Nolensville Planning Commission

Regular Meeting

May 13, 2014, 7:00 p.m.

 

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: Rick Owens

Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present:  28

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1.  CALL MEETING TO ORDER

The meeting was called to order at 7:01 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE

Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES

Commissioner Ashlee Walden moved to approve the minutes from the Planning Commission Meeting on April 8, 2014, seconded by Commissioner Andy Grosson.  The motion passed unanimously.

4. ANNOUNCEMENTS

Mayor Jimmy Alexander mentioned the Power of Ten conference was a very worthwhile event and everyone who went learned quite a bit.  From the Planning Commission, Robert Haines, Doug Radley, Jimmy Reaves, and Andy Grosson attended.

5.  CITIZEN COMMENTS

Mr. Chris Rioux of 3178 Locust Hollow commented about property his family owns on Rocky Fork Road.  Mr. Rioux said the family is very comfortable with the Rocky Fork Road PUD plan being proposed by CK Development.

6.  CONSENT AGENDA

A. Bond Actions

1. Sheldon Valley Phase 2 Performance Bond Extension

2. Sheldon Valley Phase 2 Landscaping Performance Bond Extension

3. Bent Creek Townhomes Landscaping Performance Bond Transition to Landscaping Maintenance Bond

4. Bent Creek Phase 7 Section 1 Release from Landscaping Maintenance Bond

5. Bent Creek Phase 3 Section 1 Maintenance Bond Extension

B. Final Plat

1. Bent Creek PUD Final Plat Phase 6 Section 2C with Performance Bonding set at $70,521.00

Mayor Alexander asked if anyone in the audience had any questions on the items of the Consent Agenda.  Hearing none, Mayor Alexander made a motion to approve the Consent Agenda as recommended by the Town Staff.  Commissioner Robert Haines seconded the motion, and the Consent Agenda was approved unanimously.

7.  NEW BUSINESS

A.  Brittain Plaza Phase 3 Commercial Building Site Plan

Mr. Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Mr. Epps said they are not certain who the tenants will be but the parking lot will be shared with the other two buildings.  Some of the rear parking on Building 2 will be reworked to accommodate a drive-through.  Town Planner Henry Laird said Town Staff had reviewed the plan and had asked for a traffic study. The Design Review Committee asked for some alterations to the building so it would not be identical to the first two buildings.

Mr. Epps said they have commissioned Richard Phillips to conduct a traffic study and does not anticipate any changes would be necessary.  Epps also said that the building proposed is as shown in the packet and the applicant feels the building will fit well with the other two.  Commissioner Jason Patrick mentioned he’d had some conversations with members of the Design Review Committee he was also concerned about the third building being exactly like the first two.  The Mayor concurred and asked Mr. Epps if there is anything that could be done cosmetically to satisfy the Design Review Committee. After some discussion, the applicant said he would be willing to meet with the Design Review Committee to find a compromise.

Commissioner Haines pointed out that the drive-through could potentially increase traffic entering Nolensville Road substantially.

Commissioner Alexander made a motion to approve the site plan for Brittain Plaza Phase 3 Commercial Building plan with the following conditions:

The applicant must meet with the Design Review Committee for a compromise on the design

A traffic study should be delivered by Richard Phillips.

 

Commissioner Patrick seconded the motion, which passed unanimously.

B.  Bent Creek PUD Final Plat Phase 10 Section 2

Mr. Eric McNeely represented the applicant, Goodall Homes.  Commissioner Jimmy Reaves mentioned two street lights on Maybelle Pass appear to be missing from the plat.  Mr. McNeely said he will double-check this with Middle Tennessee Electric.

Commissioner Patrick made a motion to approve the final plat for Bent Creek PUD Phase 10 Section 2 with the conditions that a performance bond is issued for $129,709.00 and that the street light placement is confirmed.  Commissioner Walden seconded the motion, which passed unanimously.

C. Burkitt South Final PUD Plan/Preliminary Plat

Sean DeCoster of Civil Site Design Group represented the applicant, CPS Land.  Henry Laird said the applicant has complied with staff comments and continues working with Tom Allen on stormwater comments to resolve outstanding issues.

Mayor Alexander mentioned that the barn on lot 63 appeared to be in the Right-Of-Way.  DeCoster said he will double check it but does not believe it is actually in the Right-Of-Way.  Commissioner Reaves made a motion to approve the Burkitt South Final PUD Plan/Preliminary Plat.  Commissioner Grosson seconded, and the motion passed unanimously.

D. Rocky Fork Road Revised PUD Concept Plan

Mr. Jeff Heinze of Littlejohn Engineering Associates represented the applicant, CK Development.  Mr. Heinze updated the Commission on recent revisions to the PUD Concept Plan, including additional acreage and additional lots.  Drainage was reconfigured, a traffic study was completed with a turn lane added on Rocky Fork Road and a creek crossing was added with supporting calculations.

