2010
Minutes Archive
Board of Mayor and Aldermen Meeting
Date: December 13, 2010, Time 12:30 p.m.
Nolensville Recreation Center
Town Recorder Mayor
Board of Mayor and Aldermen Meeting
Date: December 2, 2010, Time 7:00 p.m.
Nolensville Recreation Center
* Site plan for Town Hall was approved
* Bond report was approved with the extension of Haley Industrial Park
* Mandatory training was performed last week by the majority of the Planning Commission, Board of Zoning Appeals and Historic Commissioners
* Updates for the Zoning Ordinance pertaining to signs is ongoing
* The Historic District sewer is complete
* Minor repairs are being made to the traffic signal at Rocky Fork and Nolensville Roads
* Sunset and Nolensville Road traffic count was completed. The count has satisfied the criteria for a signal. Next step will be to go before the State for approval
* Research has been performed on Hyde and Batey Roads. These roads were never dedicated to the Town and Engineer Swartz recommends that the Town cease maintaining these roads.
* After research King Street was never dedicated. Engineer Swartz did not recommend this Street cease maintenance by the Town
* This month there have been many investigations and court attendance
* The County has been working many break-ins around the Nolensville area
a. Joe “Rossi” Rositano Presentation
Respectfully submitted, Approved,
Town Recorder Mayor
Town of Nolensville
Board of Mayor and Aldermen Special Meeting
Date: November 22, 2010, Time 6:30 p.m.
Nolensville Recreation Center
Mayor Beth Lothers opened the meeting at 6:30 p.m. Members present were Mayor Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder. Staff present was Counsel Robert Notestine, and Recorder Cindy Lancaster. There was one citizen present.
Mayor Lothers led the Pledge of Allegiance and introduced Mr. Chad Jenkins with the Tennessee Municipal League.
Mr. Jenkins addressed the Board noting his position as Deputy Director of the Tennessee Municipal League located at 226 Capital Boulevard, Nashville, Tennessee, with tonight representing the Tennessee Municipal Bond Fund. He explained to the Board the TML Bond Fund and their roles working with Tennessee Municipalities.
Mr. Jenkins noted that the Board has two options to choose from, a variable and a fixed rate. Mr. Jenkins explained the variable rate in length noting that the initial resolution the Board passed several months ago, gave the authorization to borrow up to 4 million dollars. There is a cost that is based on ratings. He stated that Nolensville has a “AA” credit rating. He added that few cities have such a good rating. He added that there is an administration fee of 15 bases and a $125 per month trustee fee. Mr. Jenkins said that if funds were obtained today the variable rate would be 1.23, with a one-time cost of approximately $28,000. He noted that there is not a pre-payment penalty and the Town can refuse the loan within 90 days after signing with no penalty. Mr. Jenkins noted to his knowledge a city has never refused the loan, although it can be done. On a variable rate loan the Town can draw the money down for a three-year period. The Town does not have to obtain the funds until it is needed. Therefore the Town only pays interest on the funds it is actually using. Mr. Jenkins advised the Board that the loan is reviewed every seven years with a six-month notice and the rate is adjusted accordingly to the market.
Mr. Jenkins began describing the fixed rate which is the second option. He stated that there is a one-time cost of 1% of the loan amount, which would be $40,000 for a 4-million dollar loan. Once the loan is obtained the entire amount would be taken from the loan proceeds, with annual principal payments being made in addition to semi-interest payments. A fixed rate loan cannot be pre-paid except after seven years.
Mr. Jenkins noted that amortization schedules were ran on each with the fixed rate resulting in 3.15% and the variable rate averaging 1.9%. He ask the Board to note that with the economic challenges the variable rate is significantly lower.
Alderman Felts clarified that on a variable rate the Town can draw down funds as needed and on the fixed rate the lump sum must be taken at once.
Mayor Lothers clarified that by resolution the Board must make a decision on whether the loan is going to be a fixed or variable rate. Previously by resolution the Board had approved the amount of up to 4-million dollars.
Alderman Dugger stated that in the past the Budget Committee had always recommended 5% be set aside for the payment.
