Nolensville Planning Commission

Regular Meeting

April 8, 2014, 7:00 p.m.

 

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Jason Patrick, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: None

Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present: 37

1.  CALL MEETING TO ORDER

The meeting was called to order at 7:04 p.m. by Chairman Douglas Radley.

2.  PLEDGE OF ALLEGIANCE

Chairman Radley led the pledge of allegiance.

3.  APPROVAL OF MINUTES

Commissioner Ashlee Walden made a motion to approve the minutes from the Planning Commission Meeting on March 11, 2014, seconded by Commissioner Robert Haines.  The motion passed unanimously.

4. ANNOUNCEMENTS

None.

5.  CITIZEN COMMENTS

Ms. Kristin Pierson of 9706B Clovercroft Road said her neighborhood is very concerned about the development coming to the area because of lot size, density and increased traffic.  She asked that the Planning Commission apply the same lot size and density of the previous Scales property.

Mr. Daniel Haire of 301 Honey Court spoke on behalf of the group organizing the Farmers’ Market and asked the Commission to consider allowing the market throughout the full year.

6.  CONSENT AGENDA

A. Bond Actions

1. Winterset Woods Phase 5B Performance Bond Extension

2. Winterset Woods Phase 5B Landscaping Bond Extension

3. Ballenger Farms Phase 4 Section 2 Maintenance Bond Release

4. Ballenger Farms Phase 4 Section 2 Landscaping Bond Release

5. Burkitt Place Phase 2F Landscaping Bond Release

Chairman Radley made a motion to approve the consent agenda.  Mayor Jimmy Alexander seconded the motion, and the consent agenda was approved unanimously.

7.  NEW BUSINESS

A.  Proposed Zoning Text Amendment on Regulating Farmers’ Markets

Town Planner Henry Laird introduced an amendment to the Zoning Ordinance text, and Chairman Radley confirmed that the Commission was just to consider the set of conditions that would allow a Farmers’ Market to exist.  Attorney Bob Notestine also pointed out the Planning Commission would simply recommend the zoning change to the Board of Mayor and Aldermen (BOMA).

Commissioner Haines asked to elaborate on the length of the use, since there was a citizen comment regarding this topic.  Laird said the proposed zoning amendment only applies to a temporary use for a maximum of six (6) months.  If the applicant wants to operate the market year-round, a proposal for a permanent site would be required.  Mayor Alexander asked about limiting the operation of a market to the Public Institutional (PI) zone.  Laird said other areas like churches could also be considered.

Commissioner Walden made a motion to approve and recommend the zoning amendment to BOMA.  Mayor Alexander seconded the motion, which passed unanimously.

B.  Rezoning of Property at 7153 Nolensville Road, Property Map 56, Parcel 51.01 from ER to CS/CCO

The applicant was represented by his son Christopher Rioux.  Mr. Rioux said he is hoping to rezone the property to a light commercial property since there is so much growth in the area and the property is less desirable as a single family home.  Commissioner Rick Owens asked Mr. Rioux if he was aware of the floodplain area.  Mr. Rioux said the previous owner informed him the property had flooded once in 2010.  He said he is trying to be proactive to protect the property.

Mayor Alexander asked if it would be possible to connect the properties along Nolensville Road as more parcels are rezoned so there are not so many entrances onto Nolensville Road.  Laird replied this could be a provision when the property advances to the site plan phase.

Commissioner Jimmy Reaves moved to approve the rezoning of 7153 Nolensville Road and recommend the rezoning to BOMA for consideration.  The motion was seconded by Commissioner Haines, and it passed unanimously.

C. Sunset Hills Baptist Church Site Plan at 1631 Sunset Road

Steve Durham, pastor of Sunset Hills, thanked the Commission for considering the site plan.  Steve Billingsley of Billingsley Architecture and Kenny Sadler of Sadler Engineering also represented the church.

Commissioner Owens asked about the comments from Tom Allen on storm water.  Laird said Mr. Allen required some additional review, but the comments would not interfere with approval of the site plan.   Laird also said that there would be a dedication of future Right-Of-Way, but the Town is not requiring a sidewalk.  Commissioner Walden made a motion to approve the site plan for Sunset Hills Baptist Church at 1631 Sunset Road with the following conditions:

Commissioner Owens seconded the motion, which passed unanimously.

D. Sherwood Green Estates, Final Plat, Section 1

Joe Epps of Anderson, Delk, Epps represented the applicant.  Mayor Alexander noted there is a 15-foot public access easement, and he said it is very important the trail become a public trail.  Commissioner Haines went on the record that he would be concerned about children trying to cross Rocky Fork Road between the subdivision to the school.  He said this should be addressed by the developer.  Mr. Epps said the Planning Commission and BOMA discussed a walkway up to the road.  The Trees and Trails committee is negotiating with Williamson County Schools for a walking trail from the school to the road where there would be a crosswalk.

