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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: March 7, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 7:03 p.m. Board members present: Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, Larry Felts, and Jason Patrick. Staff present: Town Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul. There were 35 citizens present.
Alderman Larry Felts led the prayer and pledge of allegiance.
Mayor Alexander then moved to approve the minutes for the Board meeting of February 7th, 2019, seconded by Alderman Felts. The motion passed unanimously.
Mayor Alexander made a motion to approve the minutes for the Beer Board meeting of February 7th, 2019, seconded by Alderman Dugger. Upon a vote, the approval passed unanimously.
Mayor Alexander made a motion to approve the Treasurer’s report through January 2019, seconded by Alderman Patrick and approved unanimously.
Mayor Alexander introduced Mr. E.J. Kerr, his appointee to the Historic Zoning Commission. Mr. Kerr of 5070 Aunt Nannies Place in Nolensville gave a few words about his interest in becoming more involved in the Commission and volunteering. All Board members concurred with the appointment.
Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.
At the February 12th Planning Commission meeting, action was taken on the following items:
* Shoppes at Haley/StorPlace master signage plan, deferred
* Burberry Glen Phase 3B final plat, approved
* Burkitt Commons Site Plan Amendment, applicant did not show, so the item was deferred
* Church of Nolensville site plan amendment for parking, approved
* Henry Property Preliminary Plat and Final PUD Phase 1, deferred
The Zoning Ordinance update is ongoing, and staff is hoping to have drafts for review soon. The sign ordinance is taking time due to the number of revisions it will need.
There was a question about occupancy of the McCord Nolen development. Alderman Patrick inquired again about the state of the development and its appearance. The sidewalk in front will eventually connect to sidewalk installed by the Town if funding is approved. Sitterle said she woould review the completed landscape to make sure it complies with the approved plans. Alderman Felts asked for a timeline on when the landscape and development will be completed. After further discussion, the Mayor called for the engineering report.
Engineer Don Swartz reported that the spot safety study performed on behalf of the Town for the intersection of York Road/Williams Road and Nolensville Road, including turn lanes and signalization, was accepted and approved by TDOT. That organization is now seeking funding. Swartz expects something back from TDOT over the summer. Sunset Road is on schedule. Temporary paving was discussed, but the contractor believes the north lanes should be paved in the next 90-days. Traffic will shift to the north lanes so that work can begin on the south lanes. This schedule depends on the relocation of the utility poles.
Fire Chief Brian Moat presented his monthly report for calls in February. There are five new volunteers, bringing the total to 50, but there is a trend of some of the volunteers leaving for career departments. Moat will continue breaking down the report to show Town and County calls. Administrator McLawhon noted that the County is looking at possibly having an ambulance at the Nolensville Fire Department. Moat said the cost of the ambulance and staff is around $1,000,000. Moat discussed selling one of the engines, which was replaced by a four-wheel-drive vehicle that can easily access off-road remote locations.
Police Chief Roddy Parker began by thanking the members of the NPD who consistently go above and beyond to serve the public. He then presented his monthly report, including criminal activity, stop data and crash totals. The police department has responded to complaints of speeding in neighborhoods but has not found an exceptional number of speeders after going out to these sites with handheld radar devices. The complaints may be attributed to perception of speed due to the small lot sizes and houses sitting close to the road. Tim Pickel has assumed criminal investigations following Christine Gillman’s departure. Most of the department is now eligible for vacation time, which will leave some shifts open. The Williamson County Sheriff’s Department is short staffed and, at times, will be unable to help cover shifts. After further discussion, the mayor called for the Public Works report.
Mr. Kyle Billingsley reported for the Public Works department. He began by thanking Mayor Alexander and Administrator McLawhon for the opportunity to lead the department and then detailed the man-hours and expenses for the month. 19,000 pounds of blacktop patch were laid in February. Fifteen road signs have been ordered or replaced on Rocky Fork Road and Clovercroft Road as part of the sign replacement program. Storm drain maintenance is scheduled before the end of the fiscal year with two locations: 705 Honors Court and 915 Timberside Drive. Two additional storm drain locations between 1214 – 1215 Creekside Drive and drains between Oldham and Dortch are on the books to be cleared in the next fiscal year.
