Town of Nolensville

Board of Mayor and Aldermen Meeting

Date: May 6, 2010, Time 7:00 p.m.

Nolensville Elementary School, Room E200

 

Mayor Beth Lothers opened the meeting at 7:05 p.m.  Members present were Mayor Lothers, Aldermen Jimmy Alexander, Jimmy Alexander, Tommy Dugger, and Brian Snyder.  Staff present: Counsel Robert Notestine, Town Planner Henry Laird, and Recorder Cindy Lancaster.  There were 31 citizens present. 

Church of Christ Pastor Dan Gilbert led the prayer and Pledge. 

Citizens Input: 

Mr. Joe Curtsinger, 7380 Nolensville Road, addressed the Board while distributing a written hand out.  He noted that this is addressing an issue of previously not requiring a building permit for a barn and now requesting a permit to be issued and thought the board should address it. 

Mayor Lothers clarified that she had apologized to Mr. Curtsinger in that he was told something initially by a staff member that upon further research was partially correct.  Codes Specialist Troy Buckley shared that with the agricultural use, there is no permit fee but that the structure does require inspection according to the Code. 

Ms. Lynda Moses, Rocky Fork Road, reported on the Buttercup Festival. With excessive funds from this event trash receptacles will be purchased for the Festival’s use next year.  Books were recently donated from Nolensville Elementary School to the Historical Society Committee. 

Alderman Dugger made a motion to approval the regular meeting minutes of April 1, 2010, Alderman Alexander seconded.   There were no additions or corrections and the minutes were approved by majority.  Mayor Lothers recused herself due to not being in attendance last month. 

Alderman Felts made a motion to approve the treasurer’s report for March 2010, Alderman Snyder seconded the motion.  The vote was taken and this report was approved unanimously. 

COMMITTEE REPORTS: 

Mayor Lothers presented Nolensville insignia pins to Trees and Trails Committee Members and Economic Development Committee members present to show appreciation for their hard work. 

Chair Rick Owens reported for the Planning Commission 

The Volunteer Fire Department report was delayed due to an emergency call 

Chief Paul Rigsby reported for the Police Department 

Chief Rigsby noted that he wanted to request approval for a vehicle trade with another department, although is being postponed, due to the other party needing more time.  Chief Rigsby did request that the 2000 Ford, previously donated by Berry Hill be placed into surplus, so that he may sell this car.  He added that another department has shown interest in this car and he would like to sell it for $500.  He noted that in the past if Town property is sold to an individual it must be sold through the property process of Gov dot Deals.  Alderman Felts made motion to allow Chief Rigsby to dispose of this vehicle and place into surplus, Alderman Alexander seconded, passing unanimously. 

Chief Rigsby advised the Board that TBI will be releasing official statistics at 9:00 a.m. in the morning.  

Mayor Lothers praised the Police Department for their hard work over the weekend during the flood as well as the Nolensville Volunteer Fire Department and community volunteers. 

Historic Commission Member Betty Friedlander reported for the Historic Commission. 

Chair Jason Patrick reported for the Economic Development 

Economic Development Chair Jason Patrick performed an extensive presentation of the new Town Web-Site to the audience and Board.   The site was demonstrated in great detail using the technology available at NES.  It was noted that is not public yet, although are in hopes to have the new site on line soon.  Mr. Patrick thanked Committee Members for their hard work including Bob Haines and Betty Friedlander.  Chair Patrick noted that extensive hours have been donated by Members Jana Truman and Pankaj Soni.  Web designer Jana Truman added that if anyone would like to donate photos please contact her. 

Mayor Lothers asked the Board if the Town Events Committee could report at this time and board agreed. 

Chair Suzie Lindsey reported for the Town Events Committee

Chair Suzie Lindsey advised the Board that games, including inflatables would be directed by Providence  Baptist Church, bands and restaurants have been reserved.  The 4th is on a Sunday this year and the event will be held on that Sunday. 

Mrs. Jana Truman reported for the Trees and Trails Committee 

The Fire Department returned from their emergency call and Chief Presley Hughes reported this Department 

Mayor Lothers thanked the Nolensville Volunteer Fire Department for their hard work.  Chief Hughes advised the Board that he is retiring in June as NVFD Chief. 