Counsel Notestine stated that the next step is the loan agreement, with the final step being submittal of the paperwork to the State Comptroller. Mr. Jenkins noted that TML has never had a loan denied, although the State Comptroller has denied other loan documents.
Mayor Lothers asked for a motion for resolution #10-20, a resolution authorizing a fixed rate loan. The resolution died for lack of a motion.
By acclamation the Board agreed to move to agenda item three.
Alderman Alexander made a motion to approve resolution #10-21, a resolution authorizing a variable rate loan pursuant to a loan agreement by the Town of Nolensville, Alderman Snyder seconded, the vote was taken and Resolution #10-21 passed unanimously.
The meeting adjourned at 7:18 p.m.
Respectfully submitted, Approved,
Cindy Lancaster Beth Lothers
Town Recorder Mayor
Board of Mayor and Aldermen Meeting
Date: November 4, 2010, Time 7:00 p.m.
Nolensville Recreation Center
* With extensions the bond report was approved
* Traffic count is to be performed by the State at the intersection of Nolensville and Sunset Roads
* Due to complaints, traffic control at Rocky Fork, Covercroft and Nolensville Roads is being reviewed
* Calls were low for October
* Equipment which services their breathing apparatus had to be replaced at a cost of $24,000
* The Sprinkler Association recognized and honored former Chief Presley Hughes with an award for his hard work and dedication
* Currently preparing for Veteran’s Day event
* Each attendee will receive a gift, with tickets being sold out for the breakfast
* Parade participation appears to be the largest to date
* Commended the Town Events Committee noting it is an honor to work with this group
a. Appointments
d. Other
Respectfully submitted, Approved,
Town Recorder Mayor
- State Forester attended with a presentation on trees and their uses
- Bond report was approved with the extension of Brittain Downs Performance Bond
- Hoover, Incorporated has completed the road work
- Pinnacle Bank has agreed to fund the entire turning lane project at Haley Industrial. The Town has continued to work with the Bank on the bond amounts
- Little John Engineering is currently working on the Town hall Site Plan
- A variance request for Town Hall will go before BZA next week
- Two firefighters are attending the Fire Academy
- On September 24, Heroes Week was celebrated at Sunset Elementary
- October is Fire Prevention month
- A radio was purchased to allow direct communication with the Nolensville Police Department
- The Volunteer Fire Department has not always agreed with the Budget Committee. Chief Bastin disagreed with a current article in the Dispatch written by Mayor Lothers. He asked that they meet to discuss this further.
- Recently notified will not obtain COPS grant
- An Officer has been on medical leave
- A police car was recently in an accident
- A large drug bust was made today
- Read a letter received from the mother of a child that passed away from SIDS several years ago
- Mom and Pop Pizza Parlor sign was approved
- Invitations for the Veterans breakfast have been sent out
- Southern Hills Hospital will donate breakfast, Momma Java’s will donate coffee
- Additional tickets may be purchased for $10 at Town Hall
- Trash pick up is continuing
- Town received a grant for the replacement of 164 signs
- Rutherford County Emergency was a guest speaker at the meeting
- Reviewing the possible purchase of backpacks filled with items for emergencies
- Meeting with TDOT
We are in process of being able to provide you with the proper files in the very near future. We look forward to being able to offer you this service soon!
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: September 2, 2010, Time 7:00 p.m.
Nolensville Recreation Center
Mayor Beth Lothers opened the meeting at 7:03 p.m. Members present were Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder. Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Town Engineer Don Swartz, and Recorder Cindy Lancaster. There were 26 citizens present.
Pastor Jim Norton with the Nolensville United Methodist Church led the Prayer and Pledge.
Citizens Input:
Reverend Alfred Bennett, 7286 Nolensville Road, stated that Nolensville has a choice in regards to the appearance of the Town. He noted that it is a matter of good taste. He further referred to other cities that did not have good taste.
Alderman Dugger made a motion to approve the minutes from the Regular Meeting on August 5, 2010, Alderman Alexander seconded. The minutes were approved unanimously.
Alderman Felts made a motion to approve the minutes from the Special Meeting on August 23, 2010, Alderman Snyder seconded. The minutes were approved unanimously.
