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Audio disc #3 was damaged due to a brief power surge/outage at the end of the BOMA meeting. Please refer to the video posted to the Town's Facebook page for record.
Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: June 6, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 7:03 p.m. Board members present: Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, Larry Felts, and Jason Patrick. Staff present: Town Engineer Don Swartz, Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul. There were 82 citizens present.
Alderman Jason Patrick led the prayer. Mayor Alexander mentioned observance of D-Day prior to the pledge of allegiance. Boy Scout Troop 298 led the pledge of allegiance.
Ms. Paulette Jackson of 804 Stonebrook Blvd. gave history on her complaints to the Police Department about noise. Her home backs up to Wheeler’s Raid Distillery.
Mr. Todd Jackson of 804 Stonebrook Blvd. spoke regarding the noise ordinance and is very upset about the volume coming from Wheeler’s Raid Distillery.
Mayor Alexander recognized Commissioner Beth Lothers and thanked her for attending the meeting.
Mr. Russell Gill of 1528 Pumpkin Ridge Court spoke in favor of protecting Creekside Drive and the Adams amendment to the budget. He also expressed concern about the newspaper article indicating devices had been destroyed by the former Town Administrator.
Mr. David Huffman of 8016 Warren Drive presented information collected in a survey at good4nolensville.com.
Miss Campbell Hatcher of 1010 Austin Court expressed concern about the noise ordinance and how it would affect the Nolensville Band.
Mr. Robert Hatcher of 1010 Austin Court commented on the need for a traffic light at Nolensville Road and York Road and pointed out the description of the Town Administrator position is listed in the Municipal Code.
Ms. Tera Brock of 806 Stonebrook Boulevard spoke about the loud music coming from Wheeler’s Raid Distillery.
Mr. Robert Verell of 1271 Creekside Drive called for information on the devices destroyed by the Town Administrator Ken McLawhon.
Ms. Caitlin Luszczek of 6037 Christmas Drive questioned why the Town Administrator position has not been posted. She referenced Mr. Huffman’s survey.
Mr. Bradley Field of 1712 Kirkpark Court is concerned about the opening of Kirkpark Court with the connection of the new Beazer PUD on Rocky Fork Road.
Ms. Rebecca Barnes of 810 Stonebrook Boulevard spoke in opposition to the noise ordinance on the agenda and in support of Wheeler’s Raid Distillery.
Ms. Elizabeth Sykes of 2029 Catalina Way represents Wheeler’s Raid. She said the noise ordinance is arbitrary and capricious.
Mr. Matthew Chilvers of 410 Whistler Cove spoke in opposition to the noise ordinance as a developer.
Mr. Bob Hayes of 2384 Rocky Fork Road spoke in favor of the Rocky Fork Road PUD by Beazer Homes but is opposed to the proposed deceleration lane.
Mr. Tyler Spaid of 1383 Creekside Drive spoke in favor of the Rocky Fork Road PUD with the cul-de-sac amendment.
Ms. Anne Devlin of 1404 Trumpet Lilly Place asked the Board to vote in favor of the Rocky Fork Road PUD with the cul-de-sac.
Mayor Alexander then moved to approve the minutes of the Board meeting of May 2nd, 2019, seconded by Alderman Dugger. Alderman Dugger acknowledged the citizen e-mail regarding the minutes but said they are summarized correctly in the minutes presented. Alderman Adams inquired about why the minutes can’t be changed to say what the citizen meant. Counsel Notestine said the audio CD is the verbatim record of the minutes. The hand-written minutes are a summary. The motion passed unanimously.
Mayor Alexander made a motion to approve the Treasurer’s report through April 2019, seconded by Alderman Patrick and approved unanimously.
Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.
At the May 14th Planning Commission meeting, action was taken on the following items:
* Cortner final plat, approved
* All God’s Children Site Plan amendment, deferred
* Southwalk Concept PUD Plan and rezoning, deferred
* Plan of service for the annexation of rights-of-way adjacent to Burkitt Village on Kidd Road and adjacent to Telfair on Sanford Road, approved
Town Engineer Don Swartz reported that the temporary signal on Sunset Road had been installed. The timing of the signal is still being tweaked to keep traffic from backing up on Nolensville Road. Collier Engineering expects to start the coring on Rocky Fork Road next week followed by the other roads on the list. Swartz confirmed that there will be 50 core samples cultivated from five roads: Kidd, Rocky Fork, Clovercroft, Sam Donald, and York Roads. Alderman Patrick confirmed a memo of understanding from the Town of Nolensville is being sent to Williamson County Schools about the connector from Brittain Downs to Sunset School.
Fire Chief Adam Spencer presented his monthly report for calls in May. He clarified the amount from the Town to the NVFD is about $178,000.00. He detailed the number and types of calls for the month and provided a breakdown of number of hours for the volunteer firefighters. Primary needs are having someone on staff full-time 24 hours a day and having someone on hand to drive the truck. Stipends for fire fighters and/or funding a couple of people full-time are considered crucial. Spencer requested additional funding—they need upgraded equipment. Chief Spencer said he would rather have paid firemen than a paid chief.
Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals. He reviewed the hours worked by officers and detective, detailed training hours, and noted hours served by the reserve officers.
Mr. Kyle Billingsley reported for the Public Works department. One hundred pounds of trash were picked up. Time will be dedicated to touching up paint at Town Hall. Outstanding projects are crosswalk installation, bid collection for staining the bridges at the trail head, and storm drain cleanout. Billingsley noted the Adopt-A-Highway statewide coordinator had finally been in touch after a couple of months. Currently, there are no groups within Town limits participating in the program. Groups are required to deal directly with TDOT on this program and can find information online. He also reported that when Public Works first began picking up illegal temporary signs, 50 – 75 were collected each weekend. A total of five signs were picked up each of the last three weekends.
