Posts From July, 2019

2019-07 BOMA meeting minutes 

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: July 11, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:05 p.m.  Board members present:  Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, and Larry Felts.  Staff present: Town Engineer Don Swartz, Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul.  There were 68 citizens present.

Alderman Larry Felts led the prayer and pledge.  Mayor Alexander spoke about his process for filling the alderman seat vacated by Jason Patrick.  He noted there are many competent, capable people in Nolensville, but he determined that Wendy Cook-Mucci would be the most qualified person to fill the seat, and she agreed to take on the role.  He read a bio on Ms. Cook-Mucci and nominated her for Alderman of the Town of Nolensville.  Alderman Felts seconded the motion.  Alderman Adams said he would abstain from voting since he was unaware of Ms. Cook-Mucci and felt that Russell Gill should have been the pick to fill the role.  Alderman Dugger noted that Mayor Alexander’s last appointment of Jason Patrick was a solid appointment.  The vote to confirm Alderman Cook-Mucci was 3 – 0, with Alderman Adams’ abstention.

Alderman Cook-Mucci was sworn in, and photos were taken to commemorate the event.

Next, Mr. Joe Cosentini, Management Consultant with MTAS, presented profile details for the Town Administrator role and an overview of the process for selecting candidates.  The qualifications and timeline for recruitment were presented.  Comments and questions from the Board included the length of time for the process, communication with the public, setting up a citizen advisory committee, and rolling the public information officer duties into the administrator position.  Counsel Notestine suggested the possibility of holding a special meeting to approve the qualifications and profile.

Ms. Michelle Horswill-Johnston of 7044 Nolen Park Circle said she would like to know more about the Southwalk development but yielded her time to Ms. Joan Lawler.

Mr. Jared Rossin of 910 Whittmore Drive expressed concerns over items the Whittmore residents believe are incomplete.

Ms. Tera Brock of 806 Stonebrook Boulevard spoke on behalf of her Stonebrook neighbors about the noise disturbance caused by Wheeler’s Raid Distillery.

Mr. Gregory Hibbard of 3121 Ballenger Drive said he would like to join the search committee to find a Town Administrator.

Ms. Joyce Powers of 1023 Bitticks Creek said she would like to know more about the Southwalk development and yielded her time to Ms. Joan Lawler.

Ms. Lisa Garramone of 3144 Bradfield Drive expressed deep concern about the ponds and deficiencies in Summerlyn and dangerous intersections.

Ms. Christa Tidwell of 428 Larkhill Lane commented about safety, roads, speed limits, oversight and progress.

Ms. Heather Bates of 1916 Pomegranate Place requested an item be placed on the next BOMA agenda regarding roads.  The intersection at York and Nolensville Road, the Major Thoroughfare Plan, the Bypass, and Sunset Road were mentioned.

Mr. Doug Neal of 9712 Clovercroft Road commented about the intersection at York and Nolensville Road and the death of Ms. Nikki Walden at the intersection.  Mr. Walden showed pictures of Ms. Walden.  Mr. Neal asked for at least a four-way stop at the intersection.

Ms. Caitlin Luszczek of 6037 Christmas Drive spoke about her concern over roads and the need for correction at Nolensville and York Road.

Mr. Mike Luszczek of 6037 Christmas Drive said responsiveness from staff is lacking.

Mr. Robert Hatcher of 1010 Austin Court spoke about the dangerous intersection at York and Nolensville Road.

Ms. Kelley Crummitt of 400 Ramblewood Lane asked that the Board consider a referendum for Southwalk.  She suggested a roundabout instead of a traffic light or four-way stop at Nolensville and York Road.

Ms. Joan Lawler of 1540 Pumpkin Ridge Court used her time and time from other citizens to present some research information on Southwalk and similar developments.  Details about sales tax, population, traffic, and accessibility of various mixed-use developments concerned her.  She compared and contrasted Avalon in Georgia and Santana Row in San Jose, California.

Mr. Jim Lawler of 1540 Pumpkin Ridge Court commented on the amount of sales that would be required to generate the tax revenue promised by the developer.  Mr. Lawler also pointed out the steep rent that would need to be charged to achieve the return.

