Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: January 6, 2011, Time 7:00 p.m.
Nolensville Recreation Center

Mayor Jimmy Alexander opened the meeting at 7:02 p.m.  Members present were Mayor Alexander, Aldermen Larry Felts, Beth Lothers, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 61 citizens present.

Reverend Steve Durham with Sunset Hills Baptist Church led the prayer and Pledge.

Williamson County Mayor Rogers Anderson administered the Oath of Office to Mayor Elect Jimmy Alexander.  Town Attorney Bob Notestine administered the Oath of Office to the newly elected Aldermen Beth Lothers and Brian Snyder.

Appointment of Vacancy

Due to the recent election, Mayor Alexander’s Alderman seat became vacant.  Mayor Alexander made a motion to nominate Mr. Jason Patrick to fill this position.  Alderman Lothers seconded.  Mayor Alexander described Mr. Patrick stating that he was instrumental in obtaining the liquor by the drink referendum for Nolensville.  He further noted the numerous accomplishments and his hard worker on the new web site, in addition to his work on the Economic Development Committee.  Alderman Snyder supported and commended the Mayors nomination.  Alderman Felts said that he welcomed the opportunity to work with Mr. Patrick, and mentioned the hard work of past Alderman Dugger for the previous 14 years and ask that if anything came forward to utilize his abilities.  Alderman Lothers welcomed Mr. Patrick to the Board.  The vote was taken and the nomination was passed unanimously.  Town Attorney Bob Notestine swore Jason Patrick into the position of Alderman.

Appointment of Vice-Mayor

Alderman Snyder nominated Alderman Lothers as Vice-Mayor, Mayor Alexander seconded.  Alderman Felts noted that he has been on the Board for 8 years and inquired why he was not considered.  Alderman Snyder said that due to Alderman Lothers recent position as Mayor, she was familiar with the position and knowledgeable about the issues that faced the Town.  He affirmed that it was certainly no reflection on Alderman Felts, but she appeared to be the practical decision.

Mayor Alexander stated that he had thought about changing this position annually if that complied with the Nolensville Charter.  Counsel stated that to his knowledge this could be done.  Mayor Alexander stated that he plans to alternate this position and will do it a year from now.  The vote was taken and approval of Alderman Lothers holding the Vice-Mayor position was passed unanimously

Citizens Input:

Mr. Jason Lukawitz, 2213 Steel Court, congratulated the Board on the recent election and encouraged the Board to seek God for guidance.  He ask the Board to please address the trash debris on Sunset Road.  He ask for a specific solution to be if vehicles disburse trash they obtain a warning from the Police.  A second violation would require the offender to perform community service.

Recorder Lancaster submitted written minute corrections to the Board.  Alderman Felts made a motion to approve the regular meeting minutes of December 2, 2010, with the changes that were submitted by the Town Recorder.  Alderman Snyder seconded.  The minutes were approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused. 

Alderman Snyder made a motion to approve the Special Meeting minutes of December 13, 2010, Alderman Lothers seconded.  Mayor Alexander noted that there have been several articles in the paper recently stating that it was undecided if the cupola would be included on the new Town Hall.  He stated that this is incorrect.  The cupola was approved by the Board and will be on the building.  The vote was then taken and with no additions or corrections the minutes were approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused.

Alderman Felts made a motion to approve the Special Meeting minutes of November 22, 2010, with the changes that were submitted by the Town Recorder.  Mayor Alexander seconded.  The minutes were approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused.

Mayor Alexander noted that last month the October Treasurers report was submitted late and therefore it is being reviewed at this meeting.  Alderman Lothers made a motion to approve the treasurer’s report of October 2010.  Mayor Alexander seconded the motion.  The vote was taken and approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused.

Mayor Alexander made a motion to approve the treasurer’s report of November 2010.  Alderman Felts seconded the motion.  The vote was taken and approved by majority.  Mayor Alexander, Aldermen Felts, Lothers, and Snyder for, and Alderman Patrick recused.

