2018-04 BOMA Minutes

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: April 5th, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:04 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts.  Aldermen Jason Patrick and Brian Snyder joined the meeting at 7:07 p.m.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 23 citizens present.

Alderman Larry Felts said the prayer and led the Pledge of Allegiance.

There were no citizen comments.

Mayor Alexander moved to approve the minutes from the Board meeting of March 1st, 2018, seconded by Alderman Dugger.  The motion passed unanimously.

Alderman Dugger then made a motion to approve the Treasurer’s report through February, 2018, seconded by Alderman Felts.  Upon a vote, the approval passed unanimously.

At the request of Mayor Alexander, Recorder Kali Mogul read a proclamation of the Board naming April 16 – 22, 2018 “Earth Week” in Nolensville, Tennessee.  The proclamation was presented to Miss Maddie Bumgarner, a second grader at Nolensville Elementary School who made a written request to the Mayor. Photos of the Board were taken with Maddie to memorialize the proclamation.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the March 13th Planning Commission meeting, action was taken on the following:
* Catalina Phase 6 final plat, approved
* Site Plan and Change of Use for 7153 Nolensville Road, approved
* Telfair Phase 3 final PUD and preliminary plat, approved

A kickoff meeting for the zoning ordinance and subdivision regulations updates will be held next week.

Town Engineer Don Swartz reported on the following items:
* The Town is very close to completion of the right-of-way acquisition on Sunset Road; bids on construction will be opened Tuesday, April 10th, and the Town anticipates beginning construction at the end of May
* The Small Town Connections trail work is basically complete, but final seeding and stabilization has been delayed by the excessive rain
* Bid documents have been reviewed for the Safe Routes to School Creekside Drive project and should be advertised in the next few weeks
* The Safe Routes to School Stonebrook Blvd. project is still tied up with TDOT but should be back on track shortly; Mr. Swartz expects to have all three projects—Sunset Road, SRTS Creekside and SRTS Stonebrook—underway this summer

Fire Chief Brian Moat offered his monthly report for the Nolensville Volunteer Fire Department.  There have been seven new members added in the last month.  Moat also described the ISO 4 rating for the Town of Nolensville and also spoke about converting the banquet room to an interactive training room.  Mayor Alexander thanked Chief Moat for attending the plans review meeting for upcoming Planning Commission items.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  The department has partnered with Meals on Wheels to deliver food to seniors a couple of times a month.  They have also started extra patrol requests for residents who need them.  Mayor Alexander mentioned he had received positive comments from local business owners and commended Chief Parker and his staff for safety checks and communication with the public. 

Mr. Kyle Billingsley represented the Public Works Department and detailed the monthly written report.  He said the sidewalk repair project has been a learning process with room for improvement.  Parkers Professional Concrete was the vendor, and they did a great job.  The department would like to keep residents better informed.  Potholes, ponding and dips on Nolensville Road have been discussed with TDOT representatives.  Alderman Snyder requested information about the stop sign at Nolensville and York Road, which appears to be too low.  It should be at six-feet for visibility.

Ms. Betty Friedlander updated the Board on the Historic Zoning Commission meeting on March 29th.  E&B Coffee Roasters’ revised façade was approved. The submittal for the Tanner House revised roof plan was not represented and was therefore deferred. 

Alderman Brian Snyder reported for the Town Events Committee.  Band Universal Crush has been secured for the Fourth of July.  The committee is working on some upgraded sound system features and is working on a partnership with Mill Creek Brewery.  Snyder thanked Chief Parker for his help securing radios for staff to use.  New components are already being procured for the North Pole Experience. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  Ms. Joyce Powers has stepped down as co-chair but will remain as a contributing member of the committee.  Ms. Jana Truman will represent Trees and Trails at Planning Commission meetings.  The monthly review meeting was productive, and some new individuals have expressed interest in joining.  Ms. Crummitt mentioned that cars are regularly parking on the path from Stonebrook Boulevard behind the Rec Center to the ball fields.  Engineer Swartz said Public Works has ordered “No Parking” signs to be installed on the fence.  He also mentioned the possibility of public parking notices for the Trail Head parking lot.

Mayor Alexander next moved to approve Resolution 18-05, a resolution accepting a cash donation to the Nolensville Police Department from the Historic Nolensville Merchants Committee, seconded by Alderman Felts.  The motion was approved unanimously.

Mayor Alexander then made a motion to approve on second reading Ordinance 18-03, an ordinance to amend the zoning map of Nolensville, Tennessee to rezone 7186 Nolensville Road from Estate Residential (ER) to Commercial Services (CS).  Alderman Snyder seconded, while Alderman Dugger recused himself from the vote.  The approval passed by vote of 4 – 0 with one abstention.

Mayor Alexander moved to approve Ordinance 18-04, an ordinance amending Title 18, Chapter 1 of the Nolensville Municipal Code updating storm water management regulations, seconded by Alderman Snyder.  The motion passed unanimously.   

Town Administrator Ken McLawhon gave an introduction to the annual budget and thanked the budget committee.  He gave an overview of the expected revenues and expenses.  There will be another budget committee workshop scheduled soon.  Mayor Alexander made a motion to approve on first reading Ordinance 18-05, an ordinance adopting a budget for fiscal year July 1, 2018 – June 30, 2018.  Alderman Patrick seconded the motion, which passed by unanimous vote.

After a brief description by Town Engineer Don Swartz, Mayor Alexander moved to approve Resolution 18-06 accepting a change order to the existing agreement with Adams Contracting, LLC on the Small Town Connections Greenway Project.  Alderman Patrick seconded the motion.  Swartz confirmed that the work in the change order had already been completed but must be memorialized with this agreement.  The cost is still within the approved 80/20 grant approved by the State of Tennessee.  In conjunction with the liquidated damages against the contractor, there should be minimal financial impact to the Town, if any, although the final amounts are yet to be determined.

Mayor Alexander reported that there were 31 residential permits issued in March.  With no other business or comments, he adjourned the meeting at 8:18 p.m.

Posted by Kali Mogul Friday, April 6, 2018 10:14:00 AM