Nolensville Planning Commission

 

 

Regular Meeting

January 14, 2014, 7:00 p.m.

 

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Ashlee Walden

Commissioners Absent: Jason Patrick

Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present: 13

1. CALL MEETING TO ORDER

The meeting was called to order at 7:00 p.m. by Chairman Rick Owens.

2. PLEDGE OF ALLEGIANCE

Chairman Owens led the pledge of allegiance.

3. APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on December 10, 2013 but recused himself from the vote because he was absent. Commissioner Robert Haines seconded the motion, which passed 6 – 0, with Owens abstaining.

4. ANNOUNCEMENTS

Town Planner Henry Laird announced that Jason Patrick had been appointed Vice Mayor would be joining the Planning Commission as the BOMA liaison in February.

5. ELECTION OF OFFICERS

Commissioner Jimmy Reaves nominated Doug Radley for the position of Chairman, seconded by Rick Owens. Commissioner Robert Haines nominated Ashlee Walden for the position of Vice Chairperson, seconded by Mayor Jimmy Alexander. Mayor Alexander nominated Commissioner Haines for the position of Secretary, seconded by Commissioner Andy Grosson. Chairman Owens made a motion to approve the slate of nominees for Planning Commission Officers. The motion was seconded by Commissioner Reaves and passed unanimously.

Mayor Alexander thanked Commissioner Owens for his service as Chairman and asked him to act as Chairperson for the current meeting.

6. CITIZEN COMMENTS

Kathy Layden of 1654 Sunset Park Dr. said she wanted more information about the proposed neighborhood on the agenda called Sunset East and had some concerns, including the expected price range of the homes, the potential connection to Sunset Park and traffic. Acting Chairman Owens explained that these questions could be answered during the presentation on the agenda item.

7. NEW BUSINESS

A. Final Plat, Bent Creek Ph. 4 Sec. 1C

Eric McNeely represented the applicant. Chairman Owens and Commissioner Haines pointed out some inconsistencies between the legend and the symbols on the plat. Mr. McNeely agreed to have these items corrected prior to recording.

Commissioner Reaves asked about open space access. McNeely replied that access was not requested at the Preliminary Plat phase, nor was it on the approved construction plans. Mayor Alexander asked whether an access easement could be added between lots 4110 and 4111 or between lots 4109 and 4110. McNeely responded it could be designated as a public utility access easement as long as the building envelopes would not be impacted. He also confirmed that having an access easement between lots could affect the selling price of the homes. The area between lots 4109 and 4110 would be better suited for a public access easement.

Mayor Alexander also pointed out that he had never seen an open space labeled as a “Possible Future ROW” as it is on the plat. McNeely said it actually should be labeled “ROW” since the area in question will be a connection to Bent Creek Phase 15.

Chairman Owens made a motion to approve the Final Plat for Bent Creek Phase 4 Section 1C with the following conditions:

Commissioner Haines seconded the motion, which passed unanimously.

B. Sketch Plan for Proposed Sunset Park East Subdivision on Maxwell Ln.

Town Planner Henry Laird explained no action would be taken tonight. The applicant requests feedback from the commissioners prior to moving forward with surveys and engineering work.

Eric McNeely represented the applicant, Barlow Builders. He explained that a portion of property on Brittain Lane shown on the sketch is not part of the Reasoner parcel under consideration for development. The entrance to the project was moved so as not to impact the Reasoner property. McNeely also addressed the driveway for the existing house.

Mayor Alexander asked whether the lots in Sunset East would be 20,000 square-feet lots, since this development is in SR zoning, which requires half-acre lots. McNeely confirmed they would be 20,000 square-feet, which is comparable to the Sunset Park lots, and the Town does not require landscape buffering in the SR zone. The plan includes 1.35 homes per acre--fewer than the Town maximum.

Dan Crunk with Barlow Builders also stated that the price range for homes built in the proposed development would be the same as Sunset Park.

