TOWN OF NOLENSVILLE BOARD OF MAYOR AND ALDERMEN
THURSDAY, JANUARY 4, 2001
NOLENSVILLE ELEMENTARY SCHOOL, 7:00 P.M.
Mayor Charles Knapper opened the meeting at 7:08. In attendance were Mayor Knapper, Aldermen Tommy Dugger, Larry Felts, Gail Phillips and Joe Rositano. Counsel Robert Notestine, Recorder Cindy Lancaster, Officer George Poss, Public Works Lonnie Bowden, Court Clerk Cindy Noel, Engineer Mike Delvizis and 53 citizens.
Reverend Ralph Carroll led the prayer and pledge.
Swearing in Ceremony was conducted by Judge Jim Peterson. The first installation was Mayor Charles F. Knapper. The next installation was Alderman Larry Felts, followed by Alderman Gail Phillips, and ending with Alderman Joe Rositano.
A special award was given to Alderman-Vice/Mayor Parman Henry for his dedication and service during the past four years.
The Mayor then requested a recess at 7:18.
The meeting reconvened at 7:32.
Alderman Rositano made a motion to approve the minutes from the regular meeting of December 7, 2000, Alderman Felts seconded and this passed unanimously.
Recorder Lancaster submitted the Treasurer’s Report noting that $348,306.24 was the total cash on hand in the General Fund, with $42,000 being the disbursements. The State Street Aid has cash on hand of $74,909.54. Mayor Knapper noted there were several items for year-end, which has increased spending. Alderman Felts made a motion to approve the treasurer’s report, Alderman Dugger seconded and the treasurer’s report passed unanimously.
Mayor Knapper made a motion to reinstate Cindy Lancaster as Town Recorder. Alderman Rositano seconded and this passed unanimously.
Discussion began in regards to the Vice-Mayor appointment. Alderman Rositano asked if this could be rotated on an annual or bi-annual basis. Counsel Notestine said that he was not sure exactly what the Charter specified and would have to investigate this question. Mayor Knapper recommended Alderman Dugger to become the Vice-Mayor. This was seconded by Alderman Phillips. Alderman Dugger stated that he would accept this position. This motion passed unanimously.
Mayor Knapper presented the Board with a format that indicates Nolensville’s form of government. Mayor Knapper stated that this form was adopted approximately three years ago. Mayor Knapper made a motion to reaffirm this form of government. Alderman Felts seconded and this passed unanimously.
Mayor Knapper then stated the appointments for the Committee’s and Commissions. They were appointed as follows:
Mayor's Advisory Council Planning Commission Historic District Commission
Pat Aldred Rob Pease Tom Stearns
Thomas Brown Rick Fisher Ellen Clark
Presley Hughes Charles F. Knapper Larry Felts
Steve Parry Charles Lawson Rick Fisher
Gail Phillips Joe Rositano Betty Friedlander
Phil Tuck Willis Wells Patsy Henry
Mike Walsh Frank Wilson Lulu Smith
Board of Zoning Appeals
Mayor Knapper noted that Ms. Ellen Clark had turned down the appointment to the Board of Zoning Appeals. She also asked to head a Green Way committee that would not be in conjunction with the Town. She feels that she can get more financial support being an individual versus a municipality. Mayor Knapper made a motion to accept these appointments and to replace Ms. Clark with another appointee, which he would place before the board at the next meeting. This motion was seconded by Alderman Rositano and passed unanimously.
Mayor Knapper requested Commission reports. Rob Pease, Chairman of the Planning Commission reported that this group will meet on Thursday, January 11, 2001. He noted that Route 266 would be discussed with guest speakers County Executive Clint Callicott, Franklin Mayor Jerry Sharber, and Smyrna Mayor Robert Mullins. He noted that the Planning Commission is currently refining the Zoning Ordinance. Mayor Knapper then read a resignation letter from Mr. Orville Norton who resigned from the Planning Commission. This letter noted that he had moved to Green Hills.
