Nolensville Planning Commission
July 14, 2015, 7:00 p.m.
Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
Commissioners Absent: Larry Gardner
Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul
Citizens Present: 26
1. CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.
2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.
3. APPROVAL OF MINUTES
Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on June 9, 2015, seconded by Commissioner Jimmy Reaves. The motion passed unanimously.
Town Planner Henry Laird announced that a Planning Workshop on the Land Use update would be held on Thursday July 23 at 6:30 p.m.
Mayor Alexander mentioned he had recently seen a survey on social media that named Nolensville as the best suburb of Nashville.
5. CITIZEN COMMENTS
6. CONSENT AGENDA
Chairman Radley reiterated that tree planting must be done at a time that will keep trees alive. Mayor Alexander moved to approve all items on the consent agenda. Commissioner Walden seconded the motion, which passed unanimously.
7. NEW BUSINESS
A. Ms. Nichole’s Daycare Site Plan
Mr. Charlie Dean of Dean Design Group and Mr. Rob McKelvey represented the project and explained that this is an expansion of the existing business. Town Planner Henry Laird mentioned the remaining items are minor issues to be worked out with Tom Allen on storm water.
After a brief discussion, Mayor Alexander made a motion to approve Ms. Nichole’s Daycare Site Plan with the landscape performance bond amount set at $27,390.00 and compliance with Tom Allen’s storm water comments. Commissioner Robert Haines seconded the motion, which passed unanimously.
B. Annexation and Plan of Service for Portion of Baugh Property at 2413 Fly Road
Mr. Jeff Heinze with Littlejohn Engineering represented the project. He noted that the annexation portion is actually 11.5 acres. After a brief discussion, Commissioner Robert Haines made a motion to approve the Plan of Service for the proposed annexation of a portion of the Baugh Property at 2413 Fly Road with the correction to the acreage in the Plan of Service and exhibits. Commissioner Owens seconded, and the motion passed unanimously.
C. Lynch Property Conceptual P.U.D. Plan
Mr. Heinze represented the project, and developer Steve Cates also took questions from the Commissioners. There was considerable discussion on lot sizes, the flood line and home sizes.
Commissioner Owens made a motion to disapprove the Lynch Property Conceptual P.U.D. Plan. With no second, the motion to disapprove failed.
Commissioner Grosson made a motion to approve and recommend the Lynch Property Conceptual P.U.D. Plan to the Board of Mayor and Aldermen, seconded by Commissioner Reaves. The motion passed by a vote of 6 – 2, with Chairman Radley and Commissioner Owens voting no.
D. Noe Property Sketch Plan
Mr. Wes Harris of Ragan-Smith and Mr. Rob Pease of CPS Land represented the project. There was a lengthy discussion about road speeds, a stub out connection shown to Benington, trails, and steep slopes. Mr. Pease explained that steep sloping prohibits paving most of the trail surfaces. Commissioner Patrick strongly opposed connection to Benington and asked Eric McNeely, designer of Benington and Benington II, to address what is shown as a stub out to Benington on the Noe plan. McNeely said the stub out was actually eliminated on the preliminary plat.
No action was taken on the Sketch Plan.
E. Summerlyn Phase 2 Preliminary Plat/Final P.U.D. Plan
Mr. Harris and Mr. Brent Smith represented the project. Commissioner Reaves made a motion to approve the Summerlyn Phase 2 with the condition that the developer uses the current street tree list for landscaping plans, seconded by Commissioner Owens. The motion passed unanimously.
F. Bent Creek Phase 11, Section 2, Final Plat
Mr. Luke Koontz with CK Development represented the project. Commissioner Owens moved to approve the Bent Creek Phase 11, Section 2 Final Plat with the conditions that the developer must show fire hydrants on the final plat, and the performance bonding is to be set at $67,108.00. Commissioner Walden seconded the motion, which passed unanimously.
