Nolensville Planning Commission
July 8, 2014, 7:00 p.m.
Commissioners Present: Jimmy Alexander, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden
Commissioners Absent: Andy Grosson
Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher
Citizens Present: 15
1. CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman Douglas Radley.
2. PLEDGE OF ALLEGIANCE
Chairman Radley led the pledge of allegiance.
3. APPROVAL OF MINUTES
Commissioner Jimmy Reaves moved to approve the minutes from the Planning Commission Meeting on June 10, 2014, seconded by Commissioner Ashlee Walden. Commissioner Jason Patrick recused himself. The motion passed 6 - 0.
5. CITIZEN COMMENTS
6. CONSENT AGENDA
A. Bond Actions
1. Bent Creek Phase 3 Section 1 extension of performance bond for 90 days to 11/16/14.
2. Bent Creek Phase 6 Section 2A extension of performance bond for one year to 7/30/15.
3. Bent Creek Phase 15 reduction of bond amount to 30%, or $28,954.00.
4. Sheldon Valley Phase 1 transition from performance bond to maintenance.
5. Sheldon Valley Phase 2 transition from performance bond to maintenance and transition from landscaping performance to landscaping maintenance
6. Burkitt Place Phase 2J transition from performance bond to maintenance.
Commissioner Walden made a motion to approve the Consent Agenda bond actions. Mayor Alexander seconded the motion, which passed unanimously.
7. NEW BUSINESS
A. Summerlyn Final PUD Plan/Preliminary Plat Section 1
Town Planner Henry Laird updated the commissioners about the landscaping plan, saying that the applicant agreed to submit a revised plan using more middle sized trees recommended by the Trees and Trails Committee and to increase the variety in street trees so each species is not overused. They have agreed to remove one of the building elevations. The applicant should also supply adequate responses on stormwater to Tom Allen.
Mayor Alexander also clarified the plan is a final PUD for section 1, but there is no road connecting it to Nolensville Road or to the school site. Enoch Jarrell with Huddleston Steele Engineering confirmed that Summerlyn Drive is under construction and they understand that there must be a final plat on this roadway prior to platting and getting building permits for homes in the first section of the subdivision.
Commissioner Rick Owens made a motion for approval of the Summerlyn PUD Plan/Preliminary Plat Section 1 with the following conditions:
1. Applicant must submit revisions to the landscaping plan that will substitute middle-sized species trees recommended by the Trees and Trails Committee and use a variety of street trees as required by the subdivision regulations.
2. Applicant must provide information requested by Tom Allen, stormwater consultant in order to resolve the stormwater comments prior to issuance of a grading permit.
Commissioner Reaves seconded the motion, which passed unanimously.
7. OLD BUSINESS
A. Report from last BOMA meeting
A. Bond Report
Commissioner Walden made a motion to accept the bond report as amended, which was seconded by Commissioner Owens. The motion passed unanimously.
The meeting was adjourned at 7:09 p.m.
1. CALL MEETING TO ORDER
The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.
2. PLEDGE OF ALLEGIANCE
Commissioner Robert Haines led the pledge of allegiance.
3. APPROVAL OF MINUTES
Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on October 8, 2013. Commissioner Brian Snyder seconded the motion, which passed unanimously.
5. CITIZEN COMMENTS
Mr. Brian VanderMey of the Trees and Trails Committee and 6004 Christmas Drive in Bent Creek said the Committee had discovered a very large, red oak in Bent Creek subdivision that may be 250 – 300 years old. The trunk is about 51 inches in diameter. A professional botanist assessed the tree and said it was the oldest red oak he has seen in his 40 years of experience. The tree is in the path of Phase 4 Section 1 subdivision. The Trees and Trails Committee is hoping to preserve the tree by asking the developer to reroute the section.
Alderman Beth Lothers of 304 Walpole Court gave a report from the Trees and Trails Committee. Three grant applications are in process to secure additional funds for the Small Town Connections project. There is a Transportation Alternatives Program grant; A Multi-modal grant, which requires 10-foot multi-modal paths; A Municipal Planning Organization grant; BOMA has also approved an application for one more Safe Routes To School grant. The grant would be for up to $140,000.00 to complete the sidewalk connection between Ballenger Farms and Creekside. In addition, there will be a Non-Infrastructure Safety Education Application made on behalf of Williamson County Elementary Schools for Safety Education funds. Lothers also mentioned connections being made between Brittain Downs subdivision, and the Sunset School campus and sidewalks are planned to be installed along Sunset Road with the road widening project.
6. NEW BUSINESS
A. Sonic Retrofit and Site Plan
Jimmy Mann, architect, represented the applicant. He explained the Sonic retrofit is an update to the exterior of the building. Chairman Owens asked about the comments by the Design Review Committee on valences and down lighting. Mr. Mann explained that valences will be added around lighting fixtures on the new canopy. He pointed out, though, that Sonic is acquiring a small piece of land that was abandoned by the shopping center. Car stalls will be added in this small sliver of land, and they do not want to lower the lighting where car hops will be walking across traffic to serve cars. The proposed lighting complies with the Town’s regulations. Landscaping will also be added.
Mayor Alexander asked whether a revised plat would need to be submitted. Henry Laird replied that the applicant has already submitted the minor subdivision plat revision. Commissioner Haines made a motion to approve of the Sonic Retrofit and Site Plan. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.
