Planning Commission Minutes

2018-11 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
November 13, 2018, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Dogulas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: Rick Owens

Staff Present: Ken McLawhon, Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Adam Malone

Citizens Present:  20

1.  CALL MEETING TO ORDER
The meeting was called to order at 6:58 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Commissioner Ashlee Walden led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Larry Gardner moved to approve the minutes from the Planning Commission Meeting on October 9, 2018, seconded by Commissioner Jason Patrick.  Commissioner Walden recused herself.  The motion passed by a vote of 7 - 0.

4.  ANNOUNCEMENTS
There were no announcements.

5.  CITIZEN COMMENTS
There were no citizen comments.

6.  CONSENT AGENDA
Mayor Alexander moved to approve the consent agenda, which included the following: (1) Revise landscape performance bond for Burkitt Commons Site Plan from $66,003.00 to $59,143.00; Revise performance bond for Scales Phase 2 Final Plat from $1,316,999.30 to $870,778.00; and Extend maintenance bonding for Bent Creek Phase 4, Section 1D for 90-days to 2/8/19.  Commissioner Reaves seconded the motion, which passed unanimously. 

7.  NEW BUSINESS
 A.  Burkitt Commons Building D Architectural Elevation Revisions
Ms. Anna Disser with DMG represented the applicant.  She explained the request to change from a covered porch with a flat metal roof to a fabric awning with wood columns. Town Planner Sarah Sitterle relayed the Design Review Committee’s preference of the original design with metal roof and supports.  The Committee does not like the fabric awning with posts.  Following a lengthy discussion about metal versus fabric covering and what was originally approved, Mayor Alexander made a motion to approve the fabric awning and wood posts.  Commissioner Robert Haines seconded the motion.  After a roll call vote, the approval passed 5 – 3, with Mayor Alexander and Commissioners Haines, Radley, Reaves and Grosson in favor and Commissioners Gardner, Walden and Patrick opposed.
 B.  1623 Sunset Road Minor Subdivision Final Plat
Property owner Ms. Agneta Minea. represented the final plat revision.  Mayor Alexander stated that the right-of-way on Sunset Road has been moved to the north to avoid the existing house.  The mayor then moved to approve the minor subdivision final plat for 1623 Sunset Road with a condition that parking spaces at the rear of the existing house on Lot 1 and that ingress and egress for lot 2 be shown on the final plat.  Commissioner Grosson seconded the motion, which passed unanimously.
 C. Burberry Glen Phase 3A Final Plat
Mr. Eric McNeely represented the applicant, Meritage Homes.  Mr. McNeely noted there is a small change from the final P.U.D./preliminary plat.  Phase 3 has been divided into two sections, but there is no change in the number of lots proposed in the final P.U.D./preliminary plat.  After some discussion of street light location and fire hydrants, Mayor Alexander moved to approve the final plat for Burberry Glen Phase 3A, with performance bond set at $520,372.55.  Commissioner Patrick seconded the motion.  When the vote was called, the approval passed unanimously.
 D.  Nolen Mill Phase 2 Final Plat
Mr. Maverick Green of Goodall Homes represented the project.  There was a lengthy discussion about placement of street lights.  Mr. Green made a note to check with Middle Tennessee Electric Services about certain lots that may need additional lighting.  He also said that he understood the performance bond amount must be approved prior to recording the final plat.  Following additional discussion, Mayor Alexander moved to approve the final plat for Nolen Mill Phase 2 with the condition that the plat will not be recorded until a performance bond amount is approved by the Planning Commission and the Long Term Maintenance Plan is submitted and approved.  Commissioner Walden seconded the motion.  The approval passed by a vote of 7 – 1, with Commissioner Reaves opposed. 

8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Gardner.  The motion passed unanimously.

10.  OTHER
Commissioner Patrick pointed out questions regarding the McCord Nolen development, including drainage in front of the Orthodontist’s office, temporary signs, an equipment staging area, and landscaping timeline.

11.  ADJOURNMENT
The meeting was adjourned at 7:50 p.m. 

Posted by Kali Mogul Wednesday, November 14, 2018 11:36:00 AM

2018-10 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
October 9, 2018, 7:00 p.m.


Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Dogulas Radley, Jimmy Reaves

Commissioner Absent: Rick Owens, Ashlee Walden

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Adam Malone

Citizens Present:  26

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on September 11, 2018, seconded by Mayor Jimmy Alexander.  The motion passed unanimously.

4.  ANNOUNCEMENTS
There were no announcements.

5.  CITIZEN COMMENTS
Mr. Jason Judd of 1029 Lawson Lane represented the committee working on the pool and amenities center for Scales Farmstead.  He said the committee and residents are very excited about the plan and they all hope that the items on the plans can be put in the ground in time for next pool season.

Mr. Eric Pasalakis of Bent Creek HOA Board asked that item #5 on the Consent Agenda be removed from consideration as there are items yet to be resolved by the developer with regards to sidewalk and the proposed escrow money.

Mr. EJ Kerr of 5070 Aunt Nannies Place in Bent Creek mentioned that there is a street light missing from Phase 4 Section 1C, which was already released.  Mr. Eric McNeely, speaking on behalf of the developer, said he would take a look at it.

6.  CONSENT AGENDA
Mayor Alexander moved to approve the consent agenda with the exception of item #5, the release of Bent Creek Phase 4 Section 1D.  That item will be held over.  Commissioner Reaves seconded the motion, which passed unanimously. 

7.  NEW BUSINESS
 A.  Scales Farmstead Amenities Center Site Plan Revision
Mr. Wes Harris of Ragan-Smith Associates represented the project.  There was a question about street lights in area of the amenities center entrance.  Commissioner Jason Patrick moved to approve the Scales Farmstead Amenities Center Site Plan Revision with the condition that the developer work with Planning staff to identify additional appropriate street light locations.  Mayor Alexander seconded the motion, which carried unanimously.

 B.  Scales Farmstead Phase 1 Final Plat Revision
Mr. Wes Harris represented the final plat revision.  The revision reflects the changes approved on the final P.U.D. plan the previous meeting.  Mayor Alexander and Commissioner Patrick both expressed reservations about approving items that were installed differently from the way they were originally approved.  Chairman Radley agreed that the planning commission does not like to offer forgiveness after approvals have been made.  Mr. Harris concurred.  Mayor Alexander moved to approve the final plat revision, seconded by Commissioner Patrick.  When a vote was taken, the approval passed unanimously.

 C. Scales Farmstead Phase 2 Final P.U.D. Plan/Preliminary Plat Revision
Mr. Wes Harris represented the plan.  Mr. Harris stated that the primary change is in the landscape plan on the west side of the property.  The original tree survey did not pick up certain existing trees.  Those existing trees will be used as part of the buffer plan, with additional landscape to fill in.  Commissioner Andy Grosson moved to approve Scales Farmstead Phase 2 Final P.U.D. Plan/Preliminary Plat Revision, seconded by Commissioner Reaves.  The motion passed unanimously.