Commissioner Reaves made a motion to approve the Sherwood Green Estates Final Plat, Section 1 with the following conditions:

Commissioner Owens seconded the motion.  After some discussion of public versus private trails and notes on the final plat, David McGowan, president of Regent Homes, stated the developer intends the trail to be public.  Upon a vote, the motion to approve passed unanimously.

E. Sherwood Green Estates, Final Plat, Section 2

Additional discussion on public versus private trails, Commissioner Patrick made a motion to approve the final plat for Sherwood Green Estates, Section 2 with the following conditions:

The motion was seconded by Ashlee Walden and passed unanimously.

F. Brittain Downs PUD, Final Plat, Phase 2 Section 2

Mayor Alexander asked about the small cemetery noted, which Joe Epps said was addressed in Phase 1.  Epps provided details about maintenance and relative access to the cemetery.

Commissioner Haines made a motion to approve the final plat for Brittain Downs PUD, Phase 2 Section 2 with the following conditions:

Commissioner Owens seconded the motion, which carried unanimously

G. Yazdian Subdivision, Final Plat, Phase 2

Commissioner Owens moved to approve the final plat for Yazdian Subdivision Phase 2, which was seconded by Commissioner Walden and passed unanimously.

H. Bent Creek Final PUD Plan and Preliminary Plat, Phase 11

Eric McNeely represented the applicant, CK Development.  Chairman Radley asked whether Tom Allen’s comments had been received.  McNeely responded that some additional calculations on one of the detention ponds were provided and the problem has been alleviated.  After some discussion about road connections and comments to the Trees and Trails Committee, Commissioner Haines made a motion to approve the Bent Creek Final PUD Plan and Preliminary Plat, Phase 11 with the condition that the applicant adequately addresses Tom Allen’s comments on stormwater.  Commissioner Owens seconded the motion, which passed unanimously.

I.  Bent Creek Final Plat, Phase 15

Commissioner Owens made a motion for approval of Bent Creek Phase 15 final plat with the performance bonding set at $96,516.00.  Commissioner Walden seconded the motion, which passed unanimously.

J.  Green Brook Mixed Use Sketch Plan, Nolensville Road

The sketch plan calls for retail and commercial fronting on Nolensville Road with parking behind these buildings.  Residences will be on the second floor above the retail.  A townhouse unit will front on a public road. There will also be 68 cottage-style, stand-alone, single-family home with two-car garages, but the lawns and exteriors would be maintained by the HOA.  No development is planned in the floodplain, and  a sewer line will be extended to this service the area.

The Trees and Trails Committee commented on the possibility of a bridge across Mill Creek.  Mr. Epps stated he had met with the Committee, but a bridge could be extremely expensive and doesn’t feel this size development could bear the financial burden of installing a bridge. There will be sidewalks all the way to Rocky Fork.  Epps said he would take a look at the cost of a pedestrian bridge.

No action was required for this sketch plan.

K.  Gilchrist Sketch Plan, Sunset Road

Matt Bryant, with The Addison Group, represented the applicant.  Gilchrist is proposed as a pocket subdivision with a loop road off of Sunset Road.  There would be a center gathering area, and sidewalks would be installed on the street side of the homes.

Attorney Bob Notestine asked about Hyde Lane being marked on the sketch as private.  It does not appear to ever have been dedicated to the Town, and the road may be the only access to the Jordan properties. He does not want to eliminate access to those parcels.  Mr. Bryant suggested adding an easement so that access is maintained, but the developer does not want to cut access to the parcels.  Commissioner Haines noted there Nolensville College Grove has access to the area as shown on the plan.

There was some discussion about having one or two entrances onto Sunset Road.  Mr. Bryant said they preferred the dual entrance and are working on sight distance and making sure the entrances are perpendicular.  He said the two entrances preserve the natural character and make the development more secluded.

No action was required for this sketch plan.

L. Avondale Subdivision Sketch Plan

The applicant requested a deferral on the agenda item.

M. Tobey Scales Annexation Request

Henry Laird introduced the request and the Plan of Services for the proposed annexation parcel.  The recommended density is 1.4 units per acre, which is in keeping with the Brentwood interlocal agreement.  Commissioner Owens made a motion to approve the Plan of Services for the Tobey Scales property and recommend the parcel to BOMA for annexation.  Commissioner Walden seconded the motion, which passed unanimously.

