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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: December 5, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 6:59 p.m. Board members present: Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder. Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul. There were 24 citizens present.
The mayor explained the reason for meeting on a Wednesday was that Alderman Snyder would be unavailable on Thursday, and this is his final BOMA meeting. Alderman Snyder thanked the Board and staff for rearranging their schedules and then led the prayer and the pledge of allegiance.
There were no citizen comments.
The mayor then moved to approve the minutes from the Board meeting of November 1st, 2018, seconded by Alderman Patrick. The motion passed unanimously.
Mayor Alexander made a motion to approve the Treasurer’s report through October 2018, seconded by Alderman Patrick. Upon a vote, the approval passed unanimously.
Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.
At the November 2018 Planning Commission meeting, action was taken on the following items:
* Architectural revisions to Burkitt Commons Building D, approved
* Minor subdivision final plat 1623 Sunset Road, approved
* Final Plat Burberry Glen Phase 3A, approved
* Final Plat Nolen Mill Phase 2, approved
The Trees and Trails Committee met earlier in the day to review potential updates to Appendix B as part of the Zoning Ordinance update. Alderman Snyder asked for an update on the McCord Nolen development. Sitterle replied that the owner of the development met with staff in the office recently to provide landscape updates and that staff was at the site earlier in the day. The sidewalk connection to the trail was supposed to be poured, but the sidewalk in front of building 2 will be delayed by the TDOT project at the bridge. The site as-built has not been received. Alderman Patrick asked whether the recently installed landscape matches the landscape plan, and Alderman Snyder asked what an appropriate time would be to call the bond. There was a lengthy discussion that included the construction plans for building 1, staging of equipment in the location for building 1, an update on the design of building 1, as-builts, the landscape bonds, and drainage in front of the orthodontist’s office. Mayor Alexander mentioned that the Zoning Ordinance does not require a site to be completed within a certain amount of time. Town Engineer Don Swartz also confirmed that the Zoning Ordinance does not require as-builts for commercial sites, only for stormwater detention areas. Alderman Dugger suggested that commercial sites should be approved in phases to avoid confusion.
Alderman Patrick and Alderman Dugger mentioned the perception of the general public is that the delay in completion of the project is because the Town has changed the requirements for the developer.
Engineer Don Swartz reported that the Creekside Safe Routes to School project is complete and has been accepted. TDOT will do a final walk-through and inspection. Construction on the Stonebrook Safe Routes to School sidewalks is near completion, with signs and markings yet to be installed. The Sunset Road project will slow a bit during winter months. There have been conversations with Ragan-Smith regarding savings on the construction engineering and inspections. Administrator McLawhon mentioned School Board Superintendent Dr. Looney had promised to get back in touch regarding the turn lanes at Sunset Elementary and Middle School in the coming week. There was some discussion about the recent lane shift on Sunset Road. Mr. Swartz indicated that the Town was not notified in advance of the lane shift by the construction company, but he has asked for better, more advanced notification in the future. Swartz indicated that there will be several more traffic shifts before the end of the project next year.
Alderman Felts expressed his appreciation for the striping on Oldham Road.
Fire Chief Brian Moat asked to make a special presentation to Mr. Dean Guin and his parents. Five-year-old Dean recently donated money that he had saved to the Nolensville Volunteer Fire Department. With appreciation, the Department named Dean an honorary fire fighter. Chief Moat presented him with a certificate and a T-shirt, and photos were taken with the Board of Mayor and Aldermen to commemorate the event. Chief Moat then delivered his monthly report for the Fire Department. He mentioned he had been working to improve the dispatching process and has also been in communications with the Nolensville College Grove Utility District about timely notifications on water main breaks. The Fire Department is concerned about street parking in Ballenger Farms and Bent Creek, which has resulted delays in reaching emergency calls. Administrator McLawhon mentioned that the Town will be attending the upcoming board meeting at NCGUD and would be meeting with Mayor Rogers Anderson about the fire department on December 18th.
Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals. He is hoping to fill the open full-time position in the Department quickly. Alderman Snyder thanked Chief Parker and the Police Department for assistance with the North Pole Experience.