Commissioner Reaves asked for additional access to the common area between some of the homes to avoid pedestrians cutting through peoples’ yards.  Mayor Alexander asked about whether the applicant had addressed comments by Lynda Moses.  Mr. Heinze said they had pulled the trail over to preserve some trees but that adding a fence would disturb more of the vegetation.

Commissioner Patrick made a motion to approve with the conditions that

The applicant must comply with the revised traffic study

Resolution of any stormwater related comments from Tom Allen must be achieved.

 

Mayor Alexander asked when the turn lane would be installed on Rocky Fork Road.  Mr. Heinze replied that it would have to be installed with Phase 1.  Mayor Alexander seconded the motion, which passed unanimously.

E. Whittmore PUD Concept Plan

Doug Sharp with Gresham Smith and Partners and Stephen Power with Beazer Homes represented the applicant.  After extensive discussion about the configuration of the development, lack of usable open space and amenities, and maxing out the lots per acre allowed, the applicant requested a deferral to refine the plan.

F. Sketch Plan, Thomas-Ferguson Subdivision-Maxwell Lane

Joe Epps of Anderson, Delk, Epps and Associates presented the plan, which encompasses three parcels and three different developers.  The parcels are on Maxwell Lane, and a standard subdivision with SR zoning was being proposed.

7.  OLD BUSINESS

A. Report from last BOMA meeting

Henry Laird reported that at the May BOMA meeting, the Board held two public hearings and second readings on the text amendment to Zoning Ordinance on the sign approval process in the Historic District and on the Scales annexation.  Both passed, and the Scales annexation is pending a referendum.  The second reading on the Burkittt South PUD was passed. The first reading of the Tobey Scales property annexation was heard, the first reading of a rezoning request of 7153 Nolensville Rd. to Commercial was heard, and a zoning text an amendment pertaining to temporary uses and permitting of Farmers’ Markets in Nolensville was heard.  Additionally, the Board approved releases from maintenance bonding and accepted the streets in Ballenger Farms Phase 4 Section 2 and Burkitt Place Phase 4 Section 2H.

 

8.  BONDS

A. Bond Report

Chairman Radley made a motion to bond report, which was seconded by Commissioner Walden.  The motion passed unanimously.

9.  OTHER

None

10.  ADJOURNMENT

 

The meeting was adjourned at 8:13 p.m.

1. CALL MEETING TO ORDER

The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.

2. PLEDGE OF ALLEGIANCE

Commissioner Robert Haines led the pledge of allegiance.

3. APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on October 8, 2013. Commissioner Brian Snyder seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS

None

5. CITIZEN COMMENTS

Mr. Brian VanderMey of the Trees and Trails Committee and 6004 Christmas Drive in Bent Creek said the Committee had discovered a very large, red oak in Bent Creek subdivision that may be 250 – 300 years old. The trunk is about 51 inches in diameter. A professional botanist assessed the tree and said it was the oldest red oak he has seen in his 40 years of experience. The tree is in the path of Phase 4 Section 1 subdivision. The Trees and Trails Committee is hoping to preserve the tree by asking the developer to reroute the section.

Alderman Beth Lothers of 304 Walpole Court gave a report from the Trees and Trails Committee. Three grant applications are in process to secure additional funds for the Small Town Connections project. There is a Transportation Alternatives Program grant; A Multi-modal grant, which requires 10-foot multi-modal paths; A Municipal Planning Organization grant; BOMA has also approved an application for one more Safe Routes To School grant. The grant would be for up to $140,000.00 to complete the sidewalk connection between Ballenger Farms and Creekside. In addition, there will be a Non-Infrastructure Safety Education Application made on behalf of Williamson County Elementary Schools for Safety Education funds. Lothers also mentioned connections being made between Brittain Downs subdivision, and the Sunset School campus and sidewalks are planned to be installed along Sunset Road with the road widening project.

6. NEW BUSINESS

A. Sonic Retrofit and Site Plan

Jimmy Mann, architect, represented the applicant. He explained the Sonic retrofit is an update to the exterior of the building. Chairman Owens asked about the comments by the Design Review Committee on valences and down lighting. Mr. Mann explained that valences will be added around lighting fixtures on the new canopy. He pointed out, though, that Sonic is acquiring a small piece of land that was abandoned by the shopping center. Car stalls will be added in this small sliver of land, and they do not want to lower the lighting where car hops will be walking across traffic to serve cars. The proposed lighting complies with the Town’s regulations. Landscaping will also be added.

Mayor Alexander asked whether a revised plat would need to be submitted. Henry Laird replied that the applicant has already submitted the minor subdivision plat revision. Commissioner Haines made a motion to approve of the Sonic Retrofit and Site Plan. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

B. Site Plan—Toby Florek—Farmers Insurance at 7035 Nolensville Road

Town Planner Henry Laird stated that the Town Staff and Attorney have discussed the proposal with Brentwood City officials since this property is in the Annexation Buffer Overlay zone. After some debate, Brentwood officials determined they did not object to the proposed use of this property since it is an existing building and not new construction. Mr. Florek also revised his parking site plan.

