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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: August 2nd, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 7:00 p.m. Board members present: Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder. Staff present: Administrator Ken McLawhon, Engineer Swartz, Town Planner Sarah Sitterle, Counsel Robert Notestine, and Recorder Kali Mogul. There were 47 citizens present.
Alderman Dugger said the prayer and led the Pledge of Allegiance.
There were no citizen comments.
Mayor Alexander then moved to approve the minutes from the Board meeting of July 5th, 2018, seconded by Alderman Dugger. The motion passed unanimously.
Alderman Dugger made a motion to approve the minutes from the Beer Board meeting of July 5th, 2018, seconded by Alderman Felts. Upon a vote, the approval passed unanimously.
Mayor Alexander made a motion to approve the Treasurer’s report through June, 2018, seconded by Alderman Patrick. The motion passed unanimously.
Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.
At the July 10, 2018 Planning Commission meeting, action was taken on the following items:
* Final plats for Burkitt Commons Buildings A and F, approved
* Nolen Meade preliminary plat/final PUD plan revision, approved
* Final plat Benington II Section 2B, approved
* Final plat for Summerlyn Section 7, deferred
* Scales Amenity Center site plan revision, deferred
* Brentwood Baptist Church Nolensville campus site plan, approved
* Crossroads Veterinary Clinic site plan, approved
* Zoning Ordinance text amendment for Article 2.2.13 pertaining to auto/vehicle sales in the CR district, approved
Alderman Snyder requested additional details on the McCord Nolen project. There was a lengthy discussion about information flow between staff and the Board of Mayor and Aldermen. Alderman Snyder requested clarification on whether staff was asked not to respond to e-mails. Administrator McLawhon and Mayor Alexander both stated they have made no such request. Alderman Snyder requested more transparency and prompt responses when questions are asked. After additional debate, Administrator McLawhon committed to adding exhibits for all meetings onto the Town website for consistency.
Engineer Don Swartz announced that construction on the Safe Routes to School Creekside project will begin on August 13th. Advertising for the Safe Routes to School project on Stonebrook has been placed, and several bidders are expected. Swartz has discussed with Kevin Fortney of Williamson County Schools the possibility of installing the connector from Brittain Downs to the Sunset Schools campus as part of their upcoming auditorium addition, with reimbursement from the Town. Mr. Fortney has agreed to this solution. Sunset Road is under construction. Alderman Dugger asked about whether the school system was going to reimburse the Town for the Sunset Road turn lane in front of Sunset School. There was some discussion about how to collect this cost. Alderman Dugger suggested that someone needs to reach out to the School Board in an effort to collect the money they committed in lieu of the construction of a turn lane. Dugger also asked for an update on Rocky Fork Road. Williamson County agreed to do complete the road work since they can do it at cost. However, representatives recently informed the Town that they are backed up with work in the County until June, 2019. To get it done sooner, the project could be put out to bid. Engineer Swartz stated he requested Collier Engineering to provide a quote. The repair, repaving and restriping of Rocky Fork Road was budgeted for the current fiscal year. Alderman Dugger also commented that Old Clovercroft Road was repaired two years ago but is in very bad shape. Public Works Director Bryan Howell said that it has been repaired twice. There was a water leak that was not fixed promptly.
Fire Chief Brian Moat delivered his monthly report for the Nolensville Volunteer Fire Department. Moat is still working with the Water Board to come up with a plan for fire hydrant maintenance. Volunteers are increasing—50% of the last recruitment class was in Nolensville. The NVFD has renewed the administrative captain position for the new fiscal year, but Captain Joaquin is moving to a training position with the County. The position will need to be filled.
Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals. Judge Petersen has decided to go back to holding two traffic court dates per month. Parker provided details on two serious incidents in Town. The department has had a college intern for the past couple of months, and he has been working on a project that will culminate with clearing out the evidence room. Detective Gillman has been handling bilingual duties interviewing witnesses, working “on loan” with other local departments and also with the ATF Task Force. Alderman Snyder congratulated Chief Parker for his 40-year anniversary in law enforcement.
Public Works Director Bryan Howell presented his monthly report. 53 sections of sidewalk have been replaced and four ADA ramps have been repaired. Mayor Alexander expressed his appreciation to the Public Works Department for their efforts—despite having a disabled tractor—to get the right-of-ways on Nolensville Road cut, even though it is a State road.
Ms. Betty Friedlander reported on the Historic Zoning Commission meeting from July 26, when the McCord Nolen development was considered. Certain architectural items needed to be reconciled. The Commission voted to approve the application for Certificate of Appropriateness with several conditions.
On behalf of the Town Events Committee, Alderman Snyder said the Committee will move the North Pole Experience to the old school with an entirely new set-up. He also read a letter of commendation for Mr. Frank Baird, professor at MTSU, who has partnered with the Town on the Star Spangled Celebration for several years. He is using the event as part of his curriculum, with students earning credits in event safety at the university. Photos of the Board with Mr. Baird were taken to memorialize the event.
