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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: November 1, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 6:58 p.m. Board members present: Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder. Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Robert Notestine, and Recorder Kali Mogul. There were 55 citizens present.
Alderman Felts led the prayer and the pledge of allegiance.
Mayor Alexander announced that the meeting was being live-streamed for the very first time. He then requested to make a change to the agenda by taking Item #6, a Proclamation for the Nolensville Band, out of order. There were no objections.
Alderman Patrick read a proclamation of the Board of Mayor and Aldermen celebrating the achievements of the Nolensville Band. Band members and the band directors in attendance were commended on their accomplishments, including a recent appearance at the Dove Awards telecast. Photos of the Band and the Board members were taken to memorialize the occasion.
Mr. Derek Adams of 4795 Jobe Trail said he was concerned over the beer ordinance with respect to how it affects Mill Creek Brewing Company. He requested the Board consider the success of the Tap Room when Item #11 is read—Ordinance 18-12, an ordinance to amend Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption.
Mr. Tyler Spaid of 1383 Creekside Drive in Ballenger Farms addressed the proposed annexation of the three parcels on Rocky Fork Road. Mr. Spaid asserted that if there is a connection between Creekside Drive in Ballenger Farms to a new development, it will generate new traffic through the neighborhood and serve as a cut-through to Nolensville Road.
Mr. Joel Miller of 8020 Warren Drive requested that the Board defer any final approval of the development known as Kiddie Academy until the residents of Bent Creek can inform themselves about the development.
Ms. Diane Del Chiaro of 1380 Creekside Drive expressed concern about traffic from Rocky Fork Road if the property in the proposed annexation is developed.
Alderman Dugger then moved to approve the minutes from the Board meeting of October 4th, 2018, seconded by Alderman Felts. The motion passed unanimously.
Alderman Patrick made a motion to approve the Treasurer’s report through September 2018, seconded by Alderman Dugger. The motion passed unanimously.
Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.
At the October Planning Commission meeting, action was taken on the following items:
* Scales Farmstead Amenity Center Site Plan Revision
* Scales Farmstead Phase 1 Final Plat Revision
* Scales Farmstead Phase 2 Final P.U.D. Plan/Preliminary Plat Revision
* Scales Farmstead Phase 2 Final Plat
* Hayes/Rioux/Rooker Annexation and Plan of Service
* Benington II Section 3 Final Plat
* Whittmore Section 2C Final Plat
* Kiddie Academy Site Plan
The zoning ordinance update is in draft form. Committees will be engaged for input on the draft. Alderman Snyder asked for an update on the McCord Nolen development. He asked why the developer has not responded to written requests for information. Alderman Patrick asked about when the Town would receive an as-built.
Engineer Don Swartz reported that the Creekside Safe Routes to School project is complete and has been accepted. Construction on the Stonebrook Safe Routes to School sidewalks has started. The Sunset Road project will slow a bit during winter months, but there is still a significant amount of work that can continue, including utility work. Alderman Snyder requested answers on how information is communicated internally, specifically related to the traffic signal at Rocky Fork Road and Nolensville Road. Swartz explained the signal was damaged by the developer’s contractor doing work in the area. Some repairs were made but additional damage was later discovered. Alderman Snyder asked for additional communication so that residents understand the Town is working on the problem. Alderman Dugger expressed his thanks for the follow up information on construction engineering costs from Collier Engineering.
Fire Chief Brian Moat delivered his monthly report for the Nolensville Volunteer Fire Department. Activity is up about 20%. The department has doubled in size during Chief Moat’s tenure. There are certainly capacity issues, and Moat asked that the Board commit to meeting with a delegation from the NVFD to discuss the next step in meeting demand. Alderman Patrick agreed that it is time to have those discussions.
Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals. He mentioned there had been a rash of car break-ins, although the vehicles were unlocked. There was some discussion about the information gathered by the mobile data terminals. Alderman Snyder asked Chief Parker about a “Do Not Knock” list. Alderman Dugger commended the department for community outreach. Alderman Patrick thanked the Chief and Detective Christine for their help with a recent investigation.
