2019-04 BOMA Meeting Minutes

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: April 4, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, Larry Felts, and Jason Patrick.  Staff present: Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul.  There were 139 citizens present.

The mayor announced that there were several people signed up to make citizen comments.  He requested that the crowd be respectful and that each person wishing to make citizen comments keep them to three minutes or less. 

Mayor Alexander led the prayer and pledge of allegiance.

Ms. Kim Steinle of 3380 Redmon Hill invited everyone to the Second Annual Out of the Darkness Walk to benefit the American Foundation for Suicide Prevention at Town Hall Saturday at 2:00 p.m.  The link to the registration page is on the Nolensville 411 Facebook page.  Ms. Steinle also provided a flyer for the event.

Ms. Gretchen Anderson of 7139 Nolensville Road represents the 2020 Census and is working to recruit census takers from Nolensville.  Ms. Ashby, also of the U.S. Census spoke about how tax money is distributed via the results of the U.S. Census, so it is important that residents complete their surveys. 

Mr. David Huffman of 8016 Warren Drive stated that the Town is using an outdated MTAS study for traffic planning, fire and safety.  He mentioned a capital needs report and referred to the Strategic Operations Study.  Mr. Huffman wanted to know why updates to these reports haven’t been supplied. 

Ms. Melissa Spaid of 1383 Creekside Drive commented about the proposed connection of the new subdivision to Creekside Drive.  There are many kids playing outside in Ballenger Farms.  With cars parked on both sides of the street, it would be extremely dangerous to introduce more traffic coming through Ballenger.  Waze and Google maps apps direct drivers to a route with the least traffic regardless of whether it is through a neighborhood.  Ms. Spaid shared photos of traffic moving from Rocky Fork Road into Nolensville.

Mr. Larry Garland of 2200 Kirkwall Drive commented about his concerns over the speed of emergency services including fire department in response to calls.  He urged the Board to work to have a full-time fire department.

Ms. Honora Bates of 612 Coriander Court asked the Board to reject the Beazer P.U.D. approved by the Planning Commission and consider the cul-de-sac option proposed by Beazer.  She is concerned about the drivers already cutting through neighborhoods and those gliding through stop signs.  The Nolensville Running Club and residents from other neighborhoods use the trail in Ballenger Farms.  Pedestrians using the trail are at risk with additional connections.

Ms. Jamie Albers of 3052 Ballenger Drive commented on the need for paid staff at the Fire Department.

Mr. Terry Adams of 1214 Creekside Drive requested the Board not to connect Ballenger Farms to the Rocky Fork Road P.U.D. on Rocky Fork Road.  He listed several exceptions to the Zoning Ordinance made by the Board of Mayor and Aldermen on connectivity.  He said a gate or a walkway would be fine, but not a road connection on Creekside Drive.

Ms. Coni Oldham Newman of 7364 Nolensville Road was on the Volunteer Fire Department in the 1980’s.  She stated that the department is very well trained for fire and medical.  If one school catches on fire, it will be a disaster.  She does not want to have to wait for the Fire Department to arrive. 

Mr. Bradley Field of 1712 Kirkpark Court reiterated the objection to the connection of the Beazer P.U.D. and objects to the connection to Kirkpark Court.  He is very disappointed about the possibility of a throughway to Smyrna.

Alderman Dugger then moved to approve the minutes of the Board meeting of March 7th, 2019, seconded by Alderman Patrick. The motion passed unanimously.

Mayor Alexander made a motion to approve the minutes for the Beer Board meeting of March 7th, 2019, seconded by Alderman Felts.  Upon a vote, the approval passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through February 2019, seconded by Alderman Dugger and approved unanimously. 


Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the March 12th Planning Commission meeting, action was taken on the following items:
* Shoppes at Haley/StorPlace master signage plan, approved
* Woods at Burberry Glen Phase 3A final plat, approved
* Telfair Phase 3 final plat, approved
* Site plan for the relocation of the Morton Brittain House, approved
* Site plan amendment for Outland USA, approved
* Site plan amendment for Burkitt Commons buildings B and E for architectural changes, approved
* Site plan amendment for Burkitt Commons building A for architectural and landscape changes, approved
* Site plan amendment for Nolensville Campus of Martins BBQ, approved
* Master concept P.U.D. plan and rezoning for Rocky Fork Road P.U.D., approved

