2018-03 BOMA Minutes

Click here for audio #1 of 2

Click here for audio #2 of 2

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: March 1st, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:03 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 31 citizens present.

Alderman Brian Snyder said the prayer.  Girl Scouts Brooke Spain and Alice Beattie of Troop #1591 led the Pledge of Allegiance.

Ms. Joyce Powers of 1023 Bitticks Creek and the Trees and Trails Committee commented on the passing of Ms. Evelyn Hyde Bennett.  She mentioned Ms. Bennett’s role in securing the location of the trail head.

Alderman Tommy Dugger moved to approve the minutes from the Board meeting of February 1st, 2018, seconded by Alderman Snyder.  Alderman Felts recused himself due to his absence in February.  The motion passed unanimously.

Mayor Alexander then made a motion to approve the Treasurer’s report through January, 2018, seconded by Alderman Patrick. 

Alderman Felts read a proclamation naming Saturday, March 3rd, 2018 Arbor Day in Nolensville, Tennessee.  The proclamation was presented to Ms. Joyce Powers of the Trees and Trails Committee.  Girl Scouts Brooke and Alice have volunteered to plant trees at the new trail with other participating residents.  Photos were taken to memorialize the proclamation.


Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the February 13th Planning Commission meeting, action was taken on the following:
* Nolen Mill monument sign site plan, approved
* Asher 2-lot final plat, approved
* Catalina Phase 6 final plat, deferred
* Whittmore Phase 2B final plat, approved
* All God’s Children site plan amendment, approved
* Haley Industrial Lot 21 site plan amendment parking lot material and landscape plan, approved
A workshop was held after the February 13th Planning Commission meeting on P.U.D. regulations and staff procedures and will be continued.  A zoning ordinance update will soon get underway.

Town Engineer Don Swartz reported on the following items:
* The Town is very close to advertising for construction bids for the improvements on Sunset Road; construction should begin this summer
* A notice to proceed with construction on the Stonebrook Safe Routes to School project should be received within a week or so;  a notice to proceed on the Creekside Safe Routes to School is in-hand; bid documents are being prepared; both projects should be under construction this summer
* The Small Town Connections trail is basically complete, but there are some minor issues to be resolved, like final seeding and removal of erosion control materials; one of the grass islands has been driven over; landscaping has been suggested

Fire Chief Brian Moat offered his monthly report for the Nolensville Volunteer Fire Department and spoke about the new patch and uniforms. 

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  He introduced new staff members:  Ms. Juli Dickenson is on-board as records clerk and administrative assistant for the Police Department; Officers Chris Pearcy and Ben Cunningham have started full-time with the department.  Nick Wolkonsky has joined the department as a reserve volunteer officer.  He will serve at Town meetings and events.     

Mr. Bryan Howell represented the Public Works Department and detailed the monthly written report.  The department has been busy filling pot holes with patch.  Trash is still a problem—in four hours, 125 pounds of trash was picked up on Sunset Road.  Upon request, Director Howell updated the Board about the sidewalk repairs in Bent Creek and Catalina.  Some of the sidewalk forms were not placed correctly.  Street signs for Sheldon Valley and other areas are on order.  There was a question about tree health on Rocky Fork Road.  Some of the trees will be moved due to the installation of overhead power lines. Regarding Rocky Fork Road, a check was received for the repair to damage caused by the dump truck, and a search for a contractor is underway.  

Ms. Betty Friedlander updated the Board on the Historic Zoning Commission meeting on February 22.  A certificate of appropriateness for a new roof at The Tanner House was approved.  A certificate of appropriateness for demolition of the historic home at 7186 Nolensville Road was denied.

Alderman Brian Snyder reported for the Town Events Committee.  Fourth of July planning is in full swing.  The committee is looking for more interactive features for the Star Spangled Celebration, and some sponsors have already committed and are also interested in the Veterans Day parade and breakfast.  The Committee is also looking at new décor items for the North Pole Experience.  There was some discussion about the date of the Star Spangled Celebration. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  The committee is looking for volunteers to join.  Work continues on the riparian buffer proposal.  Ms. Joyce Powers presented information on a tree study conducted in relation to the sidewalk heaving.  The trees in the repaired areas are no longer on the approved street tree list.  A State Forester is coming to meet with Ms. Powers to look at and provide guidance on subdivision trees, but there is no guarantee that the sidewalk repairs are permanent if the “problem trees” remain in place.  Following Ms. Powers’ comments, Ms. Crummitt added that the bridges at the Small Town Connection will need to be sealed, and the committee and would like to be sure the expense is budgeted.  Director Howell estimated this cost at between $10,000 and $20,000.