 D.  Scales Farmstead Phase 2 Final Plat
Mr. Harris again represented the developer.  The final plat is in compliance with the Final P.U.D./Preliminary Plat just approved.  There were questions about street lights.  Planner Sarah Sitterle confirmed that there are street lights shown on the plat.  Commissioner Patrick moved to approve the Scales Farmstead Phase 2 Final Plat with the performance bond amount set at $1,316,999.30 and street addresses added to the plat.  Commissioner Grosson seconded the motion, which passed unanimously.

 E.  Hayes/Rioux/Rooker Annexation and Plan of Service
Mr. Will Smith of Beazer Homes represented the property owners’ annexation and plan of service.  Commissioner Patrick pointed out that the conceptual plan submitted by the developer does not meet the zoning ordinance in that the lot sizes do not average 14,000 square feet.  Mr. Smith noted that the survey will include a couple of additional acres, so that the concept plan will ultimately meet the Town’s requirements.  Mayor Alexander also commented that the stub out on the west side of the property will meet some resistance from existing property owners in the adjacent developments.  The Mayor then moved to approve the Hayes/Rioux/Rooker annexation and plan of service.  Commissioner Bob Haines seconded the motion, which passed unanimously.

 F.  Benington II Section 3 Final Plat
Mr. Eric McNeely represented the applicant.  Commissioner Haines pointed out that a fire hydrant label is missing.  Commissioner Reaves also commented about insufficient street lights.  Mayor Alexander made a motion to approve the Bennington II Section 3 Final Plat with the following conditions: (1) performance bond is set at $74,865.00, (2) fire hydrant must be labeled, (3) addresses must be added to the plat, (4) street lights must be shown on the plat.  Commissioner Larry Gardner seconded the motion.  When the vote was taken, the approval passed unanimously.

 G.  Whittmore Section 2C Final Plat
Mr. Jubal Parris of Gresham-Smith Partners represented the final plat.  Commissioner Patrick moved to approve the Whittmore Section 2C final plat with performance bond set at $230,177.59 and note #9.3 be revised to reflect the Town of Nolensville.  Commissioner Gardner seconded the motion, which passed unanimously.

 H.  Kiddie Academy Site Plan
Mr. Lee Horn with Ragan-Smith Associates represented the site plan.  Mr. Lee answered questions regarding the flood plain and cut and fill.  Mr. Caleb Thorne of Ragan-Smith addressed a question about the lot of record.  Commissioner Gardner asked about the possibility of adding a stop sign at Old Clovercroft to deal with traffic.  Mayor Alexander said it would be a good idea to ask the Town Engineer to review the need for a stop sign.  Town Planner Sarah Sitterle confirmed that Chief Moat attended the plans review meeting and approved of the turning radii for emergency and fire vehicles.  Mayor Alexander moved to approve the Kiddie Academy Site Plan with the bond amount set at $60,964.34.  Commissioner Gardner seconded the motion, which was approved unanimously. 

  8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Patrick moved to accept the bond report as amended, seconded by Commissioner Grosson.  The motion passed unanimously.

10.  OTHER
Mayor Alexander mentioned that he met with the Nolensville College Grove Utility District earlier in the day.  The Utility District Board is working on a plan for maintenance of the hydrants.  They are eager to work with the Town to find a resolution and will be back in touch with details soon.

11.  ADJOURNMENT
The meeting was adjourned at 7:50 p.m. 

Posted by Kali Mogul Wednesday, October 10, 2018 9:51:00 AM

2018-09 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
September 11, 2018, 7:00 p.m.


Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Jason Patrick, Rick Owens, Dogulas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: Robert Haines

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Adam Malone

Citizens Present:  26

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on August 14, 2018, seconded by Mayor Jimmy Alexander.  Commissioner Jason Patrick recused himself.  The motion passed 7 - 0.

4.  ANNOUNCEMENTS
There were no announcements.

5.  CITIZEN COMMENTS
Mr. Jason Judd of 1029 Lawson Lane requested to speak during New Business item 7C pertaining to Scales Farmstead.

6.  CONSENT AGENDA
Commissioner Larry Gardner asked to remove item #3 on the Consent Agenda, which was a request for reduction of the Asher performance bond amount to $52,800.00.  Commissioner Rick Owens moved to approve the consent agenda with the exception of item #3, seconded by Commissioner Jimmy Reaves.  Upon a vote, the approval passed unanimously. 

Commissioner Reaves indicated there were two road cuts that should be repaired prior to a reduction in the bond amounts.  The item was held over to the next Planning Commission meeting.

7.  NEW BUSINESS
 A.  7216 Nolensville Road Site Plan
Ms. Heather Grimes of Ragan-Smith Associates represented the applicant.  The site plan was approved at the August Planning Commission pending a revised parking plan.  The parking has been adjusted to eliminate all the compact parking and rearrange the handicapped parking.  Mayor Alexander moved to approve the 7216 Nolensville Road Site Plan with revised parking.  Commissioner Owens seconded the motion, which passed unanimously.
 B.  Greenbrook North Master Sign Plan
Mr. Joe Epps of Anderson, Delk, Epps and Associates and Mr. Fred Yazdian represented the sign plan.  There was a lengthy discussion about the approval of the Burkitt Commons master sign plan at the August meeting.  The commissioners debated whether master sign plans should be consistent.  Mr. Yazdian pointed out that there is different zoning for the two developments.  Town Planner Sarah Sitterle indicated that the Zoning Ordinance contradicts itself in three different sign options, so the decision on front and rear signs should be up to the Planning Commission.  After further discussion, Counsel Notestine pointed out that until the Zoning Ordinance is clarified the Planning Commission should rely on the portion referring to master sign plans.  Mayor Alexander moved to approve the Greenbrook North master sign plan as presented, seconded by Commissioner Reaves.  The approval passed by a vote of 6 – 2, with Commissioners Owens and Gardner opposed.
 C. Scales Farmstead Amenities Center Site Plan Revision
Mr. Wes Harris of Ragan-Smith Associates represented the plan.  Mr. Harris stated that the developer has met with a small group of residents on the pool committee and the full HOA to come up with a revised plan that is backed by the home owners.  Mr. Jason Judd of 1029 Lawson Lane said that the committee has met numerous times to develop a revised plan.  He said the community is excited about the new plan, but it is currently in draft form.  Judd said home owners were concerned about a delay in the process that would keep the pool from opening next spring.  Chairman Radley explained that the Planning Commission really needs a formal plan prior to voting.  Commissioner Owens thanked the engineering firm and the developer for working with the home owners.  Mr. Harris requested a deferral of the item to the October Planning Commission meeting.
  8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Owens moved to accept the bond report as amended, seconded by Commissioner Walden.  The motion passed unanimously.

