Bids, RFPs, & RFQs

ADVERTISEMENT FOR BIDS
Notice to Contractors of Construction Bids

 Sealed Bids will be received by the Town of Nolensville, at 7218 Nolensville Road, Nolensville, TN 37135 until 2:00 PM CDT, on Friday, April 26^th, 2024 and opened publicly at Nolensville Town Hall, 7218 Nolensville Road, Nolensville, TN 37135 at 2:00 PM CDT, April 26^th, 2024. The reading of the bids will begin at 2:00 PM CDT.

The intersection improvements at Nolensville Road and Sunset Road involves the widening of existing Nolensville Road on the northern leg of the intersection to provide a southbound right turn lane onto Sunset Road. The project includes grading, asphalt pavement, drainage modifications, signing, pavement markings, and traffic control. All work is to take place within the existing right-of-way and the project length is approximately 0.067 miles long.

PROPOSAL CONTRACTS WILL BE ISSUED UNTIL THE TIME SET FOR OPENING BIDS
A Prime Contractor must prequalify with the Department of Transportation in accordance with Section 54-5-117 of the “Tennessee Code Annotated” and Tennessee Department of Transportation Rule 1680-5- 3 prequalification of contractors before biddable proposals will be furnished. This project is fully funded by the Town of Nolensville and has no State or Federal funds.

The Town of Nolensville will not execute any contracts or approve subcontracts with contractors that are domestic or foreign Corporations, Limited Liability Companies, Limited Partnerships, or Limited Liability Partnerships, who are not in good standing with the Town (i.e. have a valid Certificate of Existence/Authorization). If a Bidder is not in good standing with the Town (i.e. have a valid Certificate of Existence/Authorization) on or before twenty-one (21) days after Proposals are opened then the Bidder will be considered non-responsive and their Proposal will be rejected.

The Town of Nolensville hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the basis of age, race, color, religion, national origin, sex, or disability in consideration for an award.

The Town of Nolensville is an equal opportunity affirmative action employer, drug-free with policies of non-discrimination on the basis of race, sex, religion, color, national or ethnic origin, age, disability, or military service. The Town of Nolensville telephone number is 615-776-3633.

THE RIGHT TO REJECT ANY AND ALL BIDS IS RESERVED.

Bidding documents and information may be downloaded at the following link:  Sunset Road Construction Bids
Plans may be downloaded at the following link:  Sunset Road Approved Plans

REQUEST FOR QUALIFICATIONS (RFQ)
Municipal Engineering Services

NOTICE IS HEREBY GIVEN that the Town of Nolensville is soliciting responses from individuals/firms with professional qualifications and experience in providing municipal engineering services in the interim beginning tentatively in July 2024 and continuing until such time as a full-time Town Engineer is hired by the Town after which time the level of municipal engineering support services will be reevaluated and adjusted accordingly.

DEADLINE FOR SUBMITTALS IS MONDAY, MAY 6, 2024 AT 12:00 PM (Central Time). A complete RFQ is available on the Town’s website: www.nolensvilletn.gov. All submittals should be mailed to Nolensville Town Hall, 7218 Nolensville Road, Nolensville, Tennessee, 37135. The envelope containing the Statement of Qualifications must be sealed and addressed to Montique Luster, Town Recorder, and plainly marked "Statement of Qualifications – Municipal Engineering Services”.

Statements of Qualification that do not adhere to these submittal requirements will be considered non-responsive. Submittals received after the deadline will not be accepted. Faxed or emailed proposals will not be accepted. The Town of Nolensville shall reserve the right to reject any and all Statements of Qualifications if said body deems it necessary and in the best interest of the citizens of Nolensville, Tennessee. Questions regarding the RFQ should be directed to Victor Lay, Town Manager at vlay@nolensvilletn.gov. 

A complete RFQ is available by clicking the following link: Municipal Engineering Services    

REQUEST FOR QUALIFICATIONS (RFQ)
Grant Writing and Administration Services

NOTICE IS HEREBY GIVEN that the Town of Nolensville is seeking qualified individual(s) or firm (Consultants) to provide on-call grant writing and administration consulting services.