There is a draft of the Zoning Ordinance update that will be forwarded to the Planning Commission for work sessions shortly.  Regarding the McCord Nolen development, the owner is reluctant to continue with landscaping and additional work now that TDOT has plans to widen the bridge from Sunset Road to Stonebrook.  The trail and some landscaping have been installed.  A contract with an on-call arborist was just signed earlier in the evening.  The first task for the arborist will be to evaluate what landscaping has been installed at the development, whether the species is correct, and a count of what is missing or left to be installed.  Sitterle has attempted to get some additional information from Mr. McCanless but has not received answers to all questions.  Mayor Alexander said when TDOT submits plans for the widening of the bridge of Nolensville Road, he would like them to install a sidewalk along the length of the development.  Engineer Don Swartz confirmed TDOT would have to have to repair or replace the existing sidewalk if they remove it as part of the bridge expansion.  He also confirmed the developer was asked to provide a barrier where the sidewalk drops off.

Engineer Don Swartz reported that the Sunset Road project is ongoing.  There has been a delay in paving the north side until one utility to removes poles.  He is optimistic the poles will be moved and the traffic will be swapped in mid-May.  Alderman Dugger asked about the plan for Rocky Fork Road.  Asphalt availability and weather have been the two challenges in getting the project started.

Fire Chief Brian Moat thanked the volunteers who serve the Fire Department.  Moat presented his monthly report for calls in March.  He stressed the difference between volunteers who can donate four or eight hours at a time and full-time paid employees on duty.  Chief Moat asked about the hydrants that have been bagged. He asked for a list of the hydrants that are out of service.  The Mayor said he would request a list of the bagged hydrants from the Nolensville College Grove Utility District.  Moat also stated that within the last year he requested by e-mail an update to the MTAS study regarding fire service.  At that time, he was denied the request.  

Police Chief Roddy Parker began by thanking the members of the NPD for their continued hard work.  He then presented his monthly report, including criminal activity, stop data and crash totals.  He also reviewed the detective’s activity and reserve officers’ time served.  Officer Montel Jackson started in the department on March 25th and is in field training.  Officers now have the capability via the MDTs in each patrol car to access live activity inside the schools.  In the case of an incident, police officers can visually assess and respond to a threat in real time.

Mr. Kyle Billingsley reported for the Public Works department. He detailed expenses and man hours spent.  An ADA ramp is being installed at Bent Creek Trace and Jobe Trail.  Once the ramp is installed a crosswalk will also be installed.  Thirteen sidewalk sections are scheduled to be installed in Bent Creek and Ballenger Farms.  Bids will be taken for staining the bridges on the trail.  Volunteers from Concord Community Church recently helped pick up trash on Fly Road, and the Public Works Department appreciates this contribution.  Alderman Adams asked if the Town could participate in the Adopt-A-Highway program.  Billingsley said most of the roads in the program are those controlled by TDOT but even getting help with pick up on Nolensville Road would be valuable.  Alderman Felts noted there may be a safety issue on Nolensville Road.

There was no report for the Historic Zoning Commission.

There was no report for the Town Events Committee.

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  Trees and Trails did not sponsor an Arbor Day event this year but will participate in an Earth Day event.  The Committee would like to enlist the help of the residents to pick up trash and debris along the trails.  A mascot for the trail cleanup will be an owl, and they are planning a “Name the Owl” hashtag campaign to promote the cleanup on April 27th.  They will ask residents to post pictures of themselves cleaning up to the “Friends of Trees and Trails Facebook page.  A Nolensville citizen has worked with the staff and Trees and Trails Committee to add the trails to Google.  Ms. Crummitt proposed naming the trails.  

Next, Mayor Alexander asked Mr. Will Smith of Beazer to speak on Ordinance 19-06, an ordinance to approve the Rocky Fork Road master concept P.U.D. plan in Nolensville, Tennessee and rezone the property suburban residential with a P.U.D. overlay (SR/P.U.D.).  Mr. Smith gave an overview of the plan approved by the Planning Commission with a connection to Creekside Drive.  He also detailed that the amenities center with pool would be installed by the end of phase 2.  There is a stub out to the north, the main entrance is off Rocky Fork Road, and a turn lane will be added.  A crosswalk at Rocky Fork Road with flashing light is proposed to connect into Whittmore.  Mr. Smith then presented Option 2, which proposes a cul-de-sac in lieu of a connection to Creekside Drive.  Both plans require acceptance of a cul-de-sac longer than allowed in the subdivision regulations.  Mayor Alexander moved to approve Ordinance 19-06 with Option 2, the proposed cul-de-sac in lieu of the connection at Creekside Drive.  Alderman Patrick seconded the motion.

