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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: January 3, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road
Mayor Jimmy Alexander opened the meeting at 7:02 p.m. Board members present: Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, Larry Felts, and Jason Patrick. Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul. There were 51 citizens present.
At the start of the meeting, Counsel Bob Notestine administered the formal swearing in of Alderman Tommy Dugger, Alderman Derek Adams, and Mayor Jimmy Alexander. Photos were taken to commemorate the event.
Mayor Alexander announced that there are plans in the works to make the live streaming of the BOMA meetings a smoother process in the new year. He thanked Alderman Adams for his interest and expertise on the topic.
Mr. Bill Highsmith of 2604 York Road spoke with concern about the Parman Henry property P.U.D. ordinance on the agenda. He passed out several photos of his property as evidence of existing drainage problems. Mr. Highsmith said there is substantial runoff from the Henry property, and he “loses property” any time there is a lot of rain. He fears that with more rooftops, more water will run onto his property.
Ms. Joan Lawler of 1540 Pumpkin Ridge Court thanked the Mayor and Alderman Dugger for staying with her after her car accident in front of Town Hall. She offered gratitude to the police and other first responders for their professionalism and caring throughout her terrifying ordeal. Mayor Alexander also thanked the doctors at Vanderbilt Hospital for taking good care of Joan during her stay. He took the opportunity to introduce Ms. Lawler as his appointee to the Planning Commission.
Mr. Harrison McClary of 8206 Morningview Court in Brentwood has started up a monthly newspaper in Nolensville. The Nolensville News and Observer will be very local in nature. He is looking forward to working with everyone in Town.
Mayor Alexander then moved to approve the minutes for the Board meeting of December 5th, 2018, seconded by Alderman Felts. The motion passed unanimously.
Mayor Alexander made a motion to approve the Treasurer’s report through November 2018, seconded by Alderman Patrick. There were questions about interest rates on some of the accounts. Finance Director Julie Wilson explained she had moved some of the funds and has also renegotiated rates with FNB Bank. The next Treasurer’s report will reflect the new rates. A question was raised about liability insurance. Ms. Wilson explained that most of the increase was due to the increase in number of certified officers and the addition of reserve officers. Upon a vote, the approval of the Treasurer’s report passed unanimously.
Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission.
At the December 2018 Planning Commission meeting, action was taken on the following items:
* Burkitt Village Phase 3 final plat, approved
* Minor subdivision final plat 2340 Newsom Lane, deferred
* Amendment to StorPlace site plan to change from a restaurant to a bank and retail building, approved
The Zoning Ordinance update is still ongoing. The consultants have met with the Trees and Trails Committee and will next meet with Design Review. The Historic District grant is still with TDOT.
Engineer Don Swartz reported that the contract had been signed for the Rocky Fork rehab project. A pre-construction meeting will be held, but it is unlikely the project will start until late March or early April. There will be a discussion about a change order to incorporate the turn lane at Whittmore. The department will advertise again for the part time position open in the engineering department. There was a question about a repair to Old Clovercroft Road. Alderman Dugger requested the staff be ready to start the road projects as soon as the new budget is approved.
Fire Chief Brian Moat presented his monthly report for calls in December. Activity increased by about 15 percent over the previous year, with emergency medical calls the fastest growing category. Chief Moat expressed concern over water main breaks and lack of notification by the utility district. Moat also noted his support for home sprinkler systems, which reduce smoke production and allow homeowners to vacate the home safely. Mayor Alexander commented that he would be attending the January 8th meeting of the Nolensville College Grove Utility Board along with Administrator McLawhon and Counsel Notestine to discuss fire hydrant maintenance and testing. Counsel Notestine has been asked to investigate the ownership of the hydrants, since there is some question about whether the Town legally can maintain them. Chief Moat reiterated the department has resources in place to cover the Town in case of a failure. Alderman Adams said he felt that the hydrants are a top priority and the Town should spend the money. Chief Moat cautioned again that the responsibility and liability should be clearly defined before the Town undertakes such a project.
Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals. Sergeant Terns introduced new NPD officer Dylan Couch.
Mr. Kyle Billingsley reported for the Public Works department. Mr. Billingsley said he would coordinate a repair of the most recent damage to Rocky Fork Road. Bike lanes on Oldham will be striped soon, the northern-most Town of Nolensville monument sign will be repainted as the weather warms up, and the bent traffic light housing at Rocky Fork Road will be replaced.
The Historic Zoning Commission did not meet in December but will meet soon to reconsider a relocation of the Morton Brittain house to the Historic District.
There was no report for the Town Events Committee.
Ms. Kelley Crummitt reported for the Trees and Trails Committee. She said the committee has rescheduled their regular monthly meeting time from 9:00 a.m. to 3:00 p.m. the second Wednesday of the month. Ms. Crummitt asked about the striping and bike lanes for the Safe Routes to School installation. Engineer Swartz indicated they would be marked when the weather clears. Ms. Crummitt inquired about the connection from the Brittain Downs subdivision to the Sunset school campus, which she said the Town committed to making several years ago. Administrator McLawhon said that Williamson County Schools Superintendent Looney agreed to fulfil the obligation for the turn lanes on Sunset Road, but he had not committed to the sidewalks. Crummitt clarified that the Town had committed to this connection along with the Stonebrook project to take advantage of the economy of scale.
