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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: October 5, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 7:01 p.m. Board members present: Mayor Alexander, Aldermen Larry Felts, Jason Patrick and Brian Snyder. Alderman Tommy Dugger was absent. Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul. There were 41 citizens present.
Pastor Roger Patton from Nolensville Community Church said the prayer and led the Pledge of Allegiance.
Mr. Presley Hughes said he believed the new pedestrian bridge should be named for Alfred and Evelyn Bennett.
Ms. Jana Truman of Locust Hollow and member of the Trees and Trails Committee supports the naming of the bridge for Ms. Beth Lothers.
Mr. Aubrey Short commented about roads in Nolensville, specifically Sunset Road. Engineer Don Swartz provided an update on Sunset Road and said that bid letting should occur in 2017. Town Administrator Ken McLawhon also pointed out that the Major Thoroughfare Plan was updated in 2016, the impact fees were increased in 2017, and work on a Comp Plan and a Capital Improvements Plan are ongoing. A special census will begin soon in an effort to claim its revenue from the state.
Mayor Alexander moved to approve the minutes from the Board meeting of September 7th, 2017, seconded by Alderman Snyder. The motion passed unanimously.
Mayor Alexander then made a motion to approve the Treasurer’s report through August, 2017, seconded by Alderman Larry Felts. When the vote was taken, the approval passed unanimously.
Alderman Patrick read the Planning Commission report on behalf of Planner Sarah Sitterle, who was absent. There were 10 bond actions and nine submittals on the September agenda. Two of the new business items were deferred. A committee was formed to review PUD regulations. The next step for the committee will be to hold a public workshop to determine the course of action and any potential changes to the zoning ordinance and subdivision regulations. A training event hosted by TAPA is scheduled for November 3, with several Planning Commissioners and BZA members signed up to attend.
Town Engineer Don Swartz provided updates on the following:
* The trail is on schedule. The bridge was set in place recently, and boardwalk connections will be in place next week. The parking lot still needs to be paved. A ribbon cutting is tentatively scheduled for November 17th.
There was some additional discussion about adding yellow reflective tape so that all stop lights in the Town will match. The reflective tape is in house but the bucket truck is currently out of service. The tape will be installed when the truck is operational again.
On behalf of the Nolensville Volunteer Fire Department, President Brian Moat reported statistics for September. The Department will host an open house on October 7th from 11:00 a.m. to 2:00 p.m.
A written police report was distributed to the Board.
Mr. Kyle Billingsley presented a report for the Public Works Department on behalf of Director Howell, who was on patrol. He noted the printer in the Public Works Department is currently not working.
There was no report for the Historic Commission.
On behalf of the Town Events Committee, Alderman Snyder thanked the volunteer committee members and mentioned the Eric Williams will be taking over as chairperson. The Veteran’s Day breakfast and parade scheduled for November 11th. The breakfast will be at 8:30 a.m. at Providence Baptist Church, and the parade will begin at 11:00 a.m. Please follow the Nolensville Town Events Committee on Facebook.
Ms. Kelley Crummitt represented the Trees and Trails Committee. The Committee is finalizing details for a kiosk structure with maps and a display case to place at the trail head. The Committee supports the naming of the pedestrian bridge after Ms. Beth Lothers. They also are suggesting the name of the trail head parking lot be Hyde Park Trail Head, the Hyde Bennett Trail Head or Historic Nolensville Trail Head. A plaque will be affixed to the kiosk with the trail head name.
Mayor Alexander moved to approve the consent agenda as presented, including Resolution 17-21, a resolution to release SAF Properties from maintenance bonding for roads and public improvements within Brittain Downs Phase 3, Section 1B; Resolution 17-22, a resolution to release Grove Park Partners from maintenance bonding for roads and public improvements within Benington Section 7; and Resolution 17-23, a resolution to release Barlow Builders from maintenance bonding for roads and public improvements within Benington Section 5. Alderman Patrick seconded the motion. Upon a vote, the approval of the consent agenda passed unanimously.
Mayor Alexander gave a recap of the lengthy process of applying for the grant needed to fund the Small Town Connections trail and bridge. He then made a motion to approve Resolution 17-24, a resolution naming the Beth Lothers Bridge and Mill Creek Trail located in the Town of Nolensville, Tennessee. Alderman Snyder seconded and reiterated the numerous hours Lothers spent preparing the grant application and plans for the bridge. The approval of the resolution passed unanimously. Photos of the Board members with Ms. Lothers were taken to memorialize the event.
Next, Mayor Alexander made a motion to approve resolution 17-25, a resolution to enter into an agreement with Dempsey, Dilling & Associates, P.C. to conduct a special census in the Town of Nolensville. Alderman Felts seconded the motion. There was discussion about why a special census is needed and the procedure for completing it. When the vote was taken, the approval was unanimous.
Mayor Alexander moved to approve Resolution 17-26, a resolution to enter into an employment contract with Thomas “Roddy” Parker to serve as Chief of Police in Nolensville, Tennessee. Alderman Patrick seconded the motion, which passed unanimously. There was a discussion about Mr. Parker, his experience and credentials. Mr. Parker also spoke about his history and said he is looking forward to serving Nolensville. Aldermen Patrick, Felts and Snyder gave remarks. Finally, Counsel Notestine conducted the swearing in of Mr. Parker as Chief of Police, followed by photos.
Mayor Alexander introduced Ordinance 17-10. There was some discussion, and then Mayor Alexander made a motion to approve on first reading Ordinance 17-10, an ordinance amending the Telfair Master Concept P.U.D. Plan in Nolensville, Tennessee and rezone the property suburban residential-1 (SR1) with a planned unit development (P.U.D.) overlay with the following conditions: (a) Remove note #2 from the plan; (b) The sidewalk should be extended to the eastern boundary so the sidewalk extends the entire length of the property on York Road. Mr. Jay Easter of Ragan Smith and Mr. Chuck Olderman of Oldsmith Group represented the project. Alderman Patrick seconded the motion. There was some discussion about the traffic study, which did not show that a turn lane was warranted. Alderman Felts said he feels a turn lane should be added. Alderman Patrick reminded the applicants about the 100-ft landscape buffer on York Road. When a vote was taken, the approval passed unanimously.
Mayor Alexander mentioned two upcoming events: The Lion’s Club’s pancake breakfast and the Nolensville Running Club’s 2nd Annual Rollin’ Nolen 10-mile race are both planned for October 28th. Alderman Snyder said the Christmas Extravaganza would be held at Town Hall on December 4th.
The Mayor adjourned the meeting at 8:40 p.m.