DEADLINE FOR SUBMITTALS IS FRIDAY, MAY 3, 2024 AT 12:00 PM (Central Time). All submittals should be mailed to Nolensville Town Hall, 7218 Nolensville Road, Nolensville, Tennessee, 37135. The envelope containing the Statement of Qualifications must be sealed and addressed to Montique Luster, Town Recorder, and plainly marked "Statement of Qualifications – Grant Writing and Administration Services”.

Statements of Qualification that do not adhere to these submittal requirements will be considered non-responsive. Submittals received after the deadline will not be accepted. Faxed or emailed proposals will not be accepted. The Town of Nolensville shall reserve the right to reject any and all Statements of Qualifications if said body deems it necessary and in the best interest of the citizens of Nolensville, Tennessee. Questions regarding the RFQ should be directed to Chuck Downham, Assistant Town Manager at cdownham@nolensvilletn.gov.       

A complete RFQ is available by clicking the following link: Grant Writing and Administration Services                                                                                                

                                                                  REQUEST FOR QUALIFICATIONS (RFQ)
                                                                   Public Works Building Addition Design

NOTICE IS HEREBY GIVEN that the Town of Nolensville is seeking statements of qualification for design services for the current Public Works shop located at 2320 Newsom Lane. The project will involve the schematics design for a lean-to addition to be built on the southwest side of the existing structure.

DEADLINE FOR SUBMITTALS IS WEDNESDAY, MAY 1, 2024 AT 3:00 PM (Central Time). All submittals should be mailed to Nolensville Town Hall, 7218 Nolensville Road, Nolensville, Tennessee, 37135. The envelope containing the Statement of Qualifications must be sealed and addressed to Montique Luster, Town Recorder, and plainly marked "Statement of Qualifications – Public Works Building Addition”.

Statements of Qualification that do not adhere to these submittal requirements will be considered non-responsive. Submittals received after the deadline will not be accepted. Faxed or emailed proposals will not be accepted. The Town of Nolensville shall reserve the right to reject any and all Statements of Qualifications if said body deems it necessary and in the best interest of the citizens of Nolensville, Tennessee. Questions regarding the RFQ should be directed to Kyle Billingsley, Public Works Director at kbillingsley@nolensvilletn.gov.

A complete RFQ is available by clicking the following link: Public Works Building Addition

                                                                 REQUEST FOR QUALIFICATIONS (RFQ)
                                                                  Alternative Design Review Services

NOTICE IS HEREBY GIVEN that the Town of Nolensville is seeking a Statement of Qualifications from professional, qualified architectural design firms or individuals to provide Alternative Design Review Services to determine compliance of submitted development plans with the March 2023 Zoning Ordnance and Appendix C (Site Plan Review), Section 1.4.0(C)(38) of the Zoning Code, and Appendix E (Design Review Manual), or as such Zoning Ordinance and design standards are updated by the Board of Commissioners.

DEADLINE FOR SUBMITTALS IS FRIDAY, APRIL 19, 2024 AT 3:00 PM (Central Time). All submittals should be mailed to Nolensville Town Hall, 7218 Nolensville Road, Nolensville, Tennessee, 37135. The envelope containing the Statement of Qualifications must be sealed and addressed to Brent Schultz, Planning Director, and plainly marked "Statement of Qualifications – Alternative Design Review Services”.

Statements of Qualification that do not adhere to these submittal requirements will be considered non-responsive. Submittals received after the deadline will not be accepted. Faxed or emailed proposals will not be accepted. The Town of Nolensville shall reserve the right to reject any and all Statements of Qualifications if said body deems it necessary and in the best interest of the citizens of Nolensville, Tennessee. Questions regarding the RFQ should be directed to Brent Schultz via email at bschultz@nolensvilletn.gov.

