Nolensville Planning Commission

Regular Meeting

September 9, 2014, 7:00 p.m.

 

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: None

Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:                            17

1.  CALL MEETING TO ORDER

The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE

Commissioner Rick Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES

Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on August 12, 2014, seconded by Commissioner Jimmy Reaves.  The motion passed unanimously.

4. ANNOUNCEMENTS

Mayor Alexander thanked Henry Laird for his presence at the meeting in light of his surgery about a month earlier.

5.  CITIZEN COMMENTS

Ms. Kristin Pierson of Clovercroft Road thanked the Planning Commissioners for their participation in the workshop regarding Town growth.  Ms. Pierson also said she was concerned about the Bent Creek Phase 18 Concept PUD Plan on the agenda under new business.  She pointed out that the current Williamson County zoning is much lower than the new Concept Plan proposes and suggested examples of neighborhoods in Nolensville and Franklin set farther back off of the road.

6.  CONSENT AGENDA

A. Bond Actions

A. Bond Actions

1. Catalina Phase 2 release from maintenance bonding

2. Catalina Phase 3 release from maintenance bonding

3. Sunset Park release from maintenance bonding

4. Sherwood Green Estates Phase 2 revision of original performance bond amount to $71,203.005.

Town Planner Henry Laird requested that Consent Agenda item A-3--Sunset Park release from maintenance bonding--be moved to Agenda item nine-A—Other Bond Actions—as some new information affecting the request had surfaced.

No objection was noted.  Mayor Jimmy Alexander made a motion to approve the Consent Agenda bond actions with the exception of item 3, which would be considered with Other Bond Actions.  Commissioner Walden seconded the motion, which passed unanimously.

7.  NEW BUSINESS

A.  Annexation Request and Plan of Services for Property at 9746 Clovercroft Road known as Don Hoffmeister, Map 59, Parcel 23

Mr. Bill Kottas of CK Development and Eric McNeely represented the project. Town Planner Henry Laird pointed out that the Don Hoffmeister parcel is north of Clovercroft Road.

After some discussion, Commissioner Jason Patrick made a motion to approve the annexation of Map 59, Parcel 23 known as the Don Hoffmeister property and the plan of services.  The motion was seconded by Commissioner Robert Haines and passed unanimously.

B. Annexation Request and Plan of Services for Property on Burke Hollow Road known as Brandenburg Holdings, Map 59, Parcel 73.03

Mr. Kottas requested a deferral on the agenda item, which was granted by the Planning Commission.

C. Amendment to Master PUD Concept Plan, Bent Creek and Phase 18 Concept PUD Plan

Bill Kottas and Eric McNeely represented this project, which includes the Hoffmeister property as discussed in the earlier agenda item.  The developer proposed leaving the existing structures, including the house, pool and workshop on the property to be used as amenities by the Bent Creek HOA.  The plan also included dedicating seven acres originally planned for Phase 12 to the Bent Creek HOA to be used as open space at their discretion.

Mr. Kottas pointed out that revisions had been made to the original Phase 18 plans based on feedback from Staff, including relocating lots where they had been too close to Clovercroft Road, widening the entrance off Clovercroft and larger lot sizes. Kottas said he was open to building a center median at the entrance.

He also said they would work to come up with another location for a trail in another section of Bent Creek.  The area suggested by the Trees and Trails Committee has a slope problem.

There was some discussion about traffic flow, increased traffic on Clovercroft Road and within the subdivision as a result of this new phase, reservation of Right-Of-Way on Clovercroft Road, the traffic study on the proposed extension of Falling Water Road, and the potential need for an East-bound left-turn lane and out of the subdivision.

Commissioner Haines made a motion to approve Bent Creek Phase 18 with the following conditions:

  1. The relocation of the trail to another portion of Bent Creek
  2. Developer must conduct an additional traffic study.

Commissioner Walden seconded the motion, which passed unanimously.

D.  Discussion on Bent Creek Active Adult Community

Mr. Kottas and Mr. Jack Ludington of Goodall Homes represented the project.  Mr. Kottas explained CK Development has met all the conditional requirements for the Active Adult Community except for the CLOMR and LOMR for the floodplain area.  Goodall is unable to sell lots until the final plat is approved, so they requested the Planning Commission simply discuss the plan.  Once the letters from FEMA arrive, they would only need the Commission’s approval on the final plat.

Chairman Radley asked if they knew what amenities the residents might want.  Mr. Ludington said there would be a walking trail and that they plan to install a community garden where residents can plant herbs and vegetables.  They have also discussed the possibility of fitness trails.

8.  OLD BUSINESS

A. Report from last BOMA meeting

Mayor Alexander reported that at the last BOMA meeting, the Board heard the first reading of Ordinance 14-14 to approve a Concept Plan for Whittmore PUD on Rocky Fork Road, approved Resolution 14-26 to enter into an agreement with Crisp Communications for a Nolensville Special Census and approved Resolution 14-27 to annex the Rooker/Bellow property Rocky Fork Road.

