Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: December 13, 2010, Time 12:30 p.m.
Nolensville Recreation Center

Mayor Beth Lothers opened the meeting at 12:30 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder.  Staff present: Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster.  There were no citizens present, other than one media representative and two representatives with American Constructors, Mr. Zach Baldwin and Mr. Harold Brewer.

Town Engineer Don Swartz spoke to the board about the previous bid opening.  He noted that there were several submittals although there was only one bid placed on General Trade.            

Alderman Alexander inquired to there only being one bid for the General Trade.  Engineer Swartz stated that the Town attempted to solicit bids.  Five companies were communicated with in regards to the General Trade although only one submitted a bid.  There was extensive discussion on the pros and cons of re-bidding this portion.

It was noted that the document given to the Board submitted by American Constructors explained in detail the guaranteed maximum as $3,435,427.00, without the cupola and $3,451,346 with the cupola.

Alderman Dugger inquired about bonding.  Mr. Brewer stated that the attorneys would be meeting on that issue and the results could be placed in a change order.

Mr. Brewer said that in order to leave a proper paper trail he recommended that the Board approve the Guaranteed Maximum Price as stated on the document before them that states $3,435,427.00, and with the cupola it would be an addition of $15,919.00.  Mr. Swartz stated that it was staff’s recommendation to move forward as the cover letter states.

Mr. Brewer noted that if the Board approves this document all is included and it can be confirmed by a change order.  He said in the change order it will be spelled out per the document submitted by American Constructors.

Alderman Alexander made a motion to amend Section 2. Guaranteed Maximum Price of $3,451,346.00, to include Alternate 1, as outlined in the GMP, in resolution #10-22, a resolution authorizing an amendment to the American Constructors contract in regards to the guaranteed maximum bid, as adopted by resolution #10-19.  Mayor Lothers seconded and this was approved unanimously.  The vote was taken and the resolution was approved unanimously as amended.

Meeting adjourned at 1:25.

Respectfully submitted,                           Approved,


Cindy Lancaster                                   Beth Lothers
Town Recorder                                     Mayor