10.  OTHER
       A.  Zoning Ordinance Update Status
Mr. Micah Wood of Volkert and Associates represented the status report.  He described the steps in the update process and said, once complete, the Zoning Ordinance will align with the Comprehensive Plan.  He presented the milestone schedule with the goal of adoption in July 2019.  Mr. Wood confirmed that the Design Review committee, Trees and Trails committee and the Historic Zoning Commission will all be consulted on the update.  Commissioner Patrick requested additional scrutiny on signs and master sign plans.  Commissioner Owens requested attention to the workshop comments, public awareness and processes.  Commissioner Gardner inquired about whether there would be additional workshops.  Planner Sitterle confirmed there would be plenty of opportunity for input by the Planning Commission and the public.

Commissioner Patrick delivered comments on the fire hydrants in Nolensville.  A story was recently published in the Home Page and there has subsequently been false information circulating on Facebook.  Just a couple of months ago, Fire Chief Moat notified the Board of Mayor and Aldermen about some failed hydrants within the Town.  He took on the responsibility of researching the process involving hydrant maintenance.  Last week, the Chief came back to the Board and explained he was having difficulty getting information and maps from the Nolensville College Grove Utility District.  Commissioner Patrick pointed out that Nolensville does not own or operate a utility or a fire department.  The NCGUD and Fire Department are separate entities.  Patrick stressed that the Town is very concerned and working diligently on the process and with NCGUD to resolve the issue.  The Town has secured a map of hydrant locations and has lines of communication open with the utility.  Commissioner Patrick said he is frustrated by some of the comments indicating the Town is passing the buck or pointing fingers.  Mayor Alexander also commented that there was a meeting with representatives from the utility district earlier that day. The Town staff and Board will do everything in their power to resolve the hydrant maintenance issue. 
 
11.  ADJOURNMENT
The meeting was adjourned at 8:12 p.m. 

Posted by Kali Mogul Wednesday, September 12, 2018 10:07:00 AM

2018-08 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
August 14, 2018, 7:00 p.m.


Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jimmy Reaves, Ashlee Walden

Commissioner Absent: Jason Patrick, Douglas Radley

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Adam Malone

Citizens Present:  51

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by acting Chairman Andy Grosson in Chairman Douglas Radley’s absence.

2.  PLEDGE OF ALLEGIANCE
Chairman Grosson led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on July 10, 2018, seconded by Commissioner Jimmy Reaves.  The motion passed unanimously.

4.  ANNOUNCEMENTS
There were no announcements.

5.  CITIZEN COMMENTS
Mr. Matthew Higgins of 1512 Underwood Drive spoke in opposition of the revision to the Scales Farmstead Amenity Center.  He said that he and many of his neighbors chose to buy in this new subdivision based on the amenities promised at the time of purchase.  Mr. Higgins asked that the Planning Commission decline the request to revise the amenities plan.

Mr. Bill Rooks of 1504 Underwood Drive stated that part of the sales package was the amenities center.  The builder continued to advertise the neighborhood amenities on YouTube and WKRN, including an adult pool, a kiddie pool, a bath house, a club house, a playground, a pavilion and walking trails. Mr. Rooks said that a home is the largest purchase anyone can make, and he asked that the Planning Commission decline the revision to the Scales Farmstead Amenities Center.

Ms. Jennifer Bounds of 1832 Apperley Drive concurred with what the two prior residents said previously.  Her children are looking forward to using the amenities as they were presented by the builders.  She said her family would not have bought their current home without the amenities promised at Scales Farmstead.

Mr. Wayne Cheryn of 617 Vickery Drive said he and his wife purchased their home in Scales for their grandchildren to be able to enjoy the amenities. 

Ms. Jana Truman of 3232 Locust Hollow spoke regarding new business item D—Burkitt Commons master sign plan.  She is a commercial realtor representing one of the future tenants at Burkitt Commons.  Her client would like to be allowed to have signs on the front and rear of the building.

Mr. Jason Judd of 1029 Lawson Lane in Scales Farmstead stated that the developer of the subdivision held a “town hall” meeting with the residents.  He explained that the developer’s representative was quite aggressive in his presentation of the revised amenity plans and indicated that if the revised plan isn’t approved that the pool may not be installed in time for next summer.  Mr. Judd said the components should be built as promised.

Mr. Cody Bogema of 672 Vickery Park Drive agreed with his neighbors.  He said the revision to the amenities plan is a poor substitute. 

Mr. Donnie Quesenberry of 1804 Apperley Drive said that his family could have easily bought in another neighborhood but chose Nolensville and Scales Farmstead because of the amenities for his children. 

Alderman Tommy Dugger of 2260 Rolling Hills Drive said it’s the Town’s job to protect the residents.  He asked that the Planning Commission please decline the request to revise the amenity center plan.

Alderman Brian Snyder of 3153 Locust Hollow said he visited all of the builders in Scales Farmstead back in March of this year.  Every builder there presented the amenities as approved, and he felt that the Planning Commission should listen to the residents and require the developer to stick to the original plan.

6.  CONSENT AGENDA
Commissioner Rick Owens moved to approve the consent agenda as presented, seconded by Commissioner Robert Haines.  Upon a vote, the approval passed unanimously. 