Ms. Betty Friedlander reported for the Historic Zoning Commission. A meeting was held in February to approve a certificate of appropriateness for a permanent relocation of the Morton Brittain house to the Historic District to 9927 Sam Donald Court. Ms. Friedlander thanked and welcomed Mr. Kerr to the Historic Zoning Commission.
A written report was delivered for the Town Events Committee. The band Universal Crush has been secured for the Star Spangled Celebration, the partnership with MTSU will continue, new members have joined the committee, and sponsorships are tougher to find this year. A new event will be held during the celebration called “Nolensville Idol.” The winner will get to perform the National Anthem at the event with the band headliner, Universal Crush.
Ms. Kelley Crummitt report for the Trees and Trails Committee. A new member has joined the Committee and will be working on grant writing. Commissioner Lothers is seeking County funds to be used to construct a sidewalk from Sunset Road back to the schools. This sidewalk is a prerequisite for a crosswalk. When construction is underway, it would be beneficial to build the trail connecting the school campus to Brittain Downs. Crummitt also touched on the needed crosswalk between Sherwood Green and Nolensville Elementary School. That project cost would be $170,000.00.
Next, Mayor Alexander introduced the Consent Agenda, which included (a) Resolution 19-05, a resolution electing the opt-in provision for health insurance coverage access to eligible retirees under the local government insurance plan; and (b) Resolution 19-06, a resolution to release Regent Homes, LLC from maintenance bonding for roads and public improvements within Brittain Downs Phase 3, Section 2.
Alderman Dugger requested removal of item A, Resolution 19-05, for more discussion. Item B, Resolution 19-06 was approved unanimously.
Finance Director Julie Wilson clarified answers regarding the opt-in provision for health coverage access to eligible retirees vested in TCRS. Opting out is irreversible. Retirees pay the full premium through their TCRS benefits or would be billed directly. She clarified that Williamson County is not on the TCRS plan and thus opted out of this coverage. After further discussion, Alderman Patrick moved to approve Resolution 19-05, seconded by Mayor Alexander. Upon a vote, the motion passed unanimously.
At 8:16 p.m. the Mayor opened a public hearing of Ordinance 19-02, an ordinance to approve the Brittain Downs East master concept P.U.D. plan in Nolensville, Tennessee and rezone the property suburban residential with a P.U.D. overlay (SR/P.U.D.). He announced receipt of two letters from adjacent property owners in support of the plan. Mr. Vaughn Pangelinan of 1040 Brittain Downs Drive is an adjacent property owner. He dislikes the layout and asked if there had been any discussion about a community park and inquired about how the addition would connect to the existing Homeowner’s Association. There was some discussion about the layout, which is consistent with the current neighborhood and complies with the zoning ordinance. Mr. Pangelinan maintained the current HOA should have been consulted since the entrance is through the existing subdivision. He asked for options in the new section. With no other comments, the public hearing was closed at 8:24 p.m.
Next, Mayor Alexander introduced Ordinance 19-01, an ordinance of the Town of Nolensville, Tennessee amending budget ordinance #18-05 for fiscal year July 1, 2018 through June 30, 2019. After a brief discussion, Mayor Alexander made a motion to approve the ordinance on second reading, seconded by Alderman Felts. The approval passed unanimously.
The mayor then moved to approve Ordinance 19-03, an ordinance to amend Title 4 Chapter 5 of the Nolensville Municipal Code pertaining to code of ethics. The change would allow the Aldermen and staff to accept small gifts and donations up to $25.00 in value. Alderman Adams seconded the motion, which passed unanimously.
Mayor Alexander introduced Ordinance 19-05, an ordinance to amend Title 12 Chapters 1 and 6 of the Nolensville Municipal Code pertaining to building permit and swimming pool permit fees. There was a short discussion about the valuation table in the ordinance. Engineer Don Swartz explained that passage of the ordinance means the pool permit fee will now be calculated consistently with other building permit fees. Alderman Dugger moved for approval on first reading, seconded by Alderman Felts. The motion passed unanimously.
Mayor Alexander noted that 28 new residential permits were issued in February. In the current fiscal year, 213 new dwelling permits were issued.
Alderman Adams mentioned he had spoken with Turning Point USA, a group of young people at Nolensville High School interested in politics.
Alderman Felts noted that the Lion’s Club Pancake Breakfast at the First United Methodist Church will be held on March 30th.
The Mayor adjourned the meeting at 8:38 p.m.