G. Benington Section 8, Final Plat
Mr. Eric McNeely represented the project. He noted the street names Oldenburg Road and Conoga Drive should be flipped when the mylar plat is recorded. Commissioner Owens made a motion to approve the Benington Section 8 final plat with the following conditions:
The street light at the corner of Benington Place and Conoga/Oldenburg must be clearly marked on the final plat
The final plat should be amended by flipping the street names Conoga Drive and Oldenburg Road
The performance bond amount is to be set at $209,266.00.
Mayor Alexander seconded the motion, which was approved unanimously.
H. Gilchrist North Subdivision Preliminary Plat Removal of Condition of Approval Regarding Private Street Construction
Mayor Alexander explained that the Planning Commission had previously approved a 20’ pavement width for Gilchrist South since the subdivision street will be a private road. In order to be consistent with the prior approval for Gilchrist South, he is requesting that the condition placed on the Gilchrist North project requiring 22’ road width be removed. He further explained that the roads in both Gilchrist subdivisions will be entirely maintained by the homeowners. Commissioner Owens moved to remove the condition of approval requiring 22’ pavement width for the Gilchrist North Subdivision Preliminary Plat so it is consistent with the Gilchrist South Subdivision. Commissioner Patrick seconded the motion, which passed unanimously.
Chairman Radley called for a recess at 8:30 p.m.
The meeting reconvened at 8:45 p.m.
I. Proposed Zoning Amendment: Establish SR 1 District
Some conversation ensued about what type of commercial uses could be approved in the new SR 1 district. Town Planner Henry Laird explained that a commercial development could be proposed as part of a master P.U.D. plan submitted for Planning Commission consideration. The Planning Commission and Board of Mayor and Aldermen would then have the ability to approve or disapprove the plan. He said this could be especially helpful south of town near the new schools in the area that has not yet been developed.
Commissioner Patrick made a motion to approve the Zoning Ordinance amendment to Article 2.2.3 per Staff recommendation. Commissioner Haines seconded the motion, which passed unanimously.
J. Proposed Zoning Amendment: Allow Planned Commercial Developments (PCD) in SR District
Commissioner Owens made a motion to approve the Zoning Ordinance amendment to Article 2.2.2 as recommended by staff. Commissioner Haines seconded the motion, which passed unanimously.
K. Proposed Zoning Amendment: Regulates PCD’s
There was in-depth conversation about the purpose of this amendment and the amount of input the Planning Commission would need to provide in regulating planned commercial developments.
Commission Owens then made a motion to approve the amendment to the Zoning Ordinance Article 2.2.10 as recommended by staff.
L. Proposed Zoning Amendment: Landscaping, Buffering, Tree protection
Commissioner Patrick pointed out a type-o in the existing Land Use text to be corrected. There was substantial discussion in the language in the section concerning PUD developments.
Commissioner Owens made a motion to approve the amendment of Zoning Ordinance Appendix B as presented by staff, with the exception of the sentence, “Evergreen requirements may be reduced to 40% for buffer widths of more than 100’,” which should be eliminated.
Commissioner Walden seconded the motion, and it passed unanimously.
8. OLD BUSINESS
A. Report from last BOMA meeting
Town Planner Henry Laird reported the Planning related items from the July 14th Board meeting.
9. OTHER BOND ACTIONS
A. Bond Report
Commissioner Walden moved to approve the Bond Report as amended, seconded by Commissioner Owens, and the motion passed unanimously.
Mayor Alexander thanked Alderman Tommy Dugger, the Land Use Committee and Henry for the hard work on the Zoning amendments over the past few months.
Commissioner Owens asked about the site plan for the Twice Daily convenience store that was approved in May. Mayor Alexander explained that the plan called for a right-turn-only out of the convenience store onto Nolensville Road and right-turn-only into the convenience store from Nolensville Road. Commissioner Owens expressed deep concern over the ingress/egress in this particular location.
The meeting was adjourned at 9:35 p.m.
