reported by Mayor Lothers
 
  • Due to not meeting, there was no report
 
Mayor Lothers reported for the Trees and Trails Committee
 
  • This Saturday the Arbor Day tree planting will take place at 10:00 at the ball park
  • 122 trees of approximately 400 have been planted
  • Mayor Lothers commended this Committee’s hard work
 
Alderman Snyder reported for the Town Events in Chair Suzie Lindsey’s absence
 
  • A written report was submitted and read by Alderman Snyder
  • Dr. James Clark is sponsoring the inflatable’s that will be used
  • One half of the money/donations has been obtained
  • Will be meeting again in two weeks
 
Mayor’s Report:
  1. Appointments
 
Due to biography information on nominee not being received this nomination will be next month.
 
  1. Consideration on Authorization for Mayor to Amend Town Hall contract
 
Counsel Notestine stated the developer reported last month that he was experiencing difficulty in financing for the Town Center project. His recommendation was to give the Mayor the authority to obtain a definite date for financing. He further added his recommendation would be June 1st. Alderman Alexander made a motion to make the cut off date June 1st, 2010.
 
Alderman Dugger stated that he felt Mr. Tisano has had plenty of time and the Town needs something more substantial. He added that it should reflect financing should be in place by June 1st, and pad ready by June 15th. Alderman Felts and Alderman Snyder agreed.
 
Counsel Notestine added that he felt the Board was being very generous and the developer has implied he could live with June 1st.
 
Alderman Alexander restated the motion to establish June 1st as the cutoff date to provide proof of financing and by two weeks after that the demolition of Piggly Wiggly should be completed, this was seconded by Alderman Snyder. The Board voted and this was approved unanimously.
 
  1. Haley Industrial Park Discussion
 
Mayor Lothers noted that just because the Town obtains a deadline from the developer Mr. Tisano, does not mean other sites cannot be reviewed. She added that Alderman Alexander has agreed to head a Committee to review various sites. Alderman Dugger notified the Mayor of property with two and one half acres, an office building with 3,600 square feet, and a garage with approximately 7,500 square feet. She added four Board members have viewed this property and it could be a temporary location for Town Hall offices with long term possibilities such as Public Works, fleet maintenance, and/or a secondary Fire Hall location.
 
Alderman Dugger noted that he was not the agent and any work towards this project would be “pro bono” to the Town.
 
There was extensive discussion with Alderman Felts adding that he did not have time to view, although he remembered the 7,500 square foot garage area having a couple of offices or sleeping quarters.
 
Counsel Notestine stated that he felt this was is still exploratory and it would be premature to enter into a contract, although the Mayor could definitely look into it.
 
Alderman Alexander made a motion to give the Mayor the authority to investigate this property further with the ability to negotiate a contingency contract to bring back to the Board for consideration, Alderman Snyder seconded. Mayor Lothers clarified that other options are not be ruled out; this is just being investigated further. She added that Alderman Alexander will be overseeing a Site Committee and anyone wishing to nominate a member please notify Alderman Alexander or the Mayor. The vote was taken and passed unanimously.
 
  1. Other
 
Mayor Lothers advised the Board that an email was sent by a resident in regards to broadband service. Alderman Snyder researched this information. Alderman Snyder stated that currently Google is bringing forth a broadband and will pay the cost to bring the line directly to your home. Google is looking for small Municipalities to participate with a deadline of March 26th. He added that the Town will complete the information and submit it to Google. Google will then go through the submittal process.
 
Mayor Lothers noted that “Read across America” was this week. The Mayor visited and read to classes and NES. She read some excerpts from a book that local children created, “If I Were Mayor for the Day”.
 
Mayor Lothers noted that Mr. Orville Norton’s wife, Oleita Norton, recently passed away. As a founding Incorporation Member and letter was sent from the Town on behalf of our sympathies.  
 
Mayor Lothers asked Alderman Snyder to read an email she had received from Aubrey Preston. This is a special event tied around. “Trashersize for____________”. It will be a great American clean up with a treasurer hunt. This project will address littering, in addition to the need for exercise. Mayor Lothers added that a Boy Scout group is interested in participating in litter pick up as a project as well.
 
Mayor Lothers stated that she has reviewed the contract with the Nolensville Volunteer Fire Department. She noted that it has been updated once in approximately 14 years. Counsel Notestine is reviewing this contract. She has requested Mr. Ray Crouch, Fire Consultant with MTAS, to research and perform a study. She added that a Committee would be composed of a couple of Fire Fighters, Police Officers and other citizens to review public safety issues as an extension of the Williamson County Public Safety Task Force she serves on.
 