Mr. Kyle Billingsley reported for the Public Works department. The department now has six members and has been much more efficient now that they are fully-staffed. Two thousand eight hundred pounds of blacktop patch were put out in November. Alderman Snyder thanked the Public Works Department for all the effort and hours setting up and taking down the North Pole Experience. Alderman Snyder mentioned the King Street sign is down, and Alderman Patrick suggested the back of the northern-most Town of Nolensville sign may require maintenance.
Alderman Dugger reported for the Historic Zoning Commission, which met in November to consider the historic George Morton house. The project was deferred.
Alderman Snyder reported for the Town Events Committee. The Veteran’s Day Breakfast and Parade were overwhelmingly successful. Both the Nolensville Band and Ravenwood Band performed. The Committee will begin working on the Star-Spangled Celebration in a couple of months.
Ms. Kelley Crummitt reported that the Trees and Trails Committee has had two productive meetings going over Appendix B with regards to the Zoning Ordinance update. The trails map is close to completion.
Next, Mayor Alexander moved to approve Resolution 18-31, a resolution to authorize the use of funds and approve a contract amendment with Kimley-Horn and Associates, Incorporated. Mr. Zachary Dufour of Kimley-Horn represented the contract amendment. Alderman Felts seconded the motion, which passed unanimously.
Mayor Alexander introduced Resolution 18-32, a resolution awarding a contract to Wright Paving Contractors, Incorporated for construction of the Rocky Fork Road improvement project. There was some discussion about the boundaries and details of the improvement project. Alderman Dugger suggested that a repair to the turn lane in front of Whittmore should be incorporated into the scope of work. Town Engineer Don Swartz indicated that he would assess the outstanding work on the turn lane needed and investigate whether it should be incorporated into the project as an amendment. The mayor moved to approve the contract with Wright Paving Contractors, Incorporated, seconded by Alderman Patrick and approved unanimously.
Alderman Patrick identified several issues he would like to see addressed by the Board in the near future:
* Consider an increase in property taxes.
* Consider eliminating the “must-sprinkle ordinance.” Look into replacing the sprinkling with a fire-protection fee.
* Consider locking in the rate on the financing of Town Hall and the Rec Center. Given the current economy, it may be prudent although there would be some cost to refinance and it would increase our interest rate.
* Consider borrowing additional money for Phase 3 of Sunset Road and/or Clovercroft Road.
* Consider hiring an information officer.
Alderman Patrick thanked Alderman Snyder for his decade of service and all the hours he has spent behind the scenes. Mayor Alexander echoed the sentiment and expressed his gratitude for Snyder’s input and impact on the Town. Alderman Dugger thanked Brian and his wife, Ashley. He said Nolensville is a better place to live and work because of Brian’s service. Alderman Felts also said he looks forward to what Snyder is going to do next.
Alderman Dugger asked why the second reading of the beer ordinance was left off the agenda. Mayor Alexander confirmed that it was deferred due to the change of the meeting date. Dugger asked about which Town meetings would be live streamed. Currently volunteers handle the live-streaming. Mayor Alexander said the BOMA meetings would continue to be live-streamed.
Dugger commented on the two-sided entrances at Greenbrook North and said the offices facing Nolensville Road are not aesthetically pleasing. He also showed photos of the temporary signs at the corners of Sunset Road and Nolensville Road and the intersection of Rocky Fork Road and Nolensville Road.
Alderman Felts mentioned that the Lion’s Club would hold a turkey shoot on Saturday, December 15th at Sunset Hills Baptist Church from 7:00 a.m. – 2:00 p.m.
Alderman Snyder then thanked his wife Ashley and his daughters for allowing him to serve on the Board for the past 10 years. He said he was extremely proud to be a part of some of the big decisions and projects in Nolensville like the approvals of Town Hall and the Rec Center. He said he will always remember the trip to Washington D.C. for the peaceful transition of power and inauguration of President Trump. Snyder was emotional as he recapped his time on the Board of Mayor and Aldermen. Photos were taken of the Board and then of Alderman Snyder with his family.
Mayor Alexander once again thanked the entire Board and wished everyone a Merry Christmas and Happy New Year. He adjourned the meeting at 9:09 p.m.