Maria Monterroso of 1642 Sunset Park Drive said she would be very concerned with potential cut-through traffic if the subdivision is connected to Sunset East as shown on the sketch plan. Mayor Alexander pointed out that he had visited with the HOA of Sunset Park and explained that the “stubbed out” street in Sunset Park was on the original plan for Sunset Park as a future connection. Owens said connecting the communities is important for safety.

Steven Pidgley of 1669 Sunset Park Drive asked whether there would be a connection from Sunset East to Sunset Road. McNeely said he had not seen a plan indicating a connection between Sunset Road and Sunset East. Pidgley then asked if the current construction entrance to Brittain Downs would be a permanent road. Mayor Alexander confirmed that there would be access to Brittain Downs from Sunset Road.

Jon Jensen of 1917 Jonah’s Ridge Drive said that traffic and property value were concerns for residents of Sunset Park. He asked whether there were options the HOA could pursue to discourage cut-through traffic, like speed bumps or a gate. Town Planner Henry Laird answered that closing off a subdivision would be contrary to the Land Use Plan and to the Town’s policy of connectivity. Mr. Jenson asked if it would be possible to postpone connectivity and construction traffic. Mayor Alexander said construction traffic for Sunset East would have to enter on Brittain Lane.

Kathy Layden had several questions about set-backs for the homes. McNeely pointed out the set-backs on the sketch plan. Owens explained that Layden’s property line would not be encroached upon.

Judy Hoppe of 1662 Sunset Park Drive asked whether the detention pond would be impacted by the new development. McNeely explained that the detention pond would not be affected.

Thomas Norris of 1922 Jonah’s Ridge Drive was most concerned about property value. He requested details on the style, material and square footage of the homes in Sunset East. Dan Crunk said that the builder had committed that the pricing will be similar. At Preliminary Plat stage, the builder will know more about exteriors and square footage.

Commissioner Haines questioned the driveway to lot 1. McNeely said they would continue to work on the configuration for the driveway on this lot.

Additional questions on connection to Brittain Downs, future development in this area and traffic flow were addressed. No action was required on this agenda item.

7. OLD BUSINESS

A. Report from last BOMA meeting

Henry Laird reported that the first reading on annexation and plan of services for Rocky Fork Road property was held. A public hearing was conducted and the Board heard a second reading on Holt/Stockmaster annexation and plan of services. A public hearing was also held on rezoning of two parcels at Nolensville Park and Newsome Lane. A first reading on a residential PUD Master Concept Plan for rocky Fork Road development was heard.

8. BONDS

A. Bond Actions

1. Nolen Park Phases 1 and 2—Transition from performance to maintenance for three bonds

Rick Owens made a motion to approve a transition to maintenance for three performance bonds in Nolen Park Phases 1 and 2. Commissioner Walden seconded, and the motion passed unanimously.

2. Brittain Downs Addition Phase 1—Reduction of performance bond amount

Rick Owens made a motion to approve the reduction of performance bond amount for Brittain Downs Addition Phase 1 to $107,638.00, seconded by Commissioner Haines. The motion passed unanimously.

3. Bent Creek Requests extension of maintenance bonds for the following sections:

a. Bent Creek Phase 8 Section

b. Bent Creek Phase 9 Section 1

c. Bent Creek Phase 4 Section 2

d. Bent Creek Phase 5 Section 1

e. Bent Creek Phase 5 Section 2

Rick Owens made a motion to approve an extension of maintenance bonds for the above phases and sections of Bent Creek to April 30, 2014. Mayor Alexander seconded the motion, which passed unanimously.

B. Bond Report

Rick Owens made a motion to accept the bond report as amended. Commissioner Reaves seconded, and the bond report was accepted unanimously.

9. OTHER

Laird mentioned a schedule of Planning Commission meetings and deadlines would be handed out after the meeting. Mayor Alexander mentioned there will be a Beer Board meeting Thursday January 16th at 6:30 p.m.

10. ADJOURNMENT

The meeting was adjourned at 8:13 p.m.