Mayor Lothers made a motion to approve the treasurer’s report for July 2010, Alderman Dugger seconded the motion. The report was approved unanimously.
The Board presented a Proclamation to Breast Cancer Survivors Mrs. Raylene King and Mrs. Toni Crosby, in honor of Susan G. Komen for the Cure. They thanked the Board and shared with the audience the upcoming events.
COMMITTEE REPORTS:
Town Planner Henry Laird reported for the Planning Commission.
* Off site parking standards were approved
* A presentation on street trees were rescheduled
* Monthly bond report was approved
Town Engineer Don Swartz reported for the Engineering Department
* Town Hall project has officially started
* Hoover Incorporated has begun work on repairing Johnson Industrial Boulevard
* The State has reviewed signalization at Nolensville and Sunset Roads. This intersection does not meet State criteria for a signal.
* The contractor for the Nolensville downtown sewer project has been contacted to repair the roughness that is on Nolensville Road
* There are two outstanding bonds for the turn lane at Haley Industrial Park. The bonds total $214,000 with repair estimates higher. The Bank that is in possession of Haley Industrial is currently reviewing their options and will report back to the Town.
Mayor Lothers stated that the Town Engineer and she will be meeting with TDOT Commissioner Nicely to ask if they would perform another warrant study and if not request if Nolensville could perform its own study for the Nolensville and Sunset Roads intersection signalization. Other issues will be discussed.
Fire Chief Chris Bastin reported for the Nolensville Volunteer Fire Department.
* 911 Firefighters will be honored
* Two Firefighters will be attending the Academy this month
* Mr. Jim Finley was recommended for the Fire Marshal position
Mayor Lothers noted that in the Nolensville Life Safety Code and the Sprinkler Ordinance, a Fire Marshal must be confirmed by the Board of Mayor and Aldermen. Alderman Dugger made a motion to confirm Mr. Jim Finley as the Nolensville Marshal, Alderman Felts seconded and this position was approved by acclamation.
Police Chief Paul Rigsby reported for the Police Department.
* Purchase of new Police Car has been completed
* The Police Car on Gov Deals was sold for $926
* The SOP continues to be worked on
* An American Flag that flew over the Base in Iraq was received in honor of Officer Ken Lee and his return from active duty
Betty Friedlander reported for the Historic Commission
* Sign for Roses and Rustics was approved
* Nolensville Auction Barn sign was approved
Alderman Brian Snyder reported for the Town Events Committee
* Currently working on the Veterans Day Parade
* There are 132 veterans
Mr. Bob Hayes reported for the Public Works Department
* With the flood in May and several unexpected repairs on the Tractor, grass mowing has gotten behind and is now being mowed in a more timely manner
* Trash and litter continue to be a big issue
* New signs will be installed in the near future
Alderman Snyder reported for the Emergency Planning Committee
* Met in June
* A trailer is being donated to be used in emergency situations
Mayor’s Report:
1. Safe Routes to School Grant
Mayor Lothers stated that October 8th, at 8:00 a.m. has been tentatively scheduled for the sidewalk ribbon cutting. She noted that Nolensville is the only municipality that has completed the grant process.
2. Tourism Trail
Mayor Lothers distributed brochures to the Board. She noted that the State is doing an incredible job on trails and Nolensville will be on the “Jack Trail”. The trail will begin at Jack Daniels Brewery and end in Nolensville at Martin’s Bar-b-que with the launch being on November 12th. Also, Nolensville is now highlighted on the new Williamson County Tourism map.
3. Tennessee Downtowns Program
Mayor Lothers stated that she had met with Mr. Shore and a Tennessee Downtown Program is being initiated. Mayor Lothers stated that a resolution will be forthcoming to participate in the program.
4. Other
Mr. Chase Smith’s biography was distributed with Mayor Lothers moving for approval to fill the vacancy on the Board of Zoning Appeals. The Board unanimously approved this position.
Mayor Lothers thanked Alderman Alexander for participating in the Mayors “Pig Race” at the Williamson County Fair.
Mayor Lothers announced that the Trees and Trails Committee will be meeting Monday at the Nolensville United Methodist Church.