7.  OLD BUSINESS

A. Report from last BOMA meeting

Henry Laird reported that BOMA held the first reading of an amendment to the sign approval process in the Historic District, held a public hearing on the PUD overlay of Burkitt South first reading of the Scales annexation and plan of service and approved the release of bonding of five sections of Bent Creek and accepted them for maintenance.

8.  BONDS

A. Bond Actions

1. Burkitt Place Phase 2H Maintenance Bond Release

Commissioner Reaves made a motion to approve the release of maintenance bonding for Burkitt Place Phase 2H and recommendation to BOMA for acceptance of the streets for maintenance.  Commissioner Owens seconded, and the motion passed unanimously.

B. Bond Report

Chairman Radley made a motion to accept the bond report as amended.  Commissioner
Owens seconded, and the bond report was accepted unanimously.

9.  OTHER

Henry Laird mentioned the 2014 Power of Ten Regional Summit will be held on Wednesday, April 30th and credits for planning commissioner training will be awarded.  Mayor Alexander noted that Dr. Looney from Williamson County Schools will be at the Town Hall for a rezoning meeting at 11:00 a.m.  The Buttercup Festival and Lions Club breakfast will be this Saturday.

10.  ADJOURNMENT

 

The meeting was adjourned at 8:43 p.m.

1. CALL MEETING TO ORDER

The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.

2. PLEDGE OF ALLEGIANCE

Commissioner Robert Haines led the pledge of allegiance.

3. APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on October 8, 2013. Commissioner Brian Snyder seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS

None

5. CITIZEN COMMENTS

Mr. Brian VanderMey of the Trees and Trails Committee and 6004 Christmas Drive in Bent Creek said the Committee had discovered a very large, red oak in Bent Creek subdivision that may be 250 – 300 years old. The trunk is about 51 inches in diameter. A professional botanist assessed the tree and said it was the oldest red oak he has seen in his 40 years of experience. The tree is in the path of Phase 4 Section 1 subdivision. The Trees and Trails Committee is hoping to preserve the tree by asking the developer to reroute the section.

Alderman Beth Lothers of 304 Walpole Court gave a report from the Trees and Trails Committee. Three grant applications are in process to secure additional funds for the Small Town Connections project. There is a Transportation Alternatives Program grant; A Multi-modal grant, which requires 10-foot multi-modal paths; A Municipal Planning Organization grant; BOMA has also approved an application for one more Safe Routes To School grant. The grant would be for up to $140,000.00 to complete the sidewalk connection between Ballenger Farms and Creekside. In addition, there will be a Non-Infrastructure Safety Education Application made on behalf of Williamson County Elementary Schools for Safety Education funds. Lothers also mentioned connections being made between Brittain Downs subdivision, and the Sunset School campus and sidewalks are planned to be installed along Sunset Road with the road widening project.

6. NEW BUSINESS

A. Sonic Retrofit and Site Plan

Jimmy Mann, architect, represented the applicant. He explained the Sonic retrofit is an update to the exterior of the building. Chairman Owens asked about the comments by the Design Review Committee on valences and down lighting. Mr. Mann explained that valences will be added around lighting fixtures on the new canopy. He pointed out, though, that Sonic is acquiring a small piece of land that was abandoned by the shopping center. Car stalls will be added in this small sliver of land, and they do not want to lower the lighting where car hops will be walking across traffic to serve cars. The proposed lighting complies with the Town’s regulations. Landscaping will also be added.

Mayor Alexander asked whether a revised plat would need to be submitted. Henry Laird replied that the applicant has already submitted the minor subdivision plat revision. Commissioner Haines made a motion to approve of the Sonic Retrofit and Site Plan. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

B. Site Plan—Toby Florek—Farmers Insurance at 7035 Nolensville Road

Town Planner Henry Laird stated that the Town Staff and Attorney have discussed the proposal with Brentwood City officials since this property is in the Annexation Buffer Overlay zone. After some debate, Brentwood officials determined they did not object to the proposed use of this property since it is an existing building and not new construction. Mr. Florek also revised his parking site plan.

Attorney Bob Notestine confirmed that he had spoken with the Brentwood City Attorney, and together they determined that this proposal did not violate the Interlocal agreement.

Chairman Owens made a motion to approve the site plan revision for the Florek Farmers Insurance. Commissioner Haines seconded, and the motion passed unanimously.