 

1. CALL MEETING TO ORDER

The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.

2. PLEDGE OF ALLEGIANCE

Commissioner Robert Haines led the pledge of allegiance.

3. APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on October 8, 2013. Commissioner Brian Snyder seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS

None

5. CITIZEN COMMENTS

Mr. Brian VanderMey of the Trees and Trails Committee and 6004 Christmas Drive in Bent Creek said the Committee had discovered a very large, red oak in Bent Creek subdivision that may be 250 – 300 years old. The trunk is about 51 inches in diameter. A professional botanist assessed the tree and said it was the oldest red oak he has seen in his 40 years of experience. The tree is in the path of Phase 4 Section 1 subdivision. The Trees and Trails Committee is hoping to preserve the tree by asking the developer to reroute the section.

Alderman Beth Lothers of 304 Walpole Court gave a report from the Trees and Trails Committee. Three grant applications are in process to secure additional funds for the Small Town Connections project. There is a Transportation Alternatives Program grant; A Multi-modal grant, which requires 10-foot multi-modal paths; A Municipal Planning Organization grant; BOMA has also approved an application for one more Safe Routes To School grant. The grant would be for up to $140,000.00 to complete the sidewalk connection between Ballenger Farms and Creekside. In addition, there will be a Non-Infrastructure Safety Education Application made on behalf of Williamson County Elementary Schools for Safety Education funds. Lothers also mentioned connections being made between Brittain Downs subdivision, and the Sunset School campus and sidewalks are planned to be installed along Sunset Road with the road widening project.

6. NEW BUSINESS

A. Sonic Retrofit and Site Plan

Jimmy Mann, architect, represented the applicant. He explained the Sonic retrofit is an update to the exterior of the building. Chairman Owens asked about the comments by the Design Review Committee on valences and down lighting. Mr. Mann explained that valences will be added around lighting fixtures on the new canopy. He pointed out, though, that Sonic is acquiring a small piece of land that was abandoned by the shopping center. Car stalls will be added in this small sliver of land, and they do not want to lower the lighting where car hops will be walking across traffic to serve cars. The proposed lighting complies with the Town’s regulations. Landscaping will also be added.

Mayor Alexander asked whether a revised plat would need to be submitted. Henry Laird replied that the applicant has already submitted the minor subdivision plat revision. Commissioner Haines made a motion to approve of the Sonic Retrofit and Site Plan. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

B. Site Plan—Toby Florek—Farmers Insurance at 7035 Nolensville Road

Town Planner Henry Laird stated that the Town Staff and Attorney have discussed the proposal with Brentwood City officials since this property is in the Annexation Buffer Overlay zone. After some debate, Brentwood officials determined they did not object to the proposed use of this property since it is an existing building and not new construction. Mr. Florek also revised his parking site plan.

Attorney Bob Notestine confirmed that he had spoken with the Brentwood City Attorney, and together they determined that this proposal did not violate the Interlocal agreement.

Chairman Owens made a motion to approve the site plan revision for the Florek Farmers Insurance. Commissioner Haines seconded, and the motion passed unanimously.

  1. Rezoning of Williamson County Property in Nolensville Park and Town of Nolensville Property Adjacent to Nolensville Park from Suburban Residential (SR) to Public Institutional (PI)

    Henry Laird explained that the Town of Nolensville had acquired property adjacent to a Williamson County parcel next to the Nolensville Park. Both are zoned Suburban Residential (SR), whereas the park is zoned Public Institutional (PI). The Town has future plans to use its parcel for a Public Works building for storage or repairs. Mayor Alexander mentioned the land is currently being surveyed.

    Chairman Owens made a motion to recommend the rezoning of the Williamson County and Town of Nolensville properties to the Board of Mayor and Alderman. Mayor Alexander seconded the motion, which carried unanimously.