Public hearing of ordinance #10-05, an ordinance to amend Zoning Ordinance #04-09, pertaining to sign regulations opened at 7:41. Mayor Lothers read a memo from Planner Laird that was submitted to the Board.
Mr. and Mrs. Leon Cravens, Managers of A Plus Storage on Johnson Industrial Boulevard, requested a monument sign so that it could be seen from North and South.
Planner Laird stated that the Town is reviewing an informational type sign at both Industrial Parks. He said that a monument sign is different. It has to be taken into consideration whose property it is on, in addition to a sign easement being obtained.
Mr. Aubrey Short, 803 Rockwood Drive, said that when you enter into the Town Limits the sign says “city” limits. He asked that the Board change this to “Town”. He ask that citizens of Nolensville visit Newt McCord who is in a nursing home.
Lynda Moses, 2230 Rock Springs Road, stated that she agrees with Mr. Bennett and this ordinance. Mrs. Moses added that she is opposed to businesses coming to Town Hall to have a garage sale, or permission to place a sign in someone’s yard.
Planner Laird noted that there has to be some control over signs or signs would be everywhere.
Public hearing closed at 7:54 p.m.
Alderman Felts made a motion to approve on first reading ordinance #10-06, an ordinance to amend the Zoning Ordinance #04-09, as it pertains to off-site parking access, Mayor Lothers seconded.
Planner Laird explained this ordinance and noted that this was a request by Uncle Bud’s Catfish and the adjacent property owner, Mrs. Mary Cho. Mayor Lothers read the portion of the amended ordinance.
Alderman Alexander stated that he has never been in favor of text amendments, although, in this situation it will improve the appearance of the property and improve the safety.
Alderman Dugger said that he agreed with Alderman Alexander, he was not in favor of text changes, although the town is about to build a Town Hall across the street and that a larger apron may be needed. Alderman Dugger made a motion to amend this ordinance by changing “may” to (from public streets) to “shall” be required on page 2, Alderman Snyder seconded. This was approved unanimously. The vote was taken and was approved unanimously, as amended.
Mayor Lothers made a motion to approve Resolution 10-15, a resolution to authorize an allocation from the Williamson County 30% Tax Account for sidewalk connection, Alderman Alexander seconded.
Engineer Swartz described at length this resolution. He stated that he has spoken to TDEC and if the Town works adjacent to the wetland a permit would not be required. He noted that the total estimated cost will be less than $45,000.
Alderman Dugger inquired about a possible easement being needed. Mayor Lothers stated that the Town had met with Mr. Vernon Williams, the property owner, and he was very positive about utilizing his property. Alderman Dugger additionally inquired if the Town had reviewed taking the sidewalk down Newsome Lane and down Ball Park Road.
Mayor Lothers noted that the Walking Trails Grant takes it from the proposed location to the Park. She noted that Florence and Hutcheson did several designs. Mayor Lothers stated that the property owner will be installing lights.
The vote was taken and the resolution was approved by majority, Aldermen Alexander, Felts, and Snyder, and Mayor Lothers voted for approval. Alderman Dugger voted against.
Alderman Dugger made a motion to approve Resolution #10-16, a resolution to establish a responsibility of carrying out an investment policy, Alderman Alexander seconded. Alderman Dugger noted that an RFP was sent to the local banks. Fifth Third, First Tennessee, and Peoples State Bank submitted proposals. Peoples State Bank was the lowest bid and is the Budget Committee’s recommendation. The vote was taken and this resolution was approved unanimously.
Reading of Resolution #10-17, a resolution to amend the contract with Hoover, Incorporated to repair various roads within the Town of Nolensville. Engineer Swartz discussed this briefly, noting this is an addendum to the previously submitted and approved contract. Since this approval there have been three locations that have come to the town’s attention that need to be repaired. He noted that the majority of the cost was from a turn lane on Sunset Road. The Developer was responsible for performing this repair, and after extensive discussion with the Developer an agreement of $500 per lot that is permitted will be paid to cover the cost of this repair. Approximately $13,000 of this amendment will be reimbursed to the Town.
