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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: September 2, 2010, Time 7:00 p.m.
Nolensville Recreation Center

Mayor Beth Lothers opened the meeting at 7:03 p.m.  Members present were Aldermen Jimmy Alexander, Tommy Dugger, Larry Felts, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, Town Engineer Don Swartz, and Recorder Cindy Lancaster.  There were 26 citizens present.

Pastor Jim Norton with the Nolensville United Methodist Church led the Prayer and Pledge.

Citizens Input:

Reverend Alfred Bennett, 7286 Nolensville Road, stated that Nolensville has a choice in regards to the appearance of the Town.  He noted that it is a matter of good taste.  He further referred to other cities that did not have good taste.

 Alderman Dugger made a motion to approve the minutes from the Regular Meeting on August 5, 2010, Alderman Alexander seconded.  The minutes were approved unanimously.
Alderman Felts made a motion to approve the minutes from the Special Meeting on August 23, 2010, Alderman Snyder seconded.  The minutes were approved unanimously.
Mayor Lothers made a motion to approve the treasurer’s report for July 2010, Alderman Dugger seconded the motion.  The report was approved unanimously.

The Board presented a Proclamation to Breast Cancer Survivors Mrs. Raylene King and Mrs. Toni Crosby, in honor of Susan G. Komen for the Cure.   They thanked the Board and shared with the audience the upcoming events.


Town Planner Henry Laird reported for the Planning Commission. 
* Off site parking standards were approved
* A presentation on street trees were rescheduled
* Monthly bond report was approved

 Town Engineer Don Swartz reported for the Engineering Department 
* Town Hall project has officially started
* Hoover Incorporated has begun work on repairing Johnson Industrial Boulevard
* The State has reviewed signalization at Nolensville and Sunset Roads.  This intersection does not meet State criteria for a signal. 
* The contractor for the Nolensville downtown sewer project has been contacted to repair the roughness that is on Nolensville Road
* There are two outstanding bonds for the turn lane at Haley Industrial Park.  The bonds total $214,000 with repair estimates higher.  The Bank that is in possession of Haley Industrial is currently reviewing their options and will report back to the Town.
 Mayor Lothers stated that the Town Engineer and she will be meeting with TDOT Commissioner Nicely to ask if they would perform another warrant study and if not request if Nolensville could perform its own study for the Nolensville and Sunset Roads intersection signalization.  Other issues will be discussed.

Fire Chief Chris Bastin reported for the Nolensville Volunteer Fire Department. 
* 911 Firefighters will be honored
* Two Firefighters will be attending the Academy this month
* Mr. Jim Finley was recommended for the Fire Marshal position
Mayor Lothers noted that in the Nolensville Life Safety Code and the Sprinkler Ordinance, a Fire Marshal must be confirmed by the Board of Mayor and Aldermen.  Alderman Dugger made a motion to confirm Mr. Jim Finley as the Nolensville Marshal, Alderman Felts seconded and this position was approved by acclamation.

Police Chief Paul Rigsby reported for the Police Department. 
* Purchase of new Police Car has been completed
* The Police Car on Gov Deals was sold for $926
* The SOP continues to be worked on
* An American Flag that flew over the Base in Iraq was received in honor of Officer Ken Lee and his return from active duty

 Betty Friedlander reported for the Historic Commission 
* Sign for Roses and Rustics was approved
* Nolensville Auction Barn sign was approved

 Alderman Brian Snyder reported for the Town Events Committee 
* Currently working on the Veterans Day Parade
* There are 132 veterans

 Mr. Bob Hayes reported for the Public Works Department 
* With the flood in May and several unexpected repairs on the Tractor, grass mowing has gotten behind and is now being mowed in a more timely manner
* Trash and litter continue to be a big issue
* New signs will be installed in the near future

 Alderman Snyder reported for the Emergency Planning Committee 
* Met in June
* A trailer is being donated to be used in emergency situations

 Mayor’s Report: 
      1. Safe Routes to School Grant
 Mayor Lothers stated that October 8th, at 8:00 a.m. has been tentatively scheduled for the sidewalk ribbon cutting.  She noted that Nolensville is the only municipality that has completed the grant process.
      2.  Tourism Trail
 Mayor Lothers distributed brochures to the Board.  She noted that the State is doing an incredible job on trails and Nolensville will be on the “Jack Trail”.  The trail will begin at Jack Daniels Brewery and end in Nolensville at Martin’s Bar-b-que with the launch being on November 12th.  Also, Nolensville is now highlighted on the new Williamson County Tourism map.
      3.  Tennessee Downtowns Program
Mayor Lothers stated that she had met with Mr. Shore and a Tennessee Downtown Program is being initiated.  Mayor Lothers stated that a resolution will be forthcoming to participate in the program.
      4.   Other
 Mr. Chase Smith’s biography was distributed with Mayor Lothers moving for approval to fill the vacancy on the Board of Zoning Appeals.  The Board unanimously approved this position. 
 Mayor Lothers thanked Alderman Alexander for participating in the Mayors “Pig Race” at the Williamson County Fair.