7.  NEW BUSINESS
 A.  Scales Amenities Center Site Plan Revision
Mr. Wes Harris of Ragan-Smith Associates and Mr. John Brian of Starwood Land Advisors represented the revised site plan.  Mr. Harris clarified that the gazebo mentioned by some of the residents is not part of the Amenities Center site plan.  He stated that the pool represented in the revised plan is consistent with other developments his firm represents in Williamson County.  Mr. Brian explained when his company acquired Scales Farmstead, it was not being managed properly.  He pointed out that the fit and finish are very important but that the maintenance costs and HOA assessments should be manageable.  Their hope was to eliminate the accessory restroom structure but increase the number of bathroom stalls in the clubhouse in compliance with Health Department standards. Mr. Brian distributed the approved 2018 operating budget for the HOA, and pointed out the future operating costs of the amenity center, multi-modal trails, pavilion and open space maintenance are not included in the budget.  The elimination of the kiddie pool and accessory building were meant to bring the maintenance costs under control.  Mr. Brian asked for flexibility in order to get the facility open and operating for next summer.
There was a lengthy discussion about the depth of the pool, the clubhouse, and other amenities.  Mayor Alexander said that the developer has very little room to make changes to a site plan approved by the Planning Commission.  The plan is locked in at this point.  Other topics discussed were the HOA dues and whether discussions between neighbors and the developer had been productive.  Homeowner Matthew Higgins clarified that he felt the developer is trying to work around the residents, but Mr. Brian countered that he has only had a personal discussion with one resident on the committee.  He requested a continuance of the item for one month.  At the conclusion of the conversation, Commissioner Larry Gardner moved to approve the request for a continuance for one month, seconded by Commissioner Owens.  The motion passed unanimously.
 B.  Summerlyn Section 7 Final Plat
Mr. Wes Harris represented the applicant, The Jones Company.  Section 7 is the final phase of Summerlyn.  Mayor Alexander pointed out that the traffic signalization at York Road and Nolensville Road, as recommended by the traffic study, is under discussion among various stakeholders in the area, and The Jones Company has already made a financial contribution.  A right-of-way dedication on York Road is noted on the plat.  Mayor Alexander made a motion to approve the final plat for Summerlyn Section 7 with a performance bond amount set at $36,774.00.  Commissioner Walden seconded the motion, which passed unanimously.
   C. Greenbrook North Master Sign Plan
This item was deferred at the request of the applicant.
 D. Burkitt Commons Master Sign Plan
Ms. Anna Disser of PMG represented the applicant.  There was considerable discussion about the orientation of the buildings with parking situated in the rear of the buildings.  Each building has a different number of tenants, and the developer is requesting signs on the front, rear and sides of the buildings due to the “double frontage.”  There was a lengthy debate about allowing 50-square foot signs on both the front and rear of the buildings.  At the conclusion of the discussion, Commissioner Owens moved to approve a master sign plan for Burkitt Commons with the following conditions:  (a) each tenant will have no more than two (2) signs; (b) the “front” sign may be 50-square ft. maximum and (c) the “rear” sign may be 30- square ft. maximum.  Mayor Alexander seconded the motion, which passed unanimously.
 E. Scales P.U.D. Concept Plan Revision
Mr. Wes Harris of Ragan-Smith Associates represented the plan.  Some of the smallest lot sizes have been removed and were replaced with larger lots.  The location of the community garden was changed, and a small section of what was originally shown as a 10-ft. multi-modal trail was originally approved as a 5-ft. sidewalk.  Following the discussion, Commissioner Owens made a motion to approve the Scales Farmstead Concept Residential P.U.D. plan revision as shown with the exception that there will be no change to the location of the community garden.  Commissioner Walden seconded, and the motion passed unanimously.
   F. Scales Phase 2 Preliminary Plat/Final P.U.D. Plan Revision
Mr. Wes Harris of Ragan-Smith Associates represented the project.  Mayor Alexander moved to approve the preliminary plat/final P.U.D. plan revision for Scales Phase 2, seconded by Commissioner Owens.   Upon a vote, the approval passed unanimously.
 G. Sunset School Auditorium Addition Site Plan
Mr. Enoch Jarrell of Huddleston-Steele Engineering represented the site plan.  The auditorium will be added in front of the building.  There will be a covered walkway from the main building to the auditorium, but a separate entrance will be provided.  The Trees and Trails Committee asked for consideration of a sidewalk from Sunset Road to the school.  Mayor Alexander mentioned that when the original complex was approved, Williamson County required the School Board to add a turning lane on Sunset Road.  He asked Mr. Jarrell to request the sidewalk in lieu of the turning lane.  No vote was required, as the auditorium is a public project, but the Planning Commission asked the applicant to comply with the Town’s storm water management plans.

H. 7216 Nolensville Road Site Plan
Ms. Heather Grimes of Ragan-Smith Associates represented the site plan, which will include a bank, retail, a small restaurant and medical offices.  Sidewalk connections will be provided, and there will be a bank drive-through. There was a lengthy discussion about the clustering of the compact and handicapped parking.  The applicant’s plan complied with the zoning ordinance on compact parking and met the requirements for handicapped parking spaces, but they can disburse some of the accessible spaces based on the tenants’ locations.  The drive aisle is specified at 24-ft. wide, with compact car spaces are 16-ft.  Mr. Wes Harris suggested decreasing the drive aisle to accommodate full sized vehicles.  Mr. Harris requested to move forward with an approval on the site plan and an opportunity to re-submit another parking plan.
Following the discussion, Commissioner Owens moved to approve the site plan for 7216 Nolensville Road Site Plan with the conditions that (a) the applicant must return to the Planning Commission with revised parking plans and (b) the landscape performance bond is set at $59,075.00.  Commissioner Walden seconded the motion, which passed unanimously.

 8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Owens.  The motion passed unanimously.

10.  OTHER
Commissioner Gardner inquired about the progress on the zoning ordinance and subdivision regulations.  Some of the suggested updates will be presented in September.

11.  ADJOURNMENT
The meeting was adjourned at 9:30 p.m. 

Posted by Kali Mogul Wednesday, August 15, 2018 10:08:00 AM

2018-07 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
July 10, 2018, 7:00 p.m.


Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Adam Malone

Citizens Present:  43

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on June 12, 2018, seconded by Commissioner Jimmy Reaves.  The motion passed unanimously.

4.  ANNOUNCEMENTS
There were no announcements.

5.  CITIZEN COMMENTS
Ms. Joyce Powers of the Trees and Trails Committee said she would prefer to speak during the item 7C under new business.

Mr. Larry Felts of 999 Dortch Lane spoke about the Scales Amenities Center Site Plan Revision and asked the Planning Commission to take a hard look at a revision to a plan that residents have already bought into. 

6.  CONSENT AGENDA
Mayor Alexander moved to approve the consent agenda as presented, seconded by Commissioner Patrick.  Upon a vote, the approval passed unanimously. 