9.  OTHER BOND ACTIONS

A.  Other Bond Actions

1. Brittain Downs Phase 1 release from maintenance bonding

Henry Laird reported that a mulch trail needed to be installed in this phase, and the developer is currently working to complete it.  Commissioner Owens made a motion to approve the release of maintenance bonding for Brittain Downs Phase 1 with the condition that either the mulch trail is installed and inspected before the October BOMA meeting or a $6,500.00 cash bond is posted.  Commissioner Haines seconded the motion, which passed unanimously.

2.  Catalina Phase 3 release from landscape maintenance bonding

Laird mentioned that the landscaping had been inspected, and there is one dead tree in this phase, which should be replaced.  The bond can be released conditionally.  Commissioner Jason Patrick made a motion to approve the release of Catalina Phase 3 landscape bonding with the condition that the dead tree is replaced with a new tree.  Commissioner Owens seconded the motion, which passed unanimously.

3.  Sunset Park release from maintenance bonding

Laird reported that Town Engineer Don Swartz found some minor repairs that the developer should complete prior to consideration by BOMA.  Commissioner Walden made a motion to approve the release of Sunset Park from maintenance bonding with the condition that the developer repairs the items in accordance with Don’s memo.  The motion was seconded by Commissioner Patrick and passed unanimously.

B.  Bond Report

Chairman Radley made a motion to accept the bond report as amended.  Mayor Alexander seconded the motion, which passed unanimously.

10.  OTHER

Mayor Alexander said he had received an ethics report he is required to turn in by September 23rd.

11.  ADJOURNMENT

The meeting was adjourned at 8:13 p.m.

1. CALL MEETING TO ORDER

The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.

2. PLEDGE OF ALLEGIANCE

Commissioner Robert Haines led the pledge of allegiance.

3. APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on October 8, 2013. Commissioner Brian Snyder seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS

None

5. CITIZEN COMMENTS

Mr. Brian VanderMey of the Trees and Trails Committee and 6004 Christmas Drive in Bent Creek said the Committee had discovered a very large, red oak in Bent Creek subdivision that may be 250 – 300 years old. The trunk is about 51 inches in diameter. A professional botanist assessed the tree and said it was the oldest red oak he has seen in his 40 years of experience. The tree is in the path of Phase 4 Section 1 subdivision. The Trees and Trails Committee is hoping to preserve the tree by asking the developer to reroute the section.

Alderman Beth Lothers of 304 Walpole Court gave a report from the Trees and Trails Committee. Three grant applications are in process to secure additional funds for the Small Town Connections project. There is a Transportation Alternatives Program grant; A Multi-modal grant, which requires 10-foot multi-modal paths; A Municipal Planning Organization grant; BOMA has also approved an application for one more Safe Routes To School grant. The grant would be for up to $140,000.00 to complete the sidewalk connection between Ballenger Farms and Creekside. In addition, there will be a Non-Infrastructure Safety Education Application made on behalf of Williamson County Elementary Schools for Safety Education funds. Lothers also mentioned connections being made between Brittain Downs subdivision, and the Sunset School campus and sidewalks are planned to be installed along Sunset Road with the road widening project.

6. NEW BUSINESS

A. Sonic Retrofit and Site Plan

Jimmy Mann, architect, represented the applicant. He explained the Sonic retrofit is an update to the exterior of the building. Chairman Owens asked about the comments by the Design Review Committee on valences and down lighting. Mr. Mann explained that valences will be added around lighting fixtures on the new canopy. He pointed out, though, that Sonic is acquiring a small piece of land that was abandoned by the shopping center. Car stalls will be added in this small sliver of land, and they do not want to lower the lighting where car hops will be walking across traffic to serve cars. The proposed lighting complies with the Town’s regulations. Landscaping will also be added.

Mayor Alexander asked whether a revised plat would need to be submitted. Henry Laird replied that the applicant has already submitted the minor subdivision plat revision. Commissioner Haines made a motion to approve of the Sonic Retrofit and Site Plan. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

B. Site Plan—Toby Florek—Farmers Insurance at 7035 Nolensville Road

Town Planner Henry Laird stated that the Town Staff and Attorney have discussed the proposal with Brentwood City officials since this property is in the Annexation Buffer Overlay zone. After some debate, Brentwood officials determined they did not object to the proposed use of this property since it is an existing building and not new construction. Mr. Florek also revised his parking site plan.

Attorney Bob Notestine confirmed that he had spoken with the Brentwood City Attorney, and together they determined that this proposal did not violate the Interlocal agreement.

Chairman Owens made a motion to approve the site plan revision for the Florek Farmers Insurance. Commissioner Haines seconded, and the motion passed unanimously.

