Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: November 4, 2010, Time 7:00 p.m.
Nolensville Recreation Center

Mayor Beth Lothers opened the meeting at 7:00 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Larry Felts, Brian Snyder, and Tommy Dugger.  Staff present: Counsel Robert Notestine, Engineer Don Swartz, and Recorder Cindy Lancaster.  Town Planner Henry Laird was absent.  There were 19 citizens present.

Providence Baptist Fellowship Church Pastor Joseph Stegall led the prayer and Pledge.

Citizens Input:

An announcement was made that Providence Baptist Church sponsored a food pantry based on family needs.  Food may be picked up at the church Thursdays from 9am until 4pm and the church is available for additional needs.

There was no citizen comment.

Alderman Snyder made a motion to approval the regular meeting minutes of October 7, 2010, Alderman Alexander seconded.  Alderman Dugger stated that due to his absence at the October meeting he would recuse himself from the vote.  The vote was taken and there were no additions or corrections and the minutes were approved by majority, Mayor Lothers, Aldermen Alexander, Felts, and Snyder voted for approval and Alderman Dugger recused.

Mayor Lothers made a motion to approve the treasurer’s report for September 2010, Alderman Felts seconded.  The vote was taken and this report was approved unanimously.


Planning Commission Chair Rick Owens reported for the Planning Commission
* With extensions the bond report was approved

Town Engineer Don Swartz reported for the Engineering Department

* Construction has begun on the turn lane at Haley Industrial Park
* Traffic count is to be performed by the State at the intersection of Nolensville and Sunset Roads
* Due to complaints, traffic control at Rocky Fork, Covercroft and Nolensville Roads is being reviewed

Chief Chris Bastin reported for the Volunteer Fire Department

* October was Fire Prevention month
* Calls were low for October
* Equipment which services their breathing apparatus had to be replaced at a cost of $24,000
* The Sprinkler Association recognized and honored former Chief Presley Hughes with an award for his hard work and dedication

Chief Paul Rigsby reported for the Police Department

* Halloween was quiet this year
* Currently preparing for Veteran’s Day event

Historic Commission report

* There was no report due to this Commission not meeting last month

Chair Suzie Lindsey reported for the Town Events Committee

* Eight new Veteran’s will be honored this year
* Each attendee will receive a gift, with tickets being sold out for the breakfast
* Parade participation appears to be the largest to date

Mayor Lothers thanked the Committee for their hard work on this event.

Public Works Director Bob Hayes reported for the Public Works Department

* Installation of signs has begun
* Commended the Town Events Committee noting it is an honor to work with this group

Mayor’s Report:
a. Appointments

Mayor Lothers stated that the Town Events Committee has increased by two members in addition to the Trees and Trails Committee.

b. Tennessee Downtowns Program

Mayor Lothers noted that Mr. Bob Haines, Mrs. Betty Mosley, and Mrs. Carla Ediger, Matt Happel and the Mayor have been working hard on the program application. 

c. Christmas Tree Lighting

The Christmas Tree Lighting will be at the Nolensville Library on Tuesday, December 7th, at 6:30 p.m.
d. Other

Mayor Lothers thanked everyone for attending the “Safe Route to School” sidewalk official opening.  She added that the Town Engineer, Don Swartz, will be attending a meeting in December and the Town will be able to apply for another grant that can extend the sidewalk to the existing Recreation Center sidewalk.

Mayor Lothers thanked Mr. Bob Haines for his continued willingness to volunteer his services as a photographer for the Town.  Mr. Haines was recognized with a small artist’s sculpture of a photographer from the Board to thank him for his continued assistance.

Second reading of Ordinance #10-06, an ordinance to amend Zoning Ordinance #04-09, as it pertains to off-site parking access.  After little discussion Alderman Dugger made a motion to approve this ordinance on final reading.  Alderman Felts seconded and this ordinance passed unanimously. 

Reading of resolution #10-19, a resolution to enter into an agreement with American Constructors to be the Construction Management for the Town Hall project. 

Engineer Swartz explained the process noting that the Town made a request for proposals for construction management.  Five companies submitted proposals.  Mr. Swartz noted that after review from Town Planner Laird and himself American Constructors was selected by a point system utilized by the Town.

There was extensive discussion on the fee that will be paid to American Constructors.  Mr. Swartz stated that originally they requested 3%, although Planner Laird negotiated and obtained 2.7%.  Alderman Dugger clarified that $5,000 will be paid up front with a guaranteed maximum of 2.7% and 5% with any change orders.  It was also stated that American Constructors would receive 25% for everything under the maximum price.  Engineer Swartz stated that is an incentive to obtain a lower cost.

Alderman Dugger wanted clarification that the Board will have the opportunity to review the guaranteed maximum cost.  After extensive discussion on the contract, Mayor Lothers made a motion to approve resolution #10-19, Alderman Snyder seconded.  The vote was taken and the resolution was approved unanimously.


Alderman Alexander advised the Board that the Metro Council passed the rezoning request located at Burkitt and Nolensville Roads.  He added that it still must go through the third and final reading.

The meeting adjourned at 7:44 p.m.

Respectfully submitted,                           Approved,


Cindy Lancaster                                   Beth Lothers
Town Recorder                                     Mayor