7.  NEW BUSINESS
 A.  Burkitt Commons Building A Final Plat
 B.  Burkitt Commons Building F Final Plat
Mr. Bill Huffman represented the two final plats.  The purpose is to create two outparcel lots for the development.  Both buildings have shared parking agreements.  Commissioner Owens moved to approve the final plats for Burkitt Commons Buildings A and F.  Mayor Alexander seconded the motion, which passed unanimously.
 C.  Nolen Meade Preliminary Plat/Final PUD Plan Revision
Mr. Eric McNeely represented the applicant on the request.  A pedestrian bridge from the Williamson County Schools campus was originally planned to connect to walking trails in Silver Stream but was not allowed at that location by the Tennessee Department of Environment and Conservation (TDEC). TDEC did allow a bridge to connect to the Nolen Meade subdivision property.  The Nolen Meade developers have agreed to make the connection from the walking trails within Nolen Meade to the bridge but are requesting a variance from the approved 10-foot width to build all walking trails within the development at an 8-foot width.  
Ms. Powers from the Trees and Trails committee stated that this could potentially be the most heavily- traveled trail in the Town since it connects to the high school football field.  All other multi-modal trails are required to be 10-foot wide, so she is opposed to granting a variance on the width.  There was a lengthy discussion about variations on the trail widths within Nolen Meade and the possibility of adjusting them at certain points as a compromise.  Commissioner Patrick noted the developer is only legally required to install trails that were originally approved with the plan and is not required to connect to the pedestrian bridge.  Counsel Notestine pointed out that if the developer does not connect the trail to the bridge, the Town would later need to request an easement in order to make the connection in the future.  Mr. McNeely had cost analysis numbers and gave some rough estimates of the other scenarios presented during the discussion.  After continued discussion and clarification of the revised plan offered by the developer, Commissioner Owens moved to approve the Nolen Meade Preliminary Plat/Final PUD Plan revision to modify the trail widths in Nolen Meade to an 8-foot width and make the connection to the pedestrian bridge.  Commissioner Gardner seconded the motion.  Upon a vote, the approval passed unanimously. 
 D. Benington II Section 2B Final Plat
Mr. Eric McNeely represented the applicant, Grove Park Partners.  After a brief discussion, Mayor Alexander made a motion to approve the Final Plat for Benington II Section 2B with the performance bond amount set at $204,573.00.  Commissioner Walden seconded the motion, which passed unanimously.
 E. Summerlyn Section 7 Final Plat
This item was deferred at the request of the applicant.
 F. Scales Amenities Center Site Plan Revision
Mr. Wes Harris of Ragan-Smith Associates represented the proposed plan, which eliminates the kiddie pool and eliminated the bath house.  The developer’s opinion is that sun deck space is in high demand at neighborhood pools, and the kiddie pools are used infrequently.  Since the stalls and showers are being moved to the club house, the bath house wasn’t needed and could be removed from the plan.  There was some concern about making a change in the amenities plan after residents had already purchased homes in the subidivison.  Mr. Harris confirmed that Scales Farmstead had been transferred to a new developer, who is seeking a more economical resolution to the amenities center.  After continued discussion, Mr. Harris requested to defer the item for a month to allow the developer to hold a community meeting with the HOA to get neighbor feedback. 
 G. Brentwood Baptist Church Nolensville Campus Site Plan
Mr. Wayne Myrick, Mr. Phillip Piercy, and Mr. Michael Volbeda represented the site plan.  There were some comments about the detention pond, the size of the building, the traffic study, the distance from the Summerlyn subdivision and the possibility of connecting to it via Summerlyn Drive.  Mr. Piercy explained that the church does not currently have access to Summerlyn Drive.  There is an open space that separates the church property from Summerlyn Drive.  They have spoken with The Jones Company, the developer of the subdivision, and the church intends to continue the conversation with residents when the HOA is turned over by the developer in the coming months.  Summerlyn Drive is still in maintenance with The Jones Company.  Mayor Alexander then moved to approve the Brentwood Baptist Church Nolensville Campus Site Plan with the following conditions:  (1) Landscape performance bond is set at $191,759.00 and (2) Any remaining stormwater comments will be resolved with Neel-Schaffer.  Commissioner Patrick seconded the motion, which passed unanimously.
 H. Crossroads Veterinary Clinic Site Plan
Mr. Kevin Gangaware with Civil Site Design Group represented the applicant.  Commissioner Patrick mentioned he prefers paved parking lots as opposed to gravel spaces proposed on the plan.  Commissioner Owens commented about potentially sound proofing the dog runs.  After brief discussion, Mayor Alexander made a motion to approve the Crossroads Veterinary Clinic Site Plan with the following conditions:  (1) Landscape performance bond set at $19,911.00, (2) The stormwater comments from Neel-Schaffer must be resolved, (3) And the entire parking lot will be paved.  Commissioner Owens seconded the motion.  When the vote was called, the approval passed unanimously.
I. Zoning Ordinance Text Amendment:  Article 2.2.13 pertaining to automotive/vehicular sales
After a brief discussion, Commissioner Walden moved to approve the zoning ordinance text amendment and recommend it to the Board of Mayor and Aldermen.  Commissioner Patrick seconded the motion, which passed unanimously.

 8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Grosson.  The motion passed unanimously.

10.  OTHER
Commissioner Gardner asked about mowing in open space buffers.  He specified open space in Summerlyn.  Chairman Radley stated that The Jones Company is not mowing buffers in Summerlyn.

11.  ADJOURNMENT
The meeting was adjourned at 8:15 p.m. 

Posted by Kali Mogul Wednesday, August 15, 2018 9:42:00 AM

2018-06 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
June 12, 2018, 7:00 p.m.


Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Rick Fisher

Citizens Present:  35

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:04 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on May 8, 2018, seconded by Commissioner Rick Owens.  The motion passed unanimously.

4.  ANNOUNCEMENTS
There were no announcements.

5.  CITIZEN COMMENTS
Dr. James Clark of 921 Oldham Drive commented that he felt the car wash project on the agenda received a variance unfairly and that it does not make sense to have a two-story car wash. His opinion was the project was misrepresented, and the BZA approval was handled incorrectly.  Dr. Clark expressed his deep opposition to having a car wash on Oldham Drive.  Chairman Radley responded that the Planning Commission is ethical and has always been ethical.

Mr. Aubrey Short of 803 Rockwood Drive reiterated that Greystone and Stonebrook were the only subdivisions in existence when the Town incorporated.  He said he thinks the car wash plan has been rubber stamped.

Ms. Kelley Crummitt of 400 Ramblewood commented that Nolensville needs tax revenue from commercial development.  The Town can’t adequately fund roads, Public Works, Police and eventually a fire department on residential permits and residential property tax alone.

Ms. Martha Lanese of 997 Dortch Lane said the parcel for the proposed car wash is too small.

Ms. Linda Rowland of 510 Meadowcreek Lane opposed the car wash due to the location of the proposed business.  She also knows someone who was killed at a car wash.

Mr. David Rowland of 510 Meadowcreek Lane opposed the car wash and said he felt the size of the parcel is too small.

Mr. Mike Smeltzer of 834 Stonebrook opposed the placement of the proposed car wash.  He said he felt it would create too much traffic in and out of Stonebrook.

Ms. Joyce Powers of the Trees and Trails Committee and 1023 Bitticks Creek agreed with the comments of the other residents regarding the car wash location.  She also summarized the results of the report from a recent meeting with an Urban Forester.  The Forester found that the lifting sidewalks caused by roots are from trees not on the current approved street tree list.  Some of the sidewalks are sinking, not lifting.  There were questions from some of the Planning Commission members about standardizing the grass strip and the sidewalk widths and depths.

Alderman Tommy Dugger of 2260 Rolling Hills Drive stated that the car wash is a permitted use with conditions and the applicant properly presented his case at the BZA.  Dugger said that there was a prior car wash plan proposed on the parcel where Edward Jones is located, but it was never brought before any board for a vote.  There was a car wash approved/passed where Advance Auto Parts sits but the financing fell through, so it was not built.  Alderman Dugger said he felt the plans have been moved forward ethically and appropriately.

Mr. Mark Weller of 1215 Countryside opposed the location on Oldham.  He said he doesn’t feel it is safe for people who live in Stonebrook or Greystone and that pedestrian traffic would be in harm’s way if the car wash is built.

Mr. Rob Wells of 329 Baronswood opposed the car wash location. He felt that the value his new home in Scales Farmstead would be negatively affected by the proposed car wash on Oldham Drive.

6.  CONSENT AGENDA
Commissioner Larry Gardner moved to approve the consent agenda as presented, seconded by Commissioner Walden.  Upon a vote, the approval passed unanimously. 

