Nolensville Planning Commission

Regular Meeting

May 12, 2009, 7:00 p.m.

Board Members Present:    Jimmy Alexander, Bob Haines, Beth Lothers, Rick Owens, Douglas Radley, Willis Wells and Frank Wilson

Board Members Absent:     Andy Grosson

Staff Present:                      Henry Laird, Cathi Little and Attorney Bob Notestine

Citizens Present:                 13

The meeting was called to order at 7:08 p.m. by Chairman Rick Owens. 

PLEDGE OF ALLEGIANCE

The pledge of allegiance was led by Chairman Owens.

APPROVAL OF MINUTES

Commissioner Bob Haines made a motion to approve the minutes from April 14, 2009, Planning Commission Meeting, with the typographical errors corrected.  Commissioner Willis Wells seconded the motion.  The minutes were approved unanimously.

ANNOUNCEMENTS

None

CITIZEN COMMENTS

None

NEW BUSINESS

  1.    Request for site plan revision on Dr. Harr office

Commissioner Haines made a motion to approve the request, Chairman Owens seconded the motion.

Henry Laird, Town Planner, stated that the site plan submitted by Shaub Construction Company, indicating the color finishing of the windows to be teratone and door frames to be brown stained wood, was approved in October 2007, with some changes to be made in elevations.  The construction plans also had the same coloring for the window frames and door frames.  When the building was completed, it was noted that the brushed aluminum color did not meet the approved plans, so they were issued a temporary certificate of occupancy.  The Building official is able to extend the temporary occupancy to allow the owner to come into compliance.

Mr. Brandon Fleming of Shaub Construction stated they could possibly paint the window frames with electrostatic paint, but the finish would only last approximately 5 years, which would result in an additional cost every 5 years to repaint.

Chairman Owens, stated the plans that were submitted and approved were intentionally disregarded, and the Board has a problem with that.  The Board would like to know why that was done, rather than coming to the Board and asking for a revision.  Mr. Fleming stated that they built a mock-up sample in the field; and the builder, Dr. Harr, and the architect all felt the milled finish looked better; that the building would look too monotone if the frames were also brown.  Mr. Fleming apologized that they did not have the architect go back and try to get this approved before they actually completed it, and it was a mistake on their part. 

Commissioner Douglas Radley asked Mr. Fleming whose idea it was to make the color change without going back before the Planning Commission.  Mr. Fleming stated it would have been a combination of himself and the architect.  He further stated he wasn’t aware that type of change would need to be resubmitted.

Commissioner Wells expressed concern that it will cost approximately $15,000 each time it has to be repainted, and that is too steep of a penalty. 

Commissioner Radley asked what it would cost to replace the window and door frames.  Mr. Fleming stated it would probably be over $100,000.

Chairman Owens asked Mr. Matt Happel of the Design Review Committee about electrostatic paint.  Mr. Happel stated he does not have much experience with electrostatic paint, but knows it is a definite possibility.  Another possibility might be to remove the caulking around each window and have an aluminum trim installed over the existing frames.  Commissioner Jimmy Alexander asked Mr. Fleming if he knew the estimated cost of covering the frames with aluminum.  Mr. Fleming stated he has never seen that done before, but he wasn’t sure how that could be done on the doors.

Dr. David Harr stated it was unfortunate that the builder and architect failed to come back before the Planning Commission.  He further said that as an owner in the building, he doesn’t want brown window frames; he would consider another color, but doesn’t think the brown frames will look good. 

Commissioner Alexander asked if the brushed aluminum would have been acceptable to the Design Review Committee.  Mr. Happel stated that it would not.  He further stated that black is the preferred color, but on Dr. Harr’s building, the light fixtures and other elements on the building are bronze, so the teratone would be suitable.  The doors were supposed to be stained cherry according to their site plan and materials board.

Upon Chairman Owens’ suggestion for deferral, Dr. Harr requested to postpone his request for a site plan revision in order to meet with the Design Review Committee.  Commissioner Haines withdrew the original motion and Commissioner Wells withdrew his second to the motion.  Commissioner Wells stated he felt Mr. Fleming and Dr. Harr should be involved in the discussion with the Design Review Committee.

Mayor Lothers made a motion for postponement, and requested the Building Official extend the temporary certificate of occupancy.  Chairman Owens seconded the motion, which passed unanimously.

  1. Consider amending zoning ordinance text for day care center in SR with conditions if connected to church buildings.

Radnor Baptist church requests an amendment to zoning so they could have a day care center at the former Greystone Baptist Church location.

Commissioner Frank Wilson made a motion to amend the zoning ordinance to add day care centers to the SR district if they are connected to church buildings, Commissioner Wells seconded the motion.

Commissioner Alexander suggested removing the word “approved” from “approved religious institution use”.

Mayor Lothers made a motion to amend the motion to remove the word “approved”, Chairman Owens seconded the amendment.  The amendment passed unanimously.

Upon vote being taken, the original motion, as amended, passed unanimously.

  1.    Consider amendment to subdivision regulations to require signature block from electric utility on final plats.

Middle Tennessee Electric Membership Corp. wants to get closer coordination between the electric utility and the Town.  They want to be sure developers know that the utility has their rules that need to be followed, as well as the Town’s rules.  Developers are asked to bring to the Town approved plans from the utility; and MTEMC would also like to be involved in the final plat approval stage.  He said the Town already has a signature block for water and sewer, and MTEMC is asking for a block of their own. 

There was some discussion as to the amount of verbiage and the size of the block that would be placed on already crowded plats.

Commissioner Haines made a motion to approve; with the condition that MTEMC will speak with staff to possibly shorten the verbiage.  Commissioner Alexander seconded.  The motion passed unanimously.

OLD BUSINESS

4.     Report from last BOMA meeting

Mayor Lothers reported that first reading of ordinance 09-08 to annex property behind Haley Industrial was passed.

BONDS

5.     Bond Actions

Bent Creek – The Reserve, Authorize extension of $64,000 bond

Chairman Owens, made a motion to approve the extension; Commissioner Wells seconded the motion, which passed unanimously.

6.     Approve Bond Report

        Commissioner Wilson made a motion to approve the bond report, as amended, Chairman Owens seconded the motion, which passed unanimously.

OTHER

None

ADJOURNMENT

The meeting was adjourned at 8:18 p.m.

Approved,

Bob Haines                                     

Planning Commission Secretary