There was discussion about requiring a crash gate, the connection at Kirkpark Court, and about a variance for the length of the cul-de-sac.  Alderman Dugger suggested requiring a deceleration lane heading west on Rocky Fork Road in exchange for the long cul-de-sac.  After debating the deceleration lane, which was not indicated by the traffic study, Alderman Dugger moved to amend Ordinance 19-06, option 2, to require a west bound turn lane off Rocky Fork Road.  Alderman Adams seconded the motion.  When the vote was called on the amendment, it passed unanimously. 

Alderman Patrick then moved to approve Ordinance 19-06 with Option 2, the proposed cul-de-sac in lieu of the connection at Creekside Drive, as amended.  Mayor Alexander seconded the motion.  Alderman Dugger requested a legend on the concept plan with typical lot sizes.  The motion then passed unanimously.

Mayor Alexander then moved to approve the second and final reading of Ordinance 19-02, an ordinance to approve the Brittain Downs East master concept P.U.D. plan in Nolensville, Tennessee and rezone the property suburban residential with a P.U.D. overlay (SR/P.U.D.).  Alderman Dugger seconded.  There was a question about whether the property would fall under the Brittain Downs HOA.  Mr. Joe Epps, representing the developer, commented that the existing HOA would be given the option of accepting the additional lots, but there is no guarantee.  Upon a vote, the motion passed unanimously.

The mayor made a motion to approve on second reading Ordinance 19-05, an ordinance to amend Title 12 Chapters 1 and 6 of the Nolensville Municipal Code pertaining to building permit and swimming pool permit fees, seconded by Alderman Felts.  Without further discussion, the motion passed unanimously.

The mayor introduced Ordinance 19-07, an ordinance of the Town of Nolensville, Tennessee adopting a budget for fiscal year July 1, 2019 - June 30, 2020 and presented an overview of budget line items.  He made a motion to approve the ordinance, seconded by Alderman Felts.  Alderman Patrick provided historical details from several studies, including the 2012 road visual study by Collier Engineering assessing pavement conditions of main roads in Nolensville. The study assumed Sunset Road could be simply repaved for around $300,000.00.  Base failures on Sunset Road were discovered to be severe and require more work.  The approved plan called for repair, widening, and an adjacent walking path all totaling $10,000,000.00.  There was also the MTAS fire study. The three options were to (1) provide a fully self-sufficient fire service funded by the Town of Nolensville, not recommended by MTAS; (2) provide initial response fire service—minimum of four firefighters; and (3) contract for fire response, which is what we currently have. There was a list of fire departments provided by MTAS of 46 other fire departments in the state like Nolensville at the time.  Alderman Patrick also gave some details about the uses for each fund in the Cash on Hand report.  At a recent budget workshop meeting, the Board requested to have further road analysis completed in the current fiscal year.  The fire department question is much broader than simply writing a larger check, Patrick said.  The building and land are owned by the County.  Patrick read an e-mail to the Town Administrator from Bill Jorgensen from Williamson County about continuing the ongoing conversation about fire and EMS in Nolensville.  Jorgensen recommended meeting over the next six to eight months to analyze the quantity and types of calls, response times, location of calls and other criteria to create the appropriate framework for emergency response. 

Alderman Adams mentioned there was an amendment submitted by the Fire Department that would account for the bare minimum of over $600,000.00.  He mentioned potential cuts to the proposed budget, including eliminating the PIO position, financing the tractor, cutting a portion of the Town Events budget, and instead of hiring two new police officers hire one.  He suggested adding a one-cent property tax increase.  Alderman Adams suggested that a Town Administrator should be acting as the public information officer.  Alderman Dugger inquired about the amended Fire Department budget mentioned by Alderman Adams.  Not all the Board members received a copy.  Mayor Alexander and Aldermen Dugger and Felts did not receive the amendment.  There was debate about the suggested items that might be cut.  Alderman Patrick indicated he would like to defer to Williamson County, as EMS experts, after their study is complete to determine the correct next step before proposing a tax increase without knowing exactly what the Town needs.  Alderman Dugger concurred that the Town can not simply write a check without knowing the exact price tag for the needs. 

Continued debate ensued about the sprinkler ordinance enacted in 2005, the MTAS study from 2012, commercial tax base and revenue timing.  After lengthy discussion, the Mayor asked for a vote.  The first reading of Ordinance 19-07 passed by a vote of 4 – 1, with Alderman Adams opposed.

Mayor Alexander announced that 36 new dwelling permits were issued in March.  The Buttercup Festival will be held April 13th.

The Mayor adjourned the meeting at 8:38 p.m.

Posted by Kali Mogul Monday, April 8, 2019 9:22:00 AM