Mr. Tom Stearns reported for the Historic District Commission noting that this group met monthly. He stated that money was received from the Board of Mayor and Aldermen for banners, lighting, signs, the transformation of the bridge and various other projects. He stated that the sign located at the south side entrance of Nolensville on Nolensville Road was not located in the proper place and would need to be moved. Mr. Stearns noted that this Commission has met with the Planning Commission over the past few months. He also stated that Recorder Lancaster had spoken to Middle Tennessee Electric in regards to the lighting and this should be erected sometime in February. He mentioned that this Commission co-sponsored the Creek Walk that was recently held. Planner Colette Meehan has been working with this group to come up with something on paper to give individuals within the Historic District area. This will be formal guidelines that can be abided by individuals owning property in that district. Mr. Stearns stated that this group would like to set-up some type of relation with the Heritage Foundation.
Chief Presley Hughes reported for the Nolensville Volunteer Fire Department. He began by thanking the town and Lonnie Bowden for assisting the Fire Department during the bad weather. He noted that the Town gave salt to them. He reminded the group that a CPR introductory class would be on January 20, 2001. Anyone interested could contact Red Cross to register.
Rick Fisher reported for the Town Hall Site Selection Committee. He noted this group had reviewed ten different sites over a six-month period. Several issues were taken into consideration while reviewing the various locations. This Committee is currently recommending the 5.19-acre property on Oldham Drive adjacent to the Post Office for consideration. During this committee’s review, it was recommended by a long time resident to place a museum in the lobby of Town Hall whereever this structure is located. Mayor Knapper noted this group has done an excellent job in obtaining this information. Mayor Knapper noted that he has meetings set with various county officials to discuss other options, i.e. Nolensville Elementary School and Recreation Center. Mr. Fisher noted that this issue was discussed and the County is very slow in their decision making process. Alderman Rositano thanked this committee for their hard work. Alderman Rositano said there are several areas that need to be reviewed because of the uncertainty of the State Shared Revenues. Alderman Felts stated that he has concerns over the money issue and noted that other areas in the County needs to be investigated. Mr. Fisher asked if he could attend the meetings at the county level. The Mayor stated that he was welcomed to attend.
Mr. James Collier reported for the Codes Department. He stated that this department has been slow. He noted that it is doing about one-half of what it was doing last year.
Officer George Poss reported for the Nolensville Police Department. He went over several statistics covering the entire year 2000. Mayor Knapper noted that the officers have received new badges. He allowed the crowd to review these.
Mr. Lonnie Bowden, Supervisor of the Public Works Department, reported that this department was slow this time of the year. He noted that the Christmas decorations have been removed in addition to the Christmas banners. Mayor Knapper noted that this department will only have one employee over the winter due to the slow season.
Second reading of Ordinance #00-08, an ordinance authorizing the Mayor to enter into an agreement for social security coverage for the Town of Nolensville employees. Counsel Notestine noted that this is merely a housekeeping document. This allows the town to take social security out of the employee’s paycheck. Motion was made by Alderman Rositano and seconded by Alderman Felts. This ordinance was passed on second reading unanimously.
Mike Delvizis, Town Engineer, addressed the board by stating a resident at 709 Honors Court had contacted Town Hall in regards to a drainage issue. He noted that he and the Public Works Department had reviewed this situation, in addition to discussing this with Counsel. After brief discussion, he turned the floor over to Counsel Bob Notestine. Counsel Notestine stated that these issues have come up on several occasions. He noted that the Town does have the right to go onto property under certain situations. Although, the Town should be careful upon entering onto private property. He noted that these complaints and cases should be evaluated on a case by case situation. He noted that sometimes a homeowner wants a municipality to come in and perform engineering work at the town’s expense. These events should be avoided. Mike Delvizis distributed pictures of Honors Court to the Board for their review. He noted that the complaint, as he understood it, is a drainage ditch that was too small and did not retain the water in an adequate fashion. A guard wall was installed at this location. Mr. Delvizis stated that it appears to be an issue between the homeowner and builder. Counsel Notestine concurred with the assessment, recommending that the homeowner should seek their personal legal counsel and engineer. Alderman Felts and Dugger noted that they agreed with Counsel and the Town Engineer. It was unanimously agreed by the Board that the town should not be involved.