There was no report for the Historic Zoning Commission.
There was no report for the Town Events Committee. Alderman Dugger pointed out that the Town’s Star-Spangled Celebration is Saturday, June 29th.
There was no report for the Trees and Trails Committee.
At 8:29 p.m., Mayor Alexander opened a public hearing on Resolution 19-09, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of rights-of-way on Kidd Road abutting phase 5 of the Burkitt Village in Nolensville and Sanford Road abutting Telfair phase 1 in Nolensville. With no comments, the public hearing was closed at 8:30 p.m.
Then, Mayor Alexander moved to approve on second reading Ordinance 19-06, as amended, an ordinance to approve the Rocky Fork Road master concept P.U.D. plan in Nolensville, Tennessee and rezone the property suburban residential with a P.U.D. overlay (SR/P.U.D.). Alderman Adams seconded the motion. There was a brief discussion about the deceleration lane and the potential of adding a speed hump at Kirkpark Court. Mr. Will Smith with Beazer Homes confirmed that the company is not seeking the addition of two lots at this time. The motion passed unanimously.
Alderman Patrick then made a motion to approve on second reading Ordinance 19-07, an ordinance of the Town of Nolensville, Tennessee adopting a budget for fiscal year July 1, 2019 - June 30, 2020. Alderman Felts seconded the motion. Alderman Adams asked to remove the budget line item for the PIO. Alderman Patrick said there has been a groundswell in requests for the Town to provide more communication, response to media inquiries and public records requests, which was the impetus for the PIO position. Alderman Adams moved to amend the budget by removing the PIO line item, seconded by Alderman Dugger. When the vote was taken, the motion passed unanimously.
There was discussion about the budgeted line item for police vehicles. Alderman Dugger moved to amend the budget by removing two vehicles from adequate facilities and adding them to the general fund, seconded by Alderman Patrick. The motion passed by unanimous vote. Counsel Notestine noted that the budget must be balanced. Finance Director Julie Wilson clarified that she will keep a running balance on all the amendments.
Alderman Adams proposed using the $45,000.00 reserved for the PIO and an additional $15,000.00 to hire a full-time fire chief. There was a lengthy discussion about hiring a full-time chief versus fire staff stipends. Alderman Patrick, after working with Board President Tom Seyfried, suggested adding $40,000.00 to the NVFD budget for stipends for fire department staff. The Fire Department would match the $40,000.00 in order to incentivize volunteers to work weekends, which are the hardest times to staff. Seyfried stated he supports having a paid fire chief but also supports Chief Spencer’s request of paid staff on the weekend. Numerous questions were posed about how to pay workers, legal issues, tax issues, and insurance questions. If funding could be set aside, Seyfried suggested creating a board consisting of him, the Fire Chief, Board members, and others to determine the best way to move forward. Spencer offered to report monthly on the paid monthly stipends. Seyfried suggested a paid fire chief could report to the Fire Committee made up of the assistant chief, the president of the NVFD Board, a BOMA member and a third-party chief from another department.
Alderman Adams moved to amend the budget to add $100,000.00 to the NVFD line item with $40,000.00 for stipends and $60,000.00 for a potential paid chief or other staff member. Alderman Felts seconded the motion, which passed unanimously.
Alderman Dugger requested an annual audit of the take-home car program from Chief Parker. Then, Alderman Felts moved to approve on second reading Ordinance 19-07, as amended, an ordinance of the Town of Nolensville, Tennessee adopting a budget for fiscal year July 1, 2019 - June 30, 2020. Alderman Adams seconded, and the motion passed unanimously.
Alderman Patrick moved to approve the second reading of Ordinance 19-08, an ordinance of the Town of Nolensville, Tennessee amending budget ordinance #18-05 for fiscal year July 1, 2018 – June 30, 2019, seconded by Mayor Alexander. When the vote was called, the approval passed unanimously.
There was some discussion about Ordinance 19-09, an ordinance to amend Title 11, Chapter 4 of the Nolensville Municipal Code pertaining to prohibition on noises. Alderman Felts then made a motion to defer Ordinance 19-09, seconded by Alderman Patrick. After continued input, the motion passed unanimously.
Mayor Alexander moved to approve Resolution 19-09, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of rights-of-way on Kidd Road abutting phase 5 of the Burkitt Village in Nolensville and Sanford Road abutting Telfair phase 1 in Nolensville. Alderman Patrick seconded the motion. After some discussion, the approval passed unanimously.
Alderman Patrick made a motion to approve Resolution 19-10, entering into an agreement with Pyro Shows, Incorporated for a fireworks display at the Star-Spangled Celebration. Mayor Alexander seconded the motion, which passed unanimously.
Mayor Alexander announced there were 40 residential dwelling permits issued in May. The July BOMA meeting is scheduled for July 4th, which is a holiday. There is discussion about moving the BOMA meeting back one week to July 11th.
Alderman Patrick delivered a speech in which he detailed accomplishments by the Board in the past ten years. He said was proud of the financial position the Town is in and his contributions to the Board’s decisions. Patrick announced his resignation from the Board of Mayor and Aldermen in order to spend more time with his young family. He thanked his family, staff, fellow Board members, committee members, and friends. Patrick especially thanked County Commissioner Beth Lothers and Mayor Jimmy Alexander.
Mayor Alexander and each Alderman took turns thanking Alderman Patrick for his service and the pivotal role he played on the BOMA. Former Alderman Brian Snyder and Commissioner Lothers both shared memories of their time together on the board.
The Mayor adjourned the meeting at 10:25 p.m.