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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: April 6, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 7:03 p.m. Board members present: Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder. Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Planner Sarah Sitterle, and Recorder Kali Mogul. There were 42 citizens present.
Alderman Jason Patrick said the prayer and led the Pledge of Allegiance.
Ms. Birgit Hein of 713 Honors Court requested to be updated on blasting and the landscape buffering planned for the Market Square project.
Mayor Alexander announced that Alderman Snyder would be a few minutes late.
Next, Alderman Dugger moved to approve the minutes from the Board meeting of March 2nd, 2017, seconded by Alderman Felts. The motion passed unanimously.
Mayor Alexander made a motion to approve the Treasurer’s report through February 2017, seconded by Alderman Patrick. When the vote was taken, the approval passed unanimously.
Submittals considered at the February Planning Commission meeting were:
* Scales Farmstead Subdivision Entrance Sign, approved
* Whittmore Section 2A Final Plat
Additionally, the Active Transportation MPO grant application is on hold while the MPO refines the application process.
Town Engineer Don Swartz provided updates on the following:
* Construction of the trail kicks off on this upcoming Monday.
* The Stonebrook Safe Routes to School project has been redesigned based on input from TDOT. Changes have been submitted for review. The Creekside Safe Routes to School project is still in its initial TDOT review.
* A contract has been secured with S&W Signals to install the left turn signal at Rocky Fork Road and Nolensville Road.
On behalf of the Nolensville Volunteer Fire Department, Chief Keith Rosenbury reported statistics for March. Mayor Alexander announced that Chief Rosenbury will be deployed in September.
Mr. Bryan Howell presented a report for the Public Works Department. Seasonal mowing will begin soon. The old tractor is down and staff is working to repair it.
In Chief Huffines’s absence, no report was given for the Police Department; however, a written report had been prepared and distributed to the Board.
No report for the Historic Zoning Commission.
On behalf of the Town Events Committee, Ms. Toni Crosby announced that the Star Spangled Celebration is scheduled for July 1st with July 2nd set as a rain date. The committee is still in search of sponsors, including a music sponsor.
No report was delivered for Trees and Trails.
Mr. Chad Jenkins of the Tennessee Municipal League presented details on funding the current variable rate loan on the Town Hall Building. The current lender, Fifth Third, is raising its rates. Both fixed and variable rate options are available. Mr. Jenkins answered questions on the differences between municipal bond funds and market driven loans.
Alderman Snyder arrived at 7:29 p.m. during the bond fund discussion.
The consensus of the Board was to elect for the variable rate option.
Mr. Michael Hindman represented the Nolensville Market Square project and the items submitted to satisfy conditions on the concept plan. He specified that the developers expect to submit for site plan approval in the next 60-days. Mr. Caleb Thorne, of Ragan-Smith Associates, stated that the water connection for the plaza irrigation system would be served by the development itself on the East side. He also said the developer intends to equip the plaza area with Wi-Fi. There was some discussion about the “control” over the bollards. Mr. Jeff Pate, one of the developers, said they would agree to the Town controlling the bollards if the movement of them is coordinated with Town Hall staff. Alderman Dugger pointed out that the East and West designations on the exhibit are reversed. Counsel Notestine interjected that the Letter of Intent is non-binding, but the items within the letter would be noted in the minutes and meeting file.
Mayor Alexander clarified that the Town would like to have control over both sets of bollards indicated on the plan. Mr. Pate agreed. Public Works Director Bryan Howell asked about the five year term limit on the maintenance plan agreement. Mr. Pate indicated that the maintenance plan could be renegotiated after the initial five year term. Counsel Notestine pointed out that the term of the maintenance agreement begins “after the completion of the plaza” and again reiterated that the discussion items are in the audio recording of the meeting and minutes.
Moving on, at 8:08 p.m., Mayor Alexander opened a public hearing of Ordinance 17-03, an ordinance to rezone a portion of Map 33, Parcel 108.01 from commercial services (CS) with a commercial corridor overlay (CCO) to office industrial (OI). With no public comments on the ordinance the hearing was closed at 8:08 p.m.
Next, Mayor Alexander moved to approve on second reading of Ordinance 17-01, an ordinance to approve a Master P.U.D. Concept Plan and rezone property at 7399 and 7407 Nolensville Road from estate residential (ER) to suburban residential (SR) with a planned unit development (P.U.D.) overlay. Alderman Dugger, who said his only comment regarding buffering on Nolensville Road had been satisfied by the developer’s agreement to provide ample landscaping, seconded the motion. When a vote was taken, the approval passed unanimously.
Mayor Alexander made a motion to approve on first reading Ordinance 17-02, an ordinance to amend Title 5, Chapter 4, Section 5-104 of the Nolensville Municipal Code updating the road impact fee schedule at 100% based on the 2017 impact fee study conducted by Duncan Associates, providing for severability and an effective date of implementation. Alderman Felts seconded the motion, which carried unanimously.
Mayor Alexander said that the Board had agreed prior to the meeting to defer agenda item 12, the second reading of Ordinance 17-04, an ordinance to amend Title 11, of the Nolensville Municipal Code by adding Chapter 7 regulating security alarm systems in Nolensville, Tennessee.
After a brief recap, Alderman Snyder made a motion to approve, on second reading, Ordinance 17-05, an ordinance to amend Title 13, Chapter 4 of the Nolensville Municipal Code regarding open burning in the Town of Nolensville, Tennessee. Alderman Patrick seconded, and the approval passed unanimously.
Town Administrator Ken McLawhon gave a detailed presentation on Ordinance 17-06, an ordinance adopting a budget for fiscal year July 1, 2017 – June 30, 2018. Following the presentation, Mayor Alexander moved to approve Ordinance 17-06 on first reading. Alderman Snyder seconded, and the motion passed unanimously.
Mayor Alexander then made a motion to approve on first reading Ordinance 17-07, an ordinance to amend Title 1, Chapter 1, Section 1-104 of the Nolensville Municipal Code updating procedures for public inspection of, access to and duplication of public records. Alderman Felts seconded. With some discussion about Section VI.D. and credit card processing fees, Mayor Alexander withdrew his motion, and Alderman Felts withdrew his second. Alderman Dugger then moved to approve Ordinance 17-07 on first reading conditionally with a revision to Section VI.D. to read, “Payment is to be made in cash, by personal check made payable to the Town of Nolensville, or credit card to include processing fees normally charged by the Town and presented to the town recorder or municipal clerk.” Mayor Alexander seconded the motion, which passed unanimously.
Mayor Alexander made a motion to approve Resolution 17-05, a resolution to enter into a contract with Crescent Moon Entertainment for live music performance at the Fourth of July celebration, seconded by Alderman Patrick. When the vote was taken, the motion passed unanimously.
Mayor Alexander said he hopes to see everyone at the Buttercup Festival on Saturday from 10:00 a.m. – 5:00 p.m. There were 34 residential permits issued in March. He also congratulated Aldermen Patrick and Snyder on their recent achievement of climbing Mount Kilimanjaro in Africa. The pair shared some of their thoughts on the trip. With that, the Mayor adjourned the meeting at 8:48 p.m.