Then there was discussion in regards to the town’s responsibility and overall policy on drainage easements and flooding issues. Counsel Notestine noted that it would be difficult to set in place a policy due to these issues being reviewed on a case by case basis. Mayor Knapper stated that he would like to see three things in a policy: 1. Public Safety 2. Legal Responsibility and 3. Fiscal Responsibility. Alderman Rositano stated that he had some concerns on legally writing a policy that would not “obligate the town”. Counsel noted that a policy could not be written allowing the town to go onto private property, although a general policy could be reviewed. Mayor Knapper requested Counsel to come up with a policy prior to the next meeting. The Board was in agreement with this.
Mayor Knapper noted that after the last bad rain he spoke to the Core of Engineers in regards to a study on Mill Creek. He briefly discussed a joint venture with Williamson County, Brentwood and Nolensville. Mike Delvizis stated that this study should address and identify problems of Mill Creek. Williamson County and Brentwood are on a deadline. Nolensville is not at this time, although may be eventually. A study will take two to three years and the cost would be approximately $250,000. They have asked for 1/3rd from each entity. The County Engineer stated that other information would be submitted to the town. This is something the town should be considering. Mayor Knapper asked Mike to request some type of prorating in regards to governmental size. He advised the Board that he would return to them with further information.
Town Engineer, Mike Delvizis, then began discussion in regards to performing a feasibility study for the ponding at Stonebrook and Johnson Industrial Boulevard. He stated that he had visited this intersection when it was wet and when it was dry. He then presented a written proposal to the board. Mayor Knapper noted that the total proposal is $9,500 and this would merely locate the problem, not resolve it. Alderman Rositano made a motion to perform this study and enter into an agreement with Stantec, Alderman Felts seconded and this passed unanimously.
Mike Delvizis noted that TDOT had contacted the town in regards to the bridges within the Town limits. He noted the cost to repair these bridges would be approximately $85,000. He stated that the state requires a response within six months, although does not require that the repairs be completed within this timeframe. The response merely needs to notify the state of a plan to complete the repairs. Alderman Felts asked who was responsible prior to Nolensville becoming a town. The county was responsible for the bridges. It was noted that once Nolensville was incorporated it inherited issues such as this. Counsel recommended looking for some type of federal funding to repair these bridges. Alderman Phillips stated that the town should investigate the last inspection with TDOT to see if the guardrails were requested to be installed at the last inspection date. Mike Delvizis agreed to investigate this.
Mayor Knapper noted that he will be meeting with Mr. Ken Kelly to discuss the current lease.
Mayor Knapper requested permission from the Board to hire a part-time clerk to work with grants and the Chamber of Commerce up to 16 hours per week at $8.00 an hour. Alderman Rositano noted that the Drug Task Force had grant books and asked if this individual could utilize these books to possibly obtain grant money. Mayor Knapper said yes this individual could do work in this capacity. Mayor Knapper made a motion to hire this individual, Alderman Phillips seconded and this was passed unanimously.
Ms. Sally Goosetree with the Nolensville PTO thanked the Town for the successful Snowflake Festival. She then introduced Mr. Rick Fisher. Mr. Rick Fisher handed out pictures and requested the Board to assist in funding playground equipment at Nolensville Elementary School. He stated that their goal was $19,000. They are not requesting the total amount, although some assistance in this goal. He noted that they would like ongoing assistance.
Alderman Rositano stated that this is tough times and it needs to be reviewed. Alderman Felts asked if this falls into the law in regards to donations. Recorder Lancaster stated that MTAS has always advised the Town that when donating it is suppose to benefit the entire community. She stated that although other municipalities do not always abide by this, this is what the town has based their decision on in the past. Ms. Goosetree briefly discussed community spirit and ongoing partnership. Mayor Knapper stated he would discuss this with the county.
Mrs. Patsy Henry noted that every community has a creek and/or river. Franklin City would tell residents to obtain flood insurance for any flooding problems.
The meeting adjourned at 9:25 p.m.
Respectfully submitted, Approved,
Cindy Lancaster Charles F. Knapper
Town Recorder Mayor