 Mayor Lothers announced that the Trees and Trails Committee will be meeting Monday at the Nolensville United Methodist Church.

Public hearing of ordinance #10-05, an ordinance to amend Zoning Ordinance #04-09, pertaining to sign regulations opened at 7:41.  Mayor Lothers read a memo from Planner Laird that was submitted to the Board.

 Mr. and Mrs. Leon Cravens, Managers of A Plus Storage on Johnson Industrial Boulevard, requested a monument sign so that it could be seen from North and South. 
Planner Laird stated that the Town is reviewing an informational type sign at both Industrial Parks.  He said that a monument sign is different.  It has to be taken into consideration whose property it is on, in addition to a sign easement being obtained.
Mr. Aubrey Short, 803 Rockwood Drive, said that when you enter into the Town Limits the sign says “city” limits.  He asked that the Board change this to “Town”.  He ask that citizens of Nolensville visit Newt McCord who is in a nursing home.
Lynda Moses, 2230 Rock Springs Road, stated that she agrees with Mr. Bennett and this ordinance.  Mrs. Moses added that she is opposed to businesses coming to Town Hall to have a garage sale, or permission to place a sign in someone’s yard.
Planner Laird noted that there has to be some control over signs or signs would be everywhere.

 Public hearing closed at 7:54 p.m.

Alderman Felts made a motion to approve on first reading ordinance #10-06, an ordinance to amend the Zoning Ordinance #04-09, as it pertains to off-site parking access, Mayor Lothers seconded.

 Planner Laird explained this ordinance and noted that this was a request by Uncle Bud’s Catfish and the adjacent property owner, Mrs. Mary Cho.  Mayor Lothers read the portion of the amended ordinance.

 Alderman Alexander stated that he has never been in favor of text amendments, although, in this situation it will improve the appearance of the property and improve the safety.

 Alderman Dugger said that he agreed with Alderman Alexander, he was not in favor of text changes, although the town is about to build a Town Hall across the street and that a larger apron may be needed.  Alderman Dugger made a motion to amend this ordinance by changing “may” to (from public streets) to “shall” be required on page 2, Alderman Snyder seconded.  This was approved unanimously.  The vote was taken and was approved unanimously, as amended. 
Mayor Lothers made a motion to approve Resolution 10-15, a resolution to authorize an allocation from the Williamson County 30% Tax Account for sidewalk connection, Alderman Alexander seconded.

 Engineer Swartz described at length this resolution.  He stated that he has spoken to TDEC and if the Town works adjacent to the wetland a permit would not be required.  He noted that the total estimated cost will be less than $45,000.
Alderman Dugger inquired about a possible easement being needed.  Mayor Lothers stated that the Town had met with Mr. Vernon Williams, the property owner, and he was very positive about utilizing his property.  Alderman Dugger additionally inquired if the Town had reviewed taking the sidewalk down Newsome Lane and down Ball Park Road.  

 Mayor Lothers noted that the Walking Trails Grant takes it from the proposed location to the Park.  She noted that Florence and Hutcheson did several designs.  Mayor Lothers stated that the property owner will be installing lights.
The vote was taken and the resolution was approved by majority, Aldermen Alexander, Felts, and Snyder, and Mayor Lothers voted for approval.  Alderman Dugger voted against.
Alderman Dugger made a motion to approve Resolution #10-16, a resolution to establish a responsibility of carrying out an investment policy, Alderman Alexander seconded.  Alderman Dugger noted that an RFP was sent to the local banks.  Fifth Third, First Tennessee, and Peoples State Bank submitted proposals.  Peoples State Bank was the lowest bid and is the Budget Committee’s recommendation.  The vote was taken and this resolution was approved unanimously.

 Reading of Resolution #10-17, a resolution to amend the contract with Hoover, Incorporated to repair various roads within the Town of Nolensville.  Engineer Swartz discussed this briefly, noting this is an addendum to the previously submitted and approved contract.  Since this approval there have been three locations that have come to the town’s attention that need to be repaired.  He noted that the majority of the cost was from a turn lane on Sunset Road.  The Developer was responsible for performing this repair, and after extensive discussion with the Developer an agreement of $500 per lot that is permitted will be paid to cover the cost of this repair.  Approximately $13,000 of this amendment will be reimbursed to the Town.

 Alderman Dugger asked for clarification and noted that he felt there was typographical error.  He noted that “C” should be part of “B”.  Alderman Dugger made a made a motion to approve this resolution with the amendment to correct the item lettering, Alderman Felts seconded.  The resolution was approved as amended unanimously.

 The meeting adjourned at 8:38 p.m.

Respectfully submitted,                           Approved,


Cindy Lancaster                                   Beth Lothers
Town Recorder                                     Mayor