Nolensville Planning Commission
January 11, 2011, 7:00 p.m.
Board Members Present: Jimmy Alexander, Charissa Mishu, Jimmy Reaves, Bob Haines, Larry Felts, Rick Owens, Andrew Grosson and Doug Radley
Board Members Absent: None
Staff Present: Henry Laird, Bob Notestine, Kali Mogul, Bob Hayes and John Strasser
Citizens Present: 1
CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Chairman Owens.
APPROVAL OF MINUTES
Commissioner Bob Haines made a motion to approve the minutes from the December 14, 2010 Planning Commission Meeting. Commissioner Larry Felts recused himself from the vote. Commissioner Charissa Mishu seconded the motion. Upon a vote being taken, the minutes were approved unanimously. Chairman Owens welcomed Felts to the Planning Commission.
Owens then called for a motion to nominate a Planning Commission chairperson for 2011. Commissioner Doug Radley made a motion to nominate Commissioner Rick Owens as chairperson. Commissioner Andrew Grosson seconded the motion. After a vote being taken, the motion passed unanimously.
Mayor Jimmy Alexander made a motion to nominate Commissioner Radley as vice chairperson of the Planning Commission for 2011. Commissioner Jimmy Reaves seconded the motion. Upon a vote being taken, the motion passed unanimously.
Chairman Owens made a motion to nominate Bob Haines as secretary of the Planning Commission for 2011. Commissioner Grosson seconded the motion, which passed unanimously after a vote being taken.
3. Report from last BOMA meeting. Town Planner Henry Laird reported that Jason Patrick was appointed as the new Alderman for the Town of Nolensville, Larry Felts was appointed as the BOMA representative to the Planning Commission and all town officials were sworn in at the meeting. Other action taken was the reading of Resolution #11-01 to approve the recommendation to release maintenance bonds for portions of Winterset Woods Subdivision, which was approved.
4. Bond Actions:
A. Benington Subdivision Phase 4 requests transition to maintenance and reduction of the bond amount to $32,354.10.
Planner Henry Laird explained that Town Engineer Don Swartz has inspected the subdivision to be sure required repairs have been made and street topping was applied to standard.
Chairman Owens made a motion to approve the reduction of the bond amount and transition to maintenance. Commissioner Mishu seconded the motion, which was approved unanimously.
B. Ballenger Farms Phase 4, Section 1, requests one-year extension and reduction of the landscaping performance bond amount to $9,572.50.
Planner Laird noted that he had corresponded with representatives of Ballenger Farms regarding street and yard trees in the subdivision and they have indicated they will comply with his recommendations.
Chairman Owens made a motion to extend and reduce the landscaping performance bond. The motion was seconded by Mayor Alexander. Upon a vote being taken, the motion passed unanimously.
C. Amended Bond Report
Secretary Bob Haines asked about the status of Bent Creek, which had not yet provided surety for its most recent performance bond expirations. Planner Laird mentioned a resolution to this matter was pending approval by Bent Creek’s banking institution, which was expected the next day. Mayor Alexander said that he and Planner Laird had been working closely with the principals of the subdivision and the bank for several days to come to a resolution without having to call the bonds.
Secretary Haines also asked if the bond report should be voted on and approved given the situation with Bent Creek. After discussion, Town Attorney Bob Notestine responded that a vote on the bond report is an acceptance of the report based on the actions taken by the Planning Commission at the current meeting. Planner Laird concurred. Attorney Notestine affirmed that acceptance of the bond report would not prevent the Planning Commission from taking further action should the bonds for Bent Creek need to be called. Planner Laird suggested re-formatting the bond report in the future for clarity.
Chairperson Rick Owens made a motion to accept the bond report, as amended. The motion was seconded by Commissioner Bob Haines, and passed unanimously.
Mayor Alexander announced that his participation in the Planning Commission would be low key in order to allow the town staff and the Commission to work effectively.
Planner Laird announced that training CDs are available in case any commissioners need to catch up on required hours.
The meeting was adjourned at 7:20 p.m.
Robert D. Haines Date
Planning Commission Secretary