  1. Rezoning of Williamson County Property in Nolensville Park and Town of Nolensville Property Adjacent to Nolensville Park from Suburban Residential (SR) to Public Institutional (PI)

    Henry Laird explained that the Town of Nolensville had acquired property adjacent to a Williamson County parcel next to the Nolensville Park. Both are zoned Suburban Residential (SR), whereas the park is zoned Public Institutional (PI). The Town has future plans to use its parcel for a Public Works building for storage or repairs. Mayor Alexander mentioned the land is currently being surveyed.

    Chairman Owens made a motion to recommend the rezoning of the Williamson County and Town of Nolensville properties to the Board of Mayor and Alderman. Mayor Alexander seconded the motion, which carried unanimously.

  2. Burkitt South Annexation Part 2—Stockmaster and Holt Properties Plan of Service

    Henry Laird explained that two property owners have requested to be annexed into the town. These parcels are contiguous to properties that were previously annexed. If the Plan of Services for the Stockmaster and Holt properties is approved, the next step is for the annexation to be recommended to the Board of Mayor and Aldermen.

    Chairman Owens made a motion to approve the Plan of Services for the Stockmaster and Holt properties as presented and recommend the annexation to BOMA. Commissioner Ashlee Walden seconded the motion, which passed unanimously.

  3. Gleaves One-Lot Subdivision, Final Plat

    Laird mentioned that the subdivision meets the Town zoning requirements for SR zoning. Sewer is available and had been approved by Metro. Chairman Owens made a motion for approval of the Gleaves one-lot subdivision and final plat. Commissioner Haines seconded, and the motion carried unanimously.

  4. Benington Section 6, Final Plat

    Eric McNeely represented the applicant. Mayor Alexander asked about lots that might be critical due to steep slopes. McNeely said that there are two lots—1613 and 1614—that are close to critical lot requirements and that those will be designated as critical lots when the plat is recorded. Mayor Alexander asked McNeely to also review lot 1618 for critical lot designation. McNeely agreed to review all three lots.

    Chairman Owens made a motion for approval of the Benington Section 6 Final plat with the following conditions:

  1. Bent Creek Amendment to Master Concept Plan

    Eric McNeely represented CK Development. He pointed out that CK has reconfigured the Master Plan to create a new 12-lot Phase 15, while removing 15 lots from previously planned Phase 12. A road will be reconfigured to connect Phase 12 to Clovercroft Road. Commissioner Haines pointed out that open space would be taken for Phase 15, while Phase 12 would be without those homes. Haines inquired about any additional amenities in mind for Phase 12. Mayor Alexander expressed he would like to have the bonding established for Phase 12 prior to approving the Amendment to the Bent Creek Master Concept Plan.

    Steve Cates of CK Development mentioned that the land going to Clovercroft would be open space, and the Homeowner’s Association would be allowed to develop it. Cates also confirmed that a third party engineering company provided a cost estimate for the extension of the road, and that road would be bonded and secured by a letter of credit.

    Beth Lothers asked on behalf of the Trees and Trails Committee whether there could be access marked for entrance to a natural open space through Phase 4 Section 1. Chairman Owens made a motion to approve the Amendment to the Bent Creek Master Plan with the retention of bonding for Phase 12 to ensure the roadway is built. Commissioner Haines seconded the motion, which passed unanimously.

  2. Bent Creek Phase 15 Final PUD Plan/Preliminary Plat

    After a lengthy discussion about open space pedestrian access between from Phase 4 Section 1 to Phase 15, Chairman Owens made a motion to approve the Bent Creek Phase 15 Final PUD Plan/Preliminary Plat with the following conditions:

Commissioner Haines seconded the motion, which passed unanimously.

7. OLD BUSINESS

None recorded.

8. BONDS

A. Bond Actions

1. Ballenger Farms Phase 4 Section 1 Release from Landscape Bonding

Chairman Owens made a motion to approve release Ballenger Farms Phase 4 Section 1 from landscape bonding. Commissioner Walden seconded, and the motion carried unanimously.

2. Winterset Woods Section 6 Reforestation Transition to Landscape Maintenance Bonding and a Reduction in Bond Amount

Chairman Owens made a motion to approve the transition of Winterset Woods Section 6 Reforestation to Landscape Maintenance bonding and a reduction in the bond amount to $9,000.00. Commissioner Haines seconded the motion, which passed unanimously.

B. Bond Report

Chairman Owens made a motion to accept the bond report as amended. Commissioner Andrew Grosson seconded, and the bond report was accepted unanimously.

9. OTHER

Commissioner Haines asked whether bonding amounts could be set at even amounts. Attorney Bob Notestine and Henry Laird agreed this could be done when bond amounts are approved by staff.

10. ADJOURNMENT

The meeting was adjourned at 8:15 p.m.