Alderman Dugger asked for clarification and noted that he felt there was typographical error. He noted that “C” should be part of “B”. Alderman Dugger made a made a motion to approve this resolution with the amendment to correct the item lettering, Alderman Felts seconded. The resolution was approved as amended unanimously.
The meeting adjourned at 8:38 p.m.
Respectfully submitted, Approved,
Cindy Lancaster Beth Lothers
Town Recorder Mayor
Board of Mayor and Aldermen Special Meeting
Date: August 23, 2010, Time 11:00 a.m.
Nolensville Recreation Center
- COMMITTEE REPORTS:
- The final plat for Dollar General was approved
- Sign regulation amendments were approved and they are before the Board tonight
- Outside sales restrictions were tabled
- Bond Report was approved
- Safe Route to School project is complete
- Request for proposals have been submitted and a tight schedule has been set for Town Hall construction
- Roads in Bennington should be cleared up within a week
- Two members have resigned, and four joined the Department as probationary members
- Effective August 1st officers for the Board were elected
- Written statistics will be forthcoming due to the first being today
- Officer Ken Lee has returned from Iraq and will begin duty at the end of August
- The surplus police vehicle is on the dot gov auction web-site
- Investigations have been steady this month
- Announced there was not a meeting this past month, therefore no report
- Met to review the recent event
Board of Mayor and Aldermen Special Meeting
Date: July 8, 2010, Time 12:00 noon
Nolensville Recreation Center
Board of Mayor and Aldermen Special Meeting
Date: July 8, 2010, Time 12:00 noon
Nolensville Recreation Center
- Ballenger Farms, Final Phase, was approved with conditions
- Brittain Plaza proposed parking, option two, was unanimously supported
- Sweet Baby Enrichment Center was deferred by the applicant
- Bent Creek, Final Plat, was approved with conditions
- Zoning amendments in regards to restricting outside displays was deferred
- Bond Report was approved
- Sidewalk with the Safe Route to School grant funding is 50% completed, with June 25th being the target date for completion
- Roadway damage associated with flood in the process of placing an ad for bids to repair
- Due to the backlog within Williamson County Road Department, they are unable to perform the repairs
- Explorers competed in statewide competition and came in Third Place
- Attended the Chief Association meeting
- Officer Howell obtained certification in Child Safety Seat
- Officer Lee who is currently on active duty may return earlier than expected
- McCord-Nolen Commercial Office development was approved for Certificate of Appropriateness with conditions that the Planning Commission and the Design Review Committee review and make their comments.
- Reviewed sign regulations, but will be reviewing further
- Progressing in the event preparation
- Music is lined up with partner Nolensville United Methodist Church
- Dr. Clark will have a live broadcast from his office to publicize the event
- Appointments
- Emergency Planning Committee
- Safe Routes to School Grant Update
- Other
- Dollar General Store Concept Plan and Preliminary Plat was unanimously approved
- Dollar General Store Site Plan was approved with conditions
- Site Plan revisions for Martin’s Barbeque was approved
- Sign Regulation changes were partially reviewed to be continued at next PC meeting
- Haley Industrial within the Bond Report was deferred
- Burkitt Place and Bent Creek within the Bond Report was amended, with the remaining report being approved with the amendments
- Written statistics were submitted to the Board
- Noted the Department worked hard with the recent large flood
- Department has received new badges and patches for their uniforms
- Two applications were approved for Certificate of Appropriateness
- Officers have been elected
- All Sponsors are in place
- New members have joined the Committee
- As in the past there will be a 20-minute firework display performed by the same company
- The pie baking contest will be more defined for contestants
- Tree planting in conjunction with the Urban Forestry grant received by the town was a success with numerous volunteers
- Pictures were shown of the tree plantings with volunteers
- The Department worked a structure fire on Saturday
- With the flood disaster, the Department was continuously manned over the entire weekend
- Martin’s Barbeque and Uncle Buds were thanked for donating food to the volunteers during the flood
- Stated that official notice has been submitted in writing that the contract that is currently being worked under with the Town of Nolensville will be re-written
- Other
Board of Mayor and Aldermen Meeting
Date: April 1, 2010, Time 7:00 p.m.
