Nolensville Planning Commission

Regular Meeting

December 10, 2013, 7:00 p.m.

Commissioners Present: Jimmy Alexander, Andy Grosson, Robert Haines, Douglas Radley, Jimmy Reaves, Brian Snyder, Ashlee Walden

Commissioners Absent: Rick Owens

Staff Present: Henry Laird, Attorney Bob Notestine, Kali Mogul, Rick Fisher

Citizens Present: 11

1. CALL MEETING TO ORDER

The meeting was called to order at 7:01 p.m. by Vice Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE

Vice Chairman Radley led the pledge of allegiance.

3. APPROVAL OF MINUTES

Commissioner Jimmy Reaves made a motion to approve the minutes from the Planning Commission Meeting on November 12, 2013. Commissioner Andy Grosson seconded the motion, which passed 6 – 0. Vice Chairman Radley abstained from the vote because he was absent from the November 12 meeting.

4. ANNOUNCEMENTS

None

5. CITIZEN COMMENTS

None

6. NEW BUSINESS

A. Brittain Downs Addition Final Plat, Phase 2

Town Planner Henry Laird explained that this project was submitted earlier in the year but the applicant requested a deferral. Commissioner Robert Haines moved to approve the Brittain Downs Addition, Final Plat Phase 2 with the condition that performance bonding should be set at $31,240.00. Commissioner Reaves seconded the motion, which passed unanimously.

B. Annexation Request and Proposed Plan of Services for three parcels on Rocky Fork Road

Town Planner Henry Laird explained that there are three parcels involved in the annexation, requested by the property owners. Commissioner Haines asked Attorney Bob Notestine whether the annexation request addressed to the “City of Nolensville” needed to be corrected, since this is the Town of Nolensville. Notestine said he felt that the intent of the written request is clear, and he did not feel this would be a problem since the letter is not a contract but rather a request.

Attorney Notestine asked if the parcels between the annexation properties and the Town line would be considered for annexation. Laird said those parcels are not under consideration at this time.

Commissioner Haines asked whether the police communications equipment would be sufficient. Officer Joe Baynam mentioned the police radios should be okay in that particular area.

Vice Chairman Radley made a motion to approve the plan of services for the proposed annexation area on Rocky Fork Road. Commissioner Ashlee Walden seconded the motion, which passed unanimously.

C. Proposed Residential P.U.D. Concept Plan for Rocky Fork Road Development by CK Development, LLC

Mr. Jeff Heinze of Littlejohn Engineering represented the applicant. He started by mentioning that the applicant will remove allowance for vinyl siding on the homes built in the proposed development. Only masonry type siding would be allowed. The mayor asked whether some homes would be brick. Mr. Heinze replied this would be based on homeowners and their preferences, but that he anticipated some would be all brick.

Mr. Heinze reviewed topography, lot sizes, open space area and trail and sidewalk connections. He also pointed out that the existing cemetery would be surrounded by an iron fence with public access.

Town Planner Henry Laird mentioned that Town Engineer Don Swartz had reviewed the alternate cross-sections proposed in the Concept Plan and approved of them.

After some discussion about the street width, setbacks, porches, parking for different style homes, Vice Chairman Radley made a motion to approve the Proposed Residential P.U.D. Concept Plan for Rocky Fork Road Development by CK Development and recommend the plan to the Board of Mayor and Aldermen with the following conditions:

Commissioner Grosson seconded the motion, which passed unanimously.

D. Proposed Update to the First Section of Land Use Policy Plan Text Concerning Growth Factors

Henry Laird explained that the first two pages of the Land Use Policy Plan have been updated with information obtained in the 2010 Census and actual housing development in the past three years. This data clarifies the extent of Nolensville’s growth and provides revised population projections. Laird mentioned that the goals and objectives may need to be revised soon as well.

Commissioner Grosson asked what the potential “build out” or town maximum might be. Laird said it is difficult to determine the rate of build out.

Vice Chairman Radley made a motion to approve the proposed update to the first section of the Land Use Policy Plan Text. Commissioner Walden seconded, and the motion passed unanimously.

7. OLD BUSINESS

A. Report from last BOMA meeting

At the December BOMA meeting, the rezoning of parcels adjacent to Nolensville Park was approved at first reading. The annexation and plan of services for the Holt/Stockmaster parcels on Kidd Road was approved at first reading. Public hearings on both issues will take place at the January BOMA meeting.