B. Site Plan—Toby Florek—Farmers Insurance at 7035 Nolensville Road
Town Planner Henry Laird stated that the Town Staff and Attorney have discussed the proposal with Brentwood City officials since this property is in the Annexation Buffer Overlay zone. After some debate, Brentwood officials determined they did not object to the proposed use of this property since it is an existing building and not new construction. Mr. Florek also revised his parking site plan.
Attorney Bob Notestine confirmed that he had spoken with the Brentwood City Attorney, and together they determined that this proposal did not violate the Interlocal agreement.
Chairman Owens made a motion to approve the site plan revision for the Florek Farmers Insurance. Commissioner Haines seconded, and the motion passed unanimously.
Rezoning of Williamson County Property in Nolensville Park and Town of Nolensville Property Adjacent to Nolensville Park from Suburban Residential (SR) to Public Institutional (PI)
Henry Laird explained that the Town of Nolensville had acquired property adjacent to a Williamson County parcel next to the Nolensville Park. Both are zoned Suburban Residential (SR), whereas the park is zoned Public Institutional (PI). The Town has future plans to use its parcel for a Public Works building for storage or repairs. Mayor Alexander mentioned the land is currently being surveyed.
Chairman Owens made a motion to recommend the rezoning of the Williamson County and Town of Nolensville properties to the Board of Mayor and Alderman. Mayor Alexander seconded the motion, which carried unanimously.
Burkitt South Annexation Part 2—Stockmaster and Holt Properties Plan of Service
Henry Laird explained that two property owners have requested to be annexed into the town. These parcels are contiguous to properties that were previously annexed. If the Plan of Services for the Stockmaster and Holt properties is approved, the next step is for the annexation to be recommended to the Board of Mayor and Aldermen.
Chairman Owens made a motion to approve the Plan of Services for the Stockmaster and Holt properties as presented and recommend the annexation to BOMA. Commissioner Ashlee Walden seconded the motion, which passed unanimously.
Gleaves One-Lot Subdivision, Final Plat
Laird mentioned that the subdivision meets the Town zoning requirements for SR zoning. Sewer is available and had been approved by Metro. Chairman Owens made a motion for approval of the Gleaves one-lot subdivision and final plat. Commissioner Haines seconded, and the motion carried unanimously.
Benington Section 6, Final Plat
Eric McNeely represented the applicant. Mayor Alexander asked about lots that might be critical due to steep slopes. McNeely said that there are two lots—1613 and 1614—that are close to critical lot requirements and that those will be designated as critical lots when the plat is recorded. Mayor Alexander asked McNeely to also review lot 1618 for critical lot designation. McNeely agreed to review all three lots.
Chairman Owens made a motion for approval of the Benington Section 6 Final plat with the following conditions:
Critical lots will be marked on the final plat for recording
Performance bonding set at $191,066.75
Bent Creek Amendment to Master Concept Plan
Eric McNeely represented CK Development. He pointed out that CK has reconfigured the Master Plan to create a new 12-lot Phase 15, while removing 15 lots from previously planned Phase 12. A road will be reconfigured to connect Phase 12 to Clovercroft Road. Commissioner Haines pointed out that open space would be taken for Phase 15, while Phase 12 would be without those homes. Haines inquired about any additional amenities in mind for Phase 12. Mayor Alexander expressed he would like to have the bonding established for Phase 12 prior to approving the Amendment to the Bent Creek Master Concept Plan.
Steve Cates of CK Development mentioned that the land going to Clovercroft would be open space, and the Homeowner’s Association would be allowed to develop it. Cates also confirmed that a third party engineering company provided a cost estimate for the extension of the road, and that road would be bonded and secured by a letter of credit.
Beth Lothers asked on behalf of the Trees and Trails Committee whether there could be access marked for entrance to a natural open space through Phase 4 Section 1. Chairman Owens made a motion to approve the Amendment to the Bent Creek Master Plan with the retention of bonding for Phase 12 to ensure the roadway is built. Commissioner Haines seconded the motion, which passed unanimously.
Bent Creek Phase 15 Final PUD Plan/Preliminary Plat
After a lengthy discussion about open space pedestrian access between from Phase 4 Section 1 to Phase 15, Chairman Owens made a motion to approve the Bent Creek Phase 15 Final PUD Plan/Preliminary Plat with the following conditions:
Commissioner Haines seconded the motion, which passed unanimously.
7. OLD BUSINESS
A. Bond Actions
1. Ballenger Farms Phase 4 Section 1 Release from Landscape Bonding
Chairman Owens made a motion to approve release Ballenger Farms Phase 4 Section 1 from landscape bonding. Commissioner Walden seconded, and the motion carried unanimously.
2. Winterset Woods Section 6 Reforestation Transition to Landscape Maintenance Bonding and a Reduction in Bond Amount
Chairman Owens made a motion to approve the transition of Winterset Woods Section 6 Reforestation to Landscape Maintenance bonding and a reduction in the bond amount to $9,000.00. Commissioner Haines seconded the motion, which passed unanimously.
B. Bond Report
Chairman Owens made a motion to accept the bond report as amended. Commissioner Andrew Grosson seconded, and the bond report was accepted unanimously.
Commissioner Haines asked whether bonding amounts could be set at even amounts. Attorney Bob Notestine and Henry Laird agreed this could be done when bond amounts are approved by staff.
The meeting was adjourned at 8:15 p.m.