Ms. Kelley Crummitt reported for the Trees and Trails Committee. There has been interest in volunteering with the Committee. They would like to institute a quarterly trail map update. There have been questions about why there is no crosswalk from Sherwood Green to Nolensville Elementary. Ms. Crummitt has opened dialogue with the school PTO about obtaining some property for a path on the school lot so that a crosswalk and flashing light might be installed.
Next, Mayor Alexander introduced Resolution 18-19, a resolution accepting a donation to the Nolensville Police Department from local Girl Scout Troop #1785 of Nolensville, Tennessee. Chief Parker invited the Girl Scouts to join him at the lectern. As part of a service project, the troop painted the department and provided flooring, furniture, and décor. The members of the troop introduced themselves. Photos of the troop members and leader were taken with the Board of Mayor and Aldermen and Chief Parker to commemorate the event.
Mayor Alexander then delivered the first reading of Ordinance 18-10, an ordinance to amend Article 2.2.13 of Zoning Ordinance #04-09 of the Town of Nolensville, Tennessee pertaining to the Commercial Regional (CR) District. The Mayor moved to approve on first reading Ordinance 18-10, seconded by Alderman Patrick. Alderman Dugger pointed out that auto sales are also permitted with conditions in the Commercial Services district and should be removed in that district. Counsel Notestine indicated that the ordinance could be amended on second reading. Alderman Felts said he felt that used tire sales should also be prohibited. When a vote was called, the approval passed unanimously.
Next the Mayor called the applicant representing Resolution 18-20, a resolution granting a certificate of compliance to Ashneha, LLC for a retail package liquor store at 7175 Nolensville Road in Nolensville for a period of two years. Mr. Jagdish Dadlani of Ashneha, LLC and his attorney Ginna Winfree represented the agenda item. Mr. Dadlani has negotiated a purchase of the existing R&B Liquors and is seeking approval of the certificate of compliance from the Town. Mr. Dadlani, who resides in Franklin, expressed appreciation to the Board for hearing the request. The Board members discussed his ownership and operation experience in the industry, references and background check. Mayor Alexander moved to approve Resolution 18-20, seconded by Alderman Patrick. The motion passed unanimously.
The Mayor then called the applicants representing Resolution 18-21, a resolution granting a certificate of compliance to Bourbon Brothers, LLC d/b/a Barrels & Brews for a retail package liquor store at 200 Burkitt Commons Avenue in Nolensville for a period of two years. Attorney Rob Pinson, Justin Wilson, of Spring Hill, James Davenport, of Mt. Juliet, Vrushank Surati of Franklin, Hemel Surati of Gallatin, and Patrick Poling of Nolensville represented the agenda item. Counsel Pinson gave a background on the LLC and the plans for their store in the new development in Town. The applicants handed out graphic renderings of the store’s interior. Mr. Wilson and Mr. Davenport will be managing and operating the store. They offered plans for building clientele and opportunities like tastings and education for the public. The Suratis own Carothers Wine and Spirits. Mr. Pinson mentioned that the LLC will be updated to include all eight members. There was a lengthy discussion about staffing, training, references and criminal histories. Specific conversation included consideration of individuals with some criminal convictions. Mayor Alexander and Alderman Patrick stressed the Board has a duty to ensure that the ownership of a retail package liquor store is in good standing with the law and has learned from past mistakes. Attorney Pinson stated that their law firm has worked with some members of the group for many years. As a housekeeping note, Alderman Patrick commented that the application form itself should be revised so that references are not associated with the LLCs. Counsel Notestine clarified that the LLC filed the application with the TABC on April 12th to qualify for ABC approval prior to the moratorium. Mr. Pinson confirmed that they have written communication from the TABC on the filing.
With that Mayor Alexander moved to approve Resolution 18-21, seconded by Alderman Patrick. Alderman Patrick mentioned that signage must be approved by the Town. When the vote was taken, the approval passed unanimously.
Then, the Mayor introduced Resolution 18-22, a resolution revising the contract with Jarrett Builders, Incorporated, as amended, for construction of a portion of the Sunset Road improvement project. Engineer Swartz explained this amendment will bring the contract back to the original design of the bridge on Sunset Road, which was removed from the original agreement. After a cost analysis and detailed review of the variables with a standalone bridge. Mr. Scott Niesen, of Ragan-Smith Associates confirmed that the unknowns could actually result in a longer construction period and cost the Town an additional amount. After a short discussion, the Mayor made a motion to approve Resolution 18-22. Alderman Snyder seconded the motion, which passed unanimously.
The mayor made a motion to approve Resolution 18-23, a resolution to approve the use of funds for acquisition of right-of-way associated with the Sunset Road improvement project. Alderman Patrick seconded the motion. There was a typo on the amount listed on the resolution, so Mayor Alexander moved to amend section 2 of the resolution to correct the offer amount to $13,002.00, seconded by Alderman Patrick. The motion, as amended, passed unanimously.
There were 32 residential dwelling permits issued in July. The Mayor adjourned the meeting at 9:15 p.m.