Mr. Scott Arata of Lakeland, Tennessee and Mr. Ross Arata of Murfreesboro, Tennessee represented Resolution 18-03, a resolution granting a certificate of compliance to United Investments, LLC d.b.a. Smoke N’ Barrels for a retail package liquor store at 7175 Nolensville Road in Nolensville for a period of two years.  There was a lengthy conversation about the application, the references and the details provided.  Mr. Arata acknowledged that some of the references were furnished to him by his broker, so he is not personally familiar with some of the individuals on the list.  Misspellings and incorrect addresses were pointed out.  The business plan was also discussed.  After continued conversation, Alderman Patrick moved to deny the certificate of compliance to United Investments, LLC d.b.a. Smoke N’ Barrels.  Alderman Snyder seconded the motion, which passed unanimously.

At 8:15 p.m. the Mayor opened a public hearing of Ordinance 18-03, an ordinance to amend the zoning map of Nolensville, Tennessee to rezone 7186 Nolensville Road from Estate Residential (ER) to Commercial Services (CS).  There were no comments, so the public hearing was closed at 8:16 p.m.

Mayor Alexander then moved to approve Ordinance 18-02, an ordinance to amend Article 1 of Zoning Ordinance 04-09 adding section 1.14.0, single family dwellings, seconded by Alderman Felts.  There was extensive conversation about the purpose of the ordinance and the impact on Air BnB opportunities.  There was lively debate over the positive and negative aspects of short-term rentals, the potential legislation by the State of Tennessee, and the definitions in the ordinance.  After continued discussion, Mayor Alexander then moved to defer Ordinance 18-02 seconded by Alderman Felts.  The motion failed by vote of 2 – 3, with Mayor Alexander and Alderman Felts in favor; Aldermen Dugger, Patrick and Snyder were opposed.  Mayor Alexander restated his motion to approve Ordinance 18-02 on second reading.  Alderman Felts seconded the motion.  When the vote was called, the motion failed by vote of 2 – 3, with Mayor Alexander and Alderman Felts in favor and Aldermen Dugger, Patrick and Snyder opposed.

Mayor Alexander introduced Resolution 18-04, a resolution to approve the use of funds for acquisition of right-of-way associated with the Sunset Road improvement project.  Mr. Ted Boozer, appraiser, and Mr. Dominick Romano of Ragan Smith answered various questions about on the properties listed in the resolution including the stacked stone wall at 1670 Sunset Road, the alignment of Sunset Road, environmental issues, and properties adjacent to the Benington open space. He also distinguished between compensation for right-of-way and improvements on the subject properties.  After further detailed conversation, Mayor Alexander made a motion to approve Resolution 18-04, seconded by Alderman Patrick.  Upon a vote, the approval passed unanimously.   

The Mayor announced there were 27 residential permits issued in February.  Alderman Dugger proposed having a single workshop to cover all the topics rather than short discussions after each Planning Commission meeting.  Alderman Felts remarked that the Lions Club pancake breakfast is scheduled for March 24th.   Administrator McLawhon mentioned the unofficial special census results show 11,097 residents in Nolensville.  He also noted the next budget committee workshop is scheduled for Wednesday, March 14th at 6:00 p.m. in the 2nd floor meeting room.  Alderman Snyder mentioned that the Nolensville Community Kids Marathon would be held on April 21 at 4:00 p.m. starting at Mill Creek Elementary School and finishing at the Nolensville High School track.  All three Nolensville area elementary schools will benefit from the proceeds.  Mayor Alexander reminded the audience and Board about the Arbor Day planting at the Trail on Saturday at 11:00 a.m.

The Mayor adjourned the meeting at 9:33 p.m.

Posted by Kali Mogul Friday, March 2, 2018 8:40:00 AM