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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: September 7, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 7:01 p.m. Board members present: Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder. Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Planner Sarah Sitterle, and Recorder Kali Mogul. There were 49 citizens present.
Alderman Larry Felts said the prayer and led the Pledge of Allegiance.
There were no citizen comments.
Mayor Alexander moved to approve the minutes from the Board meeting of July 6, 2017, seconded by Alderman Tommy Dugger. The motion passed unanimously.
Alderman Dugger made a motion to approve the Treasurer’s report through June, 2017, seconded by Alderman Larry Felts. When the vote was taken, the approval passed unanimously.
Mayor Alexander made a motion to approve the Treasurer’s report through July, 2017. Alderman Brian Snyder seconded the motion. After a brief discussion about interest rates and considering a bid for other banking institutions, the motion passed unanimously.
Mayor Alexander introduced the “Be Nice” campaign. Alderman Patrick welcomed Ms. Paula Waits, principal of Nolensville Elementary School, Mr. Drew Perry assistant principal at Mill Creek Elementary School, Mr. Cameron Gish, assistant principal at Mill Creek Middle School, and Dr. Bill Harlin principal of Nolensville High School and read the “Be Nice” Proclamation for the month of September. Photos of the Board members were taken with the school representatives and “Be Nice” student ambassadors to commemorate the event.
Alderman Snyder introduced Constitution Week and welcomed the local representatives of Daughters of the American Revolution (DAR). Alderman Snyder read a proclamation designating September 17 – 23 Constitution Week in Nolensville. Photos were taken with the members of the DAR, who presented the Board officials with a framed portrait of President George Washington.
Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. Submittals considered at the August Planning Commission meeting were:
* Darsey preliminary plat/final PUD plan, approved
* Alton Maxwell preliminary plat, approved
* Summerlyn revised trail site plan, approved
* Asher Phase 1 final plat, approved
* Annexation and plan of service for David Evans property, approved and recommended to the BOMA
Town Engineer Don Swartz provided updates on the following:
* Regarding agenda item #12, the second reading of Ordinance 17-09, an ordinance amending Title 15 of the Town of Nolensville’s Municipal Code pertaining to speed limits on Nolensville Road: Public Works has the new speed limit signs in-house, should the Board vote to approve the change. Swartz is trying to coordinate the installation of new speed signs with TDOT removal of the passing lanes on Nolensville Road.
* A written status update of Sunset Road improvements was distributed to the Board before the meeting and reviewed. Traffic control and modifications to the signalization at Sunset Road and Nolensville Road will be worked through by staff. Right-of-way negotiations and acquisitions are ongoing.
* Construction on the Small Town Connections greenway is still underway. The bridge will arrive and be installed the week of September 18th. The parking lot will be completed once the bridge is in place.
* The Creekside Safe Route to School status has not changed, but a notice to proceed with construction is expected soon. Bid documents will be prepared immediately thereafter. The Stonebrook Safe Route to School plans have been resubmitted and is awaiting final approval. Both projects have been issued extensions by TDOT.
There was some additional discussion about adding yellow reflective tape so that all stop lights in the Town will match. Swartz indicated the Public Works department would install the tape. Restriping of Sunset and various other roads in Town should begin in two or three weeks. Public Works director Bryan Howell is attempting to negotiate with the County to apply hot mix to pot holes on Sunset prior to striping. Regarding Sunset Road, no response has been received from the Benington HOA attorney on right-of-way.
On behalf of the Nolensville Volunteer Fire Department, Chief Keith Rosenberry reported statistics for July and August. The Department will soon retire a 1983 brush truck.
Police Chief Troy Huffines gave management reports for July and August. Additional GHSO grant money has been awarded to Nolensville to be put to good use. There was a bit of discussion on the speed data collection tools and the procedure for implementing the new speed limit on Nolensville Road.
Mr. Kyle Billingsley presented a report for the Public Works Department. He addressed the striping on Sunset and Maxwell Lane, which will be performed by C&D Safety.
There was no report for the Historic Commission.
On behalf of the Town Events Committee, Alderman Snyder mentioned the Veteran’s Day breakfast and parade scheduled for November 11th. The breakfast will be at 8:00 a.m. at Providence Baptist Church, and the parade will begin at 10:00 a.m.
Ms. Jana Truman represented the Trees and Trails Committee. The Committee has assessed the tree plan along the new trail.
Mayor Alexander moved to approve the consent agenda as presented, including Resolution 17-16, a resolution to declare certain property of the Town of Nolensville surplus and provide the authority to the mayor to dispose of or sell surplus inventory and Resolution 17-17, a resolution to enter into an agreement with National Joint Powers Alliance, a service cooperative for purchasing. Alderman Dugger seconded the motion. Upon a vote, the approval of the consent agenda passed unanimously.
At 7:41 p.m. Mayor Alexander opened a public hearing on Resolution 17-20, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced as Map 58, Parcel 05200 and a portion of adjacent roadway at the request of the property owner. Mayor Alexander mentioned this parcel lies just to the east of the Parman Henry parcel that was recently annexed.
Mr. Brad Russell of Rocky Fork Road questioned the annexation due to the condition of York Road, which he said has no striping but plenty of pot holes. Administrator McLawhon mentioned the new draft of the comprehensive plan which takes a slightly different approach to annexations.
Alderman Dugger and Alderman Patrick both said they prefer developers to seek approval through the Town rather than through the County. Mayor Alexander said he feels the annexation of this parcel would be premature since there is only one way to access the property and no sewer connection is available.
Mr. Dodson Waller, of 2690 York Road mentioned that if the property is developed, he would like to have access to sewer.
Mr. John Riddle of York Road asked for clarification on the annexation and how much of York Road would be included.
Mr. David Evans, the owner of the property in question who lives in Birmingham, Alabama, requested clarification on the portion of York Road being annexed. He also asked about the closest access to sewer.
Mayor Alexander closed the public hearing at 8:00 p.m.
Next, Mayor Alexander then made a motion to approve on second reading Ordinance 17-09, an ordinance amending Title 15 of the Town of Nolensville’s Municipal Code pertaining to the speed limit on Nolensville Road, seconded by Alderman Patrick. Alderman Dugger suggested some signage indicating a “New Speed” limit. When the vote was taken, the approval was unanimous.
Mayor Alexander moved to approve Resolution 17-18, a resolution calling for a special census of the population of the Town of Nolensville, Tennessee. Alderman Snyder seconded the motion, which passed unanimously. There was some discussion of potential vendors to conduct the special census work.
Mayor Alexander made a motion to defer Resolution 17-19, a resolution to enter into an agreement with South Central Tennessee Development District to conduct a special census in the Town of Nolensville, seconded by Alderman Patrick. There was some discussion on the vague nature of the contract with South Central Tennessee Development District. The motion to defer passed unanimously.
Alderman Patrick spoke briefly with the boy scouts in the audience. He also mentioned a campaign to collect school supplies for those affected by Hurricane Harvey through September 9th at the Williamson County Ag Expo site.
Alderman Felts mentioned that the Lions Club pancake breakfast scheduled for September 16th had been cancelled due to a conflict with other events. Alderman Snyder pointed out friends Eric and Charity in the audience who are making a movie about Nolensville.
There were 30 new residential building permits issued in July, and 38 issued in August. The total number of new dwelling permits filed in fiscal year 2016 - 2017 was 293. For the 2017 – 2018 fiscal year there have been 68 new dwelling permits issued.
The Mayor adjourned the meeting at 8:29 p.m.