1. CALL MEETING TO ORDER
The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.
2. PLEDGE OF ALLEGIANCE
Commissioner Robert Haines led the pledge of allegiance.
3. APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on October 8, 2013. Commissioner Brian Snyder seconded the motion, which passed unanimously.
5. CITIZEN COMMENTS
Mr. Brian VanderMey of the Trees and Trails Committee and 6004 Christmas Drive in Bent Creek said the Committee had discovered a very large, red oak in Bent Creek subdivision that may be 250 – 300 years old. The trunk is about 51 inches in diameter. A professional botanist assessed the tree and said it was the oldest red oak he has seen in his 40 years of experience. The tree is in the path of Phase 4 Section 1 subdivision. The Trees and Trails Committee is hoping to preserve the tree by asking the developer to reroute the section.
Alderman Beth Lothers of 304 Walpole Court gave a report from the Trees and Trails Committee. Three grant applications are in process to secure additional funds for the Small Town Connections project. There is a Transportation Alternatives Program grant; A Multi-modal grant, which requires 10-foot multi-modal paths; A Municipal Planning Organization grant; BOMA has also approved an application for one more Safe Routes To School grant. The grant would be for up to $140,000.00 to complete the sidewalk connection between Ballenger Farms and Creekside. In addition, there will be a Non-Infrastructure Safety Education Application made on behalf of Williamson County Elementary Schools for Safety Education funds. Lothers also mentioned connections being made between Brittain Downs subdivision, and the Sunset School campus and sidewalks are planned to be installed along Sunset Road with the road widening project.
6. NEW BUSINESS
A. Sonic Retrofit and Site Plan
Jimmy Mann, architect, represented the applicant. He explained the Sonic retrofit is an update to the exterior of the building. Chairman Owens asked about the comments by the Design Review Committee on valences and down lighting. Mr. Mann explained that valences will be added around lighting fixtures on the new canopy. He pointed out, though, that Sonic is acquiring a small piece of land that was abandoned by the shopping center. Car stalls will be added in this small sliver of land, and they do not want to lower the lighting where car hops will be walking across traffic to serve cars. The proposed lighting complies with the Town’s regulations. Landscaping will also be added.
Mayor Alexander asked whether a revised plat would need to be submitted. Henry Laird replied that the applicant has already submitted the minor subdivision plat revision. Commissioner Haines made a motion to approve of the Sonic Retrofit and Site Plan. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.
B. Site Plan—Toby Florek—Farmers Insurance at 7035 Nolensville Road
Town Planner Henry Laird stated that the Town Staff and Attorney have discussed the proposal with Brentwood City officials since this property is in the Annexation Buffer Overlay zone. After some debate, Brentwood officials determined they did not object to the proposed use of this property since it is an existing building and not new construction. Mr. Florek also revised his parking site plan.
Attorney Bob Notestine confirmed that he had spoken with the Brentwood City Attorney, and together they determined that this proposal did not violate the Interlocal agreement.
Chairman Owens made a motion to approve the site plan revision for the Florek Farmers Insurance. Commissioner Haines seconded, and the motion passed unanimously.
Rezoning of Williamson County Property in Nolensville Park and Town of Nolensville Property Adjacent to Nolensville Park from Suburban Residential (SR) to Public Institutional (PI)
Henry Laird explained that the Town of Nolensville had acquired property adjacent to a Williamson County parcel next to the Nolensville Park. Both are zoned Suburban Residential (SR), whereas the park is zoned Public Institutional (PI). The Town has future plans to use its parcel for a Public Works building for storage or repairs. Mayor Alexander mentioned the land is currently being surveyed.
Chairman Owens made a motion to recommend the rezoning of the Williamson County and Town of Nolensville properties to the Board of Mayor and Alderman. Mayor Alexander seconded the motion, which carried unanimously.