8. BONDS

A. Bond Actions

1. Sheldon Valley Commercial Phase 1 Performance Bond Extension

Vice Chairman Radley made a motion to approve a six (6)-month extension of performance bond period for Sheldon Valley Commercial Phase 1 Performance Bond to June 30, 2014. Commissioner Reaves seconded, and the motion passed unanimously.

2. Nolensville Town Center Site Plan/Landscaping Performance Bond Extension and Reduction of Bond Amount

Commissioner Reaves made a motion to approve a one-year site plan/landscaping performance bond extension for Nolensville Town Center and reduction of the bond amount to $16,189.00 until January 11, 2015. Mayor Alexander seconded, and the motion carried unanimously.

B. Bond Report

Vice Chairman Radley made a motion to accept the bond report as amended. Commissioner
Ashlee Walden seconded, and the bond report was accepted unanimously.

9. OTHER

None

10. ADJOURNMENT

The meeting was adjourned at 7:37 p.m.

 

 

 

 

1. CALL MEETING TO ORDER

The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.

2. PLEDGE OF ALLEGIANCE

Commissioner Robert Haines led the pledge of allegiance.

3. APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on October 8, 2013. Commissioner Brian Snyder seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS

None

5. CITIZEN COMMENTS

Mr. Brian VanderMey of the Trees and Trails Committee and 6004 Christmas Drive in Bent Creek said the Committee had discovered a very large, red oak in Bent Creek subdivision that may be 250 – 300 years old. The trunk is about 51 inches in diameter. A professional botanist assessed the tree and said it was the oldest red oak he has seen in his 40 years of experience. The tree is in the path of Phase 4 Section 1 subdivision. The Trees and Trails Committee is hoping to preserve the tree by asking the developer to reroute the section.

Alderman Beth Lothers of 304 Walpole Court gave a report from the Trees and Trails Committee. Three grant applications are in process to secure additional funds for the Small Town Connections project. There is a Transportation Alternatives Program grant; A Multi-modal grant, which requires 10-foot multi-modal paths; A Municipal Planning Organization grant; BOMA has also approved an application for one more Safe Routes To School grant. The grant would be for up to $140,000.00 to complete the sidewalk connection between Ballenger Farms and Creekside. In addition, there will be a Non-Infrastructure Safety Education Application made on behalf of Williamson County Elementary Schools for Safety Education funds. Lothers also mentioned connections being made between Brittain Downs subdivision, and the Sunset School campus and sidewalks are planned to be installed along Sunset Road with the road widening project.

6. NEW BUSINESS

A. Sonic Retrofit and Site Plan

Jimmy Mann, architect, represented the applicant. He explained the Sonic retrofit is an update to the exterior of the building. Chairman Owens asked about the comments by the Design Review Committee on valences and down lighting. Mr. Mann explained that valences will be added around lighting fixtures on the new canopy. He pointed out, though, that Sonic is acquiring a small piece of land that was abandoned by the shopping center. Car stalls will be added in this small sliver of land, and they do not want to lower the lighting where car hops will be walking across traffic to serve cars. The proposed lighting complies with the Town’s regulations. Landscaping will also be added.

Mayor Alexander asked whether a revised plat would need to be submitted. Henry Laird replied that the applicant has already submitted the minor subdivision plat revision. Commissioner Haines made a motion to approve of the Sonic Retrofit and Site Plan. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

B. Site Plan—Toby Florek—Farmers Insurance at 7035 Nolensville Road

Town Planner Henry Laird stated that the Town Staff and Attorney have discussed the proposal with Brentwood City officials since this property is in the Annexation Buffer Overlay zone. After some debate, Brentwood officials determined they did not object to the proposed use of this property since it is an existing building and not new construction. Mr. Florek also revised his parking site plan.

Attorney Bob Notestine confirmed that he had spoken with the Brentwood City Attorney, and together they determined that this proposal did not violate the Interlocal agreement.

Chairman Owens made a motion to approve the site plan revision for the Florek Farmers Insurance. Commissioner Haines seconded, and the motion passed unanimously.

  1. Rezoning of Williamson County Property in Nolensville Park and Town of Nolensville Property Adjacent to Nolensville Park from Suburban Residential (SR) to Public Institutional (PI)

    Henry Laird explained that the Town of Nolensville had acquired property adjacent to a Williamson County parcel next to the Nolensville Park. Both are zoned Suburban Residential (SR), whereas the park is zoned Public Institutional (PI). The Town has future plans to use its parcel for a Public Works building for storage or repairs. Mayor Alexander mentioned the land is currently being surveyed.

    Chairman Owens made a motion to recommend the rezoning of the Williamson County and Town of Nolensville properties to the Board of Mayor and Alderman. Mayor Alexander seconded the motion, which carried unanimously.

  2. Burkitt South Annexation Part 2—Stockmaster and Holt Properties Plan of Service

    Henry Laird explained that two property owners have requested to be annexed into the town. These parcels are contiguous to properties that were previously annexed. If the Plan of Services for the Stockmaster and Holt properties is approved, the next step is for the annexation to be recommended to the Board of Mayor and Aldermen.

    Chairman Owens made a motion to approve the Plan of Services for the Stockmaster and Holt properties as presented and recommend the annexation to BOMA. Commissioner Ashlee Walden seconded the motion, which passed unanimously.

  3. Gleaves One-Lot Subdivision, Final Plat

    Laird mentioned that the subdivision meets the Town zoning requirements for SR zoning. Sewer is available and had been approved by Metro. Chairman Owens made a motion for approval of the Gleaves one-lot subdivision and final plat. Commissioner Haines seconded, and the motion carried unanimously.

  4. Benington Section 6, Final Plat

    Eric McNeely represented the applicant. Mayor Alexander asked about lots that might be critical due to steep slopes. McNeely said that there are two lots—1613 and 1614—that are close to critical lot requirements and that those will be designated as critical lots when the plat is recorded. Mayor Alexander asked McNeely to also review lot 1618 for critical lot designation. McNeely agreed to review all three lots.

    Chairman Owens made a motion for approval of the Benington Section 6 Final plat with the following conditions:

  1. Bent Creek Amendment to Master Concept Plan

    Eric McNeely represented CK Development. He pointed out that CK has reconfigured the Master Plan to create a new 12-lot Phase 15, while removing 15 lots from previously planned Phase 12. A road will be reconfigured to connect Phase 12 to Clovercroft Road. Commissioner Haines pointed out that open space would be taken for Phase 15, while Phase 12 would be without those homes. Haines inquired about any additional amenities in mind for Phase 12. Mayor Alexander expressed he would like to have the bonding established for Phase 12 prior to approving the Amendment to the Bent Creek Master Concept Plan.

    Steve Cates of CK Development mentioned that the land going to Clovercroft would be open space, and the Homeowner’s Association would be allowed to develop it. Cates also confirmed that a third party engineering company provided a cost estimate for the extension of the road, and that road would be bonded and secured by a letter of credit.

    Beth Lothers asked on behalf of the Trees and Trails Committee whether there could be access marked for entrance to a natural open space through Phase 4 Section 1. Chairman Owens made a motion to approve the Amendment to the Bent Creek Master Plan with the retention of bonding for Phase 12 to ensure the roadway is built. Commissioner Haines seconded the motion, which passed unanimously.

  2. Bent Creek Phase 15 Final PUD Plan/Preliminary Plat

    After a lengthy discussion about open space pedestrian access between from Phase 4 Section 1 to Phase 15, Chairman Owens made a motion to approve the Bent Creek Phase 15 Final PUD Plan/Preliminary Plat with the following conditions:

Commissioner Haines seconded the motion, which passed unanimously.

7. OLD BUSINESS

None recorded.

8. BONDS

A. Bond Actions

1. Ballenger Farms Phase 4 Section 1 Release from Landscape Bonding

Chairman Owens made a motion to approve release Ballenger Farms Phase 4 Section 1 from landscape bonding. Commissioner Walden seconded, and the motion carried unanimously.

2. Winterset Woods Section 6 Reforestation Transition to Landscape Maintenance Bonding and a Reduction in Bond Amount

Chairman Owens made a motion to approve the transition of Winterset Woods Section 6 Reforestation to Landscape Maintenance bonding and a reduction in the bond amount to $9,000.00. Commissioner Haines seconded the motion, which passed unanimously.

B. Bond Report

Chairman Owens made a motion to accept the bond report as amended. Commissioner Andrew Grosson seconded, and the bond report was accepted unanimously.

9. OTHER

Commissioner Haines asked whether bonding amounts could be set at even amounts. Attorney Bob Notestine and Henry Laird agreed this could be done when bond amounts are approved by staff.

10. ADJOURNMENT

The meeting was adjourned at 8:15 p.m.