Attorney Bob Notestine confirmed that he had spoken with the Brentwood City Attorney, and together they determined that this proposal did not violate the Interlocal agreement.

Chairman Owens made a motion to approve the site plan revision for the Florek Farmers Insurance. Commissioner Haines seconded, and the motion passed unanimously.

  1. Rezoning of Williamson County Property in Nolensville Park and Town of Nolensville Property Adjacent to Nolensville Park from Suburban Residential (SR) to Public Institutional (PI)

    Henry Laird explained that the Town of Nolensville had acquired property adjacent to a Williamson County parcel next to the Nolensville Park. Both are zoned Suburban Residential (SR), whereas the park is zoned Public Institutional (PI). The Town has future plans to use its parcel for a Public Works building for storage or repairs. Mayor Alexander mentioned the land is currently being surveyed.

    Chairman Owens made a motion to recommend the rezoning of the Williamson County and Town of Nolensville properties to the Board of Mayor and Alderman. Mayor Alexander seconded the motion, which carried unanimously.

  2. Burkitt South Annexation Part 2—Stockmaster and Holt Properties Plan of Service

    Henry Laird explained that two property owners have requested to be annexed into the town. These parcels are contiguous to properties that were previously annexed. If the Plan of Services for the Stockmaster and Holt properties is approved, the next step is for the annexation to be recommended to the Board of Mayor and Aldermen.

    Chairman Owens made a motion to approve the Plan of Services for the Stockmaster and Holt properties as presented and recommend the annexation to BOMA. Commissioner Ashlee Walden seconded the motion, which passed unanimously.

  3. Gleaves One-Lot Subdivision, Final Plat

    Laird mentioned that the subdivision meets the Town zoning requirements for SR zoning. Sewer is available and had been approved by Metro. Chairman Owens made a motion for approval of the Gleaves one-lot subdivision and final plat. Commissioner Haines seconded, and the motion carried unanimously.

  4. Benington Section 6, Final Plat

    Eric McNeely represented the applicant. Mayor Alexander asked about lots that might be critical due to steep slopes. McNeely said that there are two lots—1613 and 1614—that are close to critical lot requirements and that those will be designated as critical lots when the plat is recorded. Mayor Alexander asked McNeely to also review lot 1618 for critical lot designation. McNeely agreed to review all three lots.

    Chairman Owens made a motion for approval of the Benington Section 6 Final plat with the following conditions:

  1. Bent Creek Amendment to Master Concept Plan

    Eric McNeely represented CK Development. He pointed out that CK has reconfigured the Master Plan to create a new 12-lot Phase 15, while removing 15 lots from previously planned Phase 12. A road will be reconfigured to connect Phase 12 to Clovercroft Road. Commissioner Haines pointed out that open space would be taken for Phase 15, while Phase 12 would be without those homes. Haines inquired about any additional amenities in mind for Phase 12. Mayor Alexander expressed he would like to have the bonding established for Phase 12 prior to approving the Amendment to the Bent Creek Master Concept Plan.

    Steve Cates of CK Development mentioned that the land going to Clovercroft would be open space, and the Homeowner’s Association would be allowed to develop it. Cates also confirmed that a third party engineering company provided a cost estimate for the extension of the road, and that road would be bonded and secured by a letter of credit.

    Beth Lothers asked on behalf of the Trees and Trails Committee whether there could be access marked for entrance to a natural open space through Phase 4 Section 1. Chairman Owens made a motion to approve the Amendment to the Bent Creek Master Plan with the retention of bonding for Phase 12 to ensure the roadway is built. Commissioner Haines seconded the motion, which passed unanimously.

  2. Bent Creek Phase 15 Final PUD Plan/Preliminary Plat

    After a lengthy discussion about open space pedestrian access between from Phase 4 Section 1 to Phase 15, Chairman Owens made a motion to approve the Bent Creek Phase 15 Final PUD Plan/Preliminary Plat with the following conditions:

Commissioner Haines seconded the motion, which passed unanimously.

7. OLD BUSINESS

None recorded.

8. BONDS

A. Bond Actions

1. Ballenger Farms Phase 4 Section 1 Release from Landscape Bonding

Chairman Owens made a motion to approve release Ballenger Farms Phase 4 Section 1 from landscape bonding. Commissioner Walden seconded, and the motion carried unanimously.

2. Winterset Woods Section 6 Reforestation Transition to Landscape Maintenance Bonding and a Reduction in Bond Amount

Chairman Owens made a motion to approve the transition of Winterset Woods Section 6 Reforestation to Landscape Maintenance bonding and a reduction in the bond amount to $9,000.00. Commissioner Haines seconded the motion, which passed unanimously.

B. Bond Report

Chairman Owens made a motion to accept the bond report as amended. Commissioner Andrew Grosson seconded, and the bond report was accepted unanimously.

9. OTHER

Commissioner Haines asked whether bonding amounts could be set at even amounts. Attorney Bob Notestine and Henry Laird agreed this could be done when bond amounts are approved by staff.

10. ADJOURNMENT

The meeting was adjourned at 8:15 p.m.