Alderman Felts made a motion to approve the second reading of ordinance #09-21, an ordinance to amend Zoning Ordinance #04-09, as it pertains to impervious surface standards in the Suburban Residential and Estate Residential zoning districts, Alderman Snyder seconded. With no discussion this passed unanimously.
 
Alderman Alexander made a motion to approve on second reading of ordinance #10-01, an ordinance to amend Title 19, Chapter 2, and Subsection 19-204, of the Municipal Code pertaining to Piedmont Gas Franchise, Mayor Lothers seconded. With no discussion this passed unanimously.
 
First reading of ordinance #10-02, an ordinance to amend the Zoning Map of Nolensville, Tennessee to rezone property currently Suburban Residential (SR)/Annexation Buffer Overlay (ABO) to Commercial Regional (CR) located 7047 Nolensville Road was forwarded to the Board by the Planning Commission. Alderman Alexander made a motion to disapprove this ordinance noting that the recommendation made by the Planning Commission was to disapprove, it does not comply with the Town’s Land Use Policy Plan, there are annexation buffer issues and there are several flood plain issues, Alderman Snyder seconded. Disapproval of this ordinance was unanimously approved by the Board.
 
Reading of resolution #10-04, a resolution to formally enter into an agreement with Mr. John Poole, CPA, to perform the annual Nolensville audit. It was noted that Mr. Poole’s fee has doubled, although after the Town Recorder researched other pricing this remains the most reasonable cost, in addition this is the first increase in six years. Alderman Felts made a motion to approve this resolution, Alderman Snyder seconded, and this was approved unanimously.
 
Other:
 
The meeting adjourned at 8:37 p.m.
 
Respectfully submitted, Approved,
 
 
 
Cindy Lancaster Beth Lothers
Town Recorder Mayor
2010-02 BOMA Special Meeting
Special Board of Mayor and Aldermen Meeting
Nolensville, Tennessee
Nolensville Recreation Center, February 9, 2010, 7:30 p.m.