7.  NEW BUSINESS
 A.  Burkitt Commons Building A Final Plat
 B.  Burkitt Commons Building B Final Plat
Commissioner Rick Owens moved to defer agenda items A and B, as there was no one present to represent the project.
 C.  Burkitt Village Addition Phase 1 Final Plat
Mr. Joe Epps of Anderson, Delk, Epps represented the developer.  After a brief discussion, about street lights, tangents, and stormwater management agreement, Commissioner Walden moved to approve the final plat for Burkitt Village Addition Phase 1 with the performance bond amount set at $66,880.00.  Commissioner Grosson seconded, and the motion passed unanimously.
 D. Benington II Section 2B and 3 Revision to Preliminary Plat
Mr. Eric McNeely represented the applicant.  After a brief discussion, Commissioner Owens made a motion to approve the Preliminary Plat for Benington II Section 2B and 3 revision, seconded by Commissioner Walden.  The motion passed unanimously.
 E. Summerlyn Section 6 Final Plat
Mr. Wes Harris of Ragan-Smith Associates represented the applicant, The Jones Company.  There was considerable discussion about the detention pond in the open space, the walking trails and pedestrian bridges, and water and sewer on the Smith property.  There was a question about when the pedestrian bridge connection from Summerlyn to Sherwood Green Estates would be constructed.  Mr. Joe Epps of Anderson, Delk, Epps stated that an easement in Sherwood Green would allow the connection from the pedestrian bridge into that subdivision.  Mr. Harris stated that the connection from Summerlyn to the pedestrian bridge is on the construction plans and would be completed by The Jones Company.  The safety of the detention pond in open space 6 was discussed at length.  Commissioner Patrick then made a motion to approve the final plat for Summerlyn Section 6 with the following conditions:
(1) Remaining trail in Section 6 and connection in Sherwood Green Estates open space C6 must be completed.
(2) A barrier must be constructed on the lot side around the detention pond in Section 6 (lots 238 – 242).
(3) Performance bond amount is set at $305,708.00 plus an amount to be approved by the Town Engineer and Town Planner to include completion of the trail connection in Sherwood Green Estates and the safety barrier for the detention pond in Section 6.
Commissioner Walden seconded the motion, which passed unanimously.
 F. Wheeler’s Raid Distillery Site Plan
Mr. Eric McNeely and Mr. Anthony Amico represented the site plan.  The plan is a change in use.  There was a brief discussion about the rating of the fire wall and fire suppression as well as zoning.  Mayor Alexander then moved to approve the Wheeler’s Raid Distillery Site Plan with the condition that the fire wall rating is confirmed.  Commissioner Haines seconded, and the motion passed unanimously.
 G. 37135 Car Wash Site Plan
Commissioner Patrick recused himself and stepped down from the dais.  Mr. Joe Epps and Mr. Bill Kottas represented the project.  Epps explained that he is a consultant on the project, not the engineer. Mr. Epps clarified that the project is a use permitted with conditions per the Town of Nolensville’s Zoning Ordinance.  The project has been vetted by the BZA and the Design Review Committee, and the applicant has met all the requirements.  Town Staff requested a layout change from the original plan to flip the elevation, which required a setback variance.  The purpose of the design was to make the building look like an office rather than a car wash.  He explained that there is space to stack 18 cars in the queue.  There was considerable discussion about the space available for the car wash, vehicle movements, ingress and egress, the noise from the dryers.  Commissioner Owens expressed his strong opposition to the car wash, and he felt that the Planning Commission did not have to approve the site plan.  Counsel Notestine clarified that the car wash is a permitted use, with conditions, and the applicant has met the conditions.  He indicated the applicant would have legal recourse if the Planning Commission denied approval. 
After long debate, Chairman Radley moved to approve the 37135 Car Wash site plan with the following conditions: 
(1) Comments from Neel-Schaffer must be resolved.
(2) Applicant must provide plans stamped by the engineer of record.
(3) Landscape performance bond set at $22,770.00.

Upon a roll call vote, the motion was approved by 7 – 1, with Commissioner Owens casting a no vote.

 8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Owens.  The motion passed unanimously.

10.  OTHER
Commissioner Gardner asked about the progress on items discussed in the Planning Commission Workshop.  Sarah Sitterle announced that the consultant is working to diagnose the main problems and housekeeping items.  Commissioner Haines asked for a “shopping list” of items proposed to be part of the update.

11.  ADJOURNMENT
The meeting was adjourned at 9:04 p.m. 

Posted by Kali Mogul Wednesday, June 13, 2018 10:21:00 AM

2018-05 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
May 8, 2018, 7:00 p.m.


Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Don Swartz, Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Rick Fisher

Citizens Present:  33

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:07 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on April 10, 2018, seconded by Commissioner Jimmy Reaves.  The motion passed unanimously.

4.  ANNOUNCEMENTS
There were no announcements.

5.  CITIZEN COMMENTS
Dr. James Clark of 921 Oldham Drive commented on a proposed plan for a car wash that will be considered by the Planning Commission in the future.  He said he believes the Board of Zoning Appeals incorrectly granted a variance for the set back and a car wash is not a good fit for the location.

Ms. Jamie Albers of 3052 Ballenger Drive does not like the McCord Nolen development.  She asked the Planning Commission not to grant occupancy.

Alderman Brian Snyder 3153 Locust Hollow asked the Planning Commissioners to make the developer for the McCord Nolen Development stick to the approved site plan and suggested a stop work order. 

Ms. Jana Truman of 3232 Locust Hollow asked that the Planning Commissioners to insist that the trails be marked on all iterations of plans.

6.  CONSENT AGENDA
Commissioner Larry Gardner moved to approve the consent agenda as presented, seconded by Commissioner Walden.  Upon a vote, the approval passed unanimously. 

7.  NEW BUSINESS
 A.  McCord Nolen Site Amendment
Mr. Cole Newton with T-Square Engineering represented the applicant, who is asking for a change of use for Buildings 2 and 3, and change in the parking plan.  The building footprints and the uses as proposed alter the amount of parking required.  Commissioner Patrick asked Mr. Newton to add the trail onto the site plan as per Ms. Truman’s comment.  There was a lengthy discussion about the parking at the site.  Town Engineer Don Swartz pointed out that the site plan in front of the commissioners was prepared with the assistance of a surveyor, so while the exhibits are not considered “as-builts,” the details are quite accurate.  An as-built will be required to certify what has been built is what was approved.  There were additional questions about sidewalks, drive aisles, architectural changes and safety items.  There was continued deliberation on compact parking with some suggestions for rearranging some of those stalls in addition to inquiries about the required number of handicapped spots.  Mr. Newton clarified that the plan adheres to the Town of Nolensville’s Zoning Ordinance.  After several more questions, Mr. Newton requested a one month deferral to make adjustments to the compact parking.

