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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: October 4th, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 7:00 p.m. Board members present: Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder. Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Robert Notestine, and Recorder Kali Mogul. There were 37 citizens present.
Alderman Snyder led the prayer and the pledge of allegiance.
Ms. Kristin Pierson of 9706-B Clovercroft Road introduced Mr. Michael Holland and Benjamin Easley of 1263 Creekside Drive, Band Director at Nolensville High School. Mr. Easley thanked the Board for participation and involvement. He gave a history and overview of the Nolensville Band and then introduced some of the band students. Mr. Easley announced that the band has been invited to perform in the St. Patrick’s Day Parade in Chicago, Illinois. The band will need financial support from the community to make the trip. Ms. Pierson outlined an overview of the itinerary and some ideas for fundraising to cover the $90,000 it will take to travel to Chicago. The e-mail address to contact for information is HelpUsGoChi@gmail.com.
Mayor Alexander then moved to approve the minutes from the Board meeting of September 6th, 2018, seconded by Alderman Snyder. The motion passed unanimously.
Mayor Alexander made a motion to approve the Treasurer’s report through August, 2018, seconded by Alderman Patrick. The motion passed unanimously.
Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.
At the September 11, 2018 Planning Commission meeting, action was taken on the following items:
* 7216 Nolensville Road Site Plan, approved with conditions on a parking revision
* Greenbrook North Master Sign Plan, approved
* Scales Farmstead Amenities Center Site Plan Revision, deferred
* Micah Wood with Volkert & Associates. presented a Zoning Ordinance Update status report
There was discussion about whether staff had received an as-built on the McCord Nolen project, landscaping and trail installation. Alderman Snyder expressed that he would like to give the developer a deadline for completing the work. Planner Sitterle responded that staff has asked for a consolidated landscape plan and has also asked for the as-builts. Alderman Dugger also asked about when the sidewalk and walking trail would be installed. Trees and Trails chairperson Kelley Crummitt contributed that the trail is a natural mulch trail since it is so close to the flood area. Engineer Swartz indicated that the as-built for the compensatory cut and fill has been turned in and approved by Neel-Shaffer.
Engineer Don Swartz reported that he completed a walk-through with the contractor on the Safe Routes to School project on Creekside Drive. The work is complete and that file will be closed. There is a pre-construction meeting with contractors on the Safe Routes to School project on Stonebrook Boulevard pending on the Board’s action on an agreement with the contractor on the current agenda. That project should begin in about three weeks. Staff has interviewed two candidates for the open engineering technician position. An agenda item that was removed from consideration was the Parman Henry Master P.U.D. plan. Mr. Swartz reported that the preliminary spot safety study conducted by Mr. Blake Turner of T-Square Engineering indicated that the intersection of York and Nolensville Roads satisfies the criteria for traffic signalization by TDOT standards. This means that the road improvement would be fully funded by TDOT, however, it can take 18-months to two years to get the improvement in the ground.
Fire Chief Brian Moat delivered his monthly report for the Nolensville Volunteer Fire Department. October is Fire Prevention month, so the department has been busy. Activity is up about 10% from last year at this time. Volunteers served 412 hours the previous month. Alderman Snyder thanked Moat for his assistance with the fire hydrant issue and contribution on social media. Chief Moat said the main issue with social media is that there has been misinformation circulating. He reiterated there are contingency plans in place until there is a system in place for testing the hydrants. The Utility Board meeting, which is public, will be held on October 9th at 9:00 a.m. at the NCGUD headquarters on Johnson Industrial Blvd.
Police Chief Roddy Parker said the Citizens ‘Academy is in its third week. He presented his monthly report, including criminal activity, stop data and crash totals. He mentioned construction site burglaries have gone up, but a suspect was arrested earlier in the month on this case. Chief Parker commended Detective Gillman’s attention and groundwork on a recent missing and endangered child case. The child was located the next morning in Brentwood, but Detective Gillman stuck with the case until it was resolved. The department is working with Metro on the recent shots fired in Burkitt Place.