Following citizen’s comments, Alderman Felts moved to approve the minutes from the Board meeting of June 6th, 2019, seconded by Alderman Dugger.  Alderman Cook-Mucci recused herself.  The minutes were approved by a vote of 4 – 0. 

Alderman Felts made a motion to approve the Treasurer’s report from May of 2019, seconded by Alderman Adams.  Upon a vote, the report was approved unanimously.

COMMITTEE REPORTS:

Ms. Kelley Crummitt with the Trees and Trails Committee requested to report out of order.  Ms. Crummitt distributed a map illustrating the local trails with proposed names for them.  Trees and Trails will hold the second annual Lantern Parade on November 2nd as a fundraiser to purchase mile markers for the trails.  The estimate for each mile marker is about $270.00.  They would be placed every quarter mile, so every mile will cost just over $1,000.  The committee is focusing on the trail in the center of the map tentatively named “Nolen” to be the first trail marked.

Mayor Alexander noted that Town Planner Sarah Sitterle has resigned from her position—she will be moving out of town prior to the next BOMA meeting.  Sitterle reported on behalf of the Planning Department and Planning Commission. 

At the June 11th Planning Commission meeting, action was taken on the following items:
* Southwalk Concept Plan and Rezoning, approved
* Telfair Amenities Area Site Plan, approved
* Brittain Downs East Preliminary Plat and Final PUD plan, approved
* Plan of service for the annexation of the McGowan property, approved
* Plan of service for the annexation of the Williams property, approved

At the July 9th Planning Commission meeting, action was taken on the following items:

* Public Hearing for Land Use Amendment of 7364 Nolensville Road
* Maxwell Acres Sketch Plan, reviewed but no action required
* Dylan Woods Monument Sign Site Plan, approved
* Alton Cove Final Plat, approved
* Dylan Woods Final Plat, approved
* 7305 Nolensville Road Site Plan, approved
* Land Use Plan Amendment of 7364 Nolensville Road, disapproved
* Whittmore PUD Amendment for Street Tree Relocation and Trail Segment Removal, deferred

A public workshop pertaining to the Zoning Ordinance update is scheduled for Tuesday, July 16th at 6:00 p.m.

The Sunset Road improvement project is on schedule.  The road is anticipated to open October or November.  A lane swap will happen soon so that work can begin on the south side.  The Rocky Fork Road rehabilitation has been completed except for the permanent striping.  Core sampling has been completed, and Collier Engineering is working on the report.  Once that report is in-hand, the Board can consider future road work on Kidd, Clovercroft, York, and Sam Donald Roads with a better idea of the scope.  Regarding the intersection at Nolensville at Williams/York Road, TDOT decided the intersection does not meet their criteria for funding the signalization.  The Region III/Spot Safety Traffic Engineer has indicated they do not object to the signal but are out of money.  Some options are for the Town to fund the signalization, round-about or four way stop.  The accident history does satisfy the warrant for the signalization.  Even though the State will not participate in the funding, the Town can rely on the study performed by T-Square Engineering to improve the intersection.  There was some discussion about installing a round-about, a flashing beacon, or even a four-way stop.  A round-about would require TDOT participation and permitting.  There was additional discussion about a permanent speed limit sign.

There was some discussion about the MPO and possible funding for roads like Clovercroft and Rocky Fork Road, how the traffic counts are measured.  The Bypass was discussed.  Alderman Adams inquired about why no Nolensville Roads are on the MPO list for funding.  Alderman Adams was designated as the MPO representative for Nolensville.

Assistant Chief of the Fire Department Troy presented the monthly report for calls in June.  327 total calls year to date were in the Town of Nolensville.  He reported the stipend program started the previous meeting. 

Police Chief Roddy Parker presented his monthly report, detailing criminal activity, stop data and crash totals.  He reviewed the hours worked by officers and detective, detailed training hours, and noted hours served by the reserve officers.  Parker thanked his team for working the Star-Spangled Celebration.  He reminded citizens to lock their cars and close their garages at night.  A citizens-police academy for kids will take place next week at the Historic School.   