 B. Ace Hardware Site Plan
Mr. Brian Hamilton of Nashville Civil represented the project.  There were questions about limiting the road cuts on Nolensville Road, traffic and parking aisles.  Commissioner Grosson requested a three-lane exit out of the development.  After some discussion, Commissioner Patrick moved to approve the Ace Hardware Site Plan with the following conditions:  (a) Applicant must turn in a full resubmittal package received by the deadline for resubmittal (May 29, 2018) and that all stormwater comments from the May 1 letter from Neel-Schaffer are satisfactorily addressed and; (b) Landscape performance bond is set at $25,939.00.  Commissioner Walden seconded the motion, which passed unanimously.

 8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Owens.  The motion passed unanimously.

10.  OTHER
Chairman Radley mentioned that he and two other commissioners had attended a meeting with the Cumberland River Compact the previous Saturday at Nolensville High School.  TDEC has funded some riparian buffer work at the site.  At the meeting there was discussion about plantings in the stream buffer area.  The meeting was very informative, and Chairman Radley encouraged others to attend when the group reconvenes in the fall.

11.  ADJOURNMENT
The meeting was adjourned at 8:27 p.m. 

Posted by Kali Mogul Wednesday, May 9, 2018 8:07:00 AM

2018-04 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
April 10, 2018, 7:00 p.m.


Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Rick Fisher

Citizens Present:  33

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on March 13, 2018, seconded by Commissioner Rick Owens.  The motion passed unanimously.

4.  ANNOUNCEMENTS
Mayor Alexander asked Planning Assistant Kali Mogul to provide details on the construction bid opening for the Sunset Road improvement project.  The low bid for the first two phases of the project was $5,425,487.00; High bid was $6,602,330 and change.  The low bidder was Jarrett Construction of Nashville.

Chairman Radley thanked Alderman Brian Snyder for getting information out to the public on one particular agenda item.

5.  CITIZEN COMMENTS
Ms. Jana Truman of 3232 Locust Hollow reminded the Planning Commission about contractors and developers doing cut and fill operations around Mill Creek.  Mayor Alexander replied that the Town contracts the services of Neel-Schaffer for storm water plans review.  The Planning Commission and staff carefully consider all the storm water calculations with every plan.  Chairman Radley reiterated that no one should be filling in the flood plain without a permit.

Alderman Brian Snyder 3153 Locust Hollow commented that the agenda item of concern involved a developer who has asked for variances numerous times, and he reminded the Commission they have the right to deny requests. 

Chairman Radley confirmed that New Business Item C, McCord Nolen Site Plan Amendment has been deferred at the request of the applicant.

6.  CONSENT AGENDA
Commissioner Reaves asked that item #3, a release from maintenance bonding for Bent Creek Phase 6 Section 2C be considered separately.  Mayor Alexander then moved to approve the consent agenda as shown with the exception of item #3.  Commissioner Walden seconded the motion, which was approved unanimously. 

Commissioner Reaves then went on to explain that the developer had agreed to re-plant trees in the common space and that there are some dead trees that should be replaced.  Mr. Eric McNeely represented the developer and offered to speak with him about tree replacement. Mr. McNeely withdrew the request for release. 

7.  NEW BUSINESS
 A.  Woods at Burberry Glen Phase 2 Final Plat
Mr. McNeely represented the project.  Mayor Alexander moved to approve the Woods at Burberry Glen Phase 2 final plat with performance bond set at $65,946.00, seconded by Commissioner Andy Grosson.  The approval passed unanimously.

 B. Scales Farmstead Phase 2 Preliminary Plat and Final PUD Plan
Mr. Wes Harris of Ragan Smith and Associates represented the developer.  After a short discussion, Mayor Alexander made a motion to approve the Scales Farmstead Phase 2 Preliminary Plat and Final PUD Plan with the condition that all comments from storm water consultant at Neel-Schaffer are resolved.  Commissioner Owens seconded the motion, which passed unanimously.

 C.  McCord Nolen Site Plan Amendment
This item was deferred at the request of the applicant.

 D.  Henry Property Rezoning and Concept PUD Plan
Mr. Jay Easter of Ragan Smith and Associates and Mr. Christopher Smith of Oldsmith Group represented the project.  There were a number of questions about home sizes, lot sizes, garage sizes, garage placement and driveway length, as well as amenity items and driveway cuts.  There was also discussion about the entrance on Rocky Fork Road, a collector road running through the proposed development.  Potential traffic calming devices were suggested.  Mayor Alexander asked Mr. Smith about extending the walking path to the west to connect with the Silver Stream trail.
After a lengthy conversation and debate about the approval process, Commissioner Patrick moved to approve the Henry Property Rezoning from ER to SR with a PUD overlay and the Concept PUD Plan.  Commissioner Reaves seconded the motion, which was approved by a vote of 7 – 1, with Commissioner Owens opposed and Commissioner Gardner abstaining.

 E. Willis Wells Property Rezoning---8.7 acre portion
Mr. Matthew Chilvers represented the submittal.  He stated he is interested in acquiring the property and extending Rogers Lane to the subject property.  After a brief discussion, Commissioner Gardner made a motion to approve rezoning approximately 8.7 acres of the Willis Wells property from CS/CCO to OI.  Commissioner Robert Haines seconded the motion, which was approved unanimously.

8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items considered at the most recent Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Owens.  The motion passed unanimously.

10.  OTHER
11.  ADJOURNMENT

The meeting was adjourned at 8:27 p.m. 

Posted by Kali Mogul Wednesday, April 11, 2018 3:33:00 PM

2018-03 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
March 13, 2018, 7:00 p.m.


Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Rick Fisher

Citizens Present:  21

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on February 13, 2018, seconded by Commissioner Rick Owens.  The motion passed unanimously.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
Commissioner Owens moved to approve the consent agenda as shown, seconded by Mayor Jimmy Alexander.  The motion passed unanimously.

7.  NEW BUSINESS
 A.  Catalina Phase 6 Final Plat
Attorney Mark Morrison represented the developer, D.R. Horton.  Mr. Morrison explained that the exhibits submitted include the original final plat with a second page of graphics and notes indicating the building envelopes and that there is to be no building in the critical areas. The third page shows the critical lots with topography lines.  Mr. Morrison recommended that only sheets #1 and #2 be recorded since topo lines would likely be confusing to the general public.  There was extensive discussion about whether potential homeowners would be aware prior to purchase about buildable area limitations.  Commissioner Patrick pointed out that the notes added to the final plat do not satisfy the prior condition placed by the Planning Commission when the preliminary plat was approved in 2015.  That condition stated that “language must be written into the restrictive covenants indicating non-buildable area so residents will know the precise building envelopes.” Other questions from the commission included the size of the houses that could fit on small building envelopes and street lights.

After a lengthy debate, Commissioner Owens moved to approve Catalina Phase 6 Final Plat with the following conditions: (1) The notes as proposed on the final plat for the critical lots (26-28) and the natural waterway areas (lots 152 and 29-33) must be included for notification about the encumbrances and reduced buildable area; (2) Performance bond amount is set at $497,945.80; and (3) Landscape performance bond amount is set at $25,080.00.  Commissioner Larry Gardner seconded.  Upon a vote, the motion passed by vote of 7 – 2, with Commissioners Jason Patrick and Jimmy Reaves opposed.

