2018-05 BOMA Minutes

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: May 3rd, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Brian Snyder.  Alderman Jason Patrick joined the meeting at 7:05 p.m.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 24 citizens present.

Alderman Brian Snyder said the prayer and led the Pledge of Allegiance.

Mrs. Jana Truman of 3232 Locust Hollow asked that the Board consider emergency services and emergency vehicle turning when discussing Ordinance 18-08, a master concept P.U.D. plan and rezoning of property between Rocky Fork and York Road.

Mayor Alexander then moved to approve the minutes from the Board meeting of April 5th, 2018, seconded by Alderman Snyder.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through March, 2018, seconded by Alderman Felts.  Upon a vote, the approval passed unanimously.


Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the April 10th Planning Commission meeting, action was taken on the following:
* Woods at Burberry Glen Phase 2 final plat, approved
* Scales Phase 2 Preliminary Plat/Final P.U.D., approved
* Parman Henry Concept P.U.D. plan and rezoning, approved
* Willis Wells rezoning, approved

The first stage of the Zoning Ordinance update is underway.  There was some discussion about process for PUD plan approval, the FNB Bank landscape plan, and the McCord Nolen site plan.

Town Engineer Don Swartz reported on the following items:
* The Safe Routes to School Creekside project has been advertised for contractor bids; bids will be opened May 17th
* TDOT is awaiting information from the MPO on the Safe Routes to School Stonebrook project
* There is a resolution on the agenda to authorize negotiation on the low bid contract for Sunset Road

Fire Chief Brian Moat offered his monthly report for the Nolensville Volunteer Fire Department.  Hours of service have increased significantly, in Moat’s opinion, because of a larger and aging population.  The department has also purchased a multi-use vehicle.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals and announced the PD is now fully staffed.  Parker introduced new Officer Tim Pickel and volunteer reserve officer Rob Hays.  Parker also added that they are starting a volunteer chaplain program to help citizens and officers deal with the emotional toll of tragic events.

Mr. Kyle Billingsley represented the Public Works Department and detailed the monthly written report.  He noted 22,900 pounds of blacktop had been laid so far this year and 120 pounds of trash were picked up in the month of April.  Nearly $1,000.00 in vehicle maintenance was completed, but most of the labor was done in-house to save money.

There was no report from the Historic Zoning Commission, as they did not meet. 

Alderman Brian Snyder provided a brief report for the Town Events Committee, saying the team will meet next week to go over additional details on the Star Spangled Celebration.  The fireworks show will last around 20 minutes. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  A representative from the state forestry commission recently toured Nolensville’s subdivisions with Committee members Joyce Powers and Charles Barnett.  A report will be provided to the Board next month.  An event will be hosted by the Cumberland River Compact Saturday, May 5th from 10:00 a.m. to 11:30 a.m. at Nolensville High School.  The committee has also made aware of a grant available for trees.

After one point was clarified on the consent agenda, Mayor Alexander moved to approve the consent agenda, including Resolution 18-07, a resolution to release Turnberry Homes, LLC from maintenance bonding for roads and public improvements within Catalina Phase 4; Resolution 18-08, a resolution to release CK Development from maintenance bonding for roads and public improvements within Bent Creek Phase 4 Section 1C; Resolution 18-09, a resolution by the Board of Mayor and Aldermen to hold a municipal election in the Town of Nolensville in conjunction with the State of Tennessee General Election on November 6, 2018; and Resolution 18-10, a resolution of the Board of Mayor and Aldermen to authorize negotiation of a contract on a road improvement project bid.  Alderman Snyder seconded the motion, which passed unanimously.

The Mayor opened a public hearing at 7:34 p.m. on Ordinance 18-05, an ordinance of the Town of Nolensville, Tennessee adopting a budget for fiscal year July 1, 2018 - June 30, 2019.  Mr. Aubrey Short of 803 Rockwood Drive asked about the amount budgeted for road paving and said $225,000 is not enough.  With no other comments, Mayor Alexander closed the public hearing at 7:40 p.m.

Mayor Alexander moved to approve on second and final reading Ordinance 18-04, an ordinance amending Title 18, Chapter 1 of the Nolensville Municipal Code updating storm water management regulations, seconded by Alderman Felts.  The motion passed unanimously.   

Next, the mayor moved to approve on first reading Ordinance 18-06, an ordinance to rezone a portion of 7150 Nolensville Road from commercial services with a commercial corridor overlay (CS/CCO) to office industrial (OI).  Alderman Patrick seconded the motion.  When the vote was taken, the approval passed unanimously.

Mayor Alexander then made a motion to approve on first reading Ordinance 18-07, an ordinance to amend budget ordinance 17-06 for fiscal year July 1, 2017 – June 30, 2018.  Alderman Patrick clarified that this ordinance is not to spend additional money but simply to shift it to the appropriate accounts for record-keeping purposes.  Alderman Felts seconded the motion, which passed unanimously.

There was some discussion about Ordinance 18-08, an ordinance to approve a master concept P.U.D. plan and rezone the Parman Henry property between Rocky Fork Road and York Road from estate residential (ER) to suburban residential with a planned unit development (SR/P.U.D.) overlay.  Some of the items considered were the traffic calming circles added to the plan, right of way reservation, forthcoming traffic study, updated streetscape and availability of sewer.  Mayor Alexander then moved to approve Ordinance 18-08 on first reading, seconded by Alderman Patrick.  Upon a vote, the approval passed unanimously.

After a brief discussion, Mayor Alexander moved to approve on first reading Ordinance 18-09, an ordinance to amend Title 15 Chapter 6 of the Nolensville Municipal Code pertaining to parking.  Alderman Snyder seconded the motion, which passed unanimously.

Mayor Alexander reported that there were 39 residential permits issued in April.  Alderman Patrick inquired about having an independent auditor to review the books, procedures, and processes.  Finance Director Julie Wilson explained that it may be too late to approve an official auditor for the coming year, but she suggested a review of “agreed upon procedures” that produces a report instead of a formal audit opinion. 

With no other business or comments, he adjourned the meeting at 8:15 p.m.

Posted by Kali Mogul Friday, May 4, 2018 8:19:00 AM