Mayor’s Report:

  1. Other 

The Board was updated during the recent flooding, and they worked hard assisting in this disaster.  The Town Engineer submitted a written report due to being out of town addressing issues resulting from the flood.  Mayor Lothers had Florence & Hutcheson, Consulting Engineers, in Nolensville that Monday to assess the damage and inspect bridges. F & H’s draft report that was given to the board. 

During the floods the bridge on Brittain Lane was periodically closed, although it has been reopened with further repairs required.  Sunset Road is currently being repaired where the road was undercut. 

Mayor Lothers praised Officer Troy Buckley who previously worked with Williamson County Emergency Management and done a great job as the emergency management officer for Nolensville with this flood event.  She added that there were 15 community volunteers who assisted in surveying flood victim’s property damage door to door.  She further asked that Officer Buckley update the Board on the events. 

Officer Troy Buckley addressed the Board, noting that information must be obtained to determine if the victim is a property owner or renter.  This information is currently being obtained, in addition to other valuable needed data.  A meeting will be held tomorrow at the County level that he will attend with the Mayor for further instructions.  Officer Buckley added that if anyone needs any assistance please contact the Mayor or himself. 

 He advised the audience that the Town has to be very careful and cannot perform work on private property, although can assist by forwarding victims to organizations that can assist.  Mayor Lothers added that the Town is in need of a volunteer to coordinator for the humanitarian effort and that a fund for Nolensville flood victims has been set up at People’s Bank of Commerce. 

Mayor Lothers advised that water conservation measures are encouraged during this time, but that according to the Nolensville College Grove Utility District, Nolensville is not under specific water restrictions.  The Town Hall web-site further discusses these and other flood related issues. 

Hazardous Waste collection will be held this Saturday. 

Alderman Dugger asked if the Town will be reimbursed by FEMA.  Officer Buckley stated that documentation is currently being compiled for submittal. 

Alderman Alexander reported for the Town Hall Site Committee.  He noted that currently ten sites are being reviewed with four members on the Committee.  Alderman Alexander stated that each potential site is being evaluated, and a recommendation to the Board is anticipated by the June Board meeting.  Alderman Alexander noted that various items are being considered in addition to the Land Use Policy being followed, and the cost of the items that will be needed to make the property usable and proximity to the flood plain. 

Public hearing of Ordinance 10-03, an ordinance to adopt a budget for fiscal year July 1, 2010 – June 30, 2011, opened at 8:29. 

Mr. Aubrey Short, 803 Rockwood Drive, inquired about the employee benefits line items increasing in several departments, although being decreased to zero in the Codes Department.  He asked the Board to look at State Street Aid if an amendment would be needed due to flood damage. 

The public hearing closed at 8:31 pm. 

First reading of Ordinance 10-04, an ordinance to amend Title 15, Chapter 6, of the Municipal Code in regards to parking on non-established lots, like grass in the commercial area. 

Planner Henry Laird went over this ordinance briefly.  Counsel Notestine said that he has reviewed this ordinance and it is a very short amendment.  The Board discussed this ordinance extensively and how it would apply in terms of use and zoning. 

Alderman Snyder made a motion to approve this ordinance and move forward with possible amendments being addressed at the next meeting, Alderman Felts seconded, and this was approved unanimously. 

Mayor Lothers asked that the Board perform research on other municipalities approach to this issue.  She asked that Alderman Alexander research Metro, Alderman Dugger to research Spring Hill, Alderman Felts to review Thompson Station and Aldermen Snyder contacting Franklin and Brentwood. 

Reading of resolution #10-07, a resolution to authorize the Mayor to enter into an interlocal agreement to lease town hall office space at the Williamson County Recreation Center.  Mayor Lothers distributed a map of the facility to the Board for their review.  Counsel Notestine addressed this resolution.  Alderman Felts made a motion to approve this resolution, Mayor Lothers seconded and this passed unanimously. 

Other: 

Congratulations were extended to Alderman Dugger at the birth of his grandson, Walter Thomas Dugger, V. 

The meeting adjourned at 8:53 p.m. 

Respectfully submitted,                                                          Approved, 

Cindy Lancaster                                                                      Beth Lothers

Town Recorder                                                                       Mayor