2017-11 BOMA Meeting

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: November 2, 2017 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:01 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Jason Patrick and Brian Snyder.  Staff present: Administrator Ken McLawhon, Counsel Robert Notestine, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 49 citizens present.

Alderman Brian Snyder said the prayer and led the Pledge of Allegiance. 

Mr. Aubrey Short of 803 Rockwood Drive thanked the Board and the Town for striping Brittain Lane/Maxwell Lane.

Mayor Alexander moved to approve the minutes from the Board meeting of October 5th, 2017, seconded by Alderman Felts.  The motion passed unanimously.

Mayor Alexander then made a motion to approve the Treasurer’s report through September 2017, seconded by Alderman Patrick.  When the vote was taken, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
* An updated draft of the Comp plan will be discussed at the November Planning Commission meeting with a public hearing and action by the Planning Commission in December.
Twelve submittals were considered by the Planning Commission in October:
* Burberry Glen Phase 2 Final Plat, approved
* StorPlace and the Shoppes at Nolensville Site Plan, approved
* Summerlyn P.U.D. Section 5 Final Plat, approved
* The Church at Nolensville (Brentwood Baptist Church) Home Occupation – 7388 Nolensville Road, deferred and recommended to the Board of Zoning Appeals
* Burkitt Village Phase 6 Final P.U.D. Revision – Kintore Drive Stub Out, approved
* Telfair Phase 2 Final Plat, approved
* The Woods at Burberry Glen Preliminary Plat/Final P.U.D. trail revision, approved
* Hadley Reserve Final Plat, approved
* 940 Oldham Drive Office Building Site Plan, approved
* McCord Nolen Monument Sign Site Plan, approved
* Swainston Warehouse Site Plan, approved
* Zoning Ordinance and Subdivision Regulations Text Amendments – Farm House Cluster Developments – Article 2.2.1 of the Zoning Ordinance and Section 5.3.3 (b) of the Subdivision Regulations, approved

Town Engineer Don Swartz provided updates on the following:
* The Town has received a notice to proceed on the Creekside Safe Routes to School project.  The project should be put out to bid before the end of the year.
* There is no change in status for the Stonebrook Safe Routes to School project.
* The Small Town Connections project is near completion. The new tentative grand opening is planned for December 2nd.
* Sunset Road project is still on schedule.  A resolution to approve funding of right-of-way acquisitions is on the current agenda.  Ragan-Smith Associates provided an updated cost estimate, which is in line with what was presented earlier in the year.

There was some additional discussion about the right-of-way in front of Benington and also the possibility of the bypass. 

On behalf of the Nolensville Volunteer Fire Department, Chief Keith Rosenberry reported statistics for October.  The Department purchased a pre-owned F-550, which will be used as a “first out” truck.

Police Chief Roddy Parker gave crime statistics for the department and delivered highlights of his first few weeks on the job.  The State Comptroller’s office and MTAS have been in the office helping to inventory the evidence room.  Chief Parker is attempting to rewrite the 2018 grant from the THSO in order to procure mobile data terminals, which will help with officer safety, efficiency, call mapping, and the reporting process.  The MDTs would double as a desktop computer.

Parker detailed several ongoing cases and projects as well as the testing and interviews of police candidates.  On October 18th, an elderly citizen was reported missing.  With the help of the Fire Department, Williamson County Sheriff’s Office and Public Works, the man was located and returned home.  A suspect is in custody for break-ins in the Downtown Historic District. 

Director Bryan Howell presented a report for the Public Works Department.  New speed limit signs have been posted on Nolensville Road.  Howell also noted catastrophic failures on certain equipment, but the repairs were handled in-house.  Contractors are working on a repair estimate for Rocky Fork Road, which will then be submitted to the insurance company.  The ramps in Catalina are complete and 55 sidewalk sections have been repaired in Bent Creek.  Drains are also being maintained.   