Nolensville Recreation Center
* Martins Barbeque was deferred and forwarded to the Design Review Committee
* Monthly bond report was approved unanimously
* Currently the NVFD is presenting budget requests to the Town and the County
* Awards Dinner will be held this Saturday
* McAlco was lowest bid and recommended by Town Engineer
* By acclamation the Board awarded McAlco the bid for the Grant
* Nolensville Police Department will have a booth at the Buttercup Festival this weekend
* The Committee has raised $6,000 of the $8,000 goal
Town Recorder Vice-Mayor
- Variance request from the Subdivision Regulations was made on a driveway and was approved unanimously
- A request from Middle Tennessee Electric to require a signature block on Subdivision Plats, with some revisions this was approved
- Monthly bond report was approved unanimously
- Went over the percentages of the Town and Williamson County calls
- Monday the Fire Department Board met with the Budget Committee
- Two members recently completed a fire course
- Sunset Road repaving in front of Sunset Park is being pursued to be completed by the developer
- Reviewing directional signs to be place in the Industrial Park areas
- Haley Industrial turn lane bond is being reviewed
- Commended newly hired Officer Hazlett
- Police car was purchased from a Florida Police Department with Drug Fund money
- Due to not meeting, there was no report
- This Saturday the Arbor Day tree planting will take place at 10:00 at the ball park
- 122 trees of approximately 400 have been planted
- Mayor Lothers commended this Committee’s hard work
- A written report was submitted and read by Alderman Snyder
- Dr. James Clark is sponsoring the inflatable’s that will be used
- One half of the money/donations has been obtained
- Will be meeting again in two weeks
- Appointments
- Consideration on Authorization for Mayor to Amend Town Hall contract
- Haley Industrial Park Discussion
- Other
Nolensville, Tennessee
Nolensville Recreation Center, February 9, 2010, 7:30 p.m.
Mayor Lothers opened the meeting at 7:32. Members present were Mayor Beth Lothers,
Aldermen Jimmy Alexander, and Larry Felts. Aldermen Tommy Dugger and Brian
Snyder were absent. Staff present was Counsel Robert Notestine and Town Recorder
Cindy Lancaster. Three citizens were present.
Zoning Appeals. Alderman Alexander seconded. Mayor Lothers briefly went over Mr.
Rucker’s biography with the Board. The vote was taken and the nomination was
approved unanimously.
Town Recorder Mayor
- Officers were elected. Rick Owens will serve as Chair and Douglas Radley Co-Chair
- A zoning change request was denied for 7047 Nolensville Road
- Burkitt Place Maintenance Bond reduction was approved, in addition to the remaining report
- A written report was submitted at the Special Meeting in January, the Board had no questions
- Safe Route to School meeting was attended by 3 citizens
- Sewer project is moving forward. Nolensville did not make application for this project, but will be providing some oversight
- Utility work has been ongoing at Martins Barbeque
- Compared to year end 2008 - 2009 case load appeared to be the same
- The number of cases solved is up significantly
- Confessions were made for destroying Christmas Decorations
- State accreditation program has been initiated
- Reviewing the possibility of purchasing police cars from Florida
- Chief Rigsby performed the Oath of Office to Officer David Hazelet
- A three car garage was approved, but must go before the Board of Zoning Appeals
- A roof alteration was approved
- Tree planting on Rocky Fork Road will be this weekend
- March 6th trees will be planted at the Park
- Next meeting will be held on March 5th
- Web-site is coming along
- This project is estimated to be approximately $30,000
- Mrs. Jana Truman has worked extensively on the web-site, in addition to many volunteers resulting in the Town receiving this at no cost
- Met for the first time in this calendar year with two new members in attendance
- Currently focusing on obtaining sponsors for the 4th of July Celebration
Board of Mayor and Aldermen Meeting
Date: January 12, 2010, Time 6:30 p.m.-following Beer Board Meeting
Nolensville Recreation Center
Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder. Staff present: Counsel
Robert Notestine, and Recorder Cindy Lancaster. There were 15 citizens present.
Nolensville Planning Commission, Alderman Alexander seconded and these nominations were approved
unanimously.
Respectfully submitted, Approved,
Town Recorder Mayor