A complete RFQ is available by clicking the following link: Alternative Design Review Services

ADVERTISEMENT FOR BIDS

The Town of Nolensville is accepting sealed bids for 2023 Roadway Repairs – consisting of undercutting, base failure repair, cold planing, asphalt surfacing, striping, and infrared repair.  Bids are due in before 2:00 PM. on Thursday, September 14, 2023 and will be opened promptly afterwards.

Bids must be mailed or hand delivered in a sealed envelope to:

Don Swartz, P.E.
Town of Nolensville
7218 Nolensville Rd
Nolensville, TN  37135.

Each envelope must be plainly marked with: “2023 Roadway Repairs”, Name of Bidder, Bidder's Address, Bidder's Tennessee License Number, Bidder's License Expiration Date, Subcontractors Name, Subcontractors TN Contractors License Number, and Subcontractors License Expiration Date.

Bidders must submit a copy of a current contractor’s license and business license, copies of liability and worker’s compensation insurance with the bid.  Bidders must be an Equal Opportunity Employer.

Winning Bidder will be notified once Bids are tabulated and checked.

* If bid exceeds available funds, the Town of Nolensville reserves the right to reduce the quantities to fit available funds.  All items shall be bid with the understanding that the quantity for any item may be increased, decreased, or deleted at the direction of the engineer or the Town of Nolensville.  It is the intent to complete all work listed, but work can be eliminated or added by the engineer or the Town of Nolensville to fit available funds.

Plans, Specifications, and Contract Documents may be examined at the following locations beginning on Monday, August 28, 2023:

1. Town of Nolensville
2. Collier Engineering Company, Inc.
3. Dodge Data
4. Builder's Exchange of TN
5. Tennessee Road Builders

Plans, Specifications and Contract Documents may be obtained from Collier Engineering Company, Inc., 2949 Nolensville Pike, Nashville, TN  37211, (615) 331-1441 upon receipt of a $100.00 non-refundable deposit (NO CASH)

The Town of Nolensville, Tennessee reserves the right to reject any or all bids.

Don Swartz, P.E.
Town Engineer
Town of Nolensville

REQUEST FOR PROPOSAL (RFP)
Banking Services

NOTICE IS HEREBY GIVEN that The Town of Nolensville is seeking written proposals from qualified banking institutions with a full-service branch bank to submit proposals to provide depository and banking services to the Town for a three-year period beginning with the date of the award and extending through June 30, 2027. Proposals may only be submitted by banking institutions with either a federal or State of Tennessee bank charter.

DEADLINE FOR PROPOSALS is FRIDAY, SEPTEMBER 8, 2023 at 2:00 PM (Central Time). All proposals should be mailed to Montique Luster, Town Recorder, Town Hall, 7218 Nolensville Road, Nolensville, Tennessee, 37135. The envelope containing the Written Proposals must be sealed and addressed to Montique Luster, Town Recorder, and plainly marked "Request for Proposal – Banking Services”. Proposals that do not adhere to these submittal requirements will be considered non-responsive. Proposals received after the deadline will not be accepted. Faxed or emailed statements will not be accepted.

The Town shall reserve the right to reject any and all Proposals if said body deems it necessary and in the best interest of the citizens of Nolensville, Tennessee. Questions regarding the RFP should be directed to Finance Director, Christina Merle, by email at cmerle@nolensvilletn.gov and finance@nolensvilletn.gov. A final addendum, if issued, will be available on the Town’s website on or before August 25, 2023, at 3:00 PM (Central Time).

A complete RFP can be found by clicking the following link: Nolensville Bank Service RFP.

To review answers to submitted questions, please click the following link: Answers to Depository and Banking Services RFP Questions    

REQUEST FOR QUALIFICATIONS (RFQ)
Park Design

NOTICE IS HEREBY GIVEN The Town of Nolensville is seeking a STATEMENT OF QUALIFICATIONS from professional landscape architecture and civil engineering service companies interested in performing conceptual and schematic planning, survey work and other engineering as needed for Recreational Park Design Service. All submittals should be mailed to Montique Luster, Town Hall, 7218 Nolensville Road, Nolensville, Tennessee, 37135.