Public Works Director Bryan Howell was absent but provided a written report for the department. Director Howell has been in touch with the County about applying hot patch to Sunset Road.
Alderman Dugger mentioned that the Historic Zoning Commission met on September 20th, regarding certificates of appropriateness for landscaping at Parks and Berry CPA and an awning for Porkbelly Farmhouse.
On behalf of the Town Events Committee, Alderman Snyder said the Veteran’s Day Parade and Breakfast will be Saturday, November 10th. The North Pole Experience will be Tuesday, December 4th at the historic Rec Center. Props and decorations have already been delivered for that event.
Ms. Kelley Crummitt shared that the Trees and Trails Committee will hold a first annual Lantern Parade on Saturday, November 3rd at 6:00 p.m. starting at the Ball fields and ending at the Historic School to celebrate the opening of the trail head. It also marks the beginning of a fundraising effort to get a flashing crosswalk and sidewalk connection from Nolensville Elementary School to Sherwood Green Estates. Ms. Crummitt handed out flyers about the Lantern Parade. She mentioned the total cost of the connection, the sidewalk and flashing sign would be about $150,000.00. There are regulations set forth by the School District requiring a paved surface for a crosswalk. The Committee is still working on the trail map for the kiosk at the Trail Head parking lot.
Next, Mayor Alexander opened discussion on Ordinance 18-10, an ordinance to amend article 2.2.13 of Zoning Ordinance #04-09 of the Town of Nolensville, Tennessee pertaining to the commercial regional (CR) district. The ordinance would remove auto sales from the CR district. Alderman Dugger said he believes auto sales should also be prohibited in the Commercial Services (CS) district. Dugger then moved to approve on second reading Ordinance 18-10 with an amendment to remove auto sales from the CR and CS zoning districts. Mayor Alexander seconded the ordinance as amended. The motion carried unanimously.
Mayor Alexander moved to approve on first reading Ordinance 18-11, an ordinance amending Title 15 of the Town of Nolensville municipal code pertaining to speed limits. This is a housekeeping item to correct the language in Ordinance #15-20 in which the location of the southern speed limit change on Nolensville Road was incorrectly defined. Alderman Felts seconded the motion. There was discussion about moving the “reduce speed” sign and the missing speed limit sign at the intersection of Rocky Fork Road and Nolensville Road. Engineer Swartz said he would check on the missing speed limit sign. The motion passed unanimously.
The Mayor then moved to approve Resolution 18-27, a resolution awarding a contract to C.D. Steger Construction, Incorporated for construction of the Safe Routes to School Stonebrook Boulevard project. Alderman Dugger seconded the motion, which passed unanimously.
Mayor Alexander made a motion to approve Resolution 18-28, a resolution to enter into an agreement with Collier Engineering Company, Incorporated for construction engineering and inspection services for the Rocky Fork Road project. Alderman Dugger seconded the motion. There was some discussion of the hours dedicated and cost estimated for inspection. Dugger asked whether a full-time staff engineer would be able to complete inspections on roadway work. Engineer Swartz agreed staff might be able to inspect simple, small roadway projects like Rocky Fork Road, but on the other hand, an entire team of engineers would be required to inspect for a large project like Sunset Road. The scope and detail of the Sunset Road project is far beyond what one person could accomplish. Mr. Jason Deal with Collier Engineering stated that the estimate of man-hours exceeds the actual time likely to be required to get the project done. Alderman Dugger requested a comparison of what amount was approved and what was charged for the work on Sam Donald Road, which was also completed by Collier Engineering.
The Mayor reported that there were 28 residential permits issued in September. Alderman Dugger thanked the Police Chief for the Nolensville Police badge pin. Alderman Felts mentioned the Lion’s Club pancake breakfast would be held October 27th at 7:00 a.m. at the First United Methodist Church in Nolensville. The Mayor adjourned the meeting at 8:09 p.m.