Mr. Kyle Billingsley reported for the Public Works department. One thousand pounds of blacktop patch were put out in October, with 800 pounds on Sunset Road. New street signs were purchased to replace those missing or damaged. Mr. Billingsley answered questions about the damaged red light at Nolensville and Rocky Fork Road and about the newly poured sidewalk sections in Bent Creek that were vandalized. Graphic images, words and names drawn into the sidewalks. He said that the department will assess the sidewalks that remain to be fixed and compare it to the amount left in the budget. If there is enough money, those vandalized sections in Bent Creek will be repaired.
Ms. Betty Friedlander reported for the Historic Zoning Commission, which met in October to consider renovations to the building at 7305 Nolensville Road. The renovations were approved for the building, which will become a med spa.
Mr. Eric Williams reported for the Town Events Committee. Nearly 200 people have RSVP’d to the Veteran’s Day Breakfast on November 10th. The parade will last around one hour. Alderman Snyder reminded the audience that the North Pole Experience will be held Tuesday, December 4th at the historic Rec Center. Props and decorations have already been delivered for that event.
Ms. Kelley Crummitt said the Trees and Trails Committee is looking forward to the first annual Lantern Parade on Saturday, November 3rd at 6:00 p.m. starting at the ball fields and ending at the Historic School to celebrate the opening of the trail head. There was some discussion about fundraising via GoFundMe. Counsel Notestine mentioned that the State prefers municipalities not collect large donations, and it would be better for the Trees and Trails Committee to partner with a private organization to raise money. Ms. Crummitt inquired about the progress of the connector from Brittain Downs to the school campus on Sunset Road. Town Administrator McLawhon stated that he and Counsel Notestine have made several attempts to get in touch with Williamson County Schools on several items including the connector, sidewalks and turn lanes into the school complex.
Next, Mayor Alexander moved to approve the Consent Agenda, which included Resolution 18-29, a resolution releasing Grove Park Partners, LLC from maintenance bonding for roads and public improvements within Benington Section 8. Alderman Patrick seconded the motion, which passed unanimously.
The Mayor then opened a public hearing at 7:57 p.m. on Resolution 18-30, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced as Map 57 Parcel 028.02, Map 57 Parcel 028.03 and Map 57 Parcel 028.01 and adjacent right-of-way of Rocky Fork Road at the request of property owners.
Mr. Bob Hayes, a resident at 2384 Rocky Fork Road, is one of the property owners. He said he and his wife were looking forward to being official residents of the Town of Nolensville.
With no other citizen comments, Mayor Alexander closed the public hearing at 7:59 p.m.
The Mayor then moved to approve Ordinance 18-11, an ordinance amending Title 15 of the Town of Nolensville municipal code pertaining to speed limits, seconded by Alderman Felts. This item is a housekeeping issue. When a vote was taken, the approval passed unanimously.
Mayor Alexander introduced Ordinance 18-12, an amendment to Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption. This amendment is to allow Mill Creek Brewing Company to continue operating a Tap Room. The Mayor made a motion to approve Ordinance 18-12 on first reading. Alderman Patrick seconded the motion, which carried unanimously.
The Mayor made a motion to approve Resolution 18-30, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced as Map 57 Parcel 028.02, Map 57 Parcel 028.03 and Map 57 Parcel 028.01 and adjacent right-of-way of Rocky Fork Road at the request of property owners. Alderman Patrick seconded the motion. Alderman Dugger commented that the annexation gives the Town control over how the parcels are developed, and Alderman Patrick noted that he is sensitive to the citizens’ comments from regarding the connection to other subdivisions. When a vote was taken, the approval passed unanimously.
The Mayor reported that there were 16 residential permits issued in October. He reminded the audience that the Veteran’s Day Breakfast and Parade will be Saturday November 10th. Alderman Patrick commented about needing more communication to residents. He asked the Board to please consider hiring a communications director to push information to the public.
Mayor Alexander adjourned the meeting at 8:12 p.m.