DEADLINE FOR SUBMITTALS IS MONDAY, AUGUST 7, 2023 AT 2:00 PM (Central Time). The envelope containing the Statement of Qualifications must be sealed and addressed to Montique Luster, Town Recorder, and plainly marked " Statement of Qualifications – Recreational Park Design Services”. Statements of Qualification that do not adhere to these submittal requirements will be considered non-responsive. Submittals received after the deadline will not be accepted. Faxed or emailed proposals will not be accepted.

The Town of Nolensville shall reserve the right to reject any and all Statements of Qualifications if said body deems it necessary and in the best interest of the citizens of Nolensville, Tennessee. Questions regarding the RFQ should be directed to Victor Lay, Town Manager, via email at vlay@nolensvilletn.gov.

A complete RFQ can be found by clicking the following link: Park Design RFQ.                                                    

   REQUEST FOR QUALIFICATIONS (RFQ)
   Arc Urban Implementation 

REQUEST FOR QUALIFICATIONS (RFQ) The Town of Nolensville is seeking a STATEMENT OF QUALIFICATIONS from professional, qualified firms or individuals. NOTICE IS HEREBY GIVEN that the Town of Nolensville, Tennessee, will receive Statements of Qualifications from professional, qualified design firms to integrate the new Zoning Ordinance regulations and standards into Esri’s Arc Urban platform and provide adequate training for Planning Department staff for administration of the new Zoning Code.

DEADLINE FOR SUBMITTALS IS FRIDAY, JUNE 30,2023 AT 12:00 PM (Central Time). All electronically submissions should be sent to Samuel Luthi, Town Planner via email: sgluthi@nolensvilletn.gov. All mailed submissions should be addressed to Samuel Luthi, and plainly marked "Statement of Qualifications – Arc Urban.” Town of Nolensville, ATTN: Planning Department, 7218 Nolensville Rd, Nolensville, TN 37135. 

Submittals received after the deadline will not be accepted. Faxed proposals will not be accepted. The Town of Nolensville shall reserve the right to reject any and all Statements of Qualifications if said body deems it necessary and in the best interest of the citizens of Nolensville, Tennessee. Questions regarding the RFQ should be directed to Samuel Luthi, Town Planner, via email at sgluthi@nolensvilletn.gov.

To view the new Zoning Ordinance, please visit https://www.nolensvilletn.gov/departments/planning/zoning_ordinance_update__tpudc.php.

For more information, please follow the link: RFQ Arc Urban Implementation                                                                                

REQUEST FOR PROPOSAL (RFP)
 Special Inspection and Material Testing Services for Fire Station #1

Request for Proposal (RFP) YOU ARE INVITED TO SUBMIT A WRITTEN PROPOSAL FOR: special inspection and material testing services for the construction of the Nolensville Fire Station #1 in Nolensville, Tennessee. NOTICE IS HEREBY GIVEN that the Town of Nolensville, Tennessee, will receive written proposals from qualified companies for special inspection and material testing services for the construction of the Nolensville Fire Station #1. All written proposals should be mailed to Montique Luster, Town Recorder, Town Hall, 7218 Nolensville Road, Nolensville, Tennessee, 37135.

DEADLINE FOR PROPOSALS is FRIDAY, May 26, 2023, at 2:00 PM (Central Time). The envelope containing the Written Proposals must be sealed and addressed to Montique Luster, Town Recorder, and plainly marked "Town of Nolensville Fire Station #1 Special Inspections and Material Testing Services RFP”.

Proposals that do not adhere to these proposal requirements will be considered non-responsive. Proposals received after the deadline will not be accepted. Faxed or emailed proposals will not be accepted.

The Town of Nolensville shall reserve the right to reject any and all Written Proposals if said body deems it necessary and in the best interest of the citizens of Nolensville, Tennessee. Questions regarding the RFP should be directed to Assistant Fire Chief Matthew Lupo via email at mlupo@nolensvilletn.gov. No answers will be given over the phone. 

For more information, please follow the link: RFP Special Inspection and Material Testing Services Fire Station 1