Nolensville Planning Commission

Regular Meeting at Nolensville Elementary School

November 11, 2008 - 7:00 p.m.

Board Members Present:      Jimmy Alexander, Andy Grosson, Bob Haines, Matt Happel, Beth Lothers, Douglas Radley, Willis Wells, and Frank Wilson

Board Members Absent:          Rick Owens

Staff Present:                          Bob Notestine, Henry Laird, and Cathi Little

Citizens Present:                    11

CALL MEETING TO ORDER

The meeting was called to order at 7:00 p.m. by Vice Chairman Willis Wells. 

PLEDGE OF ALLEGIANCE

The pledge of allegiance was led by Commissioner Frank Wilson.

APPROVAL OF MINUTES

Mayor Beth Lothers made a motion to approve minutes from September 9, 2008, Commissioner Wilson seconded the motion.

Mayor Lothers noted the word “Planning” needs to be taken out on the last page, item 9.  Vice Chairman Wells stated that his name should be removed from the first page, “Board Members Present”.

The minutes, with the typographical errors corrected, were approved unanimously.

ANNOUNCEMENTS

Mayor Lothers thanked all veterans present for their service, in honor of Veterans Day.

CITIZEN COMMENTS

Larry Gardener, 2536 York Road, asked if the Board was proposing to change the zoning ordinance to allow commercial day care centers in the ER zone, and if so, to please think about it, as the ER zones are sparsely populated and that would significantly increase traffic on those small roads.  Mr. Gardener was advised that day care centers have always been permitted with conditions in the ER zone, and the Board did not intend to add that use, as it is already allowed with conditions.

NEW BUSINESS

  1. Proposed Zoning Amendment on allowing Daycare Centers as permitted uses; ER permitted w/conditions, revise conditions in 2.3.18.

Town Planner Henry Laird reviewed his recommended changes regarding zoning for day care centers.  Commissioner Bob Haines made a motion to approve the amendment, Commissioner Andy Grosson seconded; the motion passed unanimously.

  1. Proposed zoning amendment to allow special event uses in Historic home sites as a conditional use.

Mr. Laird reviewed staff recommendations regarding special uses at historic home sites. 

Mayor Lothers made a motion to approve the amendment, Commissioner Wilson seconded the motion. 

Mr. Laird further clarified that the property owner will go before the Board of Zoning Appeals one time for approval as to the frequency, type, size, etc. of events that can be held at that property.

Upon vote being taken, the motion passed unanimously.

  1. Consider CR area access plan for future commercial development

Planner Laird stated that the authority for this is in the Zoning Ordinance, under Article 3.4.3 - Access Plan.  It was discussed that this concept should be adopted prior to developers approaching the town regarding rezoning and building in this area.  This will be brought up before the board at a later date, after it has been reviewed by Tom Allen and he has given his input as to the environmental impact. 

OLD BUSINESS

  1. Report from last BOMA meeting

Mayor Lothers reported on the actions of the Board of Mayor and Aldermen that pertained to the Planning Commission.

OTHER BUSINESS

  1. Bonds:
  2. Bent Creek Phase 2, Sec. 4; developer requests release of maintenance bond and acceptance of public improvements by Town.

Mr. Laird stated that the Town Engineer, Don Swartz, recommends approval.  Commissioner Wilson made a motion to release the maintenance bond on Bent Creek Phase 2, Section 4, and to be accepted by the Town.   Commissioner Haines seconded the motion, which passed unanimously.

  1. Bent Creek Phase 4, Sec. 2; extend performance to 12/28/2010.

Mr. Laird stated that Don Swartz recommends extension and reduction of the bond to $50,374.00.  Commissioner Haines made a motion to extend the performance bond and reduce the amount to $50,374.00.  Commissioner Alexander seconded the motion, which passed unanimously.

  1. McFarlin Woods Phases 3 & 4; developer requests release of maintenance bonds and acceptance of public improvements by Town.

Henry Laird stated that Don Swartz, Town Engineer, could not recommend the release of the Phase 3 bond, as there is substantial repair work that still needs to be completed.  Mr. Swartz did, however, recommend that the bond for Phase 4 be released, and be accepted by the Town.

Kevin Hartman appeared on behalf of McFarlin Woods, LLC.  He stated that the developer is proposing that $50,000 to be deposited in escrow until completion of the road improvements. 

Attorney Bob Notestine stated that the project will remain in maintenance until the work is completed.  The only difference is that instead of the work being secured by a letter of credit from the bank, it will be secured by $50,000 in cash, which will be deposited and held by the Town until the work is completed.  Upon completion, the developer may come before the Planning Commission and ask for release from maintenance.  When release has been approved by the BOMA, the $50,000 will be returned to the developer.

Commissioner Wilson made a motion to release the maintenance bond and accept Phase 4 of McFarlin Woods by the Town.  Commissioner Alexander seconded the motion, which passed unanimously.

Commissioner Alexander made a motion to extend the maintenance bond on Phase 3 of McFarlin Woods for 1 year, and accept a $50,000 check to replace the letter of credit currently held to secure this bond. Bob Haines seconded the motion, which passed unanimously.

  1. Sunset Park; extend performance to 12/03/2010.

Mr. Laird stated that staff recommends approval.  Mayor Lothers made a motion to extend the Sunset Park performance bond at the current amount, Commissioner Wilson seconded; the motion passed unanimously.

  1. Haley Industrial Park; extend performance to 12/07/2009.

Mr. Laird stated that staff recommends approval.  Commissioner Wilson made a motion to extend the Haley Industrial Park performance bond at the current amount, Commissioner Haines seconded; the motion passed unanimously.

  1. Approval of Current Bond Report.

Mr. Laird stated that staff recommends approval of the bond report.  Vice Chairman Wells made a motion to approve the Bond Report, as amended.  Commissioner Happel seconded the motion, which passed unanimously.

OTHER

Mayor Lothers reminded the Board Members of the appreciation luncheon on Saturday at 11:30 a.m.  She also noted that the December Planning Commission meeting will begin at 6:00 p.m.  The Workshop portion for Trees & Trails will begin at 7:00 p.m.

ADJOURNMENT

The meeting was adjourned 8:02 p.m.

Approved,

Matt Happel

Planning Commission Secretary