Nolensville Planning Commission

Regular Meeting

April 9, 2013 7:00 p.m.

Board Members Present:  Jimmy Alexander, Andy Grosson, Robert Haines, Rick Owens, Douglas Radley, Jimmy Reaves, Brian Snyder

Board Members Absent:   Chris Kelly

Staff Present:    Henry Laird, Attorney Bob Notestine, Kali Mogul, Bryan Howell

Citizens Present:       11

1.  CALL MEETING TO ORDER

The meeting was called to order at 7:00 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE

Commissioner Brian Snyder led the pledge of allegiance.

3.  APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on March 12, 2013.  Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS

None

5.  CITIZEN COMMENTS

Randy Tucker resident on Brittain Lane asked whether that a new phase of Brittain Downs would open onto Brittain Lane, with driveways on Brittain Lane.  He is concerned because traffic is heavy on Brittain Lane. 

Town Planner Henry Laird said that the sketch plan for Brittain Downs had been approved years ago.

6.  NEW BUSINESS

      A.    Final Plat, Phase 2 Brittain Downs PUD

Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  Mayor Alexander asked Epps about   an open space leading into the Williamson County Board of Education school property.  It is west of the easement the Town was looking at for a pedestrian crossing over to the school.  Epps said that either easement could be used for pedestrian crossing.  Mayor Alexander asked if the applicant would designate both easements as pedestrian crossings.  Epps confirmed they could do that by adding “pedestrian ingress and egress” on the plat for Phase 2 Brittain Downs PUD and revising the plat for Phase 1 by document noting “pedestrian ingress and egress.”

After brief discussion about areas marked open space on the plat, Chairman Owens made a motion to approve the Final Plat, Phase 2 Brittain Downs PUD:

• Phase 1 will be revised by document noting the pedestrian access

• Phase 2 will be revised prior to recording noting pedestrian access

• Performance bonding for Phase 2 Brittain Downs PUD set at $160,050.  

Commissioner Andrew Grosson seconded the motion, which passed unanimously. 

B. Mark Bell Office/Retail Site Plan 9895 Old Clovercroft Road

Joe Epps of Anderson, Delk, Epps and Associates represented the applicant.  After lengthy discussion of the parking site plan, the number of employees and potential customers, the possibility of relocating the ingress and egress for the parking site and overflow parking, the landscaping plan and potential change of use, Chairman Owens made a motion to approve the Mark Bell Office/Retail Site Plan with an exemption from the Town’s parking regulations to allow 10 parking spaces with the condition that a change of use would require a new site plan review.  Commissioner Robert Haines seconded the motion, which passed unanimously.

C. Ms. Nichole’s Inc. Daycare Center Site Plan 7226 Haley Industrial Drive

Joseph G. Petrosky represented the applicant.  Town Planner Henry Laird clarified that the Town’s parking regulations as per the Zoning Ordinance are currently being amended, and the applicant has already received a variance for parking. 

Commissioner Douglas Radley asked about the note for the applicant to respond adequately to Tom Allen’s comments.  Commissioner Haines made a motion to approve the site plan for Ms. Nichole’s Inc. Daycare Center with the following conditions:

• Applicant must respond adequately to Tom Allen’s comments in his memo from April 3, specifically items #2 and #5

• Landscaping performance bonding set at $13,750.00

Mayor Alexander seconded the motion, which carried unanimously.

D. Dugger Realty/Nolensville Insurance Offices Site Plan 2297 Sam Donald Court

Town Planner Henry Laird explained that the applicant is asking for a change of use, which requires site plan review for parking by the Planning Commission.  Applicant Tommy Dugger said his office is a low use business, which would allow them to install a gravel parking lot as opposed to a paved lot.  Most of their business is done by phone or via Internet rather than walk-in. 

Chairman Owens raised a concern about gravel being in the road.  Tommy maintained there is a slope into the parking lot, so the chance of gravel winding up in the road is low.  Mayor Alexander and Commissioner Haines both mentioned there is a slope of about 10% that would prevent the gravel from escaping the lot.  Commissioner Grosson asked why Mr. Dugger considers his business low use.  Dugger reiterated that there are three (3) employees with most business being conducted online or out of the office with very few walk in customers.  Mayor Alexander concurred.

Commissioner Haines made a motion to approve the site plan for Dugger Realty/Nolensville Insurance Offices at 9927 Sam Donald Court.  Chairman Owens seconded the motion, which passed 6 – 1, with Commissioner Grosson opposing.

7.  OLD BUSINESS 

A. Report from last BOMA meeting

Henry Laird reported that BOMA heard the first reading of an ordinance to adopt the PUD Concept Plan and PUD Overlay for the Addition to Burkitt Village.  BOMA also approved Zoning Ordinance text amendment on the location of retail liquor stores compatible with the retail liquor store ordinance, which also passed on second reading. 

A contract with Duncan Associates was approved to allow the firm to conduct an evaluation of the impact fee program to determine whether any changes to the program are necessary.

8.  BONDS 

A.  Bond Actions

1.  Burkitt Place Phase 2F requests release from maintenance bonding on streets and infrastructure

Town Engineer noted that there are two minor issues that the developer plans to address before the bond and letter of credit mature in May.  Chairman Owens made a motion to approve the Burkitt Place Phase 2F release from maintenance bonding on streets and infrastructure with the condition that Don Swartz, Town Engineer, is satisfied with the installation of the temporary cul-de-sac street sign and cleaning of the detention pond of sediment as mentioned in his memo.  Commissioner Jimmy Reaves seconded, and the bond action passed unanimously.

2.  Burkitt Place Phase 2F transition to landscape performance bond to landscape maintenance bond.  Chairman Owens made a motion to approve the transition.  Commissioner Haines seconded the motion, which passed unanimously.

B.  Bond Report

Chairman Owens made a motion to accept the bond report as amended.  Mayor Alexander seconded the motion, which passed unanimously.

9.  OTHER

Town Planner said the Town has received six submittals for the next Planning Commission meeting, including plans for the new Recreation Center, Bent Creek Active Adult Residential Final PUD plans and others.

Also, on May 1st, TAPA will present a Power of TEN Regional Summit with speakers from across the country, state and TDOT representatives and regional area leaders discussing the growth and future of Middle Tennessee.  This event should count toward required training credits for Planning Commission and BZA members. 

10.  ADJOURNMENT

The meeting was adjourned at 7:56 p.m.