Next, Mayor Alexander introduced the second reading of Ordinance 18-08, an ordinance to approve a master concept P.U.D. plan and rezone the Parman Henry property between Rocky Fork Road and York Road from estate residential (ER) to suburban residential with a planned unit development (SR/P.U.D.) overlay. Mr. Wes Harris of Ragan-Smith Associates, Mr. Christopher Smith of Oldsmith Group, and Ms. Tiffany Giordano, traffic engineer with Ragan-Smith represented the project. Ms. Giordano gave a detailed summary of the traffic study. The projected traffic at the proposed subdivision does not warrant turn lanes, but the study indicates a need for signalization and improvements at Nolensville and York Road. Ragan-Smith proposed an all-way stop signal at this intersection as a temporary stop-gap measure, and the developer is committed to pursuing full signalization and improvements with TDOT. There was a lengthy discussion about the traffic study and turn lanes. Mr. Smith pointed out that there are two points of ingress/egress. He expressed hope that a team of stakeholders would contribute to the signalization and improvements on Nolensville at York Road, including the School Board, Williamson County and the State of Tennessee. There were questions about the level of service of proposed and existing roads. Engineer Swartz provided input on the traffic study process and results. He clarified that the service levels are a bit misleading and should not be compared to letter grades in school. Levels A – D are admirable goals for an intersection with a fairly low delay.
There were additional comments about the connection of the trail to Silver Stream. Mr. Smith said they are willing to install and pay for the trail and connection. Alderman Dugger asked about buffering and pointed out lots currently shown on the plan situated on the property line. Smith agreed this was most likely an oversight. Further questions were raised about adding sidewalks from property line to property line. Mr. Smith said he would be happy to add the sidewalks on both sides of the subdivision.
Counsel Notestine clarified that the agenda item includes both a rezoning and concept PUD plan. If the item is voted down, the developer would have to wait a year to bring it back for consideration. Additional questions were posed about landscape buffering and the drainage onto Mr. Highsmith’s property. Mr. Smith and Mr. Harris both confirmed their goal is to carry water away from the property to Mill Creek. Town Planner Sarah Sitterle confirmed that a 150-foot buffer is required, but the width of the buffer could be reduced by the Planning Commission to 100-foot depending on the topography. Mr. Harris stated that the existing trees to remain could be marked on the construction plans to keep them from being removed during grading. Alderman Dugger favored a deferral by the developer to clean up the details currently being discussed.
Debate continued about the improvements at Nolensville Road, buffering, turn lanes, and deceleration lanes. A lengthy deliberation ensued about the language for approval conditions. After further discussion, Alderman Patrick moved to approve on second and final reading Ordinance 18-08, an ordinance to approve a master concept P.U.D. plan and rezone the Parman Henry property between Rocky Fork Road and York Road from estate residential (ER) to suburban residential with a planned unit development (SR/P.U.D.) overlay with the following conditions:
1. The landscape buffers on Rocky Fork Road and York Road are approved at 150-feet in width. The Planning Commission may approve a reduction of these buffers to 100-feet in width based on topography and existing tree inventory.
2. The developer will construct a left turn lane heading east on York Road and a deceleration lane with a minimum 50-foot storage heading east on Rocky Fork Road.
3. The developer will complete construction of a greenway trail from the Parman Henry property with connection to the trail in the Silver Stream development.
4. The developer will install sidewalks from property line to property line on Rocky Fork Road and York Road.
5. A minimum 20-foot landscape buffer is required around the perimeter of the development, unless a larger buffer yard is required.
6. The developer commits to contribute no more than 50% of the cost of a traffic signal per the Town of Nolensville’s standard and road improvements at York/Williams Road and Nolensville Road based on the engineer’s estimate at the time of 50% of buildout of occupied homes or the commencement of the signalization and road improvements by the Tennessee Department of Transportation.
Mayor Alexander seconded the motion, which passed by unanimous vote.
Mayor Alexander made a motion to approve Ordinance 18-12, an ordinance to amend Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption on second and final reading, seconded by Alderman Patrick. Mr. Chris Going of Mill Creek Brewing Company was present to answer questions. He noted that they are still working on construction of the indoor food truck to get it operating as a kitchen. The tap room was without food for about four months but was still able to achieve the minimum food requirement stated in the Ordinance. Going said he does not anticipate a problem achieving the minimum food requirement. Alderman Adams moved to amend Ordinance 18-12 to remove the expiration date. Without a second, the motion failed. The original motion to approve Ordinance 18-12 passed unanimously.
Mayor Alexander then moved to approve Resolution 19-01, a resolution of the Board of Mayor and Aldermen changing the name of a portion of road within town limits. Alderman Felts seconded the motion. When a vote was called, the approval passed unanimously.
Mayor Alexander noted that 26 new residential permits were issued in December.
Alderman Patrick welcomed Alderman Adams all the Board members back. Mayor Alexander thanked Alderman Adams for live streaming the meeting and said that in February, a new system will be in place at Town Hall. Administrator McLawhon noted that information on fixed and variable interest rates should be available tomorrow and would be disseminated. He also mentioned that the regular audit and financial statements prepared by independent auditors were distributed to all the Board members.
The Mayor adjourned the meeting at 10:26 p.m.