Nolensville Planning Commission
August 14, 2018, 7:00 p.m.
Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jimmy Reaves, Ashlee Walden
Commissioner Absent: Jason Patrick, Douglas Radley
Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Adam Malone
Citizens Present: 51
1. CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by acting Chairman Andy Grosson in Chairman Douglas Radley’s absence.
2. PLEDGE OF ALLEGIANCE
Chairman Grosson led the pledge of allegiance.
3. APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on July 10, 2018, seconded by Commissioner Jimmy Reaves. The motion passed unanimously.
There were no announcements.
5. CITIZEN COMMENTS
Mr. Matthew Higgins of 1512 Underwood Drive spoke in opposition of the revision to the Scales Farmstead Amenity Center. He said that he and many of his neighbors chose to buy in this new subdivision based on the amenities promised at the time of purchase. Mr. Higgins asked that the Planning Commission decline the request to revise the amenities plan.
Mr. Bill Rooks of 1504 Underwood Drive stated that part of the sales package was the amenities center. The builder continued to advertise the neighborhood amenities on YouTube and WKRN, including an adult pool, a kiddie pool, a bath house, a club house, a playground, a pavilion and walking trails. Mr. Rooks said that a home is the largest purchase anyone can make, and he asked that the Planning Commission decline the revision to the Scales Farmstead Amenities Center.
Ms. Jennifer Bounds of 1832 Apperley Drive concurred with what the two prior residents said previously. Her children are looking forward to using the amenities as they were presented by the builders. She said her family would not have bought their current home without the amenities promised at Scales Farmstead.
Mr. Wayne Cheryn of 617 Vickery Drive said he and his wife purchased their home in Scales for their grandchildren to be able to enjoy the amenities.
Ms. Jana Truman of 3232 Locust Hollow spoke regarding new business item D—Burkitt Commons master sign plan. She is a commercial realtor representing one of the future tenants at Burkitt Commons. Her client would like to be allowed to have signs on the front and rear of the building.
Mr. Jason Judd of 1029 Lawson Lane in Scales Farmstead stated that the developer of the subdivision held a “town hall” meeting with the residents. He explained that the developer’s representative was quite aggressive in his presentation of the revised amenity plans and indicated that if the revised plan isn’t approved that the pool may not be installed in time for next summer. Mr. Judd said the components should be built as promised.
Mr. Cody Bogema of 672 Vickery Park Drive agreed with his neighbors. He said the revision to the amenities plan is a poor substitute.
Mr. Donnie Quesenberry of 1804 Apperley Drive said that his family could have easily bought in another neighborhood but chose Nolensville and Scales Farmstead because of the amenities for his children.
Alderman Tommy Dugger of 2260 Rolling Hills Drive said it’s the Town’s job to protect the residents. He asked that the Planning Commission please decline the request to revise the amenity center plan.
Alderman Brian Snyder of 3153 Locust Hollow said he visited all of the builders in Scales Farmstead back in March of this year. Every builder there presented the amenities as approved, and he felt that the Planning Commission should listen to the residents and require the developer to stick to the original plan.
6. CONSENT AGENDA
Commissioner Rick Owens moved to approve the consent agenda as presented, seconded by Commissioner Robert Haines. Upon a vote, the approval passed unanimously.
7. NEW BUSINESS
A. Scales Amenities Center Site Plan Revision
Mr. Wes Harris of Ragan-Smith Associates and Mr. John Brian of Starwood Land Advisors represented the revised site plan. Mr. Harris clarified that the gazebo mentioned by some of the residents is not part of the Amenities Center site plan. He stated that the pool represented in the revised plan is consistent with other developments his firm represents in Williamson County. Mr. Brian explained when his company acquired Scales Farmstead, it was not being managed properly. He pointed out that the fit and finish are very important but that the maintenance costs and HOA assessments should be manageable. Their hope was to eliminate the accessory restroom structure but increase the number of bathroom stalls in the clubhouse in compliance with Health Department standards. Mr. Brian distributed the approved 2018 operating budget for the HOA, and pointed out the future operating costs of the amenity center, multi-modal trails, pavilion and open space maintenance are not included in the budget. The elimination of the kiddie pool and accessory building were meant to bring the maintenance costs under control. Mr. Brian asked for flexibility in order to get the facility open and operating for next summer.
