Nolensville Planning Commission
Regular Meeting at Nolensville Elementary School
November 11, 2008 - 7:00 p.m.
Board Members Present: Jimmy Alexander, Andy Grosson, Bob Haines, Matt Happel, Beth Lothers, Douglas Radley, Willis Wells, and Frank Wilson
Board Members Absent: Rick Owens
Staff Present: Bob Notestine, Henry Laird, and Cathi Little
Citizens Present: 11
CALL MEETING TO ORDER
The meeting was called to order at 7:00 p.m. by Vice Chairman Willis Wells.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Frank Wilson.
APPROVAL OF MINUTES
Mayor Beth Lothers made a motion to approve minutes from September 9, 2008, Commissioner Wilson seconded the motion.
Mayor Lothers noted the word “Planning” needs to be taken out on the last page, item 9. Vice Chairman Wells stated that his name should be removed from the first page, “Board Members Present”.
The minutes, with the typographical errors corrected, were approved unanimously.
Mayor Lothers thanked all veterans present for their service, in honor of Veterans Day.
Larry Gardener, 2536 York Road, asked if the Board was proposing to change the zoning ordinance to allow commercial day care centers in the ER zone, and if so, to please think about it, as the ER zones are sparsely populated and that would significantly increase traffic on those small roads. Mr. Gardener was advised that day care centers have always been permitted with conditions in the ER zone, and the Board did not intend to add that use, as it is already allowed with conditions.
Town Planner Henry Laird reviewed his recommended changes regarding zoning for day care centers. Commissioner Bob Haines made a motion to approve the amendment, Commissioner Andy Grosson seconded; the motion passed unanimously.
Mr. Laird reviewed staff recommendations regarding special uses at historic home sites.
Mayor Lothers made a motion to approve the amendment, Commissioner Wilson seconded the motion.
Mr. Laird further clarified that the property owner will go before the Board of Zoning Appeals one time for approval as to the frequency, type, size, etc. of events that can be held at that property.
Upon vote being taken, the motion passed unanimously.
Planner Laird stated that the authority for this is in the Zoning Ordinance, under Article 3.4.3 - Access Plan. It was discussed that this concept should be adopted prior to developers approaching the town regarding rezoning and building in this area. This will be brought up before the board at a later date, after it has been reviewed by Tom Allen and he has given his input as to the environmental impact.
Mayor Lothers reported on the actions of the Board of Mayor and Aldermen that pertained to the Planning Commission.
Mr. Laird stated that the Town Engineer, Don Swartz, recommends approval. Commissioner Wilson made a motion to release the maintenance bond on Bent Creek Phase 2, Section 4, and to be accepted by the Town. Commissioner Haines seconded the motion, which passed unanimously.
Mr. Laird stated that Don Swartz recommends extension and reduction of the bond to $50,374.00. Commissioner Haines made a motion to extend the performance bond and reduce the amount to $50,374.00. Commissioner Alexander seconded the motion, which passed unanimously.
Henry Laird stated that Don Swartz, Town Engineer, could not recommend the release of the Phase 3 bond, as there is substantial repair work that still needs to be completed. Mr. Swartz did, however, recommend that the bond for Phase 4 be released, and be accepted by the Town.
Kevin Hartman appeared on behalf of McFarlin Woods, LLC. He stated that the developer is proposing that $50,000 to be deposited in escrow until completion of the road improvements.
Attorney Bob Notestine stated that the project will remain in maintenance until the work is completed. The only difference is that instead of the work being secured by a letter of credit from the bank, it will be secured by $50,000 in cash, which will be deposited and held by the Town until the work is completed. Upon completion, the developer may come before the Planning Commission and ask for release from maintenance. When release has been approved by the BOMA, the $50,000 will be returned to the developer.
Commissioner Wilson made a motion to release the maintenance bond and accept Phase 4 of McFarlin Woods by the Town. Commissioner Alexander seconded the motion, which passed unanimously.
Commissioner Alexander made a motion to extend the maintenance bond on Phase 3 of McFarlin Woods for 1 year, and accept a $50,000 check to replace the letter of credit currently held to secure this bond. Bob Haines seconded the motion, which passed unanimously.
Mr. Laird stated that staff recommends approval. Mayor Lothers made a motion to extend the Sunset Park performance bond at the current amount, Commissioner Wilson seconded; the motion passed unanimously.
Mr. Laird stated that staff recommends approval. Commissioner Wilson made a motion to extend the Haley Industrial Park performance bond at the current amount, Commissioner Haines seconded; the motion passed unanimously.
Mr. Laird stated that staff recommends approval of the bond report. Vice Chairman Wells made a motion to approve the Bond Report, as amended. Commissioner Happel seconded the motion, which passed unanimously.
Mayor Lothers reminded the Board Members of the appreciation luncheon on Saturday at 11:30 a.m. She also noted that the December Planning Commission meeting will begin at 6:00 p.m. The Workshop portion for Trees & Trails will begin at 7:00 p.m.
The meeting was adjourned 8:02 p.m.
Planning Commission Secretary