 B. 7153 Nolensville Road Site Plan
Mr. Eric McNeely and Dr. Jonathon Elson represented the project.  There was some discussion about the gravel parking lot, the length of the driveway ramp, and the rear parking.  Commissioner Patrick moved to approve the site plan for 7153 Nolensville Road with the conditions that the parking calculation be updated to reflect a medical use of 1 stall per 200 square feet and that the concrete parking ramp be at least 22 feet in length.  The motion was seconded by Commissioner Owens and passed unanimously.

 C.  Telfair Phase 3 Final P.U.D. Plan and Preliminary Plat

Mr. Wes Harris of Ragan-Smith represented the developer, Oldsmith Group.  Mr. Harris noted that all the lots would be 85 feet in width and all houses would have side entry garages. There was some discussion about right-of-way and a crossing from the subdivision entrance to the school.  Developer Christopher Smith confirmed that a crosswalk with striping and signage was required by the Board for the initial P.U.D. approval.  Mr. Harris agreed to check the drainage, and Mr. Smith confirmed landscape buffering retained between Phase 1 and Phase 3.  Commissioner Patrick made a motion to approve the Telfair Phase 3 Final P.U.D. Plan and Preliminary Plat with the condition that storm water comments from Neel-Schaffer must be resolved.  Commissioner Andy Grosson seconded the motion, which passed by unanimous vote.

8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items heard at the previous Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Owens moved to accept the bond report as amended, seconded by Commissioner Walden.  The motion passed unanimously.

11.  OTHER
Planning Commission and Staff Process Workshop – Thursday, March 22 at 6:30 PM in the Town Hall Auditorium. 

Mayor Alexander mentioned the State Senate Commerce Committee deferred their short-term rental bill and will be considered next week.

12.  ADJOURNMENT

Posted by Kali Mogul Wednesday, March 14, 2018 2:05:00 PM

2018-02 Planning Commission Meeting Minutes 

Nolensville Planning Commission
Regular Meeting
February 13, 2018, 7:00 p.m.


Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioner Absent: None

Staff Present: Sarah Sitterle, Kali Mogul, Counsel Robert Notestine, Rick Fisher

Citizens Present:  23

1.  CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES 
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on January 9, 2018, seconded by Commissioner Andy Grosson.  The motion passed unanimously.

4.  ANNOUNCEMENTS
None.

5.  CITIZEN COMMENTS
None.

6.  CONSENT AGENDA
Commissioner Jimmy Reaves moved to approve the consent agenda as shown, seconded by Commissioner Rick Owens.  The motion passed unanimously.

7.  NEW BUSINESS
 A.  Nolen Mill entrance sign site plan
Mr. Maverick Green of Goodall Homes represented the project.  Mr. Green indicated that an irrigation system and lighting would be installed.  There will be one sign at each entrance—one on Sunset Road and one on Sam Donald Road.  There was some discussion about the placement of the signs and visibility; staff requested that the sign on Sunset be moved out of the median right-of-way.  Commissioner Owens moved to approve the Nolen Mill Subdivision entrance sign site plan with irrigation and electric power provided, seconded by Commissioner Grosson.  The motion passed unanimously.

 B.  Asher Subdivision Lot 19 and 20 Final Plat
Mr. Michael Dewey represented the project.  There was some discussion about the small island shown just beyond the main entrance. Commissioner Larry Gardner moved to approve the final plat seconded by Commissioner Reaves. When the vote was taken, the approval passed unanimously.

 C.  Catalina Phase 6 Final Plat

Mr. Mark Morrison represented the developer, DR Horton.  Mr. Morrison requested to remove the condition on the preliminary plat that requires identifying critical lots and lots adjacent to the natural waterway in the CCRs of the subdivision.  There was a lengthy discussion about this condition and having to obtain homeowner permission to amend the CCRs.  Mayor Alexander commented that he feels homes should not even be built in these areas but asked that all of the lots in question be marked as critical on the final plat. Additionally, there was debate about how this information on critical lots would be disseminated to second and subsequent home buyers.  Mr. Morrison suggested the developer could provide a second page to the plat that identifies critical lots.  After continued discussion, Mr. Morrison requested a deferral to the March meeting in order to complete requested changes to the final plat with special notations, building envelopes, topography and square-footage for critical lots.

 D. Whittmore Section 2B Final Plat
Mr. Greg Gurney with Gresham Smith represented the final plat.  After a brief discussion, Commissioner Jason Patrick moved to approve the Whittmore Section 2B Final Plat with performance bonding set at $32,379.00.  Mayor Alexander seconded the motion, which passed unanimously. 

E. All God’s Children Site Plan Amendment
Ms. Alicia Suhre represented the project.  She explained that the owner would like to remove the front façade from the site plan.  There was a lengthy discussion about the Planning Commission’s role in approving site plans and architectural requirements.  The owner of the building, Dan Vild, stated that the project is “grossly delayed” and that the original contractor “stole $500,000.00.”  There was considerable debate about the cost of the façade and deferral of the requirement for a set length of time.  There was conversation about setting a bond amount for the façade and about the imaginary property line.

Following the debate, Commissioner Patrick moved to approve the site plan amendment for All God’s Children with the following conditions: (1) The imaginary property line as required by the State Fire Marshall must be labeled on the site plan; and (2) A conditional certificate of occupancy will be issued, with the front façade of All God’s Children as originally approved by the Planning Commission to be completed no later than February 14, 2020.  If the front façade is not completed by this date, the certificate of occupancy will expire.  Commissioner Owens seconded the motion.  Upon a vote, the conditional approval passed unanimously.  Counsel Notestine noted that the conditional certificate of occupancy clearly state the approved conditions.

 F.  Haley Industrial Park Lot 21 Site Plan Amendment

Mr. Michael Dewey of Dewey Engineering represented the plan amendment, which proposes retaining the existing gravel parking lot for the RV and Boat storage and relocating approved landscaping.  The discussion about the Planning Commission’s role in approving site plans continued.  Commissioner Patrick reiterated that the Planning Commission approved the original plan.  After some debate, Commissioner Gardner moved to approve the site plan amendment, seconded by Commissioner Haines.  The approval passed by a vote of 8 – 1, with Commissioner Patrick opposed.

8.  OLD BUSINESS 
 A.  Report from last BOMA meeting
Town Planner Sarah Sitterle gave a report of items heard at the previous Board of Mayor and Aldermen meeting.

9.  OTHER BOND ACTIONS
 A.  Bond Report
Commissioner Walden moved to accept the bond report as amended, seconded by Commissioner Owens.  The motion passed unanimously.

10.  OTHER
None.

11.  ADJOURNMENT
The meeting was adjourned at 8:41 p.m.  A workshop on P.U.D. regulations followed.

Posted by Kali Mogul Wednesday, February 14, 2018 10:49:00 AM
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