There was a lengthy discussion about the depth of the pool, the clubhouse, and other amenities. Mayor Alexander said that the developer has very little room to make changes to a site plan approved by the Planning Commission. The plan is locked in at this point. Other topics discussed were the HOA dues and whether discussions between neighbors and the developer had been productive. Homeowner Matthew Higgins clarified that he felt the developer is trying to work around the residents, but Mr. Brian countered that he has only had a personal discussion with one resident on the committee. He requested a continuance of the item for one month. At the conclusion of the conversation, Commissioner Larry Gardner moved to approve the request for a continuance for one month, seconded by Commissioner Owens. The motion passed unanimously.
B. Summerlyn Section 7 Final Plat
Mr. Wes Harris represented the applicant, The Jones Company. Section 7 is the final phase of Summerlyn. Mayor Alexander pointed out that the traffic signalization at York Road and Nolensville Road, as recommended by the traffic study, is under discussion among various stakeholders in the area, and The Jones Company has already made a financial contribution. A right-of-way dedication on York Road is noted on the plat. Mayor Alexander made a motion to approve the final plat for Summerlyn Section 7 with a performance bond amount set at $36,774.00. Commissioner Walden seconded the motion, which passed unanimously.
C. Greenbrook North Master Sign Plan
This item was deferred at the request of the applicant.
D. Burkitt Commons Master Sign Plan
Ms. Anna Disser of PMG represented the applicant. There was considerable discussion about the orientation of the buildings with parking situated in the rear of the buildings. Each building has a different number of tenants, and the developer is requesting signs on the front, rear and sides of the buildings due to the “double frontage.” There was a lengthy debate about allowing 50-square foot signs on both the front and rear of the buildings. At the conclusion of the discussion, Commissioner Owens moved to approve a master sign plan for Burkitt Commons with the following conditions: (a) each tenant will have no more than two (2) signs; (b) the “front” sign may be 50-square ft. maximum and (c) the “rear” sign may be 30- square ft. maximum. Mayor Alexander seconded the motion, which passed unanimously.
E. Scales P.U.D. Concept Plan Revision
Mr. Wes Harris of Ragan-Smith Associates represented the plan. Some of the smallest lot sizes have been removed and were replaced with larger lots. The location of the community garden was changed, and a small section of what was originally shown as a 10-ft. multi-modal trail was originally approved as a 5-ft. sidewalk. Following the discussion, Commissioner Owens made a motion to approve the Scales Farmstead Concept Residential P.U.D. plan revision as shown with the exception that there will be no change to the location of the community garden. Commissioner Walden seconded, and the motion passed unanimously.
F. Scales Phase 2 Preliminary Plat/Final P.U.D. Plan Revision
Mr. Wes Harris of Ragan-Smith Associates represented the project. Mayor Alexander moved to approve the preliminary plat/final P.U.D. plan revision for Scales Phase 2, seconded by Commissioner Owens. Upon a vote, the approval passed unanimously.
G. Sunset School Auditorium Addition Site Plan
Mr. Enoch Jarrell of Huddleston-Steele Engineering represented the site plan. The auditorium will be added in front of the building. There will be a covered walkway from the main building to the auditorium, but a separate entrance will be provided. The Trees and Trails Committee asked for consideration of a sidewalk from Sunset Road to the school. Mayor Alexander mentioned that when the original complex was approved, Williamson County required the School Board to add a turning lane on Sunset Road. He asked Mr. Jarrell to request the sidewalk in lieu of the turning lane. No vote was required, as the auditorium is a public project, but the Planning Commission asked the applicant to comply with the Town’s storm water management plans.
H. 7216 Nolensville Road Site Plan
Ms. Heather Grimes of Ragan-Smith Associates represented the site plan, which will include a bank, retail, a small restaurant and medical offices. Sidewalk connections will be provided, and there will be a bank drive-through. There was a lengthy discussion about the clustering of the compact and handicapped parking. The applicant’s plan complied with the zoning ordinance on compact parking and met the requirements for handicapped parking spaces, but they can disburse some of the accessible spaces based on the tenants’ locations. The drive aisle is specified at 24-ft. wide, with compact car spaces are 16-ft. Mr. Wes Harris suggested decreasing the drive aisle to accommodate full sized vehicles. Mr. Harris requested to move forward with an approval on the site plan and an opportunity to re-submit another parking plan.
Following the discussion, Commissioner Owens moved to approve the site plan for 7216 Nolensville Road Site Plan with the conditions that (a) the applicant must return to the Planning Commission with revised parking plans and (b) the landscape performance bond is set at $59,075.00. Commissioner Walden seconded the motion, which passed unanimously.
8. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.
9. OTHER BOND ACTIONS
A. Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Owens. The motion passed unanimously.
Commissioner Gardner inquired about the progress on the zoning ordinance and subdivision regulations. Some of the suggested updates will be presented in September.
The meeting was adjourned at 9:30 p.m.