Nolensville Planning Commission
November 9, 2010, 7:00 p.m.
Commissioners Present: Jimmy Alexander, Andy Grosson, Bob Haines, Beth Lothers, Charissa Mishu, Rick Owens, Douglas Radley and Jimmy Reaves
Commissioners Absent: 0
Staff Present: Attorney Bob Notestine, Henry Laird, Don Swartz, Kali Mogul, and Bob Hayes
Citizens Present: 9
CALL MEETING TO ORDER
The meeting was called to order at 7:02 p.m. by Chairman Rick Owens.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Charissa Mishu.
APPROVAL OF MINUTES
Mayor Beth Lothers made a motion to approve the minutes from the October 12, 2010, Planning Commission Meeting. Commissioner Doug Radley seconded the motion. Upon a vote being taken, the minutes were approved unanimously.
Town Planner Henry Laird reminded the Commission about the MTAS training available for Planning and Zoning Commissioners in Franklin on Tuesday, November 30, 2010. Staff is researching alternate training courses for those whose schedule conflicts with the MAP training on November 30th.
Mayor Lothers reported there will be a public hearing at 7:00 p.m. on Wednesday, November 10, 2010 at the Admin Building pertaining to proposed changes to the Silver Stream Subdivision.
Planner Laird introduced Philip Piercy, project engineer with Littlejohn Engineering Associates, who gave a brief summary of the site plans for the 16,000-square foot Town Hall building. Planner Laird related background information regarding the Site Plan, including the setback variance granted by the Board of Zoning Appeals on October 14, 2010, drainage and storm water concerns. Town Engineer Don Swartz addressed the schedule of events that would take place if the site plans were approved by the Planning Commission and said that project manager American Constructors would accept bids for contract work beginning December 2, 2010. He also reported that, if the site plans were approved, the construction cost of the project would be approved by amendment through the Board of Mayor and Aldermen.
Project engineer Piercy addressed questions about design and landscaping. Bob Thorn of H. Michael Hindman and Associates addressed specific questions pertaining to architecture and materials. Piercy agreed to report back to staff on the bridge material specifications, the elevation of the sidewalk to the entrance to the building, the irrigation system, details about proposed trees. He also agreed to revise the site plans to show a brick dumpster screening instead of wood and a vinyl or metal gate instead of wood. Thorn agreed to report back with on the standards for the light pole finish.
Chairman Rick Owens took an informal poll of the commissioners to get their feedback on the cupola option. Commissioners Grosson, Mishu, and Haines were not in favor of the cupola option based on its estimated cost of $50,000 - $75,000. Reaves, Owens, and Radley favored the cupola while Alexander and Lothers liked the cupola but wanted to see the actual costs before deciding on it.
Following a lengthy discussion, Chairman Owens made a motion to approve the site plan drawings for the new Nolensville Town Hall Building, including both options A1 and A2 for the building elevations. Commissioner Radley seconded the motion, which passed unanimously.
2. Report from last BOMA meeting.
Mayor Lothers reported that Ordinance #10-06, an ordinance to amend Zoning Ordinance #04-09, as it pertains to off-site parking access was approved at second reading.
3. Bond Actions:
A. Town of Nolensville requests extension of Haley Industrial Park, Phase 1 performance bond LOC# 600028530 at current amount, $57,000.
Engineer Swartz reported that the work on Nolensville Road should be complete within a matter of weeks.
Chairman Owens made a motion to approve the above bond action. Commissioner Alexander seconded the motion, which passed unanimously.
B. Chairman Owens made a motion to approve the bond report, as amended. The motion was seconded by Commissioner Bob Haines and passed unanimously.
The meeting was adjourned at 8:02 p.m.
Robert D. Haines Date
Planning Commission Secretary