  1. Rezoning of Williamson County Property in Nolensville Park and Town of Nolensville Property Adjacent to Nolensville Park from Suburban Residential (SR) to Public Institutional (PI)

    Henry Laird explained that the Town of Nolensville had acquired property adjacent to a Williamson County parcel next to the Nolensville Park. Both are zoned Suburban Residential (SR), whereas the park is zoned Public Institutional (PI). The Town has future plans to use its parcel for a Public Works building for storage or repairs. Mayor Alexander mentioned the land is currently being surveyed.

    Chairman Owens made a motion to recommend the rezoning of the Williamson County and Town of Nolensville properties to the Board of Mayor and Alderman. Mayor Alexander seconded the motion, which carried unanimously.

  2. Burkitt South Annexation Part 2—Stockmaster and Holt Properties Plan of Service

    Henry Laird explained that two property owners have requested to be annexed into the town. These parcels are contiguous to properties that were previously annexed. If the Plan of Services for the Stockmaster and Holt properties is approved, the next step is for the annexation to be recommended to the Board of Mayor and Aldermen.

    Chairman Owens made a motion to approve the Plan of Services for the Stockmaster and Holt properties as presented and recommend the annexation to BOMA. Commissioner Ashlee Walden seconded the motion, which passed unanimously.

  3. Gleaves One-Lot Subdivision, Final Plat

    Laird mentioned that the subdivision meets the Town zoning requirements for SR zoning. Sewer is available and had been approved by Metro. Chairman Owens made a motion for approval of the Gleaves one-lot subdivision and final plat. Commissioner Haines seconded, and the motion carried unanimously.

  4. Benington Section 6, Final Plat

    Eric McNeely represented the applicant. Mayor Alexander asked about lots that might be critical due to steep slopes. McNeely said that there are two lots—1613 and 1614—that are close to critical lot requirements and that those will be designated as critical lots when the plat is recorded. Mayor Alexander asked McNeely to also review lot 1618 for critical lot designation. McNeely agreed to review all three lots.

    Chairman Owens made a motion for approval of the Benington Section 6 Final plat with the following conditions:

  1. Bent Creek Amendment to Master Concept Plan

    Eric McNeely represented CK Development. He pointed out that CK has reconfigured the Master Plan to create a new 12-lot Phase 15, while removing 15 lots from previously planned Phase 12. A road will be reconfigured to connect Phase 12 to Clovercroft Road. Commissioner Haines pointed out that open space would be taken for Phase 15, while Phase 12 would be without those homes. Haines inquired about any additional amenities in mind for Phase 12. Mayor Alexander expressed he would like to have the bonding established for Phase 12 prior to approving the Amendment to the Bent Creek Master Concept Plan.

    Steve Cates of CK Development mentioned that the land going to Clovercroft would be open space, and the Homeowner’s Association would be allowed to develop it. Cates also confirmed that a third party engineering company provided a cost estimate for the extension of the road, and that road would be bonded and secured by a letter of credit.

    Beth Lothers asked on behalf of the Trees and Trails Committee whether there could be access marked for entrance to a natural open space through Phase 4 Section 1. Chairman Owens made a motion to approve the Amendment to the Bent Creek Master Plan with the retention of bonding for Phase 12 to ensure the roadway is built. Commissioner Haines seconded the motion, which passed unanimously.

  2. Bent Creek Phase 15 Final PUD Plan/Preliminary Plat

    After a lengthy discussion about open space pedestrian access between from Phase 4 Section 1 to Phase 15, Chairman Owens made a motion to approve the Bent Creek Phase 15 Final PUD Plan/Preliminary Plat with the following conditions:

Commissioner Haines seconded the motion, which passed unanimously.

7. OLD BUSINESS

None recorded.

8. BONDS

A. Bond Actions

1. Ballenger Farms Phase 4 Section 1 Release from Landscape Bonding

Chairman Owens made a motion to approve release Ballenger Farms Phase 4 Section 1 from landscape bonding. Commissioner Walden seconded, and the motion carried unanimously.

2. Winterset Woods Section 6 Reforestation Transition to Landscape Maintenance Bonding and a Reduction in Bond Amount

Chairman Owens made a motion to approve the transition of Winterset Woods Section 6 Reforestation to Landscape Maintenance bonding and a reduction in the bond amount to $9,000.00. Commissioner Haines seconded the motion, which passed unanimously.

B. Bond Report

Chairman Owens made a motion to accept the bond report as amended. Commissioner Andrew Grosson seconded, and the bond report was accepted unanimously.

9. OTHER

Commissioner Haines asked whether bonding amounts could be set at even amounts. Attorney Bob Notestine and Henry Laird agreed this could be done when bond amounts are approved by staff.

10. ADJOURNMENT

The meeting was adjourned at 8:15 p.m.