Ms. Betty Friedlander reported on behalf of the Historic Commission, which heard one submittal in October.  The applicant requested awnings on building #2 of the McCord Nolen development.  The awnings were approved for the rear of the business.

On behalf of the Town Events Committee, Chairman Eric Williams detailed the upcoming Veterans Day breakfast and parade.  Sponsorship of the breakfast fell through, so the committee is currently looking for funding of the event.       

Ms. Kelley Crummitt represented the Trees and Trails Committee.  The Committee is working on getting a map printed for the kiosk at the Trail Head parking lot and is interested in holding a workshop to discuss future projects with citizens.  The suggested names are:  Hyde-Bennett trail head, Hyde Park trail head, and Historic Nolensville trail head.

Alderman Tommy Dugger moved to approve the consent agenda as presented, including Resolution 17-27, a resolution to release Regent Homes, LLC from maintenance bonding for roads and public improvements within Sherwood Green Phase 2; Resolution 17-28, a resolution to release SAF Properties, LLC from maintenance bonding for roads and public improvements within Brittain Downs Phase 4 Section 1; and Resolution 17-29, a resolution to declare certain property of the Town of Nolensville surplus and provide the authority to the mayor to dispose of surplus inventory.  Alderman Felts seconded the motion.  Upon a vote, the approval of the consent agenda passed unanimously.

Ms. Debra Rhemann of R&D Enterprises was available to answer several questions about Resolution 17-30, a resolution to approve the use of funds for acquisition of right-of-way on ten (10) tracts associated with the Sunset Road improvement project.  Mayor Alexander made a motion to approve the resolution, seconded by Alderman Patrick.  There was a lengthy discussion about the right-of-way in front of Benington subdivision, which includes a monument sign and landscaping but was not part of the subject tracts on the resolution.  When a vote was taken, the approval passed unanimously.

At 8:01 p.m., Mayor Alexander opened a public hearing of Ordinance 17-10, an ordinance amending the Telfair Master Concept P.U.D. Plan in Nolensville, Tennessee and rezoning the property suburban residential-1 (SR1) with a planned unit development (P.U.D.) overlay.  Mr. Dustin Tracy, future resident at 425 Edenfield Pass, spoke about his lot, which is adjacent to the subject parcels.  He requested the existing tree line behind his lot be retained.  With no other comments, Mayor Alexander closed the public hearing at 8:05 p.m.    

Finance Director Julie Wilson presented background information on Ordinance 17-11, an ordinance to amend budget ordinance 17-06 for fiscal year July 1, 2017 – June 30, 2018.  There was a lengthy discussion about the amendment, composed primarily of police personnel payroll and benefits, a potential new employee structure for the police department, equipment and revenue.  Mayor Alexander made a motion to approve Ordinance 17-11 on first reading, seconded by Alderman Patrick.  After some additional discussion, the motion passed unanimously.
Mayor Alexander moved to approve on first reading Ordinance 17-12, an ordinance to amend Zoning Ordinance 04-09 pertaining to Article 2.2.1, Farm House Cluster Developments.  Alderman Snyder seconded the motion, which passed unanimously.  Mayor Alexander mentioned there would be a public hearing and a second reading with action taken in December.
Mayor Alexander then made a motion to approve on first reading Ordinance 17-13, an ordinance to amend Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption.  Alderman Felts seconded the motion.  After considerable discussion, a vote was taken.  The motion passed 3 – 2, with Mayor Alexander, Alderman Felts, and Alderman Patrick in favor.  Aldermen Dugger and Snyder opposed.

Mayor Alexander reminded the audience about the Veterans Day breakfast and parade.  December 2nd is the tentative opening date for the bridge.  Alderman Snyder mentioned the North Pole Experience, to be held at Town Hall on December 4th from 6:00 – 8:00 p.m. 

The Mayor adjourned the meeting at 9:03 p.m.

Posted by Kali Mogul Friday, November 3, 2017 9:46:00 AM