Mayor Lothers opened the meeting at 7:32. Members present were Mayor Beth Lothers,
Aldermen Jimmy Alexander, and Larry Felts. Aldermen Tommy Dugger and Brian
Snyder were absent. Staff present was Counsel Robert Notestine and Town Recorder
Cindy Lancaster. Three citizens were present.
Mayor Lothers made a motion to approve Mr. Kenneth Rucker to serve on the Board of
Zoning Appeals. Alderman Alexander seconded. Mayor Lothers briefly went over Mr.
Rucker’s biography with the Board. The vote was taken and the nomination was
approved unanimously.
By acclamation the meeting adjourned at 7:33 p.m.
Respectfully submitted, Approved,
Cindy Lancaster                     Beth Lothers
Town Recorder                       Mayor
2010-02 BOMA Minutes
Citizens Input:
There was no citizen comment.
Mayor Lothers made a motion to approve the minutes with an amendment from the Regular Meeting on December 3, 2009. On page one, “Alderman Dugger stated that he is aware that not all of the monies have been collected, although we are 40% down in revenues and 26% up in expenditures.” Mayor Lothers stated that the Town recorder reviewed the meeting CD and Alderman Dugger stated $40,000 down in revenues and $26,000 up in expenditures. With this correction Alderman Dugger seconded the amendment.
Mayor Lothers also noted the Town is not really down $40,000 in revenue and $26,000 inexpenditures. She pointed out that the Safe Route to School Grant is fully refunded to the Town. Mayor Lothers stated that approximately $22,000 is reflected in the expenses on the treasurer’s report. These are grant reimbursable expenses that have not been reimbursed from the state. Additionally, this is an annual budget not a month to month budget for example the liability insurance is paid in November and the property tax revenue is received until the months of January through March. The vote was taken and the minutes were approved unanimously.
Alderman Felts made a motion to approve the Beer Board minutes from January 12, 2010, Alderman
Snyder seconded. The Beer Board minutes were approved unanimously.
Alderman Snyder made a motion to approve the minutes for the Special meeting on January 12, 2010,
Alderman Alexander seconded. The Special Meeting minutes were approved unanimously.
Mayor Lothers made a motion to approve the treasurer’s report for November 2009, Alderman Dugger seconded the motion. With no comment the report was approved unanimously.
Alderman Felts made a motion to approve the treasurer’s report for December 2009, Alderman Alexander seconded,with no comment the report was approved unanimously.
COMMITTEE REPORTS:
Committee member Rick Owens reported for the Planning Commission
  • Officers were elected. Rick Owens will serve as Chair and Douglas Radley Co-Chair
  • A zoning change request was denied for 7047 Nolensville Road
  • Burkitt Place Maintenance Bond reduction was approved, in addition to the remaining report
Fire Chief Presley Hughes reported for the Nolensville Volunteer Fire Department
  • A written report was submitted at the Special Meeting in January, the Board had no questions
Town Engineer Don Swartz reported for the Engineering Department
  • Safe Route to School meeting was attended by 3 citizens
  • Sewer project is moving forward. Nolensville did not make application for this project, but will be providing some oversight
  • Utility work has been ongoing at Martins Barbeque
Police Chief Paul Rigsby reported for the Police Department
  • Compared to year end 2008 - 2009 case load appeared to be the same
  • The number of cases solved is up significantly
  • Confessions were made for destroying Christmas Decorations
  • State accreditation program has been initiated
  • Reviewing the possibility of purchasing police cars from Florida
  • Chief Rigsby performed the Oath of Office to Officer David Hazelet
Ms. Betty Friedlander reported for the Historic Zoning Commission
  • A three car garage was approved, but must go before the Board of Zoning Appeals
  • A roof alteration was approved
Mrs. Joyce Powers reported for the Trees and Trails Committee
  • Tree planting on Rocky Fork Road will be this weekend
  • March 6th trees will be planted at the Park
Alderman Snyder reported for the Economic Development Committee
  • Next meeting will be held on March 5th
  • Web-site is coming along
  • This project is estimated to be approximately $30,000
  • Mrs. Jana Truman has worked extensively on the web-site, in addition to many volunteers resulting in the Town receiving this at no cost
Mrs. Suzie Lindsey reported for the Town Events Committee
  • Met for the first time in this calendar year with two new members in attendance
  • Currently focusing on obtaining sponsors for the 4th of July Celebration
Mayor’s Report:
a. Appointments:
Mayor Lothers stated that Mr. Charles Lawson and Mr. Bob Haines have worked hard serving on the Town of Nolensville Board of Zoning Appeals. Mr. Lawson was commended for his recent appointment as the Tennessee Commissioner of Indian Affairs.
Mayor Lothers brought forward for Storm Water Appeals Board nominee Steve Mishu. Alderman Dugger made a motion to nominate Mr. Steve Mishu for the Storm Water Appeals Board, Alderman Alexander seconded, and the Board unanimously approved Mr. Mishu’s appointment.
b. Town Hall Update:
Mr. Bill Tisano addressed the Board, stating that currently he has a commitment for financing the Town Hall building. He added this is the fourth commitment for financing with the first being Pinnacle Bank, who is currently not lending money for Commercial Projects. He noted that two of the four lenders fraudulently misrepresented themselves.
Mayor Lothers stated that the Town cannot move forward to finalize the project until a written financing contract is obtained. Alderman Alexander added that it had almost been a year. Mayor Lothers went over the time line noting that the last letter she received said financing would occur within 30 to 60 days and it is almost at the 60 days.
Alderman Dugger stated that the Town is in need of a Town Hall, although we need to start all over with a site selection committee. Alderman Dugger noted that according to the contract it was hoped to have everything completed within 13 months. It is now eight or nine months since the contract was signed. Mayor Lothers stated that the Town will have to vacate the plan when it is not viable.
Alderman Dugger asked if Mr. Tisano would give a guess on this being legitimate funding. Mr. Tisano stated that he would say 60 to 40 percent with 40 percent being against. Mayor Lothers asked that the Town Attorney review the contract and it sounded like a financing deadline needed to be addressed.
c. Sign Workshops Update:
Mayor Lothers noted that the fourth series will be free standing monument signs and the workshop will be conducted immediately following the Planning Commission meeting next Tuesday.
d. Safe Route to School Grant:
Mayor Lothers advised the Board that Engineer Swartz addressed this earlier during the Engineering report.
e. Sidewalk Conceptual Plan Proposal:
Mayor Lothers initiated a power point presentation on the proposal, noting that she had provided the Board a document from Florence and Hutcheson addressing this project.
f. Other:
Mayor Lothers distributed a TML Conference notice and told the Board to contact Cindy Lancaster if interested in attending this Conference.  Mayor Lothers advised the Board that the Budget Committee would begin meeting in the near future.  Mayor Lothers noted that the Mayor’s Caucus was held today, and this group would be meeting with the School Superintendent.
Public hearing of ordinance #09-21, an ordinance to amend Zoning Ordinance #04-09, as it pertains to impervious surface standards in the Suburban Residential and Estate Residential zoning districts was opened at 8:22. There was no public comment and the public hearing was closed at 8:22.
Alderman Dugger made a motion to approve second reading of ordinance #09-18, an ordinance to amend the Zoning Map of the Town of Nolensville to rezone property currently Estate Residential (ER) to Village with Historic District Overlay (VHDO), and this was seconded by Alderman Alexander. With no comment the ordinance passed unanimously.
Alderman Felts made a motion to approve second reading of ordinance #09-19, an ordinance to amend Zoning Ordinance #04-09 of the Town of Nolensville as it pertains to public notices for applications for
Certificates of Appropriateness to the Historic Zoning Commission, Alderman Snyder seconded. With no discussion the ordinance passed on second reading unanimously.
Alderman Dugger made a motion to approve with an amendment on first reading of ordinance #10-01, an ordinance to amend Title 19, Chapter 2, Subsection 19-204, of the Municipal Code pertaining to Piedmont
Gas Franchise, in section, Term Length. “This franchise is granted for a term of twenty-five (25) years beginning from the date of approval by the Tennessee Regulatory Board, May 1, 2009 and ending at midnight May 1, 2034.” A typographical error was made and it stated “2039”, versus “2034”, Alderman Felts seconded. With no further comment the Board unanimously approved this ordinance on first reading as amended.
Alderman Alexander made a motion to disapprove on first reading ordinance #10-02 an ordinance to amend Zoning Map of Nolensville, Tennessee to rezone property currently Suburban residential (SR)/Annexation Buffer Overlay (ABO) to Commercial Regional (CR) located at 7047 Nolensville Road, Alderman Felts seconded. Counsel Notestine briefly described this ordinance. Alderman Alexander noted that he made the motion to disapprove due to the Planning Commissions recommendation to disapprove; it is contrary to the Land Use Plan in addition to the Brentwood Agreement. Alderman Alexander stated that he thought the request was for Commercial Services and not Commercial Regional. After discussion Alderman Alexander stated that he had heard that the applicant may seek legal action, therefore he withdrew his motion to approve this ordinance, Alderman Felts withdrew his second.
Alderman Alexander made a motion to defer this ordinance until clarification is made on the proper request, Alderman Felts seconded, and this passed unanimously.
Alderman Dugger made a motion to approve resolution #10-01, a resolution to release McFarlin Woods from a Maintenance Bond, Alderman Snyder seconded. This was approved unanimously.
Alderman Felts made a motion to approve resolution #10-02, a resolution to support the 2010 US Census
Alderman Snyder seconded. Alderman Alexander briefly discussed this resolution. The vote was taken and this was approved unanimously.
Mayor Lothers made a motion to approve resolution #10-03, a resolution to support Arbor Day, Alderman Dugger seconded, and this resolution was approved unanimously.
Other:
Counsel Notestine updated the Board on current litigation noting that a hearing will be on Monday in regards to C.K. Development versus the Town of Nolensville. He noted that another court date was scheduled for March in regards to a 2004 speeding ticket.
Alderman Dugger asked for an update on the electric pole at Martin’s Barbeque asking when it will be rectified, in addition to the parapet on the roof. Mayor Lothers stated that Counsel Notestine is creating bond requirements for the property owner to make corrections.
The meeting adjourned at 8:54 p.m. by acclamation.
Respectfully submitted, Approved,
Cindy Lancaster                       Beth Lothers
Town Recorder                         Mayor
2010-01 BOMA Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting

Date: January 12, 2010, Time 6:30 p.m.-following Beer Board Meeting
Nolensville Recreation Center
Mayor Beth Lothers opened the meeting at 6:57 p.m. Members present were Mayor Beth Lothers,
Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder. Staff present: Counsel
Robert Notestine, and Recorder Cindy Lancaster. There were 15 citizens present.
Mayor Lothers made a motion to approve Mr. Jim Reaves and Mr. Chase Smith to serve on the
Nolensville Planning Commission, Alderman Alexander seconded and these nominations were approved
unanimously.
The meeting adjourned at 7:00 p.m. by acclamation.
Respectfully submitted, Approved,
Cindy Lancaster             Beth Lothers
Town Recorder               Mayor
2010-01 BOMA Special Meeting Minutes
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: January 12, 2010, Time 6:30 p.m.-following Beer Board Meeting
Nolensville Recreation Center
 
Mayor Beth Lothers opened the meeting at 6:57 p.m. Members present were Mayor Beth Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder. Staff present: Counsel Robert Notestine, and Recorder Cindy Lancaster. There were 15 citizens present.
 
Mayor Lothers made a motion to approve Mr. Jim Reaves and Mr. Chase Smith to serve on the Nolensville Planning Commission, Alderman Alexander seconded and these nominations were approved unanimously.
 
The meeting adjourned at 7:00 p.m. by acclamation.
 
Respectfully submitted, Approved,
 
Cindy Lancaster Beth Lothers
Town Recorder Mayor