  2. Burkitt South Annexation Part 2—Stockmaster and Holt Properties Plan of Service

    Henry Laird explained that two property owners have requested to be annexed into the town. These parcels are contiguous to properties that were previously annexed. If the Plan of Services for the Stockmaster and Holt properties is approved, the next step is for the annexation to be recommended to the Board of Mayor and Aldermen.

    Chairman Owens made a motion to approve the Plan of Services for the Stockmaster and Holt properties as presented and recommend the annexation to BOMA. Commissioner Ashlee Walden seconded the motion, which passed unanimously.

  3. Gleaves One-Lot Subdivision, Final Plat

    Laird mentioned that the subdivision meets the Town zoning requirements for SR zoning. Sewer is available and had been approved by Metro. Chairman Owens made a motion for approval of the Gleaves one-lot subdivision and final plat. Commissioner Haines seconded, and the motion carried unanimously.

  4. Benington Section 6, Final Plat

    Eric McNeely represented the applicant. Mayor Alexander asked about lots that might be critical due to steep slopes. McNeely said that there are two lots—1613 and 1614—that are close to critical lot requirements and that those will be designated as critical lots when the plat is recorded. Mayor Alexander asked McNeely to also review lot 1618 for critical lot designation. McNeely agreed to review all three lots.

    Chairman Owens made a motion for approval of the Benington Section 6 Final plat with the following conditions:

  1. Bent Creek Amendment to Master Concept Plan

    Eric McNeely represented CK Development. He pointed out that CK has reconfigured the Master Plan to create a new 12-lot Phase 15, while removing 15 lots from previously planned Phase 12. A road will be reconfigured to connect Phase 12 to Clovercroft Road. Commissioner Haines pointed out that open space would be taken for Phase 15, while Phase 12 would be without those homes. Haines inquired about any additional amenities in mind for Phase 12. Mayor Alexander expressed he would like to have the bonding established for Phase 12 prior to approving the Amendment to the Bent Creek Master Concept Plan.

    Steve Cates of CK Development mentioned that the land going to Clovercroft would be open space, and the Homeowner’s Association would be allowed to develop it. Cates also confirmed that a third party engineering company provided a cost estimate for the extension of the road, and that road would be bonded and secured by a letter of credit.

    Beth Lothers asked on behalf of the Trees and Trails Committee whether there could be access marked for entrance to a natural open space through Phase 4 Section 1. Chairman Owens made a motion to approve the Amendment to the Bent Creek Master Plan with the retention of bonding for Phase 12 to ensure the roadway is built. Commissioner Haines seconded the motion, which passed unanimously.

  2. Bent Creek Phase 15 Final PUD Plan/Preliminary Plat

    After a lengthy discussion about open space pedestrian access between from Phase 4 Section 1 to Phase 15, Chairman Owens made a motion to approve the Bent Creek Phase 15 Final PUD Plan/Preliminary Plat with the following conditions:

Commissioner Haines seconded the motion, which passed unanimously.

7. OLD BUSINESS

None recorded.

8. BONDS

A. Bond Actions

1. Ballenger Farms Phase 4 Section 1 Release from Landscape Bonding

Chairman Owens made a motion to approve release Ballenger Farms Phase 4 Section 1 from landscape bonding. Commissioner Walden seconded, and the motion carried unanimously.

2. Winterset Woods Section 6 Reforestation Transition to Landscape Maintenance Bonding and a Reduction in Bond Amount

Chairman Owens made a motion to approve the transition of Winterset Woods Section 6 Reforestation to Landscape Maintenance bonding and a reduction in the bond amount to $9,000.00. Commissioner Haines seconded the motion, which passed unanimously.

B. Bond Report

Chairman Owens made a motion to accept the bond report as amended. Commissioner Andrew Grosson seconded, and the bond report was accepted unanimously.

9. OTHER

Commissioner Haines asked whether bonding amounts could be set at even amounts. Attorney Bob Notestine and Henry Laird agreed this could be done when bond amounts are approved by staff.

10. ADJOURNMENT

The meeting was adjourned at 8:15 p.m.