COMMITTEE REPORTS:

Chair Rick Owens reported for the Planning Commission
 
* Tennessee Downtown Program was presented by Alderman Lothers
* The Master Plan Greenway system for the Town was discussed
* A Bond extension for Bent Creek and Burkitt Place was approved. Winterset Woods request for release was approved unanimously

Town Engineer Don Swartz reported for the Engineering Department

* Town Hall activity is ongoing with American Constructors with anticipated completion date August 31, 2011
* Park connection to school is ongoing.  The estimate is approximately $31,000.  The approval was for over forty thousand dollars

Chief Chris Bastin reported for the Volunteer Fire Department

* Distributed written statistics for the year 2010, noting the calls that were made in the Town limits.
* The sewer project is complete and the Fire Hall is addressing their cost for sewer to be provided to their facility

Chief Paul Rigsby reported for the Police Department

* Distributed written statistics for the year 2010
* Burglaries have ceased
* The Taser Policy has been submitted to the Town Attorney and TML
* Police reviews were completed today
* Meetings have been ongoing with subdivision residents and will continue to meet with each subdivision so that concerns may be shared
* Soft ware has been evaluated that will work with the State

Mayor’s Report:
a. Planning Commission Appointments

Mayor Alexander stated that a member of this Board must be appointed to the Planning Commission.  He added that like the Vice-Mayor position this appointment would be reviewed after one year.  Alderman Snyder nominated Alderman Larry Felts to fill this position, Mayor Alexander seconded and this appointment passed unanimously.

b. Other

There was no “Other” comments

Discussion of an ordinance to amend Title 9, Chapter 1, of the Municipal Code in regards to solicitation permits within the Town limits.  Alderman Lothers said that this ordinance was initiated due to citizen’s complaints and is an attempt to strengthen the ordinance that is now in place.  Counsel stated that he had researched and provided an ordinance for Oak Hill.  The Board had a copy of this document for their review.  He noted that Chief Rigsby had requested that a background check be performed on each applicant.  Counsel Notestine stated that the Board might want to consider the cost in performing this check and include it in the document.

Chief Rigsby stated that the applicant might have a record from out of state.  He stated that they have found that some have active warrants and lengthy rap sheets.

Alderman Patrick inquired about Section 9–108, noting that it states no one should enter if there is a sign stating otherwise.  Chief Rigsby said that the trespassing law in Tennessee makes it difficult to prosecute.  Counsel Notestine added that a sign would have to be on each property.  He added that in Section 106 from Oak Hill timeframes are outlined.  This is something Nolensville may want to incorporate into their ordinance.

Alderman Felts asked if Boy Scouts, or non-profit organizations have to pay for their permit.  Recorder Lancaster stated that they do not, although they must get a permit.  Chief Rigsby added that a lot of towns have separate ordinances for charitable organizations and “for profit” organizations. 

Mayor Jimmy Alexander asked for Alderman Lothers thoughts on meshing these documents.   She stated that she is willing to mesh them and bring before the board.  Alderman Lothers noted that this has been good dialog and will plan to have on the agenda next month for first reading.

Reading of Resolution #11-01, a resolution to approve the recommendation to release maintenance bonds for portions of Winterset Woods Subdivision.  Alderman Lothers made a motion to approve this resolution, Alderman Snyder seconded.  Mayor Alexander asked for the approximate length of time the Town can expect for the road to last.  Engineer Swartz said that if it is done properly a road should last about 25 years.  The vote was taken and this resolution was approved unanimously.

Other:

Mayor Alexander commended Nolensville for the turn out at Vanderbilt recently.  There were approximately 50 in attendance for Nolensville Day at Vanderbilt University Basketball Game.  The Nolensville Recreation Basketball Program was allowed on the floor to greet the “Vandy” Basketball team. 

Meeting adjourned at 8:11.


Respectfully submitted,                               Approved,

 

Cindy Lancaster                                        Jimmy Alexander
Town Recorder                                          Mayor