Mr. Kyle Billingsley reported for the Public Works department detailing hours worked, projects and expenses.  Department members worked between 17 and 20 hours on the day of the Star-Spangled Celebration.  Outstanding projects are crosswalk installation in Bent Creek and storm drain cleanout.  Four contractors have been contacted about staining bridges at the trail head.  The sign replacement program is underway.  All traffic signs are being brought up to the minimum standards.  Billingsley mentioned that Nolensville Road is a state road, so TDOT is responsible for mowing the rights-of-way.  If the Town accepts the responsibility of mowing the ROW, the Town would also take on the responsibility for snow and trash removal.  Billingsley is investigating the possibility of negotiating reimbursement for mowing the ROW.  There was a brief discussion about the potholes on Johnson Industrial and the funds for staining the pedestrian bridge.

There was no report for the Historic Zoning Commission.

Recorder Kali Mogul read an e-mailed report on behalf of the Town Events Committee.  The estimated attendance of the Star-Spangled Celebration was between 8,000 and 10,000 people.  The Committee thanked the Police Department and Public Works Department and they are looking forward to the Veteran’s Day breakfast and parade.

Next, Mayor Alexander moved to approve the consent agenda, which included (a) Resolution 19-11, a resolution to declare certain property of the Town of Nolensville surplus and provide the authority to the mayor to dispose of said surplus items; (b) Resolution 19-12, a resolution to release The Jones Company of Tennessee, LLC from maintenance bonding for roads and public improvements within Whitney Park, Phase 2; (c) Resolution 19-13, a resolution to release SAF Properties, LLC from maintenance bonding for roads and public improvements within Brittain Downs Phase 4, Section 2; and (d) Resolution 19-14, a resolution accepting a cash donation to the Nolensville Police Department from Farm Bureau Insurance. Alderman Dugger seconded.  When a vote was called, the motion passed unanimously.

At 9:24 p.m., Mayor Alexander opened a public hearing on Resolution 19-15, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced in the Williamson County Tax Maps as a portion of Map 58, Parcel 02900 at the request of the property owners.  With no comments, the public hearing was closed at 9:24 p.m.

At 9:25 p.m., Mayor Alexander opened a public hearing on Resolution 19-16, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced in the Williamson County Tax Maps as a portion of Map 57, Parcel 02001 and Map 57, Parcel 02002 and rights-of-way at the request of the property owners.  With no comments, the public hearing was closed at 9:25 p.m.

Developer Matthew Chilvers introduced the master concept P.U.D. plan for Southwalk.  He detailed commercial revenue and permitting fees that would be generated by the project.  There was a lengthy discussion about water runoff, water quality, lack of incorporated green space, the density and number of residential units included in the plan, amenities for the residences, traffic, and height of the buildings.  There was considerable debate about the impact on the Nolen Park neighborhood, connection, and the potential for an easement with Nolen Park.  Mr. Chilvers maintained that if the concept plan fails, the property backing up to Nolen Park will be developed as warehouses and other industrial uses.  The approval for Market Square was referenced several times.  There was also discussion about what happens to a parcel once it has been rezoned and whether a PUD plan could be abandoned.  There was additional deliberation about density and the proposed 9.6 dwelling units per acre.

After extensive conversation, Alderman Adams moved to approve Ordinance 19-10 to approve a P.U.D. concept plan known as Southwalk and rezone the property to Commercial Services with a P.U.D. overlay (CS/PUD).  Alderman Dugger seconded.  After additional dialogue, a roll call vote was taken.  The motion was approved by a vote of 4 – 1, with Mayor Alexander opposed. 

Mayor Alexander made a motion to approve Resolution 19-15, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced in the Williamson County Tax Maps as a portion of Map 58, Parcel 02900 at the request of the property owners.  Alderman Felts seconded, and the motion passed unanimously.

Mayor Alexander made a motion to approve Resolution 19-16, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced in the Williamson County Tax Maps as a portion of Map 57, Parcel 02001 and Map 57, Parcel 02002 and rights-of-way at the request of the property owners.  Alderman Cook-Mucci seconded, and the motion passed unanimously.

Mayor Alexander wished Sarah Sitterle well.  Alderman Adams mentioned he is hoping to relaunch the  Economic Development Committee.  Alderman Dugger welcomed Alderman Cook-Mucci to the Board.

The Mayor adjourned the meeting at 10:55 p.m.

Posted by Vivianne Conn Friday, July 12, 2019 9:11:00 AM