Burkitt South Annexation Part 2—Stockmaster and Holt Properties Plan of Service
Henry Laird explained that two property owners have requested to be annexed into the town. These parcels are contiguous to properties that were previously annexed. If the Plan of Services for the Stockmaster and Holt properties is approved, the next step is for the annexation to be recommended to the Board of Mayor and Aldermen.
Chairman Owens made a motion to approve the Plan of Services for the Stockmaster and Holt properties as presented and recommend the annexation to BOMA. Commissioner Ashlee Walden seconded the motion, which passed unanimously.
Gleaves One-Lot Subdivision, Final Plat
Laird mentioned that the subdivision meets the Town zoning requirements for SR zoning. Sewer is available and had been approved by Metro. Chairman Owens made a motion for approval of the Gleaves one-lot subdivision and final plat. Commissioner Haines seconded, and the motion carried unanimously.
Benington Section 6, Final Plat
Eric McNeely represented the applicant. Mayor Alexander asked about lots that might be critical due to steep slopes. McNeely said that there are two lots—1613 and 1614—that are close to critical lot requirements and that those will be designated as critical lots when the plat is recorded. Mayor Alexander asked McNeely to also review lot 1618 for critical lot designation. McNeely agreed to review all three lots.
Chairman Owens made a motion for approval of the Benington Section 6 Final plat with the following conditions:
Critical lots will be marked on the final plat for recording
Performance bonding set at $191,066.75
Bent Creek Amendment to Master Concept Plan
Eric McNeely represented CK Development. He pointed out that CK has reconfigured the Master Plan to create a new 12-lot Phase 15, while removing 15 lots from previously planned Phase 12. A road will be reconfigured to connect Phase 12 to Clovercroft Road. Commissioner Haines pointed out that open space would be taken for Phase 15, while Phase 12 would be without those homes. Haines inquired about any additional amenities in mind for Phase 12. Mayor Alexander expressed he would like to have the bonding established for Phase 12 prior to approving the Amendment to the Bent Creek Master Concept Plan.
Steve Cates of CK Development mentioned that the land going to Clovercroft would be open space, and the Homeowner’s Association would be allowed to develop it. Cates also confirmed that a third party engineering company provided a cost estimate for the extension of the road, and that road would be bonded and secured by a letter of credit.
Beth Lothers asked on behalf of the Trees and Trails Committee whether there could be access marked for entrance to a natural open space through Phase 4 Section 1. Chairman Owens made a motion to approve the Amendment to the Bent Creek Master Plan with the retention of bonding for Phase 12 to ensure the roadway is built. Commissioner Haines seconded the motion, which passed unanimously.
Bent Creek Phase 15 Final PUD Plan/Preliminary Plat
After a lengthy discussion about open space pedestrian access between from Phase 4 Section 1 to Phase 15, Chairman Owens made a motion to approve the Bent Creek Phase 15 Final PUD Plan/Preliminary Plat with the following conditions:
Commissioner Haines seconded the motion, which passed unanimously.
7. OLD BUSINESS
A. Bond Actions
1. Ballenger Farms Phase 4 Section 1 Release from Landscape Bonding
Chairman Owens made a motion to approve release Ballenger Farms Phase 4 Section 1 from landscape bonding. Commissioner Walden seconded, and the motion carried unanimously.
2. Winterset Woods Section 6 Reforestation Transition to Landscape Maintenance Bonding and a Reduction in Bond Amount
Chairman Owens made a motion to approve the transition of Winterset Woods Section 6 Reforestation to Landscape Maintenance bonding and a reduction in the bond amount to $9,000.00. Commissioner Haines seconded the motion, which passed unanimously.
B. Bond Report
Chairman Owens made a motion to accept the bond report as amended. Commissioner Andrew Grosson seconded, and the bond report was accepted unanimously.
Commissioner Haines asked whether bonding amounts could be set at even amounts. Attorney Bob Notestine and Henry Laird agreed this could be done when bond amounts are approved by staff.
The meeting was adjourned at 8:15 p.m.