Nolensville Planning Commission

Regular Meeting

August 14, 2012, 7:00 p.m.

Board Members Present:  Andy Grosson, Larry Felts, Robert Haines, Chris Kelly, Rick Owens, Douglas Radley, Jimmy Reaves 

Board Members Absent:   Jimmy Alexander 

Staff Present:    Henry Laird, Don Swartz, Attorney Bob Notestine, Kali Mogul, Rick Fisher 

Citizens Present:       54

1.  CALL MEETING TO ORDER

The meeting was called to order at 7:05 p.m. by Chairman Rick Owens.

2.  PLEDGE OF ALLEGIANCE

The pledge of allegiance was led by Chairman Owens.

Chairman Owens asked for a consensus to change the agenda in order to address all other agenda items prior to New Business Item A—Site plan and final plat for Church of Jesus Christ of Latter Day Saints at 1646 Sunset Road.  All Planning Commissioners agreed to the agenda change.

3.  APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the July 10, 2012 Planning Commission meeting.  Commissioner Chris Kelly seconded the motion for approval, which passed unanimously. 

4. ANNOUNCEMENTS

Henry Laird mentioned there would be a workshop after the meeting to review trails and trail surfaces for Planning Commissioners and Aldermen.

5.  CITIZEN COMMENTS

None

6.  NEW BUSINESS

B.    Bent Creek Phase 4 Section 1B Final Plat

Glenn McGehee represented the developer, Southstar LLC.  Chairman Owens made a motion to approve the final plat with the following conditions:

• Performance bond amount set at $75,343.00 

Commissioner Larry Felts seconded the motion, which passed unanimously.

7.  OLD BUSINESS 

A. Report from last BOMA meeting

The Board approved the first reading of ordinance 12-05, a PUD concept plan for Burkitt Village.  They approved the first reading of ordinance 12-06, the rezoning from Estate Residential to Suburban Residential the area between Mill Creek and just south of Rocky Fork Road.  The Board approved the first reading of ordinance 12-07, a PUD concept plan for Sherwood Green Estates.  Finally, a resolution was passed to accept for the roads in Bent Creek Phase 2 Section 3 for maintenance. 

8.  BONDS 

A.  Bond Action:

1.  Bent Creek Phase 7 Section 1 requests authorization to lay surface course of paving and an extension of Performance bond. 

Bill Kottas represented the developer CK Development.  Don Swartz, Town Engineer, stated that he has reviewed the study completed by Testing and Engineering Consultants, LLC.  Swartz asked that Mr. Karp or a representative of TEC be on-site to supervise the placement of the surface course at a depth of two inches. 

Mr. Kottas stated he would have the work completed prior to the next Planning Commission meeting in September. 

Commissioner Bob Haines moved for approval of the authorization to lay surface course of paving, with the condition that John Karp supervise the installation of the surface course at a depth of two inches, per the recommendation of the Town Engineer. Chairman Owens seconded the motion, which passed unanimously.

2. Ballenger Farms Phase 4 Section 1 requests a transition to Maintenance bond. 

Chairman Owens made a motion to approve the transition of Ballenger Farms Phase 4 Section 1 to Maintenance bond.  Commissioner Kelly seconded the motion, which passed unanimously. 

3.  Benington Sections 2 and 3 request a extension of Maintenance bonds. 

Chairman Owens made a motion to approve an extension of the maintenance bond for 30 days.  Commissioner Kelly seconded, and the motion carried unanimously. 

4.  Correction of performance bond amount for Burkitt Place 2H.

Chairman Owens made a motion to approve a correction in bond amount to $132,223.50.  Commissioner Felts seconded the motion, which passed unanimously.

5.  Pinnacle Bank asked to extend their performance bond on Haley Industrial Park Phase 4 for 90-days while they are waiting for TDOT to complete the work on Nolensville Road.  An extended letter of credit is in-house.

      Chairman Owens made a motion to approve this revision of the performance bond.  Commissioner Haines seconded the motion, which passed unanimously.

B.  Bond Report

Commissioner Jimmy Reaves made a motion to approve the bond report as amended.  Chairman Owens seconded the motion, and it passed unanimously. 

At this time, Chairman Owens returned to New Business Item A--Site plan and final plat for Church of Jesus Christ of Latter Day Saints at 1646 Sunset Road.

Henry Laird gave a brief introduction of the project and a list of possible conditions to a potential motion, and Don Swartz addressed the question of a traffic study for Sunset Road.  Swartz has asked the architect to perform an analysis of whether a left turn lane would be needed, depending on the outcome of the traffic study.  Chairman Owens asked for citizen comments on the current agenda item.

Several citizens spoke in opposition to the church project based on the size, the potential increase in traffic and the proposed lighting of the building and parking lot.

A considerable number of citizens spoke in favor of the church project, attesting to the number of families and cars attending Sunday meetings and other weekly meetings.  The citizens confirmed that the church will be a good neighbor and do what is right to meet the concerns of the residents.

Darwin Shockley, architect, addressed some of the concerns expressed.  He said the applicant is willing to install timing devices to control the lighting on the building when it is not in use.  He addressed the plans for sewer and also said the buffering and landscaping would be installed to meet the town ordinances and be aesthetically pleasing.  Matt Taylor, civil engineer, addressed the footprint of the building and tree wells.

Commissioner Kelly expressed an adamant concern that the traffic study be performed prior to the approval of the project.  Additional discussion took place regarding the requirement and specifics of the traffic analysis.

Chairman Owens made a motion for the final plat for the Church of Jesus Christ of Latter Day Saints to be recorded conditioned upon the final results and any necessary changes required by the traffic study.  Commissioner Haines seconded the motion.  The vote was 6 – 1 in favor of the motion.

Chairman Owens made a motion for site plan approval for the Church of Jesus Christ of Latter Day Saints with the conditions below.  Developer agrees to:

• Re-design detention pond in front and landscape as an amenity in accordance with Tom Allen’s comments.

• Change the small area on the North elevation shown as gray brick to red brick as shown on Josh Hughes’s marked up plans and reflect in a revised elevation of the North side of the church and the construction plans. 

• Delete the emergency lighting fixtures shown on the building elevations and reflect in the revised elevations and the construction plans.

• Submit cost estimates on the proposed landscaping to determine the amount of the landscaping performance bonding.

• Provide a traffic impact analysis and implement changes, if required, at the outcome of the analysis.

• Revise the landscape plan to increase the caliper size of trees on the plan. 

Commissioner Haines seconded the motion, which passed by a vote of 6 – 1. 

9.  OTHER

Henry Laird reminded the commissioners and citizens of the workshop on trail surfaces and related items following adjournment.

10.  ADJOURNMENT

The meeting was adjourned at 9:07 p.m.