Nolensville Planning Commission

Regular Meeting

May 14, 2013 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder, Ashlee Walden 

Board Members Absent:   None 

Staff Present:    Henry Laird, Don Swartz, Attorney Bob Notestine, Kali Mogul, Rick Fisher 

Citizens Present:       22

1.  CALL MEETING TO ORDER

The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE

Chairman Owens led the pledge of allegiance.

3.  APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on April 9, 2013.  Commissioner Brian Snyder seconded the motion and Commissioner Ashlee Walden recused herself from the vote.  Mayor Alexander introduced and welcomed Ashlee Walden as the new Planning Commissioner.  Approval of the minutes passed 7 – 0 with Walden recusing.

4. ANNOUNCEMENTS

None

5.  CITIZEN COMMENTS

Mr. Bill Tisano, commercial developer in Nolensville, asked the Planning Commission to consider providing automotive connectivity between the new recreation center and the Town Center. 

6.  NEW BUSINESS

A.    Williamson County Recreation Center, Nolensville Site Plan

Brian Richter of C&I Designs and Doug Hood of Williamson County Parks and Recreation represented the project.  Mr. Richter explained that the Recreation Center project incorporates renovating the old Nolensville Elementary School, building a pool and redesigning the parking.  He said the project would take eight to ten months to complete.

Henry Laird mentioned there are a few items to work out, including the final storm water management plan and grading, a landscaping plan and the color palette of some of the accent features of the building.

Chairman Owens reiterated that the Trees and Trails Committee has requested consideration of hard-scape paths on the site respective to the MPO Grant—Small Connections Project—if funds are leftover after completion of the project.

Commissioner Jimmy Reaves asked about any storm water relief at the intersection of Sunset and Nolensville to keep water from going into the building.  Mr. Richter replied that the project does not include regional storm water work outside the property that Williamson County owns.  Part of the design includes flood panels, a diverter wall to slow down the storm water so it does not rush against the building. 

Mr. Jeff Williams with Civil and Environmental Consultants addressed a question by Commissioner Doug Radley regarding an increase in impervious area and whether the size of the drain would also need to be increased.  Williams said there is only a slight increase in impervious area, but it is not considerable.  To mitigate the increase the concrete swale that currently wraps around the building will be replaced by a grass swale to slow the storm water flow.  At completion, there will actually be a net decrease in the runoff to the bottom corner. 

There was discussion about water entering through the gymnasium.  Mr. Richter explained flood barriers will be installed on the doors, window sills will be raised, outlets will be moved up and mechanical structures will be built on pads. 

After continued discussion about potential storm water issues and an explanation of the color palette challenges between the designers and Town Design Review Committee, Chairman Owens made a motion to approve site plan with the following conditions:

• Final color palette should be agreed upon by the architects and Design Review Committee

• Final grading and storm water management plan must be approved prior to moving forward

• Landscaping plan must be submitted and agreed to by Town staff

Commissioner Robert Haines seconded the motion, which passed unanimously. 

B.  Bent Creek Final PUD Plan, Active Adult Residential

After an extensive discussion about the flood study needed and a conditional letter of map revision (CLOMR) from the Corps of Engineers, correspondence with Design Review Committee, the potential for enhancing the trails with a pedestrian bridge and bridge maintenance expenses for homeowners Chairman Rick Owens made a motion to approve the Bent Creek Final PUD Plan, Active Adult Residential with the following conditions:

• Developer must return to the Planning Commission for final approval with evidence of:  

1. A consensus between Trees and Trails on the connection to the Townhomes section of Bent Creek, including a pedestrian bridge

2. Satisfaction of requirements of the Town Design Review Committee

3. Conditional Letter of Map Revision (CLOMR) from the Corps of Engineers approved by FEMA before final plat is recorded

4. Town Attorney must approve the restrictive covenants and the language contained in them regarding the age restrictions and rental policies of the Active Adult Residential units

Commissioner Andrew Grosson seconded the motion, which passed unanimously.  A final plat will have to be approved by the Planning Commission.  The developer and Town Engineer agreed a grading permit would not be issued prior to an agreement about the placement of a pedestrian bridge.

C. Bent Creek Final Plat, Townhomes Lots 1 - 4

Eric McNeely of McNeely Civil Engineering and Bill Kottas represented the project.  Chairman Rick Owens made a motion to approve Bent Creek Final Plat, Townhomes Lots 1 – 4.  Commissioner Haines seconded.  With no further discussion, the motion passed unanimously.

D. Bent Creek Final Plat, Phase 6, Section 1A

Chairman Owens made a motion to approve Bent Creek Final Plat, Phase 6, Section 1A with performance bonding set at $34,512.00.  Commissioner Haines seconded, and the motion carried.

E. Bent Creek Final Plat, Phase 6, Section 1B

Chairman Owens made a motion to approve Bent Creek Final Plat, Phase 6, Section 1A with performance bonding set at $43,401.50.  Commissioner Haines seconded, and the motion passed unanimously.

F. Benington II Sketch Plan

No approval was necessary for this agenda item.  However, comments made on the overview were:

Elevations are extreme in some areas; staff recommended identifying slopes in excess of 15%

7.  OLD BUSINESS 

A. Report from last BOMA meeting

Henry Laird reported that BOMA approved a release from maintenance bonding for Burkitt Place Phase 2F and acceptance of the street in this phase by the Town 

8.  BONDS 

A.  Bond Actions

1.  Burkitt Place Phase 2H transition from performance bond to maintenance. 

Chairman Owens moved to approve the transition of Burkitt Place Phase 2H from performance to maintenance.  Commissioner Brian Snyder seconded, and the motion passed unanimously.

2.  Bent Creek Phase 3 Section 1 transition from performance to maintenance bond.  Chairman Owens made a motion to approve the transition to maintenance.  Mayor Alexander seconded the motion, which passed unanimously.

3.  Bent Creek Phase 7 Section 1 transition to landscape maintenance bonding and a reduction in bond amount.  Chairman Owens moved to approve a transition from landscaping performance to landscape maintenance for Bent Creek Phase 7 Section 1 and a reduction in bond amount to $2,600.00.  Commissioner Grosson seconded, and the motion passed unanimously.

4.  Ballenger Farms Phase 4 Section 2 transition from performance to maintenance bonding.  Chairman Owens made a motion to approve the transition to maintenance for Ballenger Farms Phase 4 Section 2 at its current amount $71,000.00.  Mayor Alexander seconded the motion, which passed unanimously.

5. Ballenger Farms Phase 4 Section 2 transition from landscaping performance to landscaping maintenance. Chairman Owens moved to approve the transition to landscaping maintenance for Ballenger Farms Phase 4 Section 2 at its current amount $7,700.00.  Commissioner Reaves seconded and the motion passed unanimously.

6.  Sunset Park extension of performance bond.  Chairman Owens made a motion to extend a 60-day extension to August 8, 2013 at the current bond amount $164,000.00.  Commissioner Radley seconded, and the motion passed unanimously.

7.  Haley Industrial Park Phase 4 extension of performance bond.  Chairman Owens made a motion to approve a 90-day extension of the performance bond for Haley Industrial Park Phase 4 at $157,000.  Commissioner Radley seconded the motion, which passed unanimously.

8.  McFarlin Woods Sections 5 and 6 release from maintenance bonding.  Chairman Owens moved to approve the release from maintenance bonding for McFarlin Woods Sections 5 and 6.  Commissioner Snyder seconded, and the motion carried.

B.  Bond Report

Chairman Owens made a motion to approve the bond report as amended.  Commissioner Reaves seconded, and the motion passed unanimously.

9.  OTHER

Mayor Alexander commended Chairman Owens on his work during the meeting.

Commissioner Haines asked Don Swartz about the depression in the road in the area of Oak Creek and Mer Rouge.  Swartz replied that those roads have already been released.  The developer has done some repairs and the Town has done some repairs already.  Additional repairs may be needed in the future. 

10.